Avoca Central School Board of Education Minutes October 13, 2015

Transcription

1

2

3

4 Avoca Central School Board of Education Minutes October 13, 2015 Type of Meeting: Regular Time: 7:30 p.m. Board Members: Administration & Others Present: Brian Patterson Present Stephen Saxton Karen Dgien Present Matthew Pfleegor Michael Slayton Present Stephanie Helgeland Don Lester Present Gay Fairbrother Megan Hubbard Present Rosalie Smith Employees Sheri Frail, Kim Crane, and Kristine Stowe Community Members Present: Call to Order The meeting was called to order by the President at 7:42 p.m Setting the Agenda Add item to Disposal of Obsolete District Property, Remove Appoint Special Education Teacher; Add Long Term Substitute; Add 9th Grade Advisor Public Forum None Extraclassroom Activity Fund Report Mrs. Stowe reported on the Extraclassroom Activity Fund Cafeteria Report Mrs. Fairbrother and Mrs. Frail did a cafeteria presentation Principal Reports Mrs. Helgeland reported on the following: Open house, book fair, Farm City Day, 3rd grade hike, DARE, and the Superintendent Conference Day. Mr. Pfleegor reported on the following: Spirit week, open house, bonfire cancelled, pep rally, spud jug and he dyed his hair Monday, Tech committee went to Hammondsport to see google platform. Smart schools 1 initiative, Superintendent Conference Days, grade level meeting, and 7 12 SDM team 1st meeting Superintendent Report CSE Recommendations Mr. Saxton reported on the following: School board recognition, building project update, weight room open to the public?, policy committee, crisis training, and Superintendent Conference Day Poverty Simulation. Motion by Mr. Lester, seconded by Mrs. Dgien to accept the CSE recommendations of the Committee on Special Education for the meetings listed below and approve the authorization of funds to implement the special education programs and services consistent with such recommendations. Meeting Dates: 9/30/15, 10/7/ Minutes Motion by Mrs. Hubbard, seconded by Mr. Lester to approve the minutes of the September 15, 2015 meeting Warrants Motion by Mrs. Dgien, seconded by Mr. Lester to approve the Warrants for the period ending September 30, Treasurer Report Motion by Mrs. Hubbard, seconded by Mrs. Dgien to accept the Treasurer s Report for the period ending August 31, BOE Meeting 10/13/15

5 Extraclassroom Activity Fund Treasurer Report Shared Decision Making Plan Motion by Mr. Lester, seconded by Mrs. Hubbard to accept the Extraclassroom Activity Fund Treasurer Report for the school year. Motion by Mrs. Hubbard, seconded by Mr. Lester to approve the Shared Decision Making Plan Guidance Plan Motion by Mrs. Dgien, seconded by Mr. Lester to approve the Guidance Plan Student Transportation Cooperative Agreement Motion by Mrs. Dgien, seconded by Mr. Lester to approve the Student Transportation Cooperative Agreement among participating school districts for the school year Audit and Corrective Action Plan Budget Calendar Disposal of Obsolete District Property Motion by Mrs. Hubbard, seconded by Mrs. Dgien, upon the recommendation of Superintendent Stephen Saxton, RESOLVED, that the Audited Financial Statements dated June 30, 2015 as presented by Buffamante Whipple Buttafaro, P.C. are hereby accepted: Audited Financial Statements, June 30, 2015 Extraclassroom Activity Funds Audited Financial Statements, June 30, 2015 Management Letter, October 13, 2015 Avoca Central School Corrective Action Plan Motion by Mrs. Dgien, seconded by Mrs. Hubbard to approve the Budget Calendar. Motion by Mrs. Hubbard, seconded by Mr. Lester to declare the following as obsolete and approve the disposal of the obsolete property to be sold through an online auction or discarded by the best means possible according to Policy #6900. Athletic Uniforms, Overhead Projectors, Book Case, 3 video cameras Apportionment of Assessments and Taxes Motion by Mrs. Dgien, seconded by Mr. Lester to approve the apportionment of assessments and taxes for the school year for Parcel # , property owner's James & Stacey Richtmeyer. New Owner Name New Parcel #.121 To James & Stacey Richtmeyer ,900 6,800 Anthony Allison ,000 William Warfe , Fund Balance Transfer Motion by Mrs. Hubbard, seconded by Mrs. Dgien, BE IT RESOLVED that the Board of Education, upon recommendation of the Superintendent, shall authorize a transfer from the unappropriated fund balance of the fiscal year to the Capital Fund, in the amount of $400,000 and a transfer from A690 (Overpayments) to Fund Balance the amount of $306,206. BOE Meeting 10/13/15

6 Substitutes Motion by Seconded by Name Area Motion Mrs. Dgien Mr. Lester Judith Miller Food Service, Cleaner Carried 5 0 Mrs. Hubbard Mr. Lester Emily Verbanic Certified Carried 5 0 Mrs. Dgien Mr. Lester Terry vonhagn Non Certified Bus Driver Carried 5 0 Mrs. Hubbard Mr. Lester Thomas Kenney Certified Carried 5 0 Mrs. Dgien Mr. Lester Leah Beecher Non Certified Carried 5 0 Mrs. Dgien Mr. Lester Meghan Cansdale Non Certified Carried 5 0 Mrs. Dgien Mr. Lester Cynthia Paul Non Certified Carried Standard Work Day Resolution Motion by Mrs. Dgien, seconded by Mr. Lester BE IT RESOLVED, that the Avoca Central School District hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees Retirement System based on the timekeeping system or the record of activities maintained and submitted by these members to the clerk of this body: MINIMUM Title HOURS PER DAY ACCOUNT CLERK TYPIST 8 BUS ATTENDANT 6 BUS DRIVER 6 CLEANER 8 FOOD SERVICE HELPER 6 BLDG MAINTENANCE MECHANIC 8 BUS MECHANIC 6 SENIOR CLERK 8 SENIOR ACCT CLERK TYPIST 8 SR FOOD SERVICE HELPER 6 TEACHER AIDE 7.5 TRANSPORTATION SUPERVISOR Winter Coaches Motion By Seconded By Sport Coach Motion Mrs. Hubbard Mr. Lester Girls Modified Basketball Tracy Saltsman Carried Winter Interscholastic Volunteers Increase in Head Bus Driver Hours Motion By Seconded By Sport Volunteer Motion Mr. Lester Mrs. Dgien Wrestling Brian Peterson Carried 5 0 Mrs. Hubbard Mr. Lester Wrestling Cody Slayton Carried 4 1 Abstained (Mr. Slayton) Mrs. Dgien Mr. Lester Wrestling Assistant Mike Grillo Carried 5 0 Mrs. Dgien Mrs. Hubbard Varsity Cheerleading Elizabeth Nadjadi Carried 5 0 Mr. Lester Mrs. Dgien Varsity Cheerleading Elizabeth Wellington Carried 5 0 Mrs. Dgien Mrs. Hubbard Boys Varsity Basketball Tyler Mizerak Carried 5 0 Mrs. Dgien Mr. Lester Boys Varsity Basketball Steve Hopkins Carried 5 0 Motion by Mrs. Dgien, seconded by Mr. Lester to approve the increase in Head Bus Driver hours from 1.25 hours to 3.75 hours per day. BOE Meeting 10/13/15

7 Long Term Substitute Teacher Max Houy Extra Curricular Appointments Motion by Mrs. Dgien, seconded by Mr. Lester to appoint Max Houy to the position of Long Term Special Education Substitute Teacher, at the Step 1 Daily Rate, effective October 14, Motion by Mrs. Dgien, seconded by Mr. Lester to appoint Kay Baker to the position of 9th Grade Class Advisor Public Comment Gretchen Hubbard informed the Board about the location of signs in parking lot and questions about the key to the gate at the soccer field. Tom Edwards asked if class advisor positions where volunteer, they are paid positions. He also had questions about the weight room. Tiffany Reinbolt asked about doing automated phone calls for board meeting changes Executive Session Motion by Mrs. Dgien, seconded by Mr. Lester to enter into executive session at 9:11 p.m. for contract negotiations and particular personnel Regular Session Motion by Mr. Slayton, seconded by Mr. Lester to enter into regular session at 10:34 p.m Adjourn Motion by Mr. Slayton, seconded by Mr. Lester to adjourn the meeting at 10:34 p.m. Rosalie Smith, District Clerk BOE Meeting 10/13/15

8 A B C D E F G H I J K L TREASURER'S REPORT 09/01/1509/30/ Multi Fund Accounts Capital/Debt Service Reserve 6 7 General Checking General Savings Federal School Lunch Trust & Agency Total Funds Funds Available Cash Balance as Reported at the End of Preceding Month $680, $1,506, $10, $69, $24, $ 2,291, $848, ,044, Add: 12 Receipts: Collected During the Month: Less: Real Property Taxes Star Payments State & Federal Aid/BOCES Interest & Earnings on Investments Tuition & Charges for Students Sales & Services Payroll & Interfund Transfers Miscellaneous Receipts BOCES Refund Redeem/Decrease Investments Deposits in Transit/Voids Total Receipts ` 235, , , , , ,560, , , , , , , , , ,087, , , , , ,558, , , Disbursements: Used During the Month: By Check or Debit Phone or Wire Transfer Total Disbursements 571, , , , , , , , , ,036, , ,062, , , Available Cash Balance At End of Month 609, ,067, , , , ,786, , ,044, Account Code: A200 A20102 F200/F201 C200/C201 TA200 H200&H , Other Investments Reconciliation with Bank Statement: Opening Balance Investments 500,00 1,000,00 Balance Per Bank Statements $ 3,815, $ 645, $ 2,044, Less: Amounts Redeemed Less: Outstanding Checks 29, Add: Amounts Invested 2, , Add: Deposits in Transit , Add: Interest Reinvested Add (Less) Misc. Charges Ending Balance Investments 502, ,004, Adjusted Bank Balance $ 3,786, $ 665, $ 2,044, General Capital Debt Service Difference $ $ $ A A V Avoca Central School District I Gay A. Fairbrother certify that the above balances are in agreement with the bank statements, as reconciled. District Treasurer

9 A B C D E F G H I J K L M N Bank Balance BANK RECONCILIATION 09/01/1509/30/15 Disbursements (by check) General Ckg General Sav Federal Lunch T&A 13.8 Capital Excel Capital TOTAL MULTI FUND o/s Disbursements 571, , , , , $ 1,036, General Fund xxxxx1186 3,067, starting check # General Fund xxs , , ending check # Federal Fund xxx0055 5, School Lunch xxx , Trust and Agency xxx , , Total Multi 3,815, , SUB TTL 571, , , , , $ 1,036, CAPITAL FUND Disbursements (by transfer or debit) Capital Checking xxx2942 (20,464.24) General Ckg General Sav Federal Lunch T&A 13.8 Capital Excel Capital TOTAL 13.0 Checking xxxxx9130 Exl Checking xxxxx , MM xxxxx7529 Debt Service xxxxx , Capital Fund 645, RESERVES Retirement Contr. Res. xxx , EBALR xxxxx , Sp Res. WC xxx , Sp Res Unem xxx , Capital Reserve xxx , Sp Res Trans xxxxx , transfers to gf ckg $ Total Reserves 2,044, transfers to ff ckg transfers to slf ckg 2, $ 2, $ wires/other SUB TTL TTL DISB 2, , , , , , $ $ 2, $ 1,039, `

10 A B C D E F G H I J Avoca Central School District INVESTMENT PROJECTIONS Term Interest Projected Projected Maturity Maturity Bank/ Principal Remaining Rate Interest Balance Date Purchaser Government Savings September 1, 2015 General Fund $ 3,067, % $ $ 3,067, Sep15 Chase September 1, 2015 Capital Fund $ $ $ September 1, 2015 Capital Fund $ % $ $ 30Sep15 Chase September 1, 2015 Debt Service $ 464, % $ $ 464, Sep15 Chase Certificate of Deposit $ 3,531, $ $ 3,531, September 29, 2014 Debt Service $ 503, % $ 1, $ 505, Oct15 Five Star September 29, 2014 Trans. Reserve $ 1,007, % $ 3, $ 1,010, Oct15 Five Star Capital Fund General Fund Total $ 1,510, $ 4, $ 1,515, TOTALS General Fund $ 3,067, $ $ 3,067, Capital Fund $ $ $ Debt Service $ 967, $ 1, $969, DISTRICT TOTAL $ 4,035, $ 1, $ 3,067, `

11 A B C D E F G H I J K 1 11/12/15 AVOCA CENTRAL SCHOOLS 8:25 AM 2 APPROPRIATION STATUS REPORT BY FUNCTION: FOR PERIOD 07/01/15 06/30/16 (Summary) ACCOUNT GROUPING ORIGINAL BUDGET ADJUSTMENTS ADJUSTED BUDGET EXPENSED ENCUMBERED AVAILABLE 6 A BOARD OF EDUCATION 3,80 6,00 9,80 6, ,00 2, A DISTRICT CLERK 4,00 4,00 1, , A DISTRICT MEETING 1,20 1,20 1, A CHIEF SCHOOL ADMINISTRATOR 172,88 1, , , , , A BUSINESS ADMINISTRATION 196, , , , , , A AUDITING 24,00 2,00 26,00 7,00 10,00 9,00 12 A TREASURER 20, , , , , A TAX COLLECTOR 4, ,30 2,03 2,27 14 A FISCAL AGENT FEE 5,00 5,00 3,00 2,00 15 A LEGAL 8, , , , A PERSONNEL A PUBLIC INFORMATION & SERVICES 3,75 2, , , , , A OPERATION OF PLANT 470, , , , , , A MAINTENANCE OF PLANT 108, , , , , A CENTRAL PRINTING & MAILING 65, , , , A UNALLOCATED INSURANCE 52,60 52,60 46, , A REFUND ON REAL PROPERTY TAXES 2,50 2,50 2,50 23 A BOCES ADMINISTRATIVE COSTS 154, , , A CURRICULUM DEVEL & SUPERVISION 39, , , , A SUPERVISION REGULAR SCHOOL 214, , , , , A TEACHING REGULAR SCHOOL 2,479, , ,487, , ,800, , A PROGRAMS STUDENTS W/ DISABIL 1,187, (6,50) 1,180, , , , A OCCUPATIONAL EDUCATION 468, (2,763.95) 465, , , , A TEACHING SPECIAL SCHOOLS 22,00 3,00 25,00 24, A SCHOOL LIBRARY & AUDIOVISUAL 84,42 84,42 13, , , A TELECOMMNUNICATIONS 111, , , , A COMPUTER ASSISTED INSTRUCTION 226, , , , , A ATTENDANCE REGULAR SCHOOL 13, , , , A GUIDANCE REGULAR SCHOOL 199, , , , , A HEALTH SERVICES REGULAR SCHOOL 79,08 1, , , , , A PSYCHOLOGICAL SRVC REG SCHOOL 88, (70) 87, , , , A CO CURRICULAR ACTIV REG SCHL 33, ,00 37, , , , A INTERSCHOL ATHLETICS REG SCHL 121, ,74 122, , , , A DISTRICT TRANSPORT MEDICAID 549, , , , , , A GARAGE BUILDING 69, , , , , , A CIVIC ACTIVITIES 10,00 3,00 13,00 12, A CENSUS A STATE RETIREMENT 184, , , A TEACHERS' RETIREMENT 533, , , A SOCIAL SECURITY 354, , , , A WORKERS' COMPENSATION 77, , , A LIFE INSURANCE 10, , , A HOSPITAL, MEDICAL & DENTAL INS 1,351,30 (8,886.52) 1,342, , , , A UNION WELFARE BENEFITS 89, , , ,54 44, A DEBT SERVICE SERIAL BONDS 2,366, ,366, ,366, b 51 A TRANSFER TO CAPITAL 140,00 140,00 20, , ================ ================ ================ ================ ================ ================ 53 12,264, , ,468, ,112, ,675, ,680,447.37

12 11/12/15 AVOCA CENTRAL SCHOOLS 8:26 AM REVENUE BUDGET STATUS FUNDS: A FOR PERIOD COVERED 07/01/15 06/30/16 ACCOUNT ACCOUNT NAME BUDGET ADJUSTMENTS REVISED BUDGET REVENUE EARNED UNEARNED REVENUE A 1001 REAL PROPERTY TAXES $1,993, $ $1,993, $1,741, $251, A TAX OVERAGES WITHIN VARIABLE $ $ $ $1.75 A 1081 OTHER PAYMENTS IN LIEU OF TAXES $12, $ $12, $ $12, A 1085 STAR $510, $ $510, $ $510, A 1090 INTEREST AND PENALTIES ON REAL PROPERTY $5,50 $ $5,50 $1, $3, A 1335 OTHER STUDENT FEES AND CHARGES FROM INDI $50 $ $50 $59.03 $ A 1410 ADMISSIONS FROM INDIVIDUALS $2,00 $ $2,00 $ $2,00 A 1489 OTHER CHARGES FOR SERVICES $27,50 $ $27,50 $4, $22, A 2230 Tuition Other NY Districts $ $ $ $ $ A 2304 TRANSPORT FOR OTHER DISTS $55,00 $ $55,00 $ $55,00 A 2389 SERVICES OTHER DISTRIC $ $ $ $ $ A 2401 INTEREST AND EARNINGS $10,00 $ $10,00 $31.34 $9, A INTEREST ON RESERVES $ $ $ $ A INT CAPITAL RESERVE $ $ $ $ $ A INT UNEMPLOYMENT $ $ $ $ $ A CHASE $ $ $ $ A AVOCA $ $ $ $ $ A CHASE $ $ $ $ $ A BOCES INTEREST $ $ $ $ $ A CD INTEREST $ $ $ $ $ A 2412 RENT PROPERTY BOCES $ $ $ $ $ A 2650 SALES OF SCRAP AND EXCESS MATERIALS $2,00 $ $2,00 $1, $ A 2666 SALES OF TRANSPORTATION EQUIPMENT $ $ $ $ $ A 2680 INSURANCE RECOVERIES $ $ $ $ $ A 2701 REFUNDS OF PRIOR YEARS EXPENSES $75,00 $ $75,00 $ $75,00 A 2703 REFUND OF PRIOR YEAR OTHER $ $ $ $6, A 2705 GIFTS & DONATIONS $ $ $ $10, A 2770 UNCLASSIFIED REVENUES $15,00 $ $15,00 $ $14, A 2801 INTERFUND REVENUES $ $ $ $ $ A 3101 BASIC FORMULA FLEX AID $ $ $ $91, A BASIC/MED $8,532, $ $8,532, $ $8,532, A BASIC EXCESS COST $45, $ $45, $37, $7, A TRANSPORTATION AID $ $ $ $ $ A GENERAL AID FOR TRS $ $ $ $ $ A BUILDING AID $ $ $ $ $ A SOUND BASIC EDUCATION $ $ $ $ $ A 3102 LOTTERY AID $ $ $ $447, A VLT LOTTERY GRANT $ $ $ $102, A 3103 BOARD OF COOPERATIVE EDUC SERVICES $661, $ $661, $ $661, A 3104 Tuition for Students with Disabilities $ $ $ $ $ A 3260 TXBK/SOFT/LIB $25, $ $25, $ $25, A 3261 COMPUTER HARDWARE AID $7, $ $7, $ $7, A 3262 COMPUTER SOFTWARE AID $6, $ $6, $ $6, A 3263 LIBRARY A/V LOAN PROGRAM AID $2, $ $2, $ $2, A 3289 OTHER STATE AID $ $ $ $ $ A 4285 FED FISCAL STABILIZATION GRANT FOR DRA $ $ $ $ $ A 4601 MEDICAID ASSISTANCE $25,00 $ $25,00 $12, $12, A 5031 INTERFUND TRANSFER $65, $140,00 $205, $ $205, A 5050 INTERFUND TRANSFER FOR DEBT SERVICE $8,91 $ $8,91 $ $8,91 =============== ============= =============== =============== ================ $ 12,089, $ 140,00 $ 12,229, $ 2,456, $ 10,430,753.01