4:46 PM Our Lady of Grace R. C. Church. 10/11/14 Balance Sheet Accrual Basis As of August 31, 2014
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1 4:46 PM R. C. Church 10/11/14 Balance Sheet Accrual Basis As of August 31, 2014 Aug 31, 14 ASSETS Current Assets Checking/Savings 1100 ACH Checking Account 27, Maintenance Fund 25, Church Bingo 8, CCD Bingo 9, Main Checking A/C - Astoria FSB 117, Stipend - Astoria Account 15, Petty Cash Investment Unitas Untas Short Term 106, Unitas Income Weighted 493, Total 1145 Investment Unitas 599, Total Checking/Savings 802, Other Current Assets 1160 Prepaid Expense 22, Exchange Total Other Current Assets 22, Total Current Assets 825, TOTAL ASSETS 825, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 Accounts payable/accrued expens 214, Total Accounts Payable 214, Other Current Liabilities 2300 Tax Shelter Annuity Payable403b Other liabilities Liability for Separation Pay 7, FICA on Separation Pay Total 2500 Other liabilities 8, Program Fees Collected in Adv 59, Deferred Revenue Uncelebrated Mass Intentions 9, Total Other Current Liabilities 78, Total Current Liabilities 292, Total Liabilities 292, Equity 2910 Unappropriated General Fund Bal 550, Opening Balance Equity -64, Net Income 47, Total Equity 533, TOTAL LIABILITIES & EQUITY 825, Page 1
2 Line Item 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget ORDINARY REVENUE 12,374 52,722 REGULAR COLLECTIONS 3010 Sundays 800, , , , ,000 Palm Sunday 18,192 19,000 21,658 22,000 Holy Days 15,196 6,000 15,450 14, Parish G & D PSM 4,500 7,179 8,640 6,014 7, Youth Faith Formation 1, Buildings Grounds 750 1,638 3, , Where Most Needed 19,000 22,437 23,520 25,583 28, Other Services & Devotions Christmas 51,000 47,664 50,000 51,788 52, Easter 39,000 39,823 40,000 40,285 40, Other Special Collections Total Regular Collections 915, , , , ,400 FUND RAISING 3110 Entertainment & Bazaars (Gross) CMA Refund Bingo (Gross) 50,000 44,623 49,800 29,672 28, CCD Bingo 85,000 91,995 90,000 93,873 90, Bell Jar Booster Club 0???? 50/50 Bingo Tables 5,500 5,576 5,400 5,929 6, Other Fund Raising (incl 50th, Xeriscape) 3,000 14,240 1, Calendar Raffle 15,000 19,874 15,000 20,455 18, Supermarket Scrip Retail Scrip 0 1, Total Fund Raising 158, , , , ,000 PARISH PROGRAMS 3210 Religious Education 175, , , , , St. Vincent de Paul Society Parish Social Ministry 0 47, ,531 25, Youth Program 1, ,080 1,527 1, Adult Education Parish Retreat (Renewal) Other Programs Angel Care 183, , , , , Kids of the Kingdom / Summer Fun 281, , , , , Vacation Bible School 2,000 2,354 2,000 1,586 2, Daycare 683,000 51, , , , Family Liturgy Gallup activities Ministry of Praise Pre-Cana 1,000 6,824 1,080 1,560 1, RCIA Rosary Makers 50 (572) Small Christian Communities Volunteer Appreciation Hospitality Miscellaneous program activities Total Parish Programs 1,327, ,377 1,390,684 1,020,205 1,015,000 File: 2014-Quarters.xls, 2014 Page 1 Printed 10/11/2014
3 Line AUXILIARY REVENUE 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 3405 Perquisites (removed for 2013) 53, Weddings 10,000 6,425 10,200 8,650 9, Funerals 36,000 31,240 37,200 31,100 32, Baptism Program 8,000 7,228 7,800 7,770 7, Music Fees (for net) 42,000 (1,300) 0 3, Votive Shrines 23,000 20,292 22,200 20,018 20, Poor Boxes - Charity 17,000 46,983 30,000 17,189 20, Book Rack 400 1,815 1, , Long Island Catholic Education & Seminary Collections Donations - Parish Societies 4,000 5,761 6,000 5,106 5, Convent Rent 44,000 42,140 43,340 36,960 36, Other Rental Income 130, , , , , Bulletin Commission Income 25,000 25,000 20,000 20,000 20, Clergy & Religious in Residence Grants 5, Donations & Bequests 3,000 6,915 4,500 36,937 5, Miscellaneous Liturgical Environment Donations 5,000 6,102 5,400 8,126 8, Memorial Donations 2, , Xeriscape Garden 6, Altar Fund Deposits 750 1, Total Auxiliary Revenue 414, , , , ,670 NON-OPERATING REVENUE 3770 Interest - Unitas 17,000 49, ,000 5, Interest Income Other Investment Income Investment Gain / Loss 0 3, , Unrealized Investment Gain / Loss 0-10, , Total Non-Operating Revenue 17,250 41,728 36,120 69,356 0 TOTAL ORDINARY REVENUE 2,833,250 2,099,734 2,829,024 2,530,909 2,396,070 File: 2014-Quarters.xls, 2014 Page 2 Printed 10/11/2014
4 Line ORDINARY EXPENDITURES 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget SALARIES 4010 Clergy 22,000 23,622 18,672 26,740 22, Religious Stipend Extra Priests & Deacons 7,600 8,894 6,000 4,000 6, Household Salaries 31,775 30,304 30,000 23,941 11, Clerical (Central Services) 147, , , ,415 49, Plant Operations & Maintenance 87,689 83,433 84,000 80,766 88, Faith Formation 129, , , , , Parish Social Ministry 53,000 47,846 51,600 53,296 18, Music 73,000 52,353 72,600 56,597 55, Other (Liturgy) 22,960 17,153 8,400 9,975 9, Angel Care 102, , , , , Stewardship 56,000 61,315 57,000 43,001 12, Kids of the Kingdom 71,212 75,932 87,000 42,081 85,000 Daycare 483, , , , , Vacation Bible School Total Salaries 1,287, ,842 1,242,368 1,145,438 1,042,163 FRINGE BENEFITS 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4151 Clergy Allowance 26,000 20,926 26,400 21,370 28, Clergy Disability & Retirement 34,800 32,769 34,800 33,974 34, Clergy Health & Dental 37,000 37,411 36,000 41,785 43, Retreats 2, ,400 3, Continuing Education 1, ,400 4, Clergy Automobile Insurance 4,500 4,624 7,500 7,263 6, Religious Benefits 18,000 21,876 18,000 18, Religious Other 0 2, Accrued vacation / sick exp 0 43, FICA (Employer's Portion) 96,248 71,926 72,000 88,245 77,553 MEDI (Employer Portion) 0???? SUI Emplyer Portion Unemployment Insurance - Tax 8,000 16,080 12,000 18,804 20, Unemployment Insurance - Reimb Lay Pension Plan 37,000 42,474 38,400 41,527 38, Medical & Dental Insurance 149, , , , , Long-Term Disability Worker's Compensation 0 5,745 8,100 13,688 14, Disability Insurance 0 2,872 MTA Tax 2, Other 1, staff development 0 1,590 1,800 1, Total Fringe Benefits 416, , , , ,301 Line FUND RAISING 4180 Bazaar Expense Bell Jar Calendar Raffle 9,500 8,398 9,600 8,842 9, Bingo 26,000 19,754 26,400 18,673 18, Booster Club Other Fund Raising (incl. 50th, Xeriscape) 1,000 31, Retail Scrip Supermarket Scrip Total Fund Raising Expenses 36,500 59,513 36,000 28,179 27,000 File: 2014-Quarters.xls, 2014 Page 3 Printed 10/11/2014
5 PARISH PROGRAMS 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4210 Religious Education 43,000 43,931 64,200 36,732 40, St. Vincent De Paul Society Parish Social Ministry 60,000 57,655 60,000 23,221 34, Youth Ministry , xx CYO 1,000 1,122 1,200 1, xy Altar Servers Adult Education Parish Retreat (Renewal) 1, Stewardship Office & Printing 5,000 2,334 4,800 3,470 4, Other Programs RCIA 1, , , Baptism Program Day Care 38,000 45,427 43,200 49,177 50, Vacation Bible School 2,000 1,168 2, , Ministry of Praise Pre-cana 1,500 1,362 1, , Kids of the Kingdom / Summer Fun 95,375 73,725 93,500 57,911 70, Family Liturgy Gallup activities ,240 4, Rosary makers Angel Care 19,127 16,660 15,000 15,125 15, Small Christian Communities Volunteer appreciation 1,000 1,080 1,080 1, Hospitality Miscellaneous program activities Total Parish Programs 272, , , , ,580 PAROCHIAL SCHOOL 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4291 Parish School Subsidy Regional School Subsidy 137, , , , , Interparish Financial Support Total Parochial Support 137, , , , ,850 PRINTING AND OFFICE 4310 Postage and Mailing 8,500 6,667 10,050 4,222 5, Printing and Office 9, ,050 12,641 10, Information Tech hardware Purchases 4,140 1,774 4, , Office Furniture & Equipment 10, , Computer Maintenance & Support 6,000 2,834 4,800 2, Bank Fees 6,000 7,225 7,800 11,432 20, Conferences & Workshops Telephone 4,202 4,392 4,560 4,509 4, Cable Professional Fees 4,000 11,917 4,200 17,520 45, Bingo Bookkeeper Fees Other Contracted Services 6,000 39,639 20,400 39,841 40, Miscellaneous ,458???? VIRTUS/ USIS Total Printing and Office 60,033 89,567 70,140 93, ,550 File: 2014-Quarters.xls, 2014 Page 4 Printed 10/11/2014
6 Line AUXILIARY EXPENDITURES 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4405 Clergy Stipend Expenses 50, Staff Development (to line 4179 in 2013) 2, Musician & Cantor Fees 30, Votive Shrines Liturgical Expenses 13,500 10,619 7,200 6,632 7, Liturgical Environment Expenses 7,500 8,746 8,400 4,679 5, Book Rack Mass Missallettes 300 1,638 1,450 1,372 1, Choir Expenses 4,000 2,095 4, , Long Island Catholic Assessments 180, , , , , Charity Interest on Loans 0 Xeriscape Garden Miscellaneous 1,000 1, Total Auxiliary Expenditures 289, , , , ,200 RECTORY HOUSEHOLD 4510 Food, Laundry, Supplies 14,000 11,446 13,980 4,752 10, Other Expenses 2,000 2,449 2,040 1,833 2, Total Rectory Household 16,000 13,896 16,020 6,586 12,000 BLDGS - UTILITIES & MAINT Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4710 Gas 40,000 34,455 36,000 34,501 36, Fuel Oil 10,000 10,604 10,000 11,283 15, Water 4,000 3,436 4,020 4,121 4, Electricity 75,000 63,300 66,000 61,040 70, Contracted Maintenance Services 70,000 35,588 69,300 43,798 43, Small Tools & Equipment 500 2,416 1, , Ordinary Maintenance & Repairs 15,000 18,865 26,400 11,423 15,000???? Convent Maintenance & Repairs 5, Maintenance Supplies 12,000 13,728 12,000 9,767 12, Maintenance Vehicle Expense 3,000 7,439 3,000 4,410 5, Rental Expenses Property Taxes PSIP 52,500 49,239 52,000 54,755 60, Other Building Expenses Total Utilities & Maintenance 287, , , , ,500 NON-OPERATING EXPENDITURES 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget 4810 Diocesan Projects Campaign Expenditures Restricted Funds Transfers Miscellaneous 0 (62) 45, Parish Cemetery Mission Chapel / Christa House 0 South Bay School Total Non-Operating Expenditures 0 (62) 0 45,179 0 NON-OP CAPITAL EXPENDITURES 4860 New Bldg. Extension Property Major Renovations 0 166,632 10, Capital Equipment Total Non-Op Capital Expenditures 0 166, ,575 0 TOTAL ORDINARY EXPENSES 2,803,626 2,508,691 2,740,182 2,483,880 2,365,143 Ordinary Surplus (Deficit) 29,624 (408,958) 88,842 47,029 30,927 File: 2014-Quarters.xls, 2014 Page 5 Printed 10/11/2014
7 Line EXTRAORDINARY REVENUE 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget NAT./DIO. COLLECTIONS 3605 Tomorrow's Hope Foundation 1, , Catholic Relief Services 1,758 1, , , Catholic University 1, , Sanctuaries - Holy Land 1,479 2, , , Holy Father - Peter's Pence 1, , , Catholic Home Missions Appeal 0 1, , Communications , World Missions 1,447 1, , St. Pius X 1,071 1, Human Development 1,427 2, Religious Retirement 1,890 1, , , Respect Life 1, , Missionary Co-op Propagation of the Faith Church in Eastern Europe 1,416 1, , , Church in Latin America L.I. Catholic 1, Other Special 11,623 3, , Received on Behalf of Others 28,337 16,400 21,700 17,155 0 EXTRAORDINARY OTHER REV Approved Campaign Insurance Claims 0 1, Christa House South Bay School Other Extraordinary , Total Other Extraordinary 0 1,300 1, TOTAL REVENUE 2,861,587 2,117,433 2,851,924 2,548,064 2,396,070 File: 2014-Quarters.xls, 2014 Page 6 Printed 10/11/2014
8 Line EXTRAORDINARY EXPENSES 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget DIOCESAN COLLECTIONS 4605 Tomorrow's Hope Foundation 1, , Catholic Relief Services 1,758 1, , , Catholic University 1, , Sancturaries - Holy Land 1,479 2, , , Holy Father - Peter's Pence 1, , , Catholic Home Missions Appeal 0 1, , Communications , World Missions 1,447 1, , , Rice Bowl 1,071 1, , Human Development 1, Religious Retirement 1,890 1, , , Respect Life Missionary Co-op Propagation of the Faith Church in Need 0 1, , , L.I. Catholic 1, Other Special 11,623 3, , Total on Behalf of Others 25,968 16,400 20,600 17,155 0 EXTRAORDINARY OTHER EXPEN Insurance Claims 5200 Repayment of Loan Principal Total Other Extraordinary Total Reductions 25,968 16,400 20,600 17,155 0 TOTAL EXPENSES 2,829,594 2,525,091 2,760,782 2,501,035 2,365, Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget SUMMARY Total Ordinary Income 2,833,250 2,099,734 2,829,024 2,530,909 2,396,070 Total Ordinary Expenses 2,803,626 2,508,691 2,740,182 2,483,880 2,365,143 Excess of Revenues (Expenses) Ordinary 29,624 (408,958) 88,842 47,029 30,927 Total Extraordinary Income 28,337 17,700 22,900 17,155 0 Total Extraordinary Expenses 25,968 16,400 20,600 17,155 0 Excess of Revenues (Expenses) Extraordinary 2,370 1,300 2,300 (0) 0 Total Income 2,861,587 2,117,433 2,851,924 2,548,064 2,396,070 Total Expenses 2,829,594 2,525,091 2,760,782 2,501,035 2,365,143 Cash Surplus (Shortfall) 31,994 (407,658) 91,142 47,028 30,927 Total Operating Revenue 2,816,000 2,058,006 2,792,904 2,461,552 2,396,070 Total Operating Expenses 2,803,626 2,342,121 2,740,182 2,428,126 2,365,143 Excess of Revenues (Expenses) Operating 12,374 (284,115) 52,722 33,427 30,927 File: 2014-Quarters.xls, 2014 Page 7 Printed 10/11/2014
9 DEPARTMENT BUDGETS 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget Parish Social Ministry Income Collections 4,500 7,179 8,640 6,014 7, Poor Boxes - Charity 17,000 94, ,531 25,000 Total Income 21, ,134 8,640 31,545 32,500 Expenses 4045 Salaries 53,000 47,846 51,600 53,296 18, Program Expenses 60,000 57,655 60,000 23,221 34,500 Total Expenses 113, , ,600 76,517 52,500 Department Operating Net (91,500) (3,367) (102,960) (44,972) (20,000) Estimated Assessment on Net Department Net including Assessment (91,500) (3,367) (102,960) (44,972) (20,000) Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) (91,500) (3,367) (102,960) (44,972) (20,000) Faith Formation Income Collections 1, Program income 175, , , , ,000 Total Income 176, , , , ,800 Expenses 4040 Salaries 129, , , , , Program Expenses 43,000 43,931 64,200 36,732 40,000 Total Expenses 172, , , , ,400 Department Operating Net 4,094 11,324 (20,540) 47,362 22,400 Estimated Assessment on Net ,505 1,658 Department Net including Assessment 3,791 10,486 (20,540) 43,857 20,742 Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) 3,791 10,486 (20,540) 43,857 20,742 File: 2014-Quarters.xls, 2014 Page 8 Printed 10/11/2014
10 Generations Day Care 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget Income Collections Program income 683,000 51, , , ,000 Total Income 683,000 51, , , ,000 Expenses 0 Salaries 483, , , , , Program Expenses 38,000 45,427 43,200 49,177 50,000 Total Expenses 521, , , , ,000 Department Operating Net 162,000 (165,911) 280,704 (27,464) (15,000) Estimated Assessment on Net 11, , Department Net including Assessment 150,012 (165,911) 259,932 (27,464) (15,000) Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) 150,012 (165,911) 259,932 (27,464) (15,000) Angel Care Income Collections Program income 183, , , , ,000 Total Income 183, , , , ,000 Expenses Salaries 102, , , , , Program Expenses 19,127 16,660 15,000 15,125 15,000 Total Expenses 121, , , , ,000 Department Operating Net 61,373 31,650 67,500 48,731 39,000 Estimated Assessment on Net 4,542 2,342 4,995 3,606 2,886 Department Net including Assessment 56,831 29,308 62,505 45,125 36,114 Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) 56,831 29,308 62,505 45,125 36,114 File: 2014-Quarters.xls, 2014 Page 9 Printed 10/11/2014
11 Line Item 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget Kids of the Kingdom / Summer Fun Income Collections Program income 281, , , , ,000 Total Income 281, , , , ,000 Expenses Salaries 71,212 75,932 87,000 42,081 85, Program Expenses 95,375 73,725 93,500 57,911 70,000 Total Expenses 166, , ,500 99, ,000 Department Operating Net 114,413 81,200 82,500 26,600 (5,000) Estimated Assessment on Net 8,467 6,009 6,105 1,968 0 Department Net including Assessment 105,946 75,191 76,395 24,632 (5,000) Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) 105,946 75,191 76,395 24,632 (5,000) Music Income Collections Various Program income 88,000 36,365 47,400 43,500 41,000 Total Income 88,000 36,365 47,400 43,500 41,000 Expenses Various Salaries 103,000 52,353 72,600 56,597 55, Program Expenses 4,000 2,095 4, ,000 Total Expenses 107,000 54,449 76,680 57,419 56,000 Department Operating Net (19,000) (18,084) (29,280) (13,919) (15,000) Estimated Assessment on Net Department Net including Assessment (19,000) (18,084) (29,280) (13,919) (15,000) Estimated / Apportioned Costs Employee Benefits Central Services / Overhead Estimated additional Costs Department Estimated Net (Subsidy) (19,000) (18,084) (29,280) (13,919) (15,000) Net Program Revenue ( ) 1,054, ,675 1,093, , ,420 (excludes salaries) File: 2014-Quarters.xls, 2014 Page 10 Printed 10/11/2014
12 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget MINISTRY INCOME & EXPENSES 3250 Adult Education Adult Education Altar Servers xy Altar Servers Baptism Program 8,000 7,228 7,800 7,770 7, Baptism Program CYO xx CYO 1,000 1,122 1, , Family Liturgy Family Liturgy Gallup activities Gallup activities ,240 4, Hospitality Hospitality Liturgical Environment 5,000 6,102 5,400 8,126 8, Liturgical Environment 7,500 8,746 8,400 4,679 5, Ministry of Praise Ministry of Praise Parish Retreat (Renewal) Parish Retreat (Renewal) 1, Pre-Cana 1,000 6,824 1,080 1,560 1, Pre-cana 1,500 1,362 1, , RCIA RCIA 1, , , Rosary Makers 50 (572) Rosary makers Small Christian Communities Small Christian Communities Vacation Bible School 2,000 2,354 2,000 1,586 2, Vacation Bible School 2,000 1,168 2, , Volunteer Appreciation Volunteer appreciation 1,000 1,080 1, , Youth Ministry 1, ,080 1,527 1, Youth Program , File: 2014-Quarters.xls, 2014 Page 11 Printed 10/11/2014
13 2013 Adj Bgt 2013 Actuals 2014 Budget 2014 Actuals 2015 Budget FUND-RAISING INCOME & EXPENSES Bell Jar Bell Jar Calendar Raffle 15,000 19,874 15,000 20,455 18, Calendar Raffle 9,500 8,398 9,600 8,842 9, Bingo (Gross) 50,000 44,623 49,800 29,672 28, CCD Bingo 85,000 91,995 90,000 93,873 90, Bingo 26,000 19,754 26,400 18,673 18, Booster Club Booster Club File: 2014-Quarters.xls, 2014 Page 12 Printed 10/11/2014
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