PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION & ENGINEERING STREETS MAINTENANCE PARKS MAINTENANCE GOVERNMENT BUILDINGS

Transcription

1 PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION & ENGINEERING STREETS MAINTENANCE PARKS MAINTENANCE GOVERNMENT BUILDINGS 180

2 PUBLIC WORKS ADMINISTRATION & ENGINEERING General Fund Department 4301 DEPARTMENT SUMMARY DEPARTMENT PURPOSE The Public Works Department is staffed by 10 full time staff, one part time contract employee and a Public Works Intern to provide services in nine functional operating areas including: Public Works/Engineering, Streets/Storm Water, Parks & Grounds, Government Buildings, Swimming Pool, Community Center, Water Distribution, and Wastewater Collection and Treatment. There is also contracted engineering, project management and construction management for operations and capital improvement projects. The Department is responsible for providing safe and well maintained public facilities and operations in the Town, which is detailed in each division narrative. Overtime costs are spread to various department funds based on the staffing allocation. The Public Works Department is responsible for the development, design, construction, operations, maintenance, and management of the Town s public infrastructure, which includes private development review and the Capital Improvement Program (CIP). The CIP shown in Fund 50 Department 6000 includes studies, environmental document preparation, design, construction, and construction management for the Town s infrastructure. The Administration and Engineering division provides support to the Planning & Building Department for the review and approval of private development projects as well as other planning and administrative functions. Most of these costs are charged against deposits made by applicants. The Administration and Engineering division provides support for agreements, contracts, regulations and procedures for streets, parks, facilities, water and wastewater. The Public Works Administration/Engineering Division is staffed by one full time department head position, the Public Works Director/Town Engineer, with contracted part-time or project specific engineering support services from various consultants on an as needed basis. The budget includes funding for a part time contract employee to assist with administration and technical duties at a lower cost than the Public Works Director or consultants. The budget includes funding for the National Pollutant Discharge Elimination System (NPDES) Storm Water Permit and Napa County Storm Water Management Program. On October 18, 2011, the Town Council executed a Professional Services Agreement with the Napa County Department of Environmental Management to provide stormwater education and outreach, inspections, regulatory enforcement, and direct billing to restaurants in the Town. PRIOR YEAR GOALS ACHIEVED 1. Oversaw the completion of 18 CIP projects and design of four projects within the Fiscal Year Capital Improvement Program. Four of the projects in the design phase will be constructed in fiscal year and two will be constructed in fiscal year Project management and oversight of the $101,000 Sidewalk and Traffic Calming Project, $45,000 Beard Ditch Bank Repair Project, $82,000 Park Paths Project, $84,000 Slurry Seal Project, $120,000 Street Light Replacement Project, and $105,000 Water Service Lateral Replacement Project. 3. Completed review of several private development projects including the R+D Kitchen Project, Bouchon Bakery Remodel, and Napa Valley Lodge Frontage Improvements. 4. Prepared Emergency Response Plans and audited the Sewer System Management Plan. STRATEGIC PLAN GOALS 6.0 Services and Infrastructure 6.1 Implement Capital Improvement Projects - By building capital improvement projects, the Town is providing a safe and reliable infrastructure, including water, wastewater, storm drainage, streets, sidewalks, parks and government buildings. An average of about $3 million in capital improvements have been designed and constructed over the past five years. 6.2 Prepare for emergencies - Town staff prepared Emergency Response Plans for the water system and the wastewater system. Town staff will also participated in an earthquake drill on 10/20/11 and will 181

3 participate in future disaster drills. 6.3 Maintain compliance with regulations -There are regulations for water, wastewater, drainage, floodplain management, sidewalks, playground equipment, and herbicides, including the National Pollutant Discharge Elimination System (NPDES) and Americans with Disabilities Act (ADA). 6.4 Implement maintenance measures - An inventory of infrastructure, asset management system, and maintenance measures makes Town staff more efficient and effective. An equipment replacement program is being established to budget adequate funding for the optimum replacement of equipment, vehicles, and pipes. CURRENT YEAR 2012/13 GOALS & OBJECTIVES 1. Complete the design and construction of capital improvement projects within budget and on schedule while meeting the expectations of the public. 2. Coordinate with Planning and Building Department on private development projects, such as R+D Kitchen. 3. Update Operation & Maintenance Manuals, prepare Standard Operating Procedures, conduct energy audits, and conduct water audit. MAJOR HIGHLIGHTS Complete of Pavement Management (Overlay) Projects and Hopper Creek Sediment Removal Project. Due to the success of hiring a half time Public Works Intern at approximately $16.50 per hour and doing more work in house has reduced consultant services expenses at $85 to $140 per hour from $90,000 in FY 2008/2009 to $50,000 in FY 2009/2010 to $40,000 in FY 2010/2011 to less than $20,000 in FY 2011/2012. It is proposed that the half time Public Works Intern position be transitioned to a 32 hour per week contract employee with Regional Government Services (RGS) Authority at $54,000. It is proposed that the consultant services budget remain at $30,000 to prepare updates to the Town Standards, standard operating procedures and other Town Engineering services. MAJOR BUDGET CHANGES The Part Time Salaries budget was decreased by $10,840 from $15,840 to $5,000, which may be used for an intern. The Contract Services budget was increased by $54,000 from $30,000 to $84,000 for the transition from a half time Public Works Intern to a four-fifths time contract employee to perform administrative and technical duties, such as research, inventorying equipment, Capital Improvement Program updates, Geographical Information System (GIS) updates, encroachment permit processing, drafting, grant paperwork, and records management. 182

4 PUBLIC WORKS ADMINISTRATION & ENGINEERING General Fund Department 4301 DETAIL FOR EXPENSE ACCOUNTS 4210 Contract Services: Engineering Consultant Services (Coastland and other consultants) - Part Time Contract Employee Services Other Agencies: Regional Water Quality Control Board NPDES Municipal Storm Water Permit - NPDES Municipal Storm Water Permit services by NCFCWCD - $30,000 $54,000 $5,000 $3,000 $84,000 $8, Vehicle Maintenance: Share of truck for Inspector - Share of van - $1,000 $1,000 $2,

5 PUBLIC WORKS ADMINISTRATION & ENGINEERING General Fund Department 4301 EXPENDITURE DETAIL 2009/ / / /13 ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONNEL SERVICES 4010 Salaries - Full Time 151, ,722 88,210 88,210 94, Salaries - Part Time - 13,463 15,840 15,840 5, Overtime ,000 1, Benefits & Taxes 72,120 68,486 49,890 49,890 48, Allocated OPEB 7,584 8,196 6,240 6,240 7,630 $ 231,519 $ 227,391 $ 161,180 $ 161,180 $ 156,795 SUPPLIES & SERVICES 4110 Office Supplies Other Supplies & Materials 3,607 4,375 1,500 5,000 4, Postage & Printing Contract Services 50,662 38,909 20,000 30,000 84, Other Agencies 4,583 6,692 8,000 8,000 8, Facilities Maintenance , Equipment Maintenance 419 2, , Vehicle Maintenance 1,505 2, ,000 2, Utilities - Water & Sewer Conference & Travel ,000 1, Meetings & Training Dues & Subscriptions Allocated IT Costs 10,711 8,569 6,260 6,260 4, Allocated Liability Insurance 9,074 6,063 4,097 4,620 4, Allocated Workers' Comp Insurance 5,537 5,179 3,474 3,380 2,770 $ 88,189 $ 75,997 $ 46,931 $ 64,510 $ 113,400 CAPITAL OUTLAY 5700 Machinery & Equipment 604 3, $ 604 $ 3,197 $ - $ - $ - TOTAL EXPENDITURES $ 320,312 $ 306,585 $ 208,111 $ 225,690 $ 270,195 STAFFING LEVELS (FTE) Town Manager Public Works Director/Town Engineer Maintenance Worker Public Works Supervisor WW Treatment Operator Administrative Assistant Finance Director TOTAL STAFFING

6 PUBLIC WORKS STREETS MAINTENANCE General Fund Department 4305 DEPARTMENT SUMMARY DEPARTMENT PURPOSE The Public Works Streets Maintenance Department provides for the routine and regular maintenance and repair of the Town s: 8.45 miles of paved streets 5.6 miles of storm drainage systems sidewalks curbs & gutters signage (street, stop, traffic control, etc.) striping and painting street lighting (approximately 150) trees in the public right-of-way vegetation removal in public right-of-way This maintenance level does not include the streets located within the mobile home parks or the Veteran s Home of California, which is the property of the State and therefore maintained by the State. This division is supervised by the Public Works Supervisor and three staff members, but relies heavily on outside contractors/vendors for street sweeping, tree care services, and street light maintenance. The budget includes sign materials and equipment replacement. This division is responsible for the maintenance and construction of Yountville s unique wood framed sign and wood post street identification signs. These signs are created, installed and maintained by town staff. Most construction and repairs included in the five year Capital Improvement Program (CIP) Budget. Street maintenance also coordinates with the accessibility, tree, sidewalk, curb and gutter projects listed in the CIP Budget. This division is also responsible for the Town s Storm Water Pollution Prevention Program, which is supervised by the Utility Operations Supervisor. PRIOR YEAR GOALS ACHIEVED 1. Completed annual sidewalk and path inspections, reports and grinding. 2. Constructed and installed new street, pedestrian, bus stop, and stop signs. 3. Expanded tree pruning program, such as along Hopper Creek and Heritage Trees in Town right-of-way. 4. Drains, swales and Hopper Creek were cleared of weeds and debris to minimize local flooding. 5. Completed new sidewalks and lighting project (CP-3011) on Washington Street at Burgundy Way. 6. Planted trees, relocated picnic tables and assisted construction contractor with the Tree and Sidewalk Replacement Project (CP-2011). STRATEGIC PLAN GOALS 2.0 Community Character 2.1 Maintain & Enhance the Appearance of Yountville- Town streets should provide safe and pleasurable travel through Town. The Town streets can provide a first impression to visitors, so they should be smooth and painted with attractive trees. 6.0 Services and Infrastructure Maintain Sidewalk Management Program. The Program includes inspections, grinding and replacement to provide a safe and walkable community Complete Accessibility Implementation Plan - Town staff will update the Plan and implement projects identified in the Plan, which will reduce the risks of trips and falls or blocked access Establish Urban Forest Management Plan - Town staff will prepare a Plan to manage the urban forest in coordination with the Town Arborist and improve the health of Town trees, which will reduce the risk of damage. 185

7 CURRENT YEAR 2012/13 GOALS & OBJECTIVES 1. Continue sign replacement program, and develop a sign inventory. 2. Continue annual sidewalk and path inspections, reports and grinding. 3. Have street trees pruned back and shaped for clearance for trucks and pedestrians. 4. Clear storm drains and swales of debris to minimize local street flooding. 5. Complete various stripping projects throughout Town. 6. Replace Tires on Back Hoe. 7. Upgrade and Install new directional light bars as part of the focus on employee safety program. 8. Continue to improve and enhance the employee training and safety program. M AJ O R HIGHLIGHTS 1. Construct new wood signs in-house and install as needed throughout Town. 2. Completed new sidewalk and street lighting project (CP-3011) on Washington Street at Burgundy Way. 3. Completed drought tolerant landscaping in the traffic bulb outs on Mulberry Street. MAJOR BUDGET CHANGES Overall decrease to budget reflects a reallocation of vehicle maintenance to Government Buildings division, decrease to contract services for Town arborist and street tree maintenance services offset by a slight increase in employee training and development, dues and subscriptions. 186

8 PUBLIC WORKS STREETS MAINTENANCE General Fund Department 4305 DETAIL FOR EXPENSE ACCOUNTS 4120 Other Supplies & Materials: Street signs, redwood post, hardware, paint and concrete. Street Barricades and Cones. Safety Equipment. Other Miscellaneous Contract Services: Town Arborist Services. Tree trimming and removal services in Town right-of-way. Paint curbs and streets Facilities Maintenance: Street sweeping contract (Commercial Power Sweep). Street light poles and service. Thermoplastic striping. Dog Waste Bags. Other Miscellaneous Equipment Maintenance: Miscellaneous sign machine parts. Other Miscellaneous. Replace Back Hoe Tires. (50% split with Parks). $3,200 $1,200 $900 $3,700 $2,500 $10,000 $5,000 $13,100 $1,500 $2,000 $2,000 $3,400 $600 $600 $1,000 $9,000 $17,500 $22,000 $2,

9 PUBLIC WORKS STREETS MAINTENANCE General Fund Department 4305 EXPENDITURE DETAIL 2009/ / / /13 ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONNEL SERVICES 4010 Salaries - Full Time 78,917 85,041 98,960 98, , Overtime ,000 1,000 1, Benefits & Taxes 38,177 44,387 58,230 58,230 53, Allocated OPEB 4,044 5,064 6,940 6,940 8,450 $ 121,467 $ 135,063 $ 165,130 $ 165,130 $ 168,620 SUPPLIES & SERVICES 4120 Other Supplies & Materials 7,335 7,199 8,000 8,000 9, Contract Services 8,313 18,921 30,000 30,000 17, Facilities Maintenance 43,522 17,458 22,000 22,000 22, Equipment Maintenance 734 2,297 1,200 1,200 2, Vehicle Maintenance 2,081 1,845 10,300 10,300 5, Utilities - Gas & Electric 22,002 27,786 23,000 25,000 23, Waste Disposal & Recycling Conference & Travel , Meetings & Training , Dues & Subscriptions Allocated IT Costs 2,290 6,491 8,250 8,250 9, Allocated Liability Insurance 4,841 3,581 3,884 4,380 4, Allocated Workers' Comp Insurance 2,953 3,054 3,289 3,200 2,930 $ 94,159 $ 89,062 $ 110,483 $ 112,530 $ 98,380 CAPITAL OUTLAY 5700 Machinery & Equipment 1, ,700 4,700 4,700 $ 1,021 $ 511 $ 4,700 $ 4,700 $ 4,700 TOTAL EXPENDITURES $ 216,647 $ 224,636 $ 280,313 $ 282,360 $ 271,700 STAFFING LEVELS (FTE) Public Works Director/Town Engineer Maintenance Worker WW Treatment Operator Public Works Supervisor TOTAL STAFFING

10 PUBLIC WORKS PARKS M AINTENANCE General Fund Department 4320 DEPARTMENT SUMMARY DEPARTMENT PURPOSE The Parks & Grounds Division of the Public Works Department maintains the Town s parks, restrooms, picnic tables, benches, parking lots, walking pathways, trees, landscape areas at Town facilities, and open space areas. The Division also provides weed control through herbicide application and mechanical removal at all Town facilities. Areas are categorized as follows: Parks: Yountville Community, Veteran s Memorial, Van de Leur, Forrester, Vineyard, Toyon Terrace Tot lot, and vacant lot on Oak Circle; 13 acres Pathways: Hopper Creek (Finnell to Yount), Hopper Creek (along Heather Street), Hopper Creek (Mission to Town limits), Holly Street to Heritage Way, and Washington Park Subdivision (three entrances to Forrester Park); 1 acre Open Space: Three Weir Park on Forrester Lane, Heritage Way to Bardessono, Lande Way to Yount Street, Washington Street at Hopper Creek, Wayside Stop on California at Solano Avenue, and Veteran s Memorial Park (south end); 2 acres Grounds: Town Hall, Community Hall, Community Center and Library, and Post Office; 2 acres These facilities are maintained by three (3) full time maintenance workers and also provide weekend coverage for maintenance during events and reservations of parks. The budget also includes funding for the Town Arborist, contract tree services, janitorial supplies, fertilizers, herbicides, plants, and equipment. There is also funding for training, which helps with succession planning. We are experiencing increased vehicle maintenance costs for the 2001 and 2003 Chevy S-10 trucks. Therefore staff is recommending that at least one replacement be included in the Capital Improvement Program and one vehicle be deferred until fiscal year PRIOR YEAR GO ALS ACHIEVED 1. Completed lawn removal and re-landscaping with drought tolerant plants in the planter strip on Yount Street at Town Hall. 2. Completed re-landscaping on the east side of Finnell Road at Town Hall. 3. Continued with our increased high level of maintenance and enhanced planting with drought tolerant materials, which has been favorably noted by residents and business owners. 4. Completed Park Path Improvement Projects (PK-4011) at Vineyard and Veterans Memorial Parks. 5. Completed Bocce Court Lighting and Resurfacing Projects (PK-2011) at Veterans Memorial Park. 6. Completed a re-landscape project at Vineyard Park between Oak Circle and Holly Street. 7. Coordinated with the Arts Committee on the construction of several pads and installation of several sculptures. 8. Completed the Integrated Pest Management Program. 9. Refreshed all bark and decomposed granite bedding materials throughout Town. 10. Landscaped the traffic bulb-outs on Mulberry Street as part of the Traffic Calming Project (ST-4011). STRATEGIC PLAN GOALS 2.0 Community Character Maintain & Enhance the Appearance of Yountville. The Town Council has funded staffing, equipment, and landscaping materials to make the Town parks an attractive amenity, which helps to increase park rental fees. 6.0 Services and Infrastructure Implement Key Parks Capital Improvement Program Projects. The Restroom Renovation and Park Path Projects will make the parks safer and more attractive Implement Maintenance Measures. An inventory of infrastructure, asset management system, and maintenance measures makes Town staff more efficient and effective. Water and energy consumption can be reduced and chemical costs can be reduced while maintaining parks to an established standard of care. 189

11 6.5.3 Maintain Compliance with Current and Evolving Regulations. The Town is required to comply with worker safety, chemical use and Americans with Disabilities Act regulations. CURRENT YEAR 2012/13 GOALS & OBJECTIVES 1. Continue to maintain the Town s park system at a high level. 2. Replace large Rototiller. 3. Complete Yountville Park creek bed upgrade project. 4. Replace Tires on Back Hoe. 5. Upgrade and install new directional light bars as part of the employee safety program. 6. Continue to improve and enhance the employee training and safety program. MAJOR HIGHLIGHTS 1. Continue turf replacements with drought tolerant plants for water conservation efforts. 2. Complete Yountville Park creek bed upgrade project. MAJOR BUDGET CHANGES One increase in the budget is the cost of Waste Disposal and Recycling. Another is the increase in the budget for employee training and development, dues and subscriptions. The Contract Services Budget was decreased by $2,800. The same amount of Materials and Facilities Maintenance Services funding is being requested for the Town Arborist service, park tree maintenance services, and plants for the parks. The increase in water rates may increase utility expenses, although staff expects conservation to help offset increased costs. 190

12 4120 Other Supplies & Materials: Landscape Plants. Chemicals. Bark & Rock. Safety. Other Supplies and Materials Contract Services: Tree Trimming. Tree Spraying. Arborist. Playground Inspection. Other Supplies and Materials. PUBLIC WORKS PARKS M AINTENANCE General Fund Department 4320 DETAIL FOR EXPENSE ACCOUNTS 4310 Facilities Maintenance: Facility Repairs restrooms, tennis courts, etc. Janitorial Supplies. Dog Waste Bags. Other Supplies & Materials Machinery & Equipment Rototiller. Back Pack Sprayers. Directional Light Bars. Hand tools. Replace Back Hoe Tires. (50% split with Streets). $10,300 $1,200 $5,700 $1,000 $7,800 $10,000 $4,000 $1,000 $1,200 $3,000 $800 $700 $2,000 $500 $3,800 $500 $600 $800 $1,000 $26,000 $19,200 $4,000 $6,

13 PUBLIC WORKS PARKS MAINTENANCE General Fund Department 4320 EXPENDITURE DETAIL 2009/ / / /13 ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONNEL SERVICES 4010 Salaries - Full Time 124, , , , , Overtime ,000 2,000 1, Benefits & Taxes 64,604 71,485 95,350 95,350 93, Allocated OPEB 6,348 8,280 11,870 11,870 14,960 $ 196,710 $ 216,830 $ 279,110 $ 279,110 $ 296,165 SUPPLIES & SERVICES 4120 Other Supplies & Materials 20,102 28,346 26,000 26,000 26, Contract Services 8,240 43,212 22,000 22,000 19, Facilities Maintenance 3,973 7,709 4,000 4,000 4, Equipment Maintenance 1,900 2,833 3,000 3,000 3, Vehicle Maintenance 5,155 5,453 6,500 7,000 6, Equipment Rental Utilities - Gas & Electric 41,373 5,028 5,500 7,000 5, Utilities - Water & Sewer - 26,573 30,000 35,000 30, Waste Disposal & Recycling 1,687 15,797 14,000 14,000 15, Conference & Travel ,200 1, Meetings & Training , Dues & Subscriptions Allocated IT Costs 3,133 11,839 15,690 15,690 17, Allocated Liability Insurance 7,592 5,820 6,633 7,480 8, Allocated Workers' Comp Insurance 4,633 4,981 5,602 5,450 5,140 $ 98,739 $ 158,495 $ 140,010 $ 149,270 $ 143,740 CAPITAL OUTLAY 5700 Machinery & Equipment 5,204 4,566 4,000 4,000 6,700 $ 5,204 $ 4,566 $ 4,000 $ 4,000 $ 6,700 TOTAL EXPENDITURES $ 300,653 $ 379,891 $ 423,120 $ 432,380 $ 446,605 STAFFING LEVELS (FTE) Public Works Director/Town Engineer Maintenance Worker Public Works Supervisor TOTAL STAFFING

14 PUBLIC WORKS GOVERNMENT BUILDINGS General Fund Department 4325 DEPARTMENT SUMMARY DEPARTMENT PURPOSE The Government Buildings Division of the Public Works Department is responsible for providing maintenance and repair services to the following Town owned buildings: Town Hall: 8,000 square feet Post Office: 7,000 square feet Sheriff s Office: 7,500 square feet Corporation Yard Buildings: 40,000 square feet Services include janitorial services, janitorial supplies, tree maintenance, telephone costs, utility costs, heating and air conditioning (HVAC) system maintenance, plumbing repairs, painting, and energy management. Park restrooms are included in the Parks division budget. There is a separate budget for the Community Center (5408), but there are some Town-wide expenses at the following buildings: Community Center, Library and Plaza: 11,100 square feet Community Hall: 8,000 square feet Wastewater facilities are included in the Wastewater Enterprise Fund (4510 and 4515) Bardessono Sewer Lift Station: 4,000 square feet Wastewater Treatment Plant Control Building: 10,000 square feet PRIOR YEAR GOALS ACHIEVED 1. Installed Energy Efficient Light Switches in the Town Hall Annex. 2. Added and replaced computers at the Town Corp Yard for time sheets and works orders. 3. Installed fiber reinforced plastic wall coverings for the Generations Room at the Community Center as part of the Civic Facilities Renovation Program (CF-4012). 4. Constructed new Server Room Shelves at the Town Hall as part of the Audio Visual Equipment Replacement Project (PG-3022). 5. Installed Town Banners at the Community Center plaza. 6. The Energy Efficiency Modification Project (CF-0003) created an energy savings of approximately $20,000 and a loan payment of $10,000 in STATEGIC PLAN GOALS 2.0 Community Character Maintain & Enhance the Appearance of Yountville- The Town Council has funded staffing and equipment, to make the Town buildings an attractive amenity for employees, residents, and visitors. 6.0 Service and Infrastructure Establish a Modern Asset Management Program - An inventory of infrastructure, asset management system, and maintenance measures makes Town staff more efficient and effective. Water and energy consumption can be reduced while maintaining buildings to an established standard of care Implement Key Facilities Capital Improvement Program Projects - An important Project is the funding, design and construction of a seismic retrofit of Town Hall, which could take many years Prepare for Emergencies - To ensure reliability and efficiency of the Town s infrastructure during a disaster, it is critical that employees receive property training, so Town staff will participate in emergency preparedness drills Evaluate Emerging Technologies and Methods - Town staff will study new and emerging technologies to determine which initiates will improve efficiencies and cost effective services. This could include solar panels and geographical information systems. 193

15 6.6.5 Implement Maintenance Measures - Town staff will set criteria and procedures to reduce costs while maintaining facilities to an established standard of care. CURRENT YEAR 2012/13 GOALS & OBJECTIVES 1. Develop remote monitoring capability for Public Works staff to monitor buildings. 2. Improve employee training on facilities. 3. Continue to improve and enhance the employee training and safety program. 4. Refine work order program to improve priorities and work load scheduling. 5. Obtain HVAC and Electrical certifications for building maintenance staff. MAJOR HIGHLIGHTS 1. Continued to upgrade and enhance the Town Buildings and Grounds to high standards that reflect the lifestyle and expectations of the unique community of Yountville. MAJOR BUDGET CHANGES Budget includes a $20,000 loan payment on the Energy Conservation Assistance Account (ECAA) that the Town is receiving from the California Energy Commission to replace and upgrade aging HVAC, mechanical, electrical and lighting systems in Town Hall, Town owned Post Office Building, and other government buildings. The $20,000 annual energy savings from the retrofits are covering the cost of the 3% loan. At this time utility costs are not being changed, but there will be energy savings and reduced maintenance costs in future budgets. The Contract Services funding request has been reduced by $6,400. Water and sewer rates are higher, so utility rates will increase. Another is the increase in the budget for employee training and development, dues and subscriptions. 194

16 PUBLIC WORKS GOVERNMENT BUILDINGS General Fund Department 4325 DETAIL FOR EXPENSE ACCOUNTS 4210 Contract Services: Janitorial Services. Air & Heating system maintenance contracts. Tree spraying, removal. Provision for other contract services Facilities Maintenance: Janitorial & Maintenance supplies. Post Office facility. Sheriff s Office. Town Hall. Provision for other facilities maintenance. $5,000 $600 $500 $5,500 $1,000 $600 $400 $2,400 $ Equipment Maintenance: HVAC, Air & Heating system repairs. $5,000 $11,600 $5,000 $5,

17 PUBLIC WORKS GOVERNMENT BUILDINGS General Fund Department 4325 EXPENDITURE DETAIL 2009/ / / /13 ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONNEL SERVICES 4010 Salaries - Full Time 27,070 29,064 44,720 44,720 46, Overtime Benefits & Taxes 14,598 15,950 26,560 26,560 23, Allocated OPEB 1,368 1,740 3,140 3,140 3,780 $ 43,214 $ 46,941 $ 74,870 $ 74,870 $ 74,950 SUPPLIES & SERVICES 4120 Other Supplies & Materials 2,537 1,205 2,000 2,000 2, Contract Services 14,112 6,557 12,000 18,000 11, Facilities Maintenance 6,463 5,047 5,000 5,000 5, Equipment Maintenance 126 3,044 5,000 5,000 5, Vehicle Maintenance , Utilities - Gas & Electric 33,567 13,912 13,000 16,000 13, Utilities - Water & Sewer - 9,408 10,000 8,000 10, Waste Disposal & Recycling 1,451 1,851 2,500 6,000 2, Conference & Travel , Meetings & Training , Dues & Subscriptions Allocated IT Costs 861 2,325 3,720 3,720 4, Allocated Liability Insurance 1,638 1,236 1,765 1,990 2, Allocated Property Insurance 13,854 16,915 17,566 19,210 20, Allocated Workers' Comp Insurance 999 1,045 1,511 1,470 1,320 $ 75,608 $ 62,545 $ 74,062 $ 86,390 $ 84,610 CAPITAL OUTLAY 5700 Machinery & Equipment ,000 28,000 2,000 $ 335 $ - $ 23,000 $ 28,000 $ 2,000 LOAN PAYMENTS 6100 Principal ,027 8,710 15, Interest - - 5,642 11,900 5,437 $ - $ - $ 20,669 $ 20,610 $ 20,670 TOTAL EXPENDITURES $ 119,157 $ 109,486 $ 192,601 $ 209,870 $ 182,230 STAFFING LEVELS (FTE) Maintenance Worker Public Works Supervisor WW Treatment Operator TOTAL STAFFING

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