Parish Council Meeting Minutes Wednesday, March 20, 2013

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1 ST. KATHERINE GREEK ORTHODOX CHURCH FALLS CHURCH, VA Parish Council Meeting Minutes Wednesday, March 20, 2013 The Parish Council of Saint Katherine Greek Orthodox Church convened on March 20, 2013 at 7:30 in the Board Room of the Meletas Charuhas Community Center. The Parish Council President presided following an offeratory prayer led by Father Costas Pavlakos. There were present at the meeting, the following members of the Parish Council: Father Costas Kelly Alexis Andrea Ballard Chris Christou John Demakis Art Dimopoulos Nick Larigakis Costas Mavromatakis Mallamo Mavromatakis George Moshos Bill Polizos Bill Porter Jim Stoucker Daphne Vaccarello Maria Vargas Maria Wills Parish Council President s Report The Parish Council President Jim Stoucker reported that negotiations with banks regarding the refinancing of loans for the Church mortgages have yielded highly positive results. Our mortgage rate has been decreased from approximately 6.4% to a new rate with BB&T at 3.6%. This will result in a savings to the Church of $55,000 per year. Progress continues on the process of improvements for our Hellenic Education Center. Parents and teachers have received additional information regarding these improvements and overall the program and changes are being received positively. Advertisements have been placed in a variety of media for the new position of Education Director including DOXA, OrthodoxJobs.com, the Greek Embassy, Church , etc. Interest in the position has been expressed from as far away as California and Greece. In addition, VTC equipment will be installed in the next few weeks in the small conference room to facilitate video conferencing between teachers and parents and for other educational purposes. This system will utilize Go-To-Meeting software. On-line registration is also being developed in order to create a more efficient process for enrolling Greek School students. The dedication name for the Hellenic Education Center is currently being explored. It is hoped that it will be named in relation to a major donor. Upon motion duly made and seconded, it was RESOLVED, to proceed with the expenditure of $1, for the sign for the new Hellenic Education Center before the name of the final donor is determined. The motion had two votes in opposition and one abstention.

2 Minutes Parish Council Meeting, 3/20/2013 The Parish Council President recommended that based on the fact that we had a mild winter, which caused less damage to the parking lot than anticipated, repairs to the parking lot would be deferred to Parish Council concurred. The Parish Council President also indicated that repairs to the front doors of the Church, as well as the installation of natural gas lines for outdoor grills used for the Festival, will take place in the next few weeks. In addition, landscaping and the creation of an additional storage space near the stage of the Meletas Charuhas Community Center will also be conducted. Special thanks were expressed to Costas Mavromatakis for his help in providing professional advice and expertise in the areas of engineering and required building permits. Nick Larigakis reported that he had negotiated a significant discount (approximately $12,000) with the McLean Hilton for our November 10th Dinner Dance. A meeting of the Dinner Dance Committee will be called soon to plan the dinner along with related items such as an album/journal with advertizing, attendance of the Bishop and a silent auction. Reports The President reviewed the minutes of the last meeting and upon motion duly made, seconded and unanimously carried, it was RESOLVED, that the Parish Council s minutes of its last meeting be adopted. Treasurer & Stewardship Reports The Treasurer distributed the reports and provided an overview of the Church s financial condition. The Treasurer indicated that 2013 Stewardship revenue is currently up from last year at this time by approximately 6%. Upon motion duly made, seconded and unanimously carried, it was RESOLVED, that the Treasurer & Stewardship Reports be adopted. Old Business Nick Larigakis stated that developments in relation to our Capital Campaign continue. Meetings with a consultant regarding the creation of a brochure once again brought up the need for an agreed upon set of value propositions. Parish Council members were reminded, if they have not already, to provide their recommendations to the Parish Council President. Chris Christou reported that the Apokriatiko Glendi was a success once again this year. It was well attended, profitable and a good time was had by all. 2

3 Minutes Parish Council Meeting, 3/20/2013 Discussions arose during this period regarding whether a police/security guard would be appropriate for Church services. Pros and cons were expressed without a definite decision. A flyer was passed to the PC members by Dr. Demakis regarding a special presentation that will be made on April 5, 2013 by Dr. Frank Papatheofanis following the Salutations to the Theotokos service. It is entitled The Christian Call to Learn. On May 20-22, 2013, the National OCMC Missions Board will meet at St. Katherine New Business The need was expressed by the Parish Council President for additional coverage by all Parish Council members for the increased amount of services during the Lenten season. A signup sheet will be sent out for Holy Week coverage. The Council discussed the possibility of adding additional volunteers to help the Parish Council members for all services since the Parish Council membership alone provides a rather limited pool. Maria Vargas agreed to explore the possibility of identifying these additional volunteers. Upon motion duly made, seconded, it was RESOLVED, that the Parish Council s meeting be adjourned. The meeting was adjourned at 9:51 p.m. followed by Father Costas benediction. March 20, 2013 Bill Polizos Secretary James E. Stoucker President Rev. Fr. Constantine A. Pavlakos Proistamenos Tab A Treasurer's Report 3

4 St. Katherine Greek Orthodox Church of Northern Virginia Monthly Cash Position Report As of: Jan 31, 2013 CHURCH OPERATING ACCOUNTS Previous Month Current Month 1. Cash in Bank - BB&T 50,113 56, Credit Card Account 6,077 5,085 TOTAL: 56,190 61,927 CHURCH RESTRICTED ACCOUNTS 1 Cash in BB&T Bank 61,151 61,869 Designated Projects 2. Cash in BB&T Bank 75,165 69,751 Greek School 3. Cash in BB&T Bank 106, ,340 Church Beautification 4. Cash in BB&T Bank 31,078 31,055 Preschool TOTAL: 274, ,015 GRAND TOTAL: 330, ,942

5 St. Katherine Greek Orthodox Church of Northern Virginia Monthly Revenue Report - February, February REVENUES: Budget Revenues YTD $ YTD % 1. Stewardship 515,000 62, ,296 28% 2. Candles & Trays 125,000 6,816 15,054 12% 3. Holiday Offerings 20, % 4. Special Donations 25, % 5. Memorial Donations 20,000 1,585 5,615 28% 6. Fund Raising 225, % 7. Building Fund (Meletis-Charuhas Ctr) 1, % 8. Church Beautification (2 nd tray) 10, % 9. Rentals 210,000 9,300 13,800 7% Total Revenues: 1,151,000 $80,361 $179,524 16% 1,200, Revenue - YTD 1,000, , , , ,000 0 Actual Projected Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

6 St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - February, February EXPENSES: Budget Expenses YTD $ YTD % Comments Church/Ministries Archdiocese 76,000 6,500 13,000 17% Diakonia 3, % Youth Ministries % Sunday School 6, % Greek School % GOYA % HOPE % JOY % PAIDEIA Day Care % Orth. Christian Fellowship % Holy Cross Seminary 3, % Missions 6, % Council of Ministries 1, % Church Laity Congress % Arch/Met. Mtgs/Seminars 2, % Comm. Relations/Ministries 15,000 1,569 3,292 22% Parish Retreats 1, % Clergy/Staff Priest 138,561 11,547 22,927 17% Asst. Priest/Yoluth Director 15, % Substitute Clergy 19,000 1,200 2,700 14% Accounting Services 13, % Asst. Financial Officer 38,244 3,187 6,374 17% Secretary 43,945 3,662 7,324 17% Custodian 48,832 4,069 8,139 17% Part-Time Custodians 30,000 2,315 4,555 15% Choir Director 6, % Organist % Chanter 8, ,360 17% IT Engineer 7, ,167 17% Payroll Taxes 9, ,671 17% Employee Benefits 63,820 5,061 9,976 16% Recurring Expenses Mortgage Payment 175,000 16,564 33,128 19% Insurance 15,000 1,220 2,489 17% Utilities 65,000 3,751 6,212 10% Telephone/Cable Service 10, ,381 14% Church Supplies 27, ,649 6% Office Supplies/Equipment 25, ,147 17% Contingency Fund 10, % Postage 10, ,391 14% Credit Card Commissions 6, ,500 25% Fund Raising Operations 75, % Rental Operations 30,000 1,940 2,150 7% Infrastructure Maintenance 40,000 6,058 10,195 25% Capital Improvements 80, % Vehicle Maintenance 6, % IT Enhancements 5, % Misc 2, % Total Expenses: $1,140,612 $73,633 $148,614 13%

7 St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - February, ,200,000 Rate of Expenditures - YTD 1,000, , ,000 Actual 400,000 Budget 200,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

8 Saint Katherine Greek Orthodox Church Stewardship Report Period ending:february 28th, Performance Goal $504,000 $515,000 February Stewardship Revenue $58,812 $62,083 6% Stewardship Pledges YTD $147,636 $172,130 17% -- Revenue/Pledges Rcv'd $ 64,750 $ 64,085-1% -- Revenue/Contributions Recv'd $ 59,769 $ 85,712 43% Total Revenue YTD $ 124,519 $ 143,296 15% # Stewardship Pledges YTD % -- Avg. Pledge YTD % # Contributors YTD % -- Avg. Contribution YTD $286 $391 37% # Pledge & Contributors YTD % Actual for 2012 YTD $482, % Actual for 2013 YTD % 600,000 Stewardship Revenue , , , ,000 Actual Projected 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec We are blessed!

9 Accounts St Katherine Greek Orthodox Church Analysis of Revenues & Expenses Fund: Church Beautification Fund February 2013 MTD Actual (This Year) YTD Actual (This Year) Revenues Church Beautification Fund - Iconography Donation Total Church Beautification Fund Total Revenues Expenses Church Beautification Fund - Service Charge Total Church Beautification Fund Total Expenses $1, $2, $1, $2, $1, $2, $0.00 $4.00 $0.00 $4.00 $0.00 $4.00 Net Total $1, $2,970.00

10 St Katherine Greek Orthodox Church Summary of Restricted Accounts Fund: Designated Projects Fund January to February 2013 Accounts Beginning Balance Restricted Revenue Restricted Expenses Ending Balance Temporary Restricted Designated Fund - New Album - Rental Deposit - Miscellaneous Fund - Book Store - Operation Troops - Mission Fund/Sunday School - Service Charge/check Image Stmt Fee - Missions Fund - Vacation Bible School - Project Mexico Fund - Missions/Guatemala - Future Missions - John Harocopos Oratorical Fund - Playground Escrow - Safeway Benefits - Deacon Fund - Missions/Alaska - Dance Troop - Parking Lot Fund Total Designated Fund Total Temporary Restricted $0.00 $ $0.00 $20, $6, $3, $0.00 $ $ $9, $ $ $ $0.00 $0.00 $ $0.00 $0.00 ($6.50) $0.00 $6.00 $ $0.00 $0.00 $ $ $0.00 $2, $ $1, $1, $0.00 $0.00 $6, $0.00 $0.00 $5, $0.00 $0.00 $2, $0.00 $0.00 $ $0.00 $ $ $0.00 $0.00 $1, $0.00 $0.00 $3, $ $ $2, $0.00 $0.00 $58, $8, $5, $58, $8, $5, $ $23, $0.00 $10, $ $ ($12.50) $ $1, $1, $1, $6, $5, $2, $ $ $1, $3, $2, $61, $61,868.74