Pakistan International Airlines Procurement Logistics Department Commercial Purchases Section Tel:

Transcription

1 Pakistan International Airlines Procurement Logistics Department Commercial Purchases Section Tel: REF: Tender Cost: PKR 6,000 INVITATION TO TENDERS AND INSTRUCTIONS TO BIDDERS M/S Subject: Tender for the Purchase of Computers, All In One Computers and Laptop for PIACL Dear Sirs, We are pleased to invite your sealed tenders for the subject tender. The terms & conditions of the tender / supplies are given below:- A) SUBMISSION OF TENDER 1. You are required to send your sealed tenders In Single Stage Two Envelope Basis addressed to General Manager Commercial Purchase and Contract, PIA procurement & Logistics Building JIAP Karachi by The tenders may be dropped in the tender box marked as Tender Box Commercial Purchases placed at the entrance of the PIA Procurement & Logistics Building latest by 10:30 hours on the specified date. You may also send your tenders through registered A/D mail addressed to General Manager Procurement, which must reach before the closing date and time mentioned above. Tenders will be opened at 11:00 hours the same day in the presence of tenderers. 2. Tenders received after stipulated date & time shall not be considered. The Corporation will not be responsible for postal delays. The decision of General Manager Commercial Purchase and Contract in this respect shall be final and binding. Page 1 of 10

2 EARNEST MONEY The Tender should be accompanied by a 2% (two) of the tendered value having been deposited in terms of a Pay Order payable at Karachi in lieu thereof in the name of M/S PAKISTAN INTERNATIONAL AIRLINES as interest free Earnest Money (Refundable) in Financial Proposals. Earnest Money in any other shape shall not be accepted. Earnest / Security Money deposited against a running contract (s) purchase orders(s) shall not be transferable as earnest money for any other tender. All tenders without Earnest Money shall not be considered. SECURITY DEPOSIT The successful tenderers upon award of Contract / Purchase Order will be required to furnish in the amount equivalent to 5% of total tender value as interest free Security deposit in shape of Pay Order of an equivalent amount or a Bank Guarantee for an equivalent amount countersigned by the Head Office of the Bank and to remain valid 3-months after the expiry period of the Contract. The Earnest Money already held can be converted into Security Deposit and balance amount if any shall be deposited as above. 1% of the total awarded in form of warranty Performance will be hold till the Completion of warranty as Described in Purchase Order and will be released after expiry of such warranty. PREPARATION OF TENDER Tender will be opened on Single Stage two envelopes basis. All bidders must submit two sealed envelopes Technical proposal and Financial Proposal on specified tender opening date/time. Technical Proposal will be opened on same date, whereas Financial Proposal will remain sealed till the evaluation of samples by PIA Management. Evaluation report uploaded on PPRA/PIA website. After 10 days the Financial Proposal of only those bidders will be opened whose sample are found acceptable. Financial Proposal having following documents. a) The Schedule duly filled in, signed and sealed. b) Pay Order for Earnest Money 2%(Refundable). Technical Proposal having following documents. a) Tender Fees Pay Order of RS. 6,000 (NOT REFUNDABLE) b) Technical data sheet c) Company profile, Copy of GST & NTN certificate and technical literature. The outer cover of envelopes should bear address of the General Manager Procurement & Logistics, PIA Procurement & Logistics Building, JIAP Karachi Pakistan, Tender reference number, opening date and company name. All information about the material proposed to be supplied must be given as required in the schedule to tender. The tender will not be considered if complete information required is not given therein. Particular attention must be paid to delivery time. Authorized Signatures of individual signing the tender and other documents connected with the contract must specify whether signing as: Page 2 of 10

3 a) Sole Proprietor or his attorney. b) A registered active partner of the firm or his attorney. c) For the firm per procreation. d) As secretary, Manager, Partner, etc., or their attorney in case of firms registered under Partnership Act. e) The Tenderers must indicate whether its firm / company / organization etc is registered with PIA or not. If registered then specify PIA Registration number. PRICES a) The Prices quoted must be net as per accounting unit as shown in the Schedule to tender inclusive of all duties / taxes, packing, octroi and delivery charges for free delivery to Karachi Airport. However, if GST is applicable, same should be shown separately. b) The Prices mentioned in the tender will be treated as firm till the completion of Purchase Order / Contract. c) The Prices must be stated for each item separately both in words and figures in Pakistan Currency. Additional information, if any must be linked with entries on the Schedule to Tender. d) Offers must be valid for 120 days. e) Quotation must be written on PIA prescribed form otherwise Bids will not be entertained. ACCEPTANCE OF TENDER PIA do not pledge themselves to accept the lowest tender and reserve the right to accept or reject any or all tenders / quotations, divide business among more than one supplier or accept the tenders at rates on lowest individual items or extend the date of opening with assigning reason. Yours truly, For: Pakistan International Airlines ncl: DGM (Purchases Commercial) 1. Tender Schedule-A 2. Undertaking Notes : 1- Prescribed Tenders form for the subject item may be directly downloaded from PIAC / PPRA website. Page 3 of 10

4 TORs Computers (Desktop, All-In-One and Laptop Computers) Scope of Work: Supply and installations of 767 computers with 3 years warranty (with Parts and Labour) with managed services in major cities of Pakistan Including (Karachi, Lahore, and Islamabad) along with remote areas country-wide. Manage services may include complete hardware Installation, Configuration, Maintenance, Replacement and Trouble Shootings. It should also include operating System and Software Patches with Firmware upgrades Provide customized Operating System s image with requested features and its maintenance Provide tool for remote deployment of Operating System and software Provide Microsoft Office Licenses for 300 Computers Provide Interface to generate and view Service Requests (Complaint Ticket) Provide financials with both Capex and Opex PIA has the right to select or drop items as per needs Technical Specifications Specification Specification - I Specification - II Specification - III Specification - IV (Desktop) (Desktop) (All-in-One) Processor Intel Core i5 7 th Intel Core i5 7 th Intel Core i5 7 th Intel Core i5 7 th Generation or Latest Generation or Latest Generation or Latest Generation or Latest Hard Drive 500 GB 1 TB 1 TB 1 TB SATA RAM 8 GB 8 GB 8 GB 8 GB Optical Drive None None None None Com Ports 2 x COM Port parallel OR One Parallel and One Serial Port None None Input Devices Keyboard with Built-in Track Pad Mouse and provide USB mouse Wireless Keyboard/Mouse Wireless Keyboard/Mouse Display 21 inch LED 21 inch LED 21 inch LED Screen Size Graphic Card Backlit Keyboard Color 4 Cell Battery YES Power Adapter YES HDMI YES USB Port YES Managed Services YES YES YES YES 13.3" to 14.5" Full HD LED 1080p (Convertible x360) Touchscreen Intel HD Graphic YES Silver Black Operating Systems Microsoft Windows 10 Professional OR Latest Microsoft Windows 10 Professional OR Latest Microsoft Windows 10 Professional OR Latest Microsoft Windows 10 Professional OR Latest Quantity Page 4 of 10

5 Mandatory Requirements Eligibility / Qualification Criteria S.NO Eligibility/ Qualification Criteria Proof / Evidence to submitted 1 Bidder should be a registered/ incorporated company in Pakistan for the last 10 years Certificate of Incorporation/Registration should be submitted. 2 Participant should be a single bidder No joint venture participation will be accepted Bidder should be Tier-1 partner of the proposed brand with principal letter. The Bidder must be OEM or sales or supply business such as laptops and desktops business for the last 5 years as on the date of advertisement Bidder should have an annual revenue of minimum PKR 100 million average in last 3 years. Bidder have paid an average Income Tax of at least PKR 1 Million in Pakistan of its operation in the previous three audited years The Bidder should have minimum number of 50 employees in Pakistan. The Bidder must have registered office/ offices in at least three major cities in Pakistan. The Bidder must have completed minimum of 5 projects of similar nature during the last 3 years. Bidder should not have been blacklisted by any of the Provincial/ Federal Government or organizations of the State/ Federal Government in Pakistan in the past five years. Principal certificate and letter should be attached. Sales Tax Return or relevant documentation should be submitted Annual Report including Balance Sheet, Income Statement and Profit & Loss accounts along with auditors notes should be submitted Relevant documentation including FBR tax returns to be submitted Relevant documentation / EOBI or Bank reference letter must be submitted Valid documentary evidence to be submitted Valid documentary evidence to be submitted Necessary undertaking on PKR 100 stamp paper to be submitted 11 Bid Security of 0.5% percent Bid/Earnest Money/Pay Order to be submitted Proposed product should be a renowned brand with presence in at least 15 countries across the globe. Proposed brand should have direct principal support available in Pakistan. Bidder should have registration with FBR and Sales Tax department / relevant authority. Relevant proof to be submitted Relevant proof to be submitted Copies of NTN certificates / valid registration certificates Page 5 of 10

6 Technical Qualification Criteria S.NO Technical Evaluation Requirement Five (5) years of experience in the field of IT for supply, installation, integration and maintenance. Bidder should be an accredited and Tier- 1 partner of the quoted product and solution Bidder have at-least five (5) years of partnership association with the principal Bidder should have offices in Karachi, Lahore, Islamabad, and Peshawar. Proposed product/solution should be from top IT vendors. It should have presence in at least 15 countries across the globe. Bidder should have experience and documented track of at least 05 (five) similar projects during last 03 (three) years including supply and technical support. Conformance to required technical product or solution specification. List of Certified Technical Staff along with certification evidence Audited financial statements of last five years Qualifying marks is minimum 65 and above Total Points 100 =5-years: 20 <5-years: 10 Equal to 5 years 20 points Less than 5 years 10 points Tier-1/Gold: 10 Premier: 05 Reseller: 02 Not registered: 1 =5-years: 10 =>3-years: 05 >1-yrs: 0 Equal to 5 years 10 points Equal to 3 years 5 points Equal to 1 years 0 points = 5 years: 10 = 3 years: 5 Equal to 5 years 10 points Equal to 3 years 5 points Top 5: 10 Top 10: = 5 Certified Staff: 10 = 3 Certified Staff: 5 <3 Certified Staff: 0 Equal to 5 Certified Staff10 points Equal to 3 Certified Staff 5 points Less Than 1 Certified Staff 2 points =5-yrs: 10 >3-yrs: 05 >1-yr: 02 Equal to 5 years 10 points Equal to 3 years 5 points Equal to 1 years 2 points Proof / Evidence to submitted Certificate of Incorporation / Registration to be submitted Manufacturer Authorization Letter to be submitted Letter from principal required Relevant proofs required Gartner and/or IDC reports required. Principal confirmation letter. Purchase order copies Quoted product and solution datasheets CV of staff along with their certification Annual audited reports including Balance Sheet, Income Statement and Profit & Loss accounts along with auditors notes should be submitted Page 6 of 10

7 Financial Qualification Criteria Financial Standing Marks / Points Obtained Lowest Offered Financial 75 2 nd Lowest Offered Financial 60 3 rd Lowest Offered Financial 50 Others 30 Technical + Financial = Qualifying Marks / Points Highest will be the winner Page 7 of 10

8 CAPEX Computers Item Specifications Specification I (Desktop Computers with Operating System) Quantity 300 Unit Cost Tax Unit Cost + Tax Total Cost Specification II (Desktop Computers with Operating System) 200 Specification III (All-In-One Computers with Operating System) 267 Specification IV (Laptops With Operating System) 100 Total Microsoft Office Standard Item Specifications Quantity Microsoft Office Standard 300 Unit Cost Tax Unit Cost + Tax Total Cost Total Page 8 of 10

9 OPEX Computers Item Specification Specification I (Desktop Computers with Operating System) Qty. 300 Cost Without Tax One Year Bases Cost With Tax One Year Bases Cost Without Tax Three Years Bases Cost With Tax Three Years Bases Specification II (Desktop Computers with Operating System) 200 Specification III (All-In-One Computers with Operating System) 267 Specification - IV (Laptops With Operating System) 100 Total Microsoft Office Standard Item Specification Qty. Microsoft Office Standard 300 Cost Without Tax One Year Bases Cost With Tax One Year Bases Cost Without Tax Three Years Bases Cost With Tax Three Years Bases Total Page 9 of 10

10 Terms and Condition Equipment and Services demanded in this tender are divided into different categories. Vendor may apply one or more than one categories Vendor must provide all the items/services/equipment mentioned in a category Vendor s bid will be considered disqualify if it does not cover whole category Each category will be evaluated separately and P.O will be awarded on lowest price basis provided that all technical and mandatory requirement are fulfilled 1% of the total awarded in form of warranty Performance will be hold till the Completion of warranty as Described in Purchase Order and will be released after expiry of such warranty All equipment will be installed at Islamabad International Airport. Price must include all charges such as delivery/installation/cable lying/fitting/civil works etc. 1% of the total awarded value in form of warranty Performance will be hold till the Completion of warranty as Described in Purchase Order and will be released after expiry of such warranty TENDERER S SIGNATURE Name Tel / Cell No. GST No. NTN NO. SEAL Bidders are advised to fill the above information as mandatory and attach this tender form with technical proposal. Page 10 of 10