Ref. No. 42(5)/2017-MMG

Transcription

1 Dated: 18/07/17 NOTICE INVITING E-TENDER (NIT) C-DAC Noida, a Scientific Society under the Ministry of Electronics and Information Technology, Govt. of India, invites electronic bids in two bid systems from OEM or authorized dealers, for Supply and Installation of Hardware Items, as per technical specification given in tender. The requirement is listed in table below and the specifications are provided separately in Annexure-A to G. S.No. Item Quantity Remarks 1 Touch Screen All-in-One PC 2 Technical specification as per Annexure-A 2 Server/ Workstation 1 Technical specification as per Annexure-B 3 LED TV 42"(inch) 1 Technical specification as per Annexure-C 4 LED TV 32"(inch) 2 Technical specification as per Annexure-D 5 POE Switch 5 Technical specification as per Annexure-E 6 Multi-Function Printer 1 Technical specification as per Annexure-F 7 NAS Box 1 Technical specification as per Annexure-G The details of tender document are as below: 1. Issue of Tender Document : 18/07/17 2. Receipt of Bids : Latest by 3:00 pm on 02/08/17 3. Technical Bid Opening : At 3:00 pm on 03/08/17 4. Tender Fee (Non Refundable) : Rs. 500/- (Rupees Five) in the form of DD / Pay Order favoring C- DAC payable at Noida. In case of non-submission of Tender Fee, the bid will be rejected. If the bidder is exempted from submitting the Tender Fee, in that case the bidder should upload the relevant supporting document (exempting the bidder from submitting the Tender Fee). 5. EMD (Refundable) : Rs. 15,000/- (Rupees Fifteen thousands) in the form of DD / Pay Order favoring C-DAC payable at Noida. In case of non-submission of EMD, the bid will be rejected. If the bidder is exempted from submitting the EMD, bidder should upload the relevant supporting document (exempting the bidder from submitting the EMD) along with the technical bid, without which the bid will be considered invalid and rejected. The tender document may be downloaded from the websites, / 1 P a g e HOD (MMG) Contact: /34/45/47

2 SECTION I: INVITATION FOR BIDS (IFB) Subject: Request for Proposal (RFP) for Supply and Installation of Hardware Items 1. SCOPE OF WORK: Supply & Installation of Hardware Items as per technical specification given in Annexure-A to G of tender documents. 2. Eligibility Criteria: The pre- qualifications of the bidders are as under: (i) The bidder should have an annual turnover of Rs. 10, 00,000/- (Rupees Ten lacs only) for last three years and audited Annual Turnover Certificate for the past three years.( , , )/ (ii) The bidder should upload Purchase Orders of similar work executed in last 3 years. (iii) The bidders should have a Branch Office / Service Centre / Training Centre in NCR preferably in Noida /Delhi & Bangalore from where after-sales support and training's are to be provided. (iv) The bidders should upload copies of all necessary registrations like GST as supporting documents. In the absence of these documents, the bid will be rejected. (v) General Particulars of bidders as per enclosed format in Annexure I. Before submission of the bid, the bidders may please verify the eligibility criteria and ensure fulfillment of all the terms and conditions. In the absence of scanned copies of documents / certificates under eligibility criteria above, the bid is liable to be rejected. 3. Bid Submission: Bids must be uploaded on e-tender NIC site eprocure.gov.in along with scanned copies of other related documents. For any technical clarification, please contact the HoD, MMG at headmmg-noida@cdac.in The bid must be uploaded in two parts as Part-I (Technical Bid): Supply of Hardware Items and Part- II (Price Bid): Supply of hardware Items 4. Part I (Technical Bid) shall contain: (i) (ii) 2 P a g e Tender Fee of Rs. 500/- (Rupees Five Hundred) in the form of DD / Pay Order favoring C-DAC payable at Noida. The scanned copy of DD/Pay order for tender fee should be uploaded with the Technical Bid. In Case of Non submission of tender fee the tender will be considered invalid and will be rejected. The original DD/Pay order deposited/posted in sealed cover super-scribing tender number with work detail-supply and Installation of Hardware Items, date of opening, name & address of bidder must reach before due date & time of bid opening as given in serial no. 2 & 3 above. The name of bidder and tender number should be clearly written on back of DD/Pay order to avoid mixing/loss of instrument. Refundable Earnest Money Deposit (EMD) of Rs. 15,000/- (Rupees Fifteen Thousands) in the form of DD / Pay Order favoring C-DAC payable at Noida. The scanned copy of DD/Pay order for EMD should be uploaded with the Technical Bid. In case of non-submission of EMD the tender will be considered invalid and will be rejected. The original DD/Pay order deposited/posted in sealed cover super-scribing tender number with work detail- Supply and Installation of Hardware Items date of

3 opening, name & address of bidder, must reach before due date & time of bid opening as given in serial no. 2 & 3 of NIT above. The name of bidder and tender number should be clearly written on back of DD/Pay order to avoid mixing/loss of instrument. Checklist of Documents to be Submitted/ Uploaded. A Particulars (Hard Copies to be submitted in a envelope before due date & time of opening of qualification bid) Page No Reference (i) Demand Draft/Pay Order for EMD and Tender Fees or supporting document (exempting the bidder from submitting the EMD & Tender Fees) B Scanned copy of the Pre-qualification Documents (to be uploaded with e-tender) (i) All documents sought under Eligibility Criteria (ii) (iii) Duly filled in and signed & Tender Acceptance Letter (Annexure-II on Bidder s letter head) Technical bid with full details including description of make & model of items / components for technical assessment of the proposal and Technical Datasheet etc. The bidder must quote only for branded parts and (iv) If you are a distributer/dealer, authorization letter from OEM shall be enclosed indicating that you are one of their authorized distributor/dealer, failing which your offer will be not considered. (v) The Compliance Statement by the bidder to the technical specifications (as per Annexure-A to G) along with relevant product brochure, technical documents etc. Bids without proper Compliance Statement will be rejected. Important Note: a) The Bidder should quote exact Model, Series Model any sub model and exact Part no. Without this the bid may be considered for rejection. b) The Bidder should provide the proof of compliance including any other technical paper or Web link other than standard technical specifications datasheet of the product in case the Datasheet attached by the bidder does not contain compliance points match to all specifications. c) The bidder has to match compliance line to line and mark in the supporting technical documents. 3 P a g e

4 d) If the bid is incomplete and / or non-responsive it will be rejected during technical evaluation. The bidder may not be approached for clarifications during the technical evaluation. So bidders are requested to ensure that they provide all necessarily details in the submitted bids. e) If any price details are found in the Technical Bid, the offer will be summarily rejected. 5. Part II (Price Bid) (I) The price bid (BOQ) in excel sheet format shall be uploaded online only. PRICE BID SHOULD NOT BE SUBMITTED IN A SEALED ENVELOPE. (II) The PRICE PART shall contain only schedule of rates duly filled in. NO stipulation, deviation, terms & conditions, presumptions etc. is permissible in price part of the bid. CDAC shall not take any cognizance of any such conditions and may at its discretion reject such price bid. (III) Prices should be given in INR in figures only. (IV) Bidders are advised to fill the BOQ file as per following instructions: a) The bidder has to download the BOQ file along with tender documents and subsequent corrigendum, if any b) Bidder to note that there are GREY cells in BOQ file, which should not be modified by the bidder. Bidders are advised to fill the WHITE cells meant for the rates which are to be entered by the bidders. c) Bidders are advised strictly not to alter or change the BOQ format /contents. Bidders are also advised not to paste any image file with BOQ. d) The bidder shall submit the tender online on e-tendering site eprocure.gov.in on or before the due date & time of bid submission. Tender submitted by any other form (fax/ /courier/post/hard copy) will not be accepted. e) Price offered by the bidder shall not appear anywhere in any manner in the technical bid. 6. Opening of Technical & Price Bid Only the technical bids will be opened on 03/08/17 at 3.00 pm. Price bids of short-listed / technically qualified bids would be opened on a later date & time under intimation to all successful bidders. No bidder is required to be present in CDAC office for any E-tender opening process. Bidders can view the status & tender opening statement by logging on to e-procure site of NIC. 7. The bids complete in all respects should be uploaded at the given site above by the due date and time. 4 P a g e END OF SECTION I

5 SECTION II: INSTRUCTION TO BIDDERS (ITB) (A) (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) Offer Validity: Offers should be valid for minimum Ninety (90) Days from the date of opening the Technical Bid. A bid, valid for a shorter period, is liable to be rejected. C-DAC, Noida may ask the bidders to extend the period of validity, if required. Delivery: The delivery to be done at C-DAC, NOIDA and should be completed within (04) four weeks from the date of Purchase Order. Product Specifications & Compliance Statement: The bidder should quote the products strictly as per the tender specifications. Complete technical details along with brand, specification, technical literature etc. highlighting the specifications must be supplied along with the technical bid. A Statement of Compliance shall be given against each item in the prescribed format given in Annexure-A to G. The compliance statements should be supported by authentic documents. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the authorized signatory and is to be uploaded with the bid. Failure to comply with this requirement may result in the bid being rejected. The prices should be quoted in figures only. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. Materials must be properly packed against any damage and insured up to the destination. The material should directly be supplied to C-DAC, Noida shall be the exclusive responsibility of the bidder. C-DAC will have the right to reject the component / equipment's supplied, if it does not comply with the specifications at any point of installation / inspection. Earnest Money is liable to be forfeited and bid is liable to be rejected, if the bidder withdraw or amends, impairs or derogates from the tender in any respect within the validity period of the tender. The Earnest Money of all unsuccessful bidders shall be returned as early as possible within the Bid Validity period but not before 30 days from the date of Purchase Order. No interest will be payable by C-DAC on the Earnest Money Deposit. The Earnest Money of successful bidder shall be returned after successful completion of entire work and submission of Performance Bank Guarantee (BG) towards 10% of order value. If any equipment of part thereof is lost or rendered defective during transit, the supplier shall immediately arrange for the supply of the equipment of part thereof, as the case may be, at no extra cost. The rates should be quoted in Indian Rupees, for the entire work to be done at site, IN FIGURES AND WORDS only. All the quoted prices shall be fixed and shall not be subject to escalation of any description during the bid validity period. Govt. Levies like GST shall be paid at actual rates applicable on the date of submission of Bid. Rates should be quoted accordingly giving the basic price and GST. C-DAC, Noida reserves the right to accept / reject / split the offers or cancel the whole tender proceedings without assigning any reason whatsoever. Offers through / Fax, etc and open offers shall not be accepted. Late / Delayed offers shall not be accepted under any circumstances. Incomplete offers will be rejected. In case the specified date for the submission of offers being a holiday or declared holiday for C- 5 P a g e

6 DAC, the bid-closing deadline shall stand extended to the next working day up to the same time. (L) (M) (N) (O) (P) (Q) (R) CDAC shall not be responsible for delayed submission or non- submission of bid due to any reason whatsoever. The bidders are requested to submit the bid online much before date & time of submission, failing which CDAC shall not be responsible for any such technical problem. E-tender bidders are requested to note that all communication will be made through procurement portal only. CDAC reserve the right not to take cognizance of the communication made outside procurement portal. Any attempt of direct or indirect negotiations on the part of the bidder with the authority to whom he has submitted the tender or authority who is competent to finally accept / reject the same after he has submitted his tender or any endeavor to secure any interest for an actual or prospective bidder or to influence by any means the acceptance of a particular tender will render the tender liable to be rejected. Unsatisfactory Performance: The Parties herein agree that C-DAC, Noida shall have the sole and discretionary right to assess the performance(s) of the Bidder components(s), either primary and or final, and C-DAC, Noida, without any liability whatsoever, either direct or indirect, may reject the system(s) component(s) provided by the Bidder, in part or in its entirety, without any explanation to the Bidder, either during the pre and or post test period should the same be unsatisfactory and not To the acceptance of C-DAC, Noida. The Bidder covenants to be bound by the decision of C-DAC, Noida without any demur in such an eventuality. Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by C-DAC, Noida, but an invitation for bidder s response. No contractual obligation whatsoever shall arise from the RFP process. Declaration: The bidder would be required to give a certificate as below in his commercial bid. I/WE UNDERSTAND THAT THE QUANTITY PROVIDED ABOVE IS SUBJECT TO CHANGE. I/WE AGREE THAT IN CASE OF ANY CHANGE IN THE QUANTITIES REQUIRED, I/ WE WOULD BE SUPPLYING THE SAME AT THE RATES AS SPECIFIED IN THIS PRICE BID. I /WE AGREE TO ADHERE TO THE PRICES GIVEN ABOVE EVEN IF THE QUANTITIES UNDERGO A CHANGE. 6 P a g e END OF SECTION II

7 SECTION III: SPECIAL CONDITIONS OF CONTRACT (SCC) (A) Price Basis: Price quoted should be F.O.R C-DAC, NOIDA in INR only. Price quoted should be in the prescribed format as per BOQ. Form 38 / Road Permit will be provided by C-DAC, if required. The quoted price will be considered firm and no price escalation will be permitted during the bid validity period. (B) Billing is to be done in the name of Centre for Development of Advanced Computing (C-DAC), C-56/1, Institutional Area, Sector-62, Noida, UP The payment would be on the basis of the actual bill of material supplied, duly certified by our authorized representative at C-DAC, Noida. (C) Payment: 90% of invoice value after satisfactory delivery at CDAC Noida within 30 days of submission of invoice. Balance 10% after submission of Performance Bank Guarantee issued from a nationalized / scheduled bank for equivalent amount. This Bank Guarantee should remain valid for the warranty period, commencing from the date of satisfactory completion of entire job. (D) Penalty for Delayed Services: Penalty will be 0.5% of the contract value per week subject to maximum of 10% of total order value, in case of delay / non-completion of work within the stipulated time period. (E) Warranty: The items covered in the schedule of the requirements / Bill of Material (BOM), shall carry Three Years Onsite Warranty (NBD) to be commencing from date of completion of entire job. The service support / warranty services have to be provided on Pan India. The repairing / rectifications, if any of the items under warranty must to be done at site only. The bidder should submit along with the technical bid, the detailed plan for providing installation and warranty services at site. 7 P a g e END OF SECTION III

8 Technical Specifications / Compliance Statement of Touch Screen All-in-One SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Type All- in -One with Integrated webcam with microphone 2 Processor 7 th Gen Intel 1x Quad core i7 Processor, min. 3.0 Ghz or higher 3 Memory 8GB DDR-4, 2133 MHz or higher 4 Graphics IHD Graphics with 2 GB memory dedicated for Graphics. 5 Communications Integrated Wi-Fi & Gigabit Ethernet controller 6 HDD 1 TB or higher SATA HDD 7200 rpm 7 Media DVD R/RW (Optional) 8 Keyboard & Mouse 104 Keys OEM Keyboard and OEM Optical Scroll Mouse 9 Ports Min 4 ( 2-USB 2.0, 2-USB 3.0) or higher, Audio -out, Audio-IN 10 Display 23 diagonal touchenabled WLED-backlit or higher 11 Operating System Preloaded with OEM Pack Windows 10 Professional (64 bit) or higher. 12 Accessories All necessary Plug-ns/ utilities and cables etc. 13 Warranty Three years onsite warranty NBD 14 Safety standards Energy Star, EPEAT ANNEXURE -A Proof of Product Datasheet vide page no 8 P a g e

9 Technical Specifications / Compliance Statement of Server/Workstation SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Certifications Product - Certified on UL/ FCC/ RoHS 2 Socket & Processor 7 th Gen Intel Quad Core minimum 3.0 Ghz or higher, 4 GB cache or higher. 3 Chipset Intel Chipset 4 RAM Min. 32 GB Registered DIMMs (DDR4) 5 Network Controller Dual Ethernet Gigabit port(s). 6 RAID RAID 0,1,5 7 Hard Disk Drive 3 X 1 TB HDD 7200 RPM SATA drives 8 Optical Drive DVD-RW Drive standard (Internal ) 9 Interfaces Min. 3HDMI ( Along with required PCIe cards), 4 USB, 2 Display Ports or higher 10 Graphics Integrated standard graphics controller 11 Graphic card Memory 9 P a g e 4 GB dedicated memory on Graphic Card 12 Power Supply Redundant Power Supplies 13 Fans Redundant fans for power supplies 14 Security TPM 15 Pre-installed OS Preloaded with OEM Pack Windows 10 Professional (64 bit) or higher. 16 Operating system Compliance Proof of compatibility on Linux, Windows server Enterprise edition ANNEXURE -B Proof of Product Datasheet vide page no

10 Technical Specifications / Compliance Statement of LED TV 42 Inch SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Aspect ratio Widescreen ANNEXURE -C Proof of Product Datasheet vide page no 2 Diagonal screen size (inch) 42 ( inch) or higher 3 Display LCD UHD Edge LED backlight 4 Panel resolution 3840x2160p or higher 5 Color processing 4 trillion colors (14bit RGB) 6 Clock Sleep Timer 7 Firmware upgradeable 8 Connectivity Firmware upgradeable via USB AV1. AV2, VGA, HDMI 1, HDMI2, USB, 9 Audio 10 Accessories PC Audio in Audio output 16 watt or higher Wall Mount stand, accessories etc. All Manual guide etc. Remote Control 12 Installation 13 Warranty 10 P a g e Required Batteries in Remote Control Including installation & Commissioning in consultation with authorities 3 Years NBD On-site OEM Warranty

11 Technical Specifications / Compliance Statement of LED TV 32 Inch SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Aspect ratio Widescreen ANNEXURE -D Proof of Product Datasheet vide page no 2 Diagonal screen size (inch) Display 32 ( inch) or higher LCD Full HD Edge LED backlight 3 Panel resolution 1920x1080p or higher 4 Color processing 4 trillion colors (14bit RGB) 5 Clock Sleep Timer 6 Firmware upgradeable 7 Connectivity 8 Audio 9 Accessories 10 Installation 11 Warranty Firmware upgradeable via USB AV1. AV2, VGA, HDMI 1, HDMI2, USB, PC Audio in Audio output 16 watt or higher Wall Mount stand, accessories etc. All Manual guide etc. Remote Control Required Batteries in Remote Control Including installation & Commissioning in consultation with authorities 3 Years NBD On-site OEM Warranty 11 P a g e

12 Technical Specifications / Compliance Statement of PoE Switch SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Management Managed Switch 2 No. of POE Ports MINIMUM 4 3 Power Input 100 to 240 VAC, 50 to 60 Hz Internal Universal Power Supply 4 Port Standards & Functions IEEE i10base-t Ethernet, IEEE 802.3u 100BASE-TxX Fast Ethernet IEEE 802.3x full-duplex flow control, IEEE 802.3ab 1000BASE-T Gigabit Ethernet IEEE 802.3az Energy Efficient Ethernet, IEEE 802.3at/afPoE ANSI/IEEE NWay autonegotiation, 5 PoE Power Budget MINIMUM 130 W 6 Switching Capacity 20 Gbps 7 Flash Memory 16 MBytes 8 Warranty Three years standard onsite warranty NBD 9 Total Ports 8 ANNEXURE -E Proof of Product Datasheet vide page no 12 P a g e

13 Technical Specifications / Compliance Statement of Multi-Functional Printer SN Description Requirement Specification Offered by Bidder Compliance Statement (Y/N) Make & Model (Exact Serial no.) 1 Type Color Multi -Function Printer 2 Functions Print, Copy, Scan 3 Print Speed ( Black) Minimum 19 ppm 4 Print Resolution ( Black) Minimum 600x600 DPI or higher 5 Print speed ( color) Minimum 19 ppm 6 Printing Technology Laser 7 Number of Print 4 Cartridges 8 Compatible Operating Systems Windows 8, Windows 10, Windows Server Enterprise Edition, Printing 1 Duplex Printing Manual 2 Media Sizes A4, Legal Supported Scanner Specifications 1 Scanner Type Flatbed 2 Scan File Format JPEG, PDF 3 Scan resolution Minimum 600x600 dpi Copier Specifications 1 Copy Speed Min 19 cpm 2 Media Sizes A4 Supported 3 Copy resolution 300x300dpi 4 Warranty 3 Years NBD On-site OEM Warranty ANNEXURE -F Proof of Product Datasheet vide page no 13 P a g e

14 Technical Specifications / Compliance Statement of NAS box SN Description Requirement Specification Offered by Bidder Make & Model (Exact Serial no.) 1 NAS Size Entry level NAS box 2 Support for Embedded Linux Operating System /Windows 3 Hard Disk Configuration RAID 0,1, 5,10 4 Wired Network Speed 10/100/1000Mbits 5 Storage Minimum 4 TB 6 Disk drives 3x 2 TB SATA 7 Bays Minimum 4 or higher 8 Min 1 port Gigabit Ethernet Network Medium port (RJ-45) 9 Minimum 1xUSB 2.0 or USB higher 10 Three years standard onsite WARRANTY warranty NBD Compliance Statement (Y/N) ANNEXURE -G Proof of Product Datasheet vide page no 14 P a g e

15 ANNEXURE I General Particulars of Bidders S. N List of documents ( to be uploaded as scanned copies) (Please Tick ( ) mark) Proof of Document vide page no. 1 Name of the Bidding Agency Date of establishment of the Agency (Attach a copy of Registration certificate) Detailed office address of the Agency with office telephone number, ID, Mobile number and the name of the contact person Address of the Agency in Delhi / NCR with office telephone number, ID, Mobile number and the name of the contact person PAN/ TAN Number (Copy to be enclosed) Details of GST number (Copy to be enclosed) Copy of audited Annual Turnover Certificate for the past three years.( , , ) Copy of Purchase Orders of similar work executed in last 3 years Duly filled in and signed & Tender Acceptance Letter (Annexure-II on Bidder s letter head) 15 P a g e

16 ANNEXURE-II To TENDER ACCEPTANCE LETTER (To be given in Company Letter Head) Centre for Development of Advanced Computing Anusandhan Bhawan, C-56/1 Institutional Area, Sector-62, Noida (U.P.) Subject: Acceptance of Terms & Conditions Tender Reference No:-42(5)/2017-MMG Name of the Tender: - Supply and Installation of Hardware Items Dear Sir, 1. I / We have downloaded / obtained the tender document(s) for the above mentioned Tender/Work from the web site(s) namely: / etc; as per your NIT / advertisement, given in the above-mentioned website(s). 2. I / We hereby certify that I / We have read the entire terms and conditions of the tender documents from Page No.1 to 16 (including all documents like annexure(s), schedules (s), etc.), which form part of the contract agreement and I / We shall abide hereby by the terms / conditions/ clauses contained therein. 3. The corrigendum(s) issued from time to time by your department / organization too has also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 5. I /We do hereby declare that our firm has not been blacklisted / debarred by any Govt. Department / Public sector undertaking. 6. I /We certify that all information furnished by the our firm is true & correct and in the event that the information is found to be incorrect / untrue or found violated, then your department/ organization shall without giving any notice or reason thereof or summarily reject the bid or terminate the contract, without prejudice to any other rights or remedy including the forfeiture of the fully said earnest money deposit absolutely. Yours faithfully, Authorized Signatory. (Signature of the Bidder, with official Seal) Id for correspondence. 16 P a g e