Honorable Mayor Bill Agan and members of the Richland Hills City Council

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1 7B - 1 Office of the City Manager City of Richland Hills, Texas Memorandum To: From: Honorable Mayor Bill Agan and members of the Richland Hills City Council Eric Strong, City Manager Date: August 28, 2017 Subject: August Monthly Reports Council Action Requested: No action requested Discussion only Background Information: Attached are the monthly Departmental Reports. If you have any questions regarding the reports, please contact myself or the appropriate Department Head. Board/Citizen Input: N/A Financial Impact: N/A Staff Contacts: Eric Strong City Manager estrong@richlandhills.com Attachments: August Reports

2 RICHLAND HILLS PUBLIC LIBRARY Highlights of Service Excellence August 2017 Materials Checkout 6,003 Core Business 7B - 2 Patron Visits 2,008 Program Attendance 702 New Library Cards Issued 33 Public Computer Sessions 682 IMPACT We hosted the first Friends of the Library Book Sale in many years! It was very sucessful with a net profit of $273.73! Thank You! This would not have been possible without the help of our awesome volunteers- Shirlene Chaddick, Ricky Head, Carol Burgthold, and Helen Alhaddad

3 7B - 3 Departmental Monthly Reports August 2017 Municipal Court Department Narrative of Significant Actions, Results, and Pending Items: None at this time. Citation Summary Current Month YTD Total Violations Filed Completed Paid Fine 0 6 Completed Before Judge 128 1,501 Completed Other Warrants Issued Warrants Cleared Total Number Outstanding Warrants Total Value of Outstanding Warrants $62, $473, Total Fees Collected $40, $447,578.41

4 City Marshal Activity Report 7B - 4 Departmental Monthly Reports AUGUST 2017 Department Narrative of Significant Actions, Results, and Pending Items: None at this time Citation Summary Current Month YTD Total Warrant Service Arrests 5 35 Bank detail Traffic Stops 0 6 Total number of warrants cleared Total amount of warrants cleared $ $ Insurance verifications 2 37 Vehicles inspected 0 4 Bailiff hours Training 8 48 Summons/subpoenas served 2 42 Prisoner transfers Total hours for prisoner transfers Total miles driven for prisoner trsfs Warrants Time Served

5 7B - 5 Departmental Monthly Reports August 2017 Fire Personnel completed 21 business inspections throughout the month. Members completed a combined 342 hours of training this month. We will continue to update the RHFD website on a regular basis to keep citizens informed on fire safety topics. FF/EMT Jeff Stow is doing well in Paramedic school and he should be certified in late September. Personnel are currently working on bids to seal and re-stripe the FD parking lot behind the station. A group of trees has been removed from the area near the radio building and radio tower to make room for eventual installation of security fencing around all public safety parking areas. Captains will begin quarterly officer development training with retired Fire Chief Steve Bass. FF Landon Whatley resigned from the department and we will wait to fill his position until after the referendum election in November. Multiple departments from our area deployed numerous resources to assist in relief efforts after Hurricane Harvey. FF Aaryn Maloney was deployed with the Texas National Guard for more than two weeks and will return to work on September 14 th.

6 7B - 6 Departmental Monthly Reports August 2017 Service Calls Through August 31, 2017 Current Month FY2017 Total Fire Calls 2 42 EMS/Major Accidents/ Rescues Hazardous Conditions No Fire 6 47 Public Assistance Good Intent (No Service Rendered) False Alarm Severe Weather & Natural Disaster 0 1 Total Calls 154 1,532 Automatic / Mutual Aid Current Month YTD Total Haltom City Aid Received 6 69 Aid Given 7 93 Hurst Aid Received 1 3 Aid Given 1 15 NRH Aid Received Aid Given 4 59 Other Departments Aid Received 0 0 Aid Given 0 1

7 7B - 7 Departmental Monthly Reports August, 2017 Police Department Narrative of Significant Actions, Results, and Pending Items: Service Calls Current Month YTD Total Citizen Calls Calls Officer Initiated Total Calls Part 1 Offenses Current Month YTD Total Murder 0 0 Rape 1 3 Robbery 0 5 Aggravated Assault 0 12 Burglary 3 44 Theft Motor Vehicle Theft 1 23 Total Crashes & Injuries Current Month YTD Total Crash Reports Injuries 6 62 Criminal Investigations Current Month YTD Total Assigned Cases Active 1 86 Closed Cases 2 2 Unfounded 4 16 Suspended Exceptionally Cleared 4 23 Arrest Case Filed 3 55 Arrest Case Not Filed 0 1

8 ANIMAL CONTROL MONTHLY REPORT SEPTEMBER 2017 Previous YTD CURRENT MONTH YEAR TO DATE TOTAL IN SHELTER BEGINNING OF MONTH SEPTEMBER 26 (Oct 1=44) IMPOUNDED ANIMAL: Dogs Cats Livestock Wildlife TOTAL IMPOUNDED BITE REPORTS WARNINGS CITATIONS INCIDENT REPORTS CITY LICENSES ISSUED DEAD ANIMAL REMOVAL MEET WITH CITIZEN NUISANCE DISPOSITIONS Returned to Yard Return to Wild Fostered Return to Owner Euthanized Rescued Adopted Other/deceased Total Dispositions TOTAL IN HOUSE - END OF MONTH 33 7B - 8 DEPOSIT TOTALS $ 14, $ 1, $ 16, DISPATCHED CALLS: 61 PATROL/PHONE 58 ACO TRUCK - Activity & Mileage 308 FUEL/FILL UP 2 BEGINNING MILEAGE ENDING MILEAGE TIRE REPAIR 0 BITE REPORTS - TOTAL 0 ENFORCEMENT ACTIONS Shelter/Clinic Quarantine 0 Citations 1 Home Quarantine 0 Warnings 38 Austin Submission 0 INCIDENT REPORTS 0 Unable to Locate 0 CITY LICENSE 46

9 Planning & Community Development 7B - 9 Departmental Monthly Reports August 2017 During the month of August, staff processed general building permits, plan reviews, certificates of occupancy and garage sale permits totaling more than $7,500 for the month of August. We then compare that to the $6,734 spent with Bureau Veritas for 63 inspections and 7 plan reviews during the month of August. Out of the 63 inspections, 24 were commercial properties and 39 were residential. The 7 plan reviews were broken up by 1 commercial and 6 residential properties. Departmental Monthly Reports July 2017

10 7B - 10 Richland Hills Public Works Monthly Report FY Public Works AUGUST 2017 Streets & Drainage MONTH: AUG 2017 FYTD Street Repairs Hrs Potholes Repaired Hrs # Street Signs Replaced Curb and Gutter Repair Hours 6 69 Hrs. Tree Trimming/Debris Haul Off Drainage Ditches Cleaned/Mowed-Hrs #Inlets Cleaned 2 26 Levee Maintenance Hours # of After Hour Call Outs / Hrs. 3 / 6 20 / 103 Water M MONTH: AUG 2017 FYTD # Water Main Repairs 2 22 Main Break Repairs Hours Water Leaks Repairs Valve/Hydrant Maintenance Hours Meter Reading / City Work Orders Hours Well/Pump Maintenance Hours # of After Hours Call-outs / Hours 2 / 4 33 / 202 Wastewater MONTH: AUG 2017 FYTD # Wastewater Main Repairs 3 64 Linear Feet of Wastewater Line Cleaned Linear Feet of Wastewater Line Camera # of After Hours Call Outs / Hours 4 / / 240 Parks MONTH: JAN MONTH: AUG 2017 FYTD # Hours Spent Trimming Trees/Brush 2 54 Park Maintenance Hours Miscellaneous Service Hours

11 7B - 11 Recreation Department August 2017 Report The Link Memberships Totals Total Sold Public - 27 annual - 2 Adult - (4) Family - 1 Senior - 0 Youth - 28 Silver - 17 monthly - 5 Adult - 3 Family - 4 Senior - 5 Youth Total Sold to Employees - 6 annual - 6 Adult - 0 Family - 1 monthly - 1 Adult - 0 Family Total Active Membership annual - 30 Adult - 64 Family Senior - 11 Youth Silver monthly - 47 Adult - 54 Family - 16 Senior - 48 Youth Total Active to Employees - 30 annual - 26 Adult - 4 Family - 33 monthly - 23 Adult - 10 Family In August, The Link sold 51 new general memberships for $5, of annual revenue. That revenue does not include group exercise memberships or the billed revenue for the Silver Programs. Additionally, 226 patrons paid a daily admission fee, totaling $1,319, to visit The Link during the month. The Link now has 405 annual and 198 monthly memberships with an annual revenue of $114, Those totals equate to 1083 individuals belonging to The Link. This month 2,674 membership scans were recorded from 539 different members. Programs Programs for August are still lower than staff would like. 11 different people enrolled in 4 different classes. The Link hosted American Karate (2 age groups), Pickleball, and an Art classes. Camp Connect was full at 18 children. The Link Learners Academy currently has 19 kids registered, which is more than the 13 or so expected. Senior Programs 65 seniors joined staff and Metro-port Meals on Wheels for the August luncheon, as Chef Tyler was the sponsor. Dona had 7 attend the Lunch and Learn this month. The Link sponsored the lunch with Jason Brown offering the informative talk. Meet-N-Eat was cancelled due to low enrollment. However, staff accompanied 17 seniors on our first trip to the Kiowa Casino Trip.

12 7B - 12 Fitness Group exercise is still growing. There are now 111 different memberships. Not only did we have an increase in memberships, but programming increased as well. The Link had 6 customers in the boot camp. And, we sold over $1,450 in personal training this month. Special Events The Parks and Recreation Department did not host any special events in August. Personnel Staff changed in August. We lost 5 but added 6 part-timers. The Link is looking to add 4 part-time Building Maintenance employees to clean The Link. Rentals Staff scheduled and hosted 13 total rentals. 12 external and one internal function brought $3, to The Link this past month. Facility Since Byrne is still on site working through punch list items, many small things are being addressed. Additionally, staff is documenting warranty issues. Marketing The Fall Connection was mailed out in August. Around 3200 were mailed out to residents. Dona went to the BISD school event. Link staff was also at each elementary for Meet the Teacher night. Staff also put up bulletin boards to host flyers and posters of programs and events. Furthermore, there are flyers at each bathroom/locker room toilet. Financial Management staff is working on breaking down the FY18 budget into monthly goals so that staff can operate with parameters and objectives in the short-term while focusing on 75% cost recovery. Staff is preparing a list of wanted items and services to add to The Link was the remaining bond money for the capital project. Council gave approval to purchase transportation for the camp and after-school program, and Staff anticipate competing the purchase in September.

13 Finance 7B - 13 Fiscal Year , Period Ending 8/31/2017 Revenue and Expense Summary Total Current Month YTD Available % YTD of Budget Actual Actual Budget Total Budget General Fund (001) Revenue Taxes $ 5,417, $ 330, $ 5,716, $ (298,579.17) 106% Fines & Forfeitures $ 418, $ 31, $ 336, $ 81, % Licenses & Permits $ 117, $ 9, $ 161, $ (44,316.57) 138% Service Charges $ 446, $ 55, $ 354, $ 91, % Miscellaneous $ 89, $ 23, $ 107, $ (17,626.41) 120% Other Sources $ 729, $ 52, $ 577, $ 152, % Total Revenues $ 7,218, $ 503, $ 7,252, $ (34,582.00) 100% Expenditures Municipal Court $ 247, $ 14, $ 210, $ 36, % Administration $ 983, $ 87, $ 951, $ 32, % Police $ 2,049, $ 108, $ 1,355, $ 694, % Fire $ 1,788, $ 109, $ 1,488, $ 299, % Street $ 218, $ 42, $ 180, $ 38, % Library $ 357, $ 35, $ 307, $ 49, % Recreation $ 267, $ 50, $ 295, $ (28,332.60) 111% Parks/Grounds $ 60, $ 9, $ 102, $ (42,032.09) 170% Community Develop $ 464, $ 15, $ 332, $ 131, % Animal Control $ 126, $ 14, $ 136, $ (9,982.53) 108% Legislative $ 277, $ 12, $ 347, $ (70,015.88) 125% Shared Services $ 438, $ 26, $ 436, $ 1, % Total Expenditures $ 7,279, $ 527, $ 6,145, $ 1,133, % Total Fund $ (61,349.00) $ (24,656.84) $ 1,107, $ (1,168,536.91) Revenue Fund (002) Revenue Water $ 2,200, $ 295, $ 1,916, $ 284, % Sewer $ 1,482, $ 125, $ 1,370, $ 112, % Miscellaneous $ 444, $ 37, $ 471, $ (26,410.01) 106% Total Revenues $ 4,127, $ 458, $ 3,758, $ 369, % Expenses Shared Services $ 298, $ 15, $ 189, $ 109, % Administration $ 346, $ 29, $ 398, $ (52,102.37) 115% Transfers/Debt Service $ 1,235, $ 827, $ 1,198, $ 37, % Water Service $ 1,171, $ 93, $ 821, $ 349, % Wastewater Service $ 1,036, $ 76, $ 1,003, $ 33, % Total Expenses $ 4,089, $ 1,042, $ 3,612, $ 477, % Total Fund $ 37, $ (583,671.00) $ 145, $ (107,787.24)

14 7B - 14 City of Richland Hills Fiscal Year Treasury Investment Report August 31, 2017

15 7B - 15 Investment Report City of Richland Hills, Texas August 31, 2017 Safety - Securities by Type Book Security Type Value Percent Cash $ 5,207, % Certificates of Deposit 337, % Investment Pool 2,921, % Total $ 8,465, % Certificates of Deposit 3.99% Cash 61.51% SECURITIES BY TYPE Investment Pool 34.51% Cash Certificates of Deposit Investment Pool Liquidity - Securities by Maturity Date Book Value Percent Under 30 Days $ 8,128, % 30 to 90 Days % 00% 90 to 180 Days % 180 to 1 year 337, % Total $ 8,465, % $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ Under 30 Days 30 to 90 Days 90 to 180 Days 180 to 1 year

16 7B - 16 Investment Report City of Richland Hills, Texas August 31, 2017 Weighted Average Days to Maturity Portfolio Current Month General 11 Revenue 15 Total Average Maturity Days 13

17 7B - 17 Investment Report City of Richland Hills, Texas August 31, 2017 RECONCILIATION Par Value Purchase Value Prior Month Ending Balance $ 9,075,737 $ 9,075,737 Change (609,746) (609,746) Total $ 8,465,991 $ 8,465,991 This report is in full compliance with the investment policy and strategy as established for the Investment Portfolio and the Public Funds Investment Act (Chapter ) Ariel Carmona Director of Finance

18 7B - 18 Investment Report City of Richland Hills, Texas August 31, 2017 Inventory/Holdings Beginning Beginning Ending Ending Description Purchase Maturity Yield Par Value Principal Book Market Book Market Date Date Invested Value Value Value Value General Fund Portfolio CD % $ 162,734 $ 162,734 $ 162,734 $ 162,734 $ 162,734 $ 162,734 Texpool % $ 1,915,142 $ 1,915,142 $ 1,915,142 $ 1,915,142 $ 1,916,767 $ 1,916,767 Revenue Fund Portfolio Total General Portfolio $ 2,077,876 $ 2,077,876 $ 2,077,876 $ 2,077,876 $ 2,079,501 $ 2,079,501 CD % $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 Texpool % $ 502,376 $ 502,376 $ 502,376 $ 502,376 $ 502,802 $ 502,802 Drainage Utility Fund Portfolio Total Revenue Fund Portfolio $ 677,376 $ 677,376 $ 677,376 $ 677,376 $ 677,802 $ 677,802 Texpool % 501,253 $ 501,253 $ 501,253 $ 501,253 $ 501,678 $ 501,678 Depository Bank Total Drainage Fund Portfolio $ 501,253 $ 501,253 $ 501,253 $ 501,253 $ 501,678 $ 501,678 Cash Depository Bank $ 5,819,232 $ 5,819,232 $ 5,819,232 $ 5,819,232 $ 5,207,010 $ 5,207,010 Total Depository Bank $ 5,819,232 $ 5,819,232 $ 5,819,232 $ 5,819,232 $ 5,207,010 $ 5,207,010 Total Portfolio (All Funds) $ 9,075,737 $ 9,075,737 $ 9,075,737 $ 9,075,737 $ 8,465,991 $ 8,465,991 Bank Account Balances 001 General Fund $ 4,276, Richland Hills Development Corp $ 361, Crime Control District $ 568,715 $ 5,207,010

19 Sales Tax Assurance LLC 7B - 19 Richland Hills - Sales Tax Net Payment Trend Change: FY 17/ 16 FISCAL YEAR Month Year-to-Date $ % $ YTD % OCT $ 233,034 $ 163,598 $ 217,559 $ 238,591 $ 321,864 $ 83, % $ 83, % NOV $ 201,127 $ 192,989 $ 172,660 $ 281,243 $ 294,141 $ 12, % $ 96, % DEC $ 235,569 $ 180,707 $ 204,425 $ 276,508 $ 278,686 $ 2, % $ 98, % JAN $ 186,332 $ 123,808 $ 212,444 $ 207,805 $ 246,020 $ 38, % $ 136, % FEB $ 183,639 $ 164,595 $ 262,555 $ 276,428 $ 264,811 $ (11,617) -4.2% $ 124, % MAR $ 154,315 $ 154,164 $ 191,656 $ 239,267 $ 311,278 $ 72, % $ 196, % APR $ 139,896 $ 145,374 $ 192,839 $ 240,973 $ 274,460 $ 33, % $ 230, % MAY $ 181,101 $ 181,820 $ 245,417 $ 296,549 $ 332,907 $ 36, % $ 266, % JUN $ 151,638 $ 200,624 $ 389,369 $ 265,971 $ 269,912 $ 3, % $ 270, % JUL $ 155,479 $ 314,052 $ 230,267 $ 286,078 $ 311,070 $ 24, % $ 295, % AUG $ 171,823 $ 224,428 $ 281,448 $ 362,129 $ 352,502 $ (9,627) -2.7% $ 286, % SEP $ 140,678 $ 194,031 $ 288,252 $ 283,119 YEAR $ 2,134,632 $ 2,240,191 $ 2,888,889 $ 3,254,662 $ 3,257,651 YoY Change 4.9% 29.0% 12.7% na Sales Tax Net Payment $400 FY 2015 FY 2016 FY 2017 $300 Thousands $200 $100 $0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Monthly Sales Tax Net Payment $400 Monthly Tax 6 Mo. Moving Avg $300 Thousands $200 $100 $0 JUN-12 SEP-12 DEC-12 MAR-13 JUN-13 SEP-13 DEC-13 MAR-14 JUN-14 SEP-14 DEC-14 MAR-15 JUN-15 SEP-15 DEC-15 MAR-16 JUN-16 SEP-16 DEC-16 MAR-17 JUN-17 YoY Change in Monthly Sales Tax Net Payment 100% 80% 60% 40% 20% 0% -20% -40% JUN-12 SEP-12 DEC-12 MAR-13 JUN-13 SEP-13 DEC-13 MAR-14 JUN-14 SEP-14 DEC-14 MAR-15 JUN-15 SEP-15 DEC-15 MAR-16 JUN-16 SEP-16 DEC-16 MAR-17 JUN % Copyright 2017 Data Source: Texas Comptroller of Public Accounts

20 SALES TAX TREND TARRANT COUNTY Aug-17 7B - 20 SALES TAX CURRENT PERIOD COLLECTIONS Current Month Yr/Yr Change Arlington -1.7% Azle -5.0% Bedford -3.5% Benbrook 0.4% Blue Mound -21.5% Colleyville 2.0% Crowley 7.4% Dalworthington Gardens -9.4% Edgecliff Village 21.0% Euless 2.2% Everman 4.3% Forest Hill -5.0% Fort Worth 2.3% Grapevine -4.0% Haltom City 13.0% Haslet -48.4% Fort Worth MTA 4.1% Hurst -3.5% Keller 4.1% Kennedale 3.6% Lake Worth -6.0% Lakeside -2.6% North Richland Hills 0.2% Pantego -3.8% Pelican Bay 42.7% Richland Hills 6.1% River Oaks -1.7% Saginaw -9.4% Sansom Park 13.7% Southlake -7.5% Watauga -1.7% Westlake 0.5% Westworth Village 5.1% White Settlement -3.3% SALES TAX CURRENT PERIOD COLLECTIONS Calendar Yr-to-Date Yr/Yr Change Arlington 3.5% Azle 4.3% Bedford -23.6% Benbrook 6.8% Blue Mound -3.6% Colleyville 1.0% Crowley 12.7% Dalworthington Gardens -0.1% Edgecliff Village 10.2% Euless 4.9% Everman 3.9% Forest Hill 7.2% Fort Worth 6.0% Grapevine -1.6% Haltom City 11.5% Haslet 0.8% Fort Worth MTA 7.0% Hurst -3.3% Keller 5.1% Kennedale -1.6% Lake Worth 4.1% Lakeside 19.6% North Richland Hills 3.5% Pantego 0.1% Pelican Bay 21.7% Richland Hills 12.8% River Oaks 0.8% Saginaw 5.3% Sansom Park 10.9% Southlake 5.5% Watauga -1.9% Westlake 2.7% Westworth Village 3.0% White Settlement 5.2% -80% -60% -40% -20% 0% 20% 40% 60% -40% -30% -20% -10% 0% 10% 20% 30% Data: Texas Comptroller of Public Accounts Copyright 2017 All Rights Reserved