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1 Annual Budget for the Year Ending September 30, 2019

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3 Contents Budget Message... 5 General Information City Council City Limits Map Organizational Chart Organizational Chart Descriptions Management Debt Analysis Debt Service Summary Budgetary Control and Basis Fund Structure Budget Summary - All Funds All Funds Budget Graph Budget Summary September 14, 2018 Legal Ad Governmental Fund Balance General Fund at a Glance Revenues General Fund at a Glance Expenditures Revenue Assumptions General Fund General Property Taxes Utility Taxes Intergovernmental Revenues/Grant Revenues Charges for Services Franchise Fees Building Permits and Business Tax Receipts Fines & Forfeitures Miscellaneous Income Interest Non-Revenues/Balance Forward General Fund Revenues General Fund Expenditures By Department Departmental Descriptions and Outlay City Council / Clerk Department

4 City Manager s Office Police Department Legal Department Finance Department Parks and Recreation Department Planning & Economic Development Building Department Public Works Department Non-Departmental Information Technology Department Recreation Special Revenue Fund Stormwater Special Revenue Fund Community Redevelopment Agency Trust Fund Capital Projects Funds The Capital Improvement Construction Fund Vehicle Replacement Fund Enterprise Funds Enterprise Funds at a Glance Enterprise Net Assets Water Fund Water Operating Fund Water Operating Revenues Water Operating Expenses Water Capital Projects Wastewater Fund Wastewater Operating Fund Wastewater Operating Revenues Wastewater Capital Projects Additional Funds Additional Funds Revenues & Expenditures

5 Budget Message September 18, 2018 Honorable Mayor and Members of the City Council West Melbourne, Florida Dear Mayor and Council Members, The City Manager is pleased to present to the City Council and citizens of West Melbourne the tentatively adopted budget for fiscal year This proposed budget reflects the priorities set by the City Council during the budget workshops throughout the spring of 2018 and was tentatively approved at a public meeting on September 4, The City Council s priorities are addressed and reflected in the proposed budget as follows: Build a community center, including a gym, on the PAL house property. The proposed budget includes $40,000 to develop a master plan to guide the future development of the property. At the City Council budget workshop on June 5, 2018, the Council developed a consensus on the advisability of having the City Manager see if the property south of the PAL house property to Flanagan might potentially be purchased by the City. Evaluate the possibility of acquiring/renting a Menzi Muck for improving canal maintenance. The stormwater fund budget includes the purchase of a new Menzi Muck and a used trailer to tow it to job sites. Increase the general fund reserve. For the second year in a row, in , the City would continue to draw down the general fund reserve in order to construct general fund capital improvement projects, but not for operations and maintenance, where proposed recurring expenditures would be in line with projected recurring revenues. Proposed general fund expenditures for total $16,201,000. Reserves would be used to fund the proposed $2,261,000 excess of proposed expenditures over projected revenues. Place more emphasis on reducing flooding risk. As a result of all the stormwater projects currently under construction, the stormwater utility fund will have a negative fund balance as of September 30, In response, the City Council has approved an increase in the stormwater utility fee in Funding is proposed in the stormwater budget for purchase of a new Menzi Muck and for lining 5

6 stormwater pipes. The recently purchased vactor truck will be utilized by public works crews to help insure that storm drain pipes are clear in advance of the 2019 storm season. City staff will also pursue available grant opportunities to seek possible external funding for potential flood risk reduction construction projects. Improve the Minton Road streetscape. In , the City will continue to maintain the existing turf median and swales along Minton while the Space Coast Transportation Planning Agency prepares a corridor study that could lead to potential future year funding of desired streetscape improvements. The proposed City budget includes $30,900 to maintain the turf medians and swales along Minton Road, and the Space Coast TPO has programmed the Minton Road corridor study for their budget year. In addition, during , the City will seek an amendment to the existing Interlocal Agreement with Brevard County for cost sharing of the street lighting that was installed along Wickham Road to include new FP&L street lighting on recently installed concrete power poles along the west side of Minton from Henry to just south of Flanagan. Consider an increase in the stormwater fee. On June 5, 2018, the City Council authorized the advertisement of the first potential stormwater utility fee increase in nineteen years. The public hearing to consider an increase for was held on July 17, 2018, and the City Council approved the recommended rate increase. Continue the City s emphasis on preventative maintenance. The proposed budget includes sufficient appropriations for public works and buildings and grounds maintenance, renovation of two parks buildings, vehicle maintenance and more than $1 million in vehicle replacements, and significant water and sewer system maintenance, including just over $2 million for six sewer system major maintenance projects. Adopt the Police Department Five Year Plan. The City Council has adopted the Police Department Five Year Plan, and the proposed budget includes the two new sworn officer positions and the one additional civilian position outlined in the portion of the Five Year Plan. In addition, the proposed budget includes the three new School Resource Officer positions approved by the City Council on June 5, 2018, and three additional new School Resource Officer positions for charter schools approved by the City Council on July 17, Continue full Police pension funding. The proposed budget continues the City s practice of the past several years to provide more than full actuarially-determined annual funding of the police officers pension plan. Ask Brevard County to prioritize Eber Boulevard maintenance. 6

7 The City had requested this, and the County is currently constructing the roadway improvements. Rebuild the stormwater reserve. As a result of all of the stormwater projects currently under construction, the stormwater utility fund will have a negative fund balance as of September 30, On June 5, 2018, the City Council authorized the advertisement of a potential stormwater utility fee increase in The public hearing was held on July 17, 2018, and the proposed fee increase was approved. The current forecast is for the stormwater fund to return to a positive fund balance as of September 30, Continue to replace vehicles as planned. The City Council reviewed the updated Five Year Vehicle Replacement Plan on June 5, The proposed budget includes the purchase of twenty vehicles at an estimated cost of $1,219,800. The budget includes the purchase of fourteen marked police vehicles (which have been ordered early), four vehicles for the Public Works Department, including the replacement of the large dump truck that is 22 years old, and two vehicles for the Building Department. Explore more cost-sharing opportunities for roadway maintenance. Staff will continue to explore potential opportunities to work with Brevard County and the Florida Department of Transportation to partner to improve roadway conditions Evaluate the need for additional personnel. The proposed budget includes making the part-time Records Clerk position in the City Clerk s Office full-time, additional Police Officer positions in accordance with the City s recently adopted Police Department Five Year Plan and the City Council approvals on June 5, 2018, and on July 17, 2018, of six additional School Resource Officers (bringing the total number of authorized sworn officer positions to 53), an additional civilian position in the Police Department in accordance with City s recently adopted Police Department Five Year Plan, a new Deputy Building Official position in the Building Department and a new Recreation Leader position in the Parks and Recreation Department to help staff the soon-to reopen renovated West Melbourne Community Park. Total Expenditures The proposed all funds appropriations budget is $33,156,400. The City of West Melbourne continues to provide services to its citizens and businesses on a very cost-effective basis. West Melbourne continues to expend less per capita than most cities our size in Florida, consistently ranking in the lowest spending quintile of the cities in Florida with populations between 10,000 and 25,000. 7

8 General Fund Highlights The City Manager is proposing general fund revenue and expenditure components as follows: General Fund (Except Building and Transportation) Restricted for Building Purposes Restricted for Transportation Purposes Total General Fund Projected Revenues $12,218,400 $1,095,100 $626,500 $13,940,000 Proposed Expenses 12,609, ,500 2,652,400 16,201,000 Net ($390,700) $155,600 ($2,025,900) ($2,261,000) The budgeted use of prior year fund balance in the general fund in fiscal year is due in part to proposed general fund appropriations for capital outlay and capital projects that total $3,681,700. Proposed general fund capital outlay and capital projects by department are as follows: General Fund Revenue Forecast Police Department $ 2,270,600 Public Works Department 1,124,300 Parks and Recreation Department 100,500 Information Technology Department 80,300 Building Department 64,000 Non-departmental 35,000 City Council/City Clerk Department 7,000 Total General Fund Capital Outlay/Projects $ 3,681,700 Projected Fiscal Year general fund revenues total $13,940,000. State intergovernmental revenues are projected at $2,797,700, a decrease from of 26.6% as a result of a decrease in state grant funding for West Melbourne Community Park and the U.S. 192 lighting project. Utility tax revenues are projected to total $3,153,700, an increase of 2.9% from the adopted budget. Ad valorem tax revenues are projected at 96% of the calculated proposed levy to reflect both discounts that property owners may take by paying earlier and a minor amount of delinquencies. Building and other license and permit related revenues are projected to increase by 21.6% in Fees for services and fines and forfeitures are projected to grow 2.6% and 136.5%, respectively, compared to the adopted budget, with interest earnings increasing slightly. Other revenues are also projected to marginally increase. General Fund Expenditure Highlights Proposed general fund expenditures total $16,201,000. The proposed general fund budget is 19.3% less than the current year general budget, largely a result of a decrease in proposed general fund capital improvement projects. The proposed general fund budget also includes the hiring of several new positions. Historical general fund expenditures and proposed general fund appropriations by department may be found on pages 38 and 39 of the proposed budget. 8

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10 General Information The City of West Melbourne was created in 1959 and operates under the council/manager form of government. Located in southern Brevard County, its neighboring cities are the City of Melbourne, the Town of Melbourne Village, and the City of Palm Bay. It covers an area of 10.5 square miles and is approximately 45 miles south of Kennedy Space Center and 35 miles north of the City of Vero Beach. The City s estimated population is 21,360. The Council is comprised of seven (7) members including a Mayor and six (6) Council Members, all elected for four year terms. Each Council seat is at large. The Council is responsible for enacting ordinances, adopting the millage tax rate and the budget, and appoints the City Manager, Chief of Police and the City Attorney. The City Council also confirms the City Manager s appointment of a City Clerk. The City Manager is responsible for overseeing the operations of the City. The majority of the City s land use is residential; however, commercial development continues to progress. The City offers its residents and businesses police protection, maintenance of streets and local drainage, community development, building and code administration, parks and recreation, water and sewer utilities, wastewater reuse irrigation and general administrative services. Brevard County provides fire and paramedic services, a local library and regional parks. In Fiscal Year , the proposed City budget is for 136 full time positions and 4 part time positions, not including Council Members. The proposed millage rate for is , one of the lowest municipal rates in Brevard County and for similar sized cities throughout Florida. A full range of professional services, from medical and dental care to financial planning and legal counsel, can be obtained within the City limits. Banks, shopping, industrial areas, and major employers are all located in the City. 10

11 City Council Hal J. Rose Mayor Pat Bentley Deputy Mayor John Dittmore Council Member Adam Gaffney Council Member Bill Mettrick Council Member Barbara Smith Council Member Andrea Young Council Member 11

12 City Council (Continued) Position Council Member Term Mayor Hal J. Rose 4 Years November 2016 November 2020 Deputy Mayor Pat Bentley 4 Years November 2016 November 2020 Council Member John Dittmore 7 Months May 2018 November 2018 Council Member Adam Gaffney 4 Years November 2016 November 2020 Council Member Bill Mettrick 4 Years November 2014 November 2018 Council Member Barbara Smith 4 Years November 2016 November 2020 Council Member Andrea Young 2 Years November 2016 November 2018 Composition and Qualifications of City Council The City Council has seven members, consisting of the Mayor and six council members, all of whom are elected by the qualified voters of the city. Candidates for City Council must be residents of the city for at least one year prior to the date of qualification for office, and must have the qualifications of a city elector. Elected council members must continue to reside in the city during their entire term of office. Mayor The Mayor is the presiding officer of the City Council. The Mayor participates in deliberations of the City Council and is entitled to cast a vote during Council meetings in the same manner as any other council member. Deputy Mayor Annually in mid-november, the City Council elects from among its members a Deputy Mayor who serves at the pleasure of the City Council. The Deputy Mayor acts as Mayor with all of the powers and responsibilities of the Mayor during the absence or disability of the Mayor. Terms of Office Three council seats will be filled in a general election to be held on November 6, 2018 for a four year term. Three council seats will be filled in a general election to be held on November 3, 2020 and are for a term of four years. The position of Mayor will be filled in a general election November 3, 2020 for a four year term. 12

13 City Limits Map 13

14 Organizational Chart City Council Chief of Police City Manager City Attorney Patrol Division Finance City Clerk Public Works Planning & Economic Development Building Parks and Recreation Information Technology Investigation Division Accounting Street & Drainage Code Enforcement Recreation Programs Support Services Utility Billing/ Customer Service Water Parks, Buildings & Ground Maintenance Sewer Fleet Maintenance 14

15 Organizational Chart Descriptions General Government City Manager's Office Finance Department City Manager Human Resources Director Sr. Administrative Assistant City Attorney Legal Assistant Legal Department City Clerk Department Finance Director Assistant Finance Director Receptionist/Mail Clerk Secretary (50%) Accounting Accounting Operations Manager Payroll Specialist Senior Account Clerk Utilities Utility Accounts Coordinator Utility Billing Specialist Utility Customer Service Supervisor Utility Billing & Customer Service Mayor Coordinator Deputy Mayor Customer Service Representative (2) Council Members (5) City Clerk Records Technician Information Technology Board & Committees Board of Adjustment Business Advisory Board Code Enforcement Board Parks & Recreation Advisory Board Planning & Zoning Board Information Technology Director Systems Administrator Secretary (50%) Planning and Economic Development Planning Director Planner (2) Administrative Assistant 15

16 Organizational Chart Descriptions Transportation Public Works Department Deputy City Manager / Cap Projects Dir. Public Works Director Operations Coordinator Construction Inspector Street & Drainage Public Works Crew Leader Heavy Equipment Operator Equipment Operator (3) Maintenance Worker (2) Fleet Maintenance Garage Superintendent Automotive Mechanic Parks & Recreation Parks and Recreation Department Recreation Division Parks and Recreation Director Recreation Assistant Special Projects Coordinator Recreation Leader Recreation Worker Recreation Worker Part Time Parks, Buildings & Grounds Maintenance Division Parks Maintenance Crew Leader Equipment Operator (3) Maintenance Worker Custodian Physical Environment Public Works - Water Division Water Superintendent Water Crew Leader Water Distribution Worker (8) Wastewater Department Jacobs 16

17 Organizational Chart Descriptions Public Safety Police Department Sworn Positions Police Department Non-Sworn Positions Police Chief Accreditation Manager Deputy Chief Administrative Assistant (3) Captain (3) Evidence Custodian (2) Lieutenant PAL Coordinator Detective (6) Records Technician (2) Detective Sergeant Senior Administrative Assistant Sergeant (7) School Crossing Guard (3) - Part Time Police Field Training Officer/CPO/SRO (13) Police Officer (20) Public Safety Building Department Code Enforcement Building Official Fire Code Inspector Deputy Building Official Code Enforcement Inspector (2) Plans Examiner Secretary Senior Building Inspector Building Inspector Department Office Manager Customer Service Representative Permit Technician Combination Building Inspector 17

18 Management City Manager Scott Morgan City Attorney Morris Richardson Police Chief Richard T. Wiley Deputy City Manager/Capital Projects Director Keith Mills, AICP, CPM Finance Director Margi Starkey City Clerk Cynthia Hanscom Building Official Tom Forbes, CBO Planning & Economic Development Director Christy Fischer, AICP Information Technology Director Thomas Bradford Public Works Director Mark Piccirillo Parks and Recreation Director Rich Boprey Human Resources Director Kimberly Gale 18

19 Debt Analysis The City has issued revenue bonds to pay the costs of constructing certain capital projects and to refund all or a portion of previously issued revenue bonds. The bonds are secured by and payable from the gross revenues of the City's water and sewer system. The bond resolutions provide that revenues in excess of debt service requirements may be used for general operating purposes. Debt service sinking fund requirements, where applicable, on outstanding bonds have been met or exceeded, in accordance with the bond resolutions. The Debt Analysis schedule shows the total annual principal and interest amount for each obligation through final maturity. Water and Sewer Revenue Bonds, Series 2007 $8,015,000 Water and Sewer Revenue Bonds, Series 2007 ($5,763,000 remaining at September 30, 2017) - On July 25, 2007, the City issued the West Melbourne Water and Sewer Revenue Bonds, Series 2007 in the principal amount of $8,015,000. These bonds were sold to: (i) pay the cost of constructing certain capital improvements to the System, and (ii) finance the costs of issuance of the Series 2007 Bonds. The Series 2007 bonds bear interest at 5.46% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning April 1, 2017, in amounts increasing from $35,000 to $806,000. Final maturity is on April 1, Loan Payable-Florida Municipal Loan Council, Series 2010D $3,820,000 loan payable ($2,925,000 remaining at September 30, 2017) Florida Municipal Loan Council - On August 25, 2010, the City entered into a loan agreement to: (i) to pay the cost of constructing certain capital improvements to the System, and (ii) finance the City s pro-rata costs of issuance of the FMLC Series 2010D Bonds. The loan bears interest at rates ranging from 2.00% to 4.25% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning October 1, 2011, in amounts increasing from $160,000 to $270,000 at final maturity on October 1, Water and Sewer Refunding Revenue Bonds, Series 2014 On September 4, 2014, the City issued $5,778,300 Water and Sewer Revenue Refunding Bonds, Series 2014 ($3,768,900 remaining at September 30, 2017), a refunding bank loan. These bonds were sold to: (i) fully refund $960,000 of outstanding Water and Sewer Revenue Refunding Bonds Series 1999, (ii) fully refund $1,300,000 of outstanding Water and Sewer Revenue Refunding and Improvement Bonds, Series 2004, (iii) partially refund $2,925,000 of outstanding Florida Municipal Loan Council Series 2005D, and (iv) partially refund $1,200,000 of outstanding Water and Sewer Revenue Bonds, Series The Series 2014 bonds bear interest at 2.30% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning October 1, 2014, in amounts that range from $104,700 to $1,039,500. Final maturity is on October 1,

20 Debt Service Summary Fiscal Year Ending September 30 Revenue Bond Series 2007 FMLC Loan Payable Series 2010D Revenue Bond Series 2014 Total Annual Debt Service , , ,343 1,629, , , ,237 1,619, , , ,718 1,616, , , ,725 1,607, , , ,725 1,605, , , ,604 1,604, , , ,689 1,596, , , ,093 1,594, , , , , , , , , , , , , , , ,737 $ 7,046,052 $ 3,832,860 $ 4,158,768 $ 15,037,680 20

21 Budgetary Control and Basis The annual budget represents a legal and financial planning tool for the City government. It is used to estimate the City s available resources and specify how the resources will be used. The resources and applications can include the annual recurring side such as state shared revenues used to pay for services such as police protection and administration, but the City also manages multiyear projects such as roads and may reserve some funds until they are ready to be used. The budget is monitored and reports are presented quarterly to the City Council. Since events can occur during the year different from the City s original plan, the City Manager has authority to transfer unused and unencumbered appropriations as long as it represents a legal use of the funds and does not increase the total budget of any fund. The process for planning the budget includes the City Manager receiving direction from the Council addressing the appropriate levels of public services and acceptable levels of financial resources to pay for these services. The City Manager works with departments and discusses where services and staffing levels should be prioritized. An initial budget is prepared and submitted to the City Council. The City Council reviews the budget with the City Manager in a series of public meetings. During September of each year, the City Council conducts two public hearings, which allows the public to express their views on the proposed budget. The final budget is adopted at the conclusion of the second public hearing. The City adopted a comprehensive plan to provide orderly and controlled growth of the city. The plan includes a capital improvement element the City uses to plan the public infrastructure and the revenue sources used to pay for them. The annual budget for fiscal year includes projects from the capital improvement element expected to be constructed during the year. The budget is adopted in the form of funds and each fund has balancing accounts. The General Fund is principal fund of the City and is used for all activities of the City not included in other specific funds. Other budgeted funds are used to manage special operations including water/wastewater, capital projects, recreation, stormwater, redevelopment and a fund for vehicle replacements. The City provides certain administrative and financial services in support of the police officers pension trust fund to accumulate resources for qualified employees, but does not adopt an annual operating budget for this trust fund. 21

22 Summary of All Funds 22

23 Fund Structure GOVERNMENTAL FUNDS: General Fund: An appropriated fund, this is the principal operating fund of the City and is used for all activities of the general government, except those required to be accounted for in another fund. Community Redevelopment Trust Fund: Presented separately as a major fund in compliance with Section , Florida Statutes, this fund accounts for the revenues and expenditures for the rehabilitation, conservation, and/or redevelopment of the Community Redevelopment Agency. Recreation Special Revenue Fund: Using revenues received from developers in lieu of park construction, this fund is restricted for the design and construction of park and recreation capital projects. Stormwater Special Revenue Fund: With revenues obtained from the Stormwater Utility assessments, this fund is used to operate and maintain the City s stormwater-management program. Capital Improvement Construction Fund: This fund is used to purchase or construct certain capital assets, exclusive of capital improvements in the Water and Wastewater Enterprise Fund. Capital Improvement Vehicle Replacement Fund: This fund accumulates revenues from charges to operating departments and will be used to purchase replacement vehicles at the end of the expected useful life of the vehicles on which the annual internal service charges are based. PROPRIETARY FUND: Used to account for all business-type activities. Enterprise Fund: An Enterprise Fund is used for business-type activities within the City, where the intent is that the cost (expenses, including depreciation) of providing goods and services to the citizens on a continuing basis is financed or recovered through user charges and connection fees. The information focuses on near-term inflows and outflows of spendable resources, as well as the balance of spendable resources available at the end of each fiscal year presented. The City uses enterprise funds to account for the Water and Wastewater Utilities operating activities. Water Operating Fund Wastewater Operating Fund Capital Fees Trust Fund 23

24 Budget Summary - All Funds Fiscal Year Ending September 30, 2019 Approved Proposed Actual Actual Actual Budget Budget General Fund $ 13,887,272 $ 12,969,225 $ 14,892,887 $ 20,083,564 $ 16,201,000 Stormwater Special Revenue 365, , ,920 2,764, ,000 Community Redevelopment Agency 86, , ,743 1,383, ,000 Water Operating 6,557,799 6,587,599 9,025,893 7,534,550 9,529,450 Capital Fees Trust 1,156,726 1,848,906 2,422,323 1,552,700 1,829,500 Wastewater Operating 6,134,776 4,704,819 5,065,036 6,408,050 5,699,150 Recreation Special Revenue 3, ,864 99, , ,000 Capital Improvement Construction 6,605 4,853 10,282 5,000 15,400 Capital Improvement Vehicle Replacement - 65,900 97, , ,900 GRAND TOTAL - ALL FUNDS $ 28,197,981 $ 26,974,525 $ 32,290,201 $ 40,320,414 $ 35,417,400 24

25 All Funds Budget Graph Wastewater Operating 16% Capital Improvement Vehicle Replacement 1% Recreation Special Revenue 2% Capital Improvement Construction 0% Capital Fees Trust 5% General Fund 46% Water Operating 27% Stormwater Special Revenue Community 2% Redevelopment Agency 1% $ 35,417,400 Budget Total 25

26 General Fund ESTIMATED REVENUES City of West Melbourne Budget Summary September 14, 2018 Legal Ad GENERAL FUND SPECIAL REVENUE FUNDS CAPITAL IMPROVEMENT FUND COMMUNITY REDEVELOPMENT AGENCY TRUST FUND WATER/SEWER ENTERPRISE FUND VEHICLE REPLACE- MENT FUND Taxes: Millage per $1000 Ad Valorem Taxes $ 3,935,100 $ - $ - $ 330,000 $ - $ - $ 4,265,100 Franchise & Utility Taxes 4,904, ,904,500 Charges For Services 330, , ,060,200-13,650,200 Stormwater Utility Taxes - 588, ,600 Intergovernmental Revenues 2,797, ,500-3,068,200 Fines & Forfeitures 410, , ,700 Miscellaneous Revenue 217,100 7,500 15, , ,800 Licenses And Permits 1,345, ,345,400 TOTAL SOURCES 13,940, ,100 15, ,000 13,623,000-28,764,500 Transfers In , ,900 Fund Balances/Reserves/Net Assets 2,261, , ,435,100-6,250,000 TOTAL REVENUES, TRANSFERS & BALANCES 16,201,000 1,410,000 15, ,000 17,058, ,900 35,417,400 TOTAL EXPENDITURES General Government 2,808, ,808,600 Public Safety 9,489, ,489,350 Physical Environment ,194,200-15,194,200 Transportation 2,630, , ,498,800 Culture/Recreation 903, , ,438,850 Debt Services - 7, ,000 1,624,250-1,731,600 TOTAL EXPENDITURES 15,832,500 1,410, ,450 16,818,450-34,161,400 Transfers Out 368, , ,900 Fund Balances/Reserves/Net Assets , , , , ,100 EXPENDITURES TRANSFERS, RESERVES & $ 16,201,000 $ 1,410,000 $ 15,400 $ 330,000 $ 17,058,100 $ 402,900 $ 35,417,400 26

27 Governmental Fund Balance Unassigned Transportation Building General Fund - (001) Non-spendable, Restricted and Committed Other Reserves Total General Fund Special Revenue Funds Assigned Recreation (103) Stormwater (105) Trust & Agency Funds Restricted Community Redevelopment Agency (106) Capital Projects Assigned Capital Improvement Project Fund ( 301) Vehicle Replacement Fund (500) Fund Balance 9/30/2017 $ 7,191,066 $ 3,432,646 $ 1,803,389 $ 1,120,992 $ 13,548,093 $ 428,064 $ 1,995,696 $ 387,794 $ 551,279 $ 163,700 Plus: /Projected Revenues FY ,083, , ,100 19,800 13,575, , , ,000 5,000 - Less: /Projected Expenditures FY2018 (16,293,614) (1,826,150) (715,550) (18,500) (18,853,814) (300,000) (2,510,850) (1,283,450) - - Transfers in/out (191,400) (10,850) (2,500) - (204,750) ,650 Interfund Advance Repayment 270, (170,900) 100, (100,000) - - Projected Fund Balance 9/30/2018 3,060,852 2,187,646 1,965, ,392 8,165, ,564 (142,354) (349,656) 556, ,350 Plus: Revenues FY ,204, ,500 1,095,100 14,300 13,940, , , ,000 15,400 - Less: Expenditures FY2019 (12,105,550) (2,630,700) (1,096,250) - (15,832,500) (535,000) (875,000) (450) - - Transfers in/out (343,500) (16,700) (8,300) - (368,500) ,900 Interfund Advance Repayment 276, (176,050) 100, (100,000) - - Projected Fund Balance 9/30/2019 $ 3,091,952 $ 166,746 $ 1,955,989 $ 789,642 $ 6,004,329 $ 564 $ (427,254) $ (120,106) $ 571,679 $ 790,250 27

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29 General Fund 29

30 General Fund at a Glance Revenues Revenues Fiscal Year Percent of Total Utility Taxes $ 3,153, % Ad Valorem Taxes 3,935, % Appropriated Fund Balance 2,261, % Intergovernmental Revenues 2,795, % Franchise Fees 1,750, % Grant Revenues 2, % Building Permits/Business Tax Receipts 1,345, % Charges for Services 330, % Fines and Forfeitures 410, % Miscellaneous 151, % Interest 65, % Total Revenues $ 16,201, % Utility Taxes 19.47% Ad Valorem Taxes 24.29% Appropriated Fund Balance 13.96% Intergovernmental Revenues 17.26% Franchise Fees 10.81% Interest 0.40% Miscellaneous 0.94% Fines and Forfeitures 2.53% Building Permits/Business Tax Receipts Charges for Services 8.30% 2.04% Grant Revenues 0.01% 30

31 General Fund at a Glance Expenditures Expenditures Fiscal Year Percent of Total Police $ 8,727, % Parks and Recreation 908, % Public Works 2,647, % Building 1,104, % Non-Departmental 471, % Information Technology 541, % City Manager 431, % Finance 372, % Planning & Economic Development 370, % Legal 312, % City Council / Clerk 313, % Total Expenditures $ 16,201, % Police 53.87% Parks and Recreation 5.61% Public Works 16.34% Building 6.82% City Council / Clerk 1.94% Legal Finance 1.93% 2.30% Planning & Economic Development 2.29% City Manager 2.66% Information Technology 3.34% Non-Departmental 2.91% 31

32 Revenue Assumptions General Fund General Property Taxes Property taxes are the largest General Fund revenue source. This revenue source is primarily used to fund Police Department services. The proposed millage rate is per thousand dollars. Ad-Valorem revenues are projected to total $3,935,100, and represent 24.29% of projected general fund revenues. 5,000,000 Ad Valorem Revenues 4,000,000 3,000,000 2,000,000 1,000, Utility Taxes The second largest revenue source at 19.47% of the general revenues, $3,153,700 includes the gross receipts tax on telecommunications, electric, water and gas sales within the City. Utility Taxes 3,200,000 3,150,000 3,100,000 3,050,000 3,000,000 2,950,000 2,900,000 2,850,000 2,800,

33 Intergovernmental Revenues/Grant Revenues Intergovernmental revenues are the fourth largest revenue at 17.26% of the General Fund. The primary sources of these shared revenues totaling $2,795,700 include the Sales Tax, State Revenue Sharing, Police Pension State Premium Tax, and Fuel Taxes. In addition, in fiscal year , state grant revenues are projected to total $2,000 from one state agency. 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,000 - City Revenues State Revenues Charges for Services Also graphically represented above are City revenues for charges for services. These revenues comprise 2.04%, or $330,000 of the total General Fund Revenues. These revenues represent fees and charges imposed locally for recreation and other services provided by the City. Franchise Fees These fees are set by City ordinance for each individual utility company. Franchise fees comprise 10.81% of the General Fund revenues, totaling $1,750,800. 1,800,000 1,750,000 1,700,000 1,650,000 1,600,000 1,550,000 1,500,000 Franchise Fees

34 Building Permits and Business Tax Receipts Comprising 8.30% of the revenue budget, building permits account for $1,112,900 of the total $1,345,400 in licenses and permits. 2,000,000 Licenses & Permits 1,500,000 1,000, , Fines & Forfeitures These monies represent 2.53%, or $410,200 of the revenues. The majority of these revenues are received from court fines and restitution. Partial funding from the Brevard County School Board and from three charter schools is also included for the School Resource Officer Program. 500, , , , ,

35 Miscellaneous Income The City receives rent from the use of the City facilities by certain non-governmental groups, leasing of land for a monopole, and the sale of fixed assets. Interest Comprising 0.40% ($65,600) of the revenues, the City invests in Federated Funds, the Florida Safe investment pool, Florida Prime and U.S. Treasuries and Agencies. The City seeks to invest conservatively with safety as a high priority, rather than taking on more risk in search of higher yields. Non-Revenues/Balance Forward State law prohibits an unbalanced budget; therefore, the City is projected to use $2,025,900 in fund balance committed for Transportation and has applied the funds to fiscal year The Building Department is projected to add $155,600 to its restricted fund balance during the year. The remaining unassigned, non-spendable and lesser restricted fund balances will require an appropriation of $390,700 from prior year fund balances. 35

36 General Fund Revenues Fiscal Year Ending September 30, 2019 Approved Proposed Actual Actual Actual Budget Budget Ad-Valorem Tax $ 2,406,066 $ 2,685,306 $ 2,990,353 $ 3,277,000 $ 3,935,100 Franchise Fees Florida Power & Light 1,376,438 1,377,674 1,429,668 1,414,800 1,482,800 City Gas/Dri Gas 28,882 31,426 24,007 28,000 28,300 Waste Management 205, , , , ,700 Total Franchise Taxes 1,611,017 1,639,785 1,671,784 1,652,700 1,750,800 Utility Taxes Florida Power & Light 1,730,103 1,834,180 1,919,708 1,907,900 2,020,600 Communications Services Tax 760, , , , ,500 Water 388, , , , ,600 Gas and Propane 47,849 47,020 49,423 47,400 63,000 Total Utility Taxes 2,926,332 3,006,729 3,058,189 3,066,100 3,153,700 Licenses & Permits Business Tax Receipts 229, , , , ,500 Building Permits 777,900 1,327,725 1,472, ,100 1,112,900 Total License & Permits 1,007,632 1,589,162 1,714,142 1,106,800 1,345,400 Fines/Forfeitures Fines/Restitution/Violations 121, , , , ,900 Police Education Fund 943 5,157 3,629 5,371 4,800 5,300 Confiscated Funds 27,052 10,971 8,757 15,000 9,000 School Resource Officers 31,300 31,800 32,500 32, ,000 Total Fines/Forfeitures 184, , , , ,200 City Revenues Clerk 44,606 37,568 33,137 26,500 28,100 Finance 69,020 77,120 61,293 72,800 75,700 Planning 34,495 49,014 27,885 23,050 20,400 Public Works 281, , , , ,150 Parks and Recreation 69,165 80,317 82,984 82,250 80,250 Police 9,458 7,598 7,290 7,900 8,400 Total City Revenues 507, , , , ,000 Interest Interest Earned 72,089 33,120 98,638 65,000 65,600 Total Interest $ 72,089 $ 33,120 $ 98,638 $ 65,000 $ 65,600 36

37 General Fund Revenues Fiscal Year Ending September 30, 2019 Approved Proposed Actual Actual Actual Budget Budget State Revenues State Grants $ 2,457,731 $ 1,007,422 $ 41,250 $ 1,215,400 $ 2,000 Revenue Sharing - State 510, , , , ,000 Half-Cent Sales Tax 1,041,455 1,099,136 1,192,547 1,200,000 1,265,500 Mobile Home Licenses 10,477 9,582 8,124 9,600 9,600 Local Option Gas Tax 523, , , , ,500 Alcoholic Beverage License 12,082 11,525 13,220 11,500 13,700 Police Pension State Premium Tax 119, , , , ,400 Municipal Fuel Rebate 9,427 9,913 10,225 9,500 10,000 Total State Revenues 4,685,974 3,396,910 2,623,769 3,809,000 2,797,700 Miscellaneous Building Rentals 4,438 4,646 59,119 4,700 60,000 Easement Rental 41,318 38,238-42,500 - Equipment Sales 31,959 15,497 21,773 30,000 24,500 Other Miscellaneous 1,554 1,148 5,038 2,000 2,000 Total Miscellaneous 79,269 59,529 85,930 79,200 86,500 Non-Revenues Insurance Reimbursements 3,439 3,043 75,573 23,900 15,000 Hurricane (FEMA) Reimbursements ,000 Redeposit - NSF Cash Over-Short (1) (18) Contributions 402,846-1,995, Balance Forward ,507,764 2,261,000 Total Non-Revenues 406,344 3,045 2,071,107 6,531,764 2,326,000 Grand Total General Fund Revenues $ 13,887,272 $ 12,969,225 $ 14,892,887 $ 20,082,764 $ 16,201,000 37

38 General Fund Expenditures By Department Fiscal Year Ending September 30, 2019 Approved Proposed Actual Actual Actual Budget Budget City Council/City Clerk Personnel Services $ 176,701 $ 184,476 $ 167,773 $ 181,900 $ 228,400 Operating Expenses 52,111 59,613 52,941 76,050 78,150 Capital Projects/Outlay - 58,301 16,213-7,000 Total City Council/City Clerk 228, , , , ,550 City Manager Personnel Services 304, , , , ,600 Operating Expenses 61,202 40,097 54,445 69,300 72,100 Total City Manager 365, , , , ,700 Police Personnel Services 3,736,002 3,934,537 4,486,646 4,474,500 5,256,500 Operating Expenses 711, , , ,700 1,200,000 Capital Projects/Outlay 272, , ,462 3,726,514 2,270,600 Debt Service 110, , , ,700 - Total Police 4,830,790 5,363,695 6,126,522 9,261,414 8,727,100 Legal Personnel Services 239, , , , ,700 Operating Expenses 16,017 13,746 13,210 30,850 31,350 Total Legal 255, , , , ,050 Finance Personnel Services 227, , , , ,700 Operating Expenses 77,645 62,916 52,858 72,600 71,700 Capital Projects/Outlay - 304, Total Finance 305, , , , ,400 Information Technology Personnel Services 97, , , , ,000 Operating Expenses 236, , , , ,500 Capital Projects/Outlay 19,310 36,132 60,046 69,000 80,300 Total Information Technology 354, , , , ,800 Parks and Recreation Personnel Services 154, , , , ,850 Operating Expenses 92,326 98, , , ,000 Capital Projects/Outlay 9,899 46,387 2,352,509 3,487, ,500 Total Parks and Recreation * $ 256,846 $ 322,297 $ 2,906,462 $ 4,260,050 $ 908,350 * The Parks Department and the Recreation Department were combined for 2018 (restated for 2017). Parks expenditures were previously combined with Public Works. 38

39 General Fund Expenditures by Department Fiscal Year Ending September 30, 2019 Approved Proposed Actual Actual Actual Budget Budget Planning & Economic Development Personnel Services $ 215,686 $ 209,992 $ 222,383 $ 300,400 $ 315,950 Operating Expenses 35,642 47,490 80,620 52,750 54,350 Total Planning 251,328 $ 257,482 $ 303, , ,300 Building Personnel Services 533, , , , ,300 Operating Expenses 69,674 63,189 67,888 76,000 88,250 Capital Projects/Outlay 24,690-24,986 5,000 64,000 Total Building 627, , , ,600 1,104,550 Public Works Personnel Services 691, , , , ,200 Operating Expenses 742, , , , ,900 Capital Projects/Outlay 4,267,321 2,099, ,167 1,404,700 1,124,300 Total Public Works * 5,701,261 3,447,397 1,329,157 2,862,000 2,647,400 Non-Departmental Personnel Services 4,438 2,963 3,575 10,000 10,000 Operating Expenses 216, , , , ,800 Capital Projects/Outlay 50, , , ,300 35,000 Contingencies ,000 50,000 Total Non-Departmental 271, , , , ,800 Total General Fund Expenditures $ 13,449,959 $ 12,393,597 $ 13,823,712 $ 20,083,564 $ 16,201,000 * Parks Department expenditures were combined with the Recreation Department for 2018 (restated for 2017). Parks expenditures were previously combined with Public Works. 39

40 Departmental Descriptions and Outlay 40

41 Fiscal Year Ending September 30, 2019 City Council / Clerk Department The City Clerk is the chief records manager for the City and ensures that records are maintained in accordance with the General Records Schedule of the State of Florida. This Department receives, processes, logs, and distributes public information. The Clerk s office ensures that all legal requirements of advertising are met and informs the public of all City meetings. The City Clerk attends meetings to record minutes, including Special meetings, Joint Sessions, Charter Review Committee meetings, and Business Advisory Board meetings. The Clerk s Department is responsible for the retention, retrieval and disposition of official records. The City Clerk prepares meeting packets, provides information to the City Council, the public, and other departments. The City Clerk is the keeper of the City Seal, seals all official documents of the City, and signs all bond issues. The office also provides notary services to the public. POSITIONS Mayor Deputy Mayor Council Members (5) City Clerk Records Technician The City Clerk is the Chief Elections Official for the City, qualifies all candidates, and interacts with the Brevard County Supervisor of Elections. The City Clerk prepares and executes the departmental budget within the guidelines set forth by the City Manager. 41

42 Line Item City of West Melbourne City Council / Clerk Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Executive Wages City Clerk $ 62,300 $ 71,100 City Council Wages Mayor and City Council 41,000 41,800 Regular Wages Records Clerk - 28,500 Part Time Wages Part Time Records Clerk 18,000 - FICA Taxes 9,300 10,850 Retirement Florida Retirement System 6,450 8,300 Health/Life Insurance: Health/Life/Dental 44,600 67,350 Workers' Comp Insurance Total personnel services $ 181,900 $ 228,400 Service Expenses Professional Services Professional Services $ 3,500 $ 3,500 Codifications Code Conversion/Codes on the Web 5,000 5,000 Records Retention Archival Supplies 2,500 1,500 Florida League of Cities Dinners, Travel & Per Diem - Conference Mileage, Council, Clerk Per Council; Clerk Diem 19,900 19,000 Communications Cell Phone for City Clerk and Communications Devices for City Council 200 3,000 Members Postage & Freight Postage for Required Mailings 1, Utilities Electricity and Water at Veterans Memorial Complex (15%); City Hall (10%); 3,500 3,500 Electricity at Records Center (100%) Printing and Binding Business Cards and Name Plates Other Charges and Obligations Election Cost Personnel Services Operating Expenditures Plaques; Beautification Awards; June League of Cities dinner hosting expenses; Council workshop meals 6,000 5,500 Election Services Provided by the Brevard County Supervisor of Elections - 3,000 Total service expenses $ 41,850 $ 45,050 42

43 Line Item City of West Melbourne City Council / Clerk Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Operating Supplies Office Supplies Office Supplies $ 500 $ 1,000 Operating Supplies Consumables, Specialty Paper, Uniforms Council Council Operating Supplies 1, Small Tools, Equipment & Furniture Records in-house shelving, cabinets Books, Dues and Subscriptions Training / Educational Expense Operating Expenditures (Continued) Clerk/Council: Membership Dues, Clerk Records Publications Educational Courses/Conference Registration 4,500 3,800 7,000 7,000 Advertising Machinery and Equipment Public Hearings, Notices, Bids, Election and other Statute Requirements 20,000 20,000 Total operating supplies $ 34,200 $ 33,100 Capital Purchases Scanner Reader for Microfiche and Aperture Cards $ - $ 7,000 Total capital purchases $ - $ 7,000 Total Council/City Clerk Expenditures $ 257,950 $ 313,550 43

44 Fiscal Year Ending September 30, 2019 City Manager s Office The City Manager s Office is the executive branch of the City of West Melbourne government. The City Manager is the Chief Executive of the organization and is responsible to the City Council for the proper administration of all City affairs as prescribed by law. The City Manager provides information and makes recommendations on policy matters to the City Council. POSITIONS City Manager Human Resources Director Sr. Administrative Assistant The City Manager works directly with the Deputy City Manager and department directors and is supported by a Human Resources Director and a Senior Administrative Assistant. The City Manager s position is funded primarily in the General Fund and partially in the Water and Wastewater Enterprise Fund. In addition to overall municipal management responsibilities, the City Manager must coordinate, develop, and implement local laws, services, financial administration, community relations and development to ensure a high quality of life for the residents of the community. The City Manager s office provides human resources, risk management and primary inter-governmental and agency coordination services on behalf of the City. 44

45 Line Item Executive Wages City of West Melbourne City Manager s Office Expenditures and Capital Outlay Descriptions Description Personnel Services City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund; Human Resources Director General Fund FY 2018 General Fund FY 2019 $ 125,000 $ 201,350 Regular Wages Sr. Admin. Assistant 101,300 53,800 Overtime Overtime 1,000 1,200 Incentive Employee recognition FICA Taxes 17,400 19,650 Retirement Florida Retirement System 36,900 43,300 Health/Life Insurance: Health/Life/Dental 43,100 39,200 Workers' Comp Insurance Total personnel services $ 325,400 $ 359,600 Operating Expenditures Service Expenses Professional Services Undesignated Professional Services for Economic Development $ 15,000 $ 15,000 Professional Services Human Resources 37,500 39,500 Travel & Per Diem Travel & Per Diem for Conferences for Administration 4, Travel & Per Diem Human Resources 500 1,000 Communications Cell phones: City Manager, Human Resources Director, Sr. Administrative Assistant 800 1,200 Freight and Postage Services Mailings Maintenance & Repair Maintenance & Repair, including vehicle maintenance 1, Printing and Binding Business cards Awards and Recognition Human Resources 2,000 2,000 Other Charges & Obligations Miscellaneous Obligations Total service expenses $ 61,700 $ 60,500 Operating Supplies Operating Supplies Consumables, Miscellaneous Supplies $ 300 $ 200 Fuel City Manager Vehicle 900 1,100 Small Tools, Equipment, Furniture Miscellaneous Equipment Books, Dues, and Subscriptions Dues and Memberships 2,600 2,900 Training/Educational Expense Conference registrations 500 2,000 Advertising Advertising for Bids, Grants 3,100 2,700 Total operating supplies $ 7,600 $ 9,100 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ - $ 2,500 Total vehicle replacement fund $ - $ 2,500 Total City Manager's Office: General Fund Expenditures $ 394,700 $ 431,700 45

46 Line Item City of West Melbourne City Manager s Office Expenditures and Capital Outlay Descriptions Description Water Fund FY2018 Water Fund FY2019 Personnel Services Executive Wages City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund $ 3,300 $ 3,600 FICA Taxes Retirement Florida Retirement System Health/Life Insurance: Health/Life/Dental Workers Compensation Insurance - 50 Total City Manager's Office: Water Fund Expenditures $ 5,000 $ 5,450 Line Item Description Sewer Fund FY2018 Sewer Fund FY2019 Personnel Services Executive Wages City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund $ 3,300 $ 3,600 FICA Taxes Retirement Florida Retirement System Health/Life Insurance: Health/Life/Dental Workers Compensation Insurance - 50 Total City Manager's Office: Sewer Fund Expenditures $ 5,000 $ 5,450 Total City Manager's Office Expenditures $ 404,700 $ 442,600 46

47 Fiscal Year Ending September 30, 2019 Police Department The primary function of the West Melbourne Police Department is to protect life, liberty, and property. This responsibility is accomplished through upholding the laws, the chief of which is the Constitution of the United States and its amendments. The Police Department safeguards the welfare of the community by preventing and repressing crime through vigorous patrol, apprehending those that violate the law, and detecting potential hazards. The School Resource Officer positions are funded partially by the Brevard County School Board and three charter schools. POSITIONS Sworn Positions Police Chief Deputy Chief Captain (3) Lieutenant Detective (6) Detective Sergeant Sergeant (7) Field Training Officer/CPO/SRO (13) Patrol Officer (20) Non-Sworn Positions Accreditation Manager Administrative Assistant (3) Evidence Custodian (2) PAL Coordinator Records Technician (2) Senior Administrative Assistant School Crossing Guard (3) Part Time 47

48 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2018 General Fund FY 2019 Executive Wages Sworn Positions $ 441,100 $ 467,150 Regular Wages Sworn Positions 1,804,650 2,238,000 Regular Wages Non Sworn Positions 327, ,950 Part Time Wages Crossing Guards 11,000 11,650 Holiday Wages Holiday Pay 94,200 94,200 Overtime State mandated training, regular overtime, School Resource Officer 169, ,700 Overtime Non Sworn Positions 3,300 5,000 Special Pay For officers who have higher education degrees per FL Statute ,350 46,450 Incentive Employee recognition 3,000 2,000 FICA Taxes 220, ,200 Retirement Police Pension and FRS 726, ,300 Health/Life Insurance: Health/Life/Dental 563, ,800 Workers' Comp Insurance 82, ,100 Total personnel services $ 4,474,500 $ 5,256,500 48

49 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description Operating Expenditures General Fund FY 2018 General Fund FY 2019 Service Expenses Professional Services Medical Services $ 6,500 $ 7,100 Other Contractual Brevard County Sheriff's Office Dispatch; Clerk of Court Records Management.; Pest Control Services; Bio Hazard Decon; Facility Cleaning 120, ,650 Contract Travel & Per Diem Travel expenditures for Seminars and Schools not funded by the Police Education Fund 18,500 27,500 Communications Local/Long Distance Telephone Service, Verizon MiFi Air Cards, Cellular Services 50,000 69,300 Postage & Freight Freight for equipment repairs, postage 2,000 2,000 Utilities Electric, Water/Sewer, Internet/Cable 23,600 41,600 Rentals & Leases Water Cooler, 3 Copy Machines 34,100 38,700 Insurance Automobile insurance on police vehicles 43,750 45,000 Maintenance & Repair Facility Repairs; Sallyport Door; Generator Maintenance Contract; Air Conditioning 37,500 37,000 Services M&R Vehicles Vehicles, Motorcycle, Bicycle Maintenance, Replacement tires 42,000 54,000 Printing & Binding Forms for State and County Reporting Mandates, In house Reporting & Arrest Forms, Parking Citations, Warnings Notices, Comment 2,500 2,500 Cards, Field Interview Cards, Letterhead and envelopes Promotional Activities Plaques, Open House & Support Materials, Crime Prevention Promotional Materials, National Night Out 6,500 11,500 Other Charges & Brevard County Non Ad Valorem Taxes; Vehicle Obligations Tags; Bright house HD 2,000 2,000 Investigation Offsets Court Costs, Narcotics Investigation Costs, Criminal Case Costs, Animal Control 5,000 5,000 K-9 Expenditures Veterinary Services, K-9 Equipment & Supplies, Kenneling, 2 Bite Suits 6,000 9,000 Total service expenses $ 400,700 $ 477,850 49

50 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Operating Supplies Office Supplies Office Supplies $ 10,000 $ 10,000 Operating Supplies Consumables, Paper, Cleaning Supplies for Vehicles, OSHA Supplies, Gloves, Badges, CPR Masks, Blood/Drug Test Kits, AED 70,800 63,900 Supplies, Batteries Fuel Police Vehicles, Motorcycle Premium Fuel; Generator Fuel 100, ,000 Body Armor Body Armor for New Hires & Replacements as mandated 17,000 29,500 Janitorial Supplies Cleaning Supplies, Paper Products, Trash Bags 2,000 3,500 Uniforms Uniforms/Shirts/Pants, Boots, Rain Coats, Jackets, Hats, Ties - for Sworn & Non Sworn Police Staff, Reserve Officers, and Crossing Guards 25,950 35,550 Firearm Qualification Ammunition and Targets for FDLE Mandated Equipment Fire Arms Qualification and Training 18,000 19,800 Duty belts, Handcuff Cases, Handcuffs, Bags, 2 Bikes, Desks Small Tools, Equipment & Shackles, Magazine Pouches, Flashlights, Furniture Holsters, 6 ipads, SLR Camera Lenses, Go 47,000 58,000 Books, Dues, and Subscriptions Operating Expenditures (Continued) Accurint Account for Public Records, CLEAR - Investigative tool, Annual Membership Dues for Law Enforcement Organizations, City Law Enforcement Data Sharing Consortium, Legislation Handbooks pertaining to criminal violations; Viper Subscription 16,500 15,100 Training/Educational Expense Training Expense - 4,000 Tuition Reimbursement Educational Reimbursement 33,850 28,800 Police Athletic League Operating Expenses for P.A.L.; Tournaments; Equipment & Furniture for P.A.L. Facility 5,000 - Police Education Fund To Cover Costs to Send Officers to State Approved/Mandatory Training 18,500 - Total operating supplies $ 364,600 $ 388,150 50

51 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions General Fund Description FY 2018 Capital Purchases General Fund FY 2019 Machinery & Equipment 17-18: Video Systems for New Patrol Cars (10) 18-19: Equipment, Furnishings, Security Cameras and Server for PD Expansion $ 55,000 $ 271,600 Machinery & Equipment Radar Equipment 15,600 49,000 Squad Cars 17-18: Patrol Vehicles and Outfitting costs (10); Electro Glide Harley Motorcycles and Outfitting Costs (2) 18-19: Patrol Vehicles and Outfitting costs (14) 618, , MHz radios Car Radios (6); PVP Motorcycle Comm Systems; Pacsets for Additional Officers 43,000 61,000 Total capital purchases $ 731,600 $ 1,220,600 Capital Projects Project # 5127 Police Bldg Expansion: Construction $ 2,994,914 $ 1,050,000 Total capital projects $ 2,994,914 $ 1,050,000 Debt Service Debt Service-Principal Capital leases on patrol vehicles $ 108,300 $ - Debt Service-Interest Capital leases on patrol vehicles 2,400 - Total debt service $ 110,700 $ - Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 184,400 $ 334,000 Total vehicle replacement fund $ 184,400 $ 334,000 Total Police Department Expenditures $ 9,261,414 $ 8,727,100 51

52 Fiscal Year Ending September 30, 2019 Legal Department The Legal Department prepares contract documents, prosecutes and defends matters on behalf of the City, represents the City in legal proceedings, and provides legislative liaison. POSITIONS City Attorney Legal Assistant The City Attorney furnishes the City Council, the City Manager, department directors, and other city officers and boards his opinion on any question of law relating to their respective powers and duties. In addition to these duties, the City Attorney performs such other professional duties as may be required by ordinance, resolution or motion of the City Council or as are prescribed for city attorneys under federal and state laws. 52

53 Line Item City of West Melbourne Legal Department Expenditures and Capital Outlay Descriptions General Fund Description FY 2018 General Fund FY 2019 Personnel Services Executive Wages City Attorney $ 126,650 $ 140,650 Regular Wages Legal Assistant 51,400 53,150 Overtime Regular Wages Overtime Incentive Employee recognition FICA Taxes 13,650 14,850 Retirement Florida Retirement System 33,250 38,700 Health/Life Insurance: Health/Life/Dental 32,350 32,350 Workers' Comp Insurance Total personnel services $ 258,050 $ 280,700 Service Expenses Professional Services Travel & Per Diem Outside Counsel for Specialized Areas; Labor Review Attorney Monthly Expense Allowance; SCLC Dinners; Hotel & Per Diem for Local Government Conference and FMAA Conference $ 15,000 $ 15,000 4,000 4,000 Communications Local/Long Distance Telephone Service, Verizon MiFi Air Cards, Cellular Services Freight & Postage Legal postage costs Total service expenses $ 19,550 $ 19,550 Operating Supplies Operating Expenditures Office Supplies Name Plates, Badges, Office Supplies $ 300 $ 300 Small Tools, Equipment & Furniture Small Equipment 500 1,000 Books, Dues and Subscriptions Legal Subscriptions and Books 9,000 9,000 Training/Educational Expense Training Expense 1,500 1,500 Total operating supplies $ 11,300 $ 11,800 Total Legal Department General Fund Expenditures $ 288,900 $ 312,050 53

54 Fiscal Year Ending September 30, 2019 Finance Department The goal of the Finance Department is to provide professional and courteous service to citizens, contractors and vendors. It is responsible for maintaining the integrity of the financial records. The department compiles and submits financial reports and produces the annual budget, and processes all revenues received by the City. Finance The primary function of Finance is to maintain the integrity of the financial records in accordance with the Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board (GASB). It is responsible for preparing the Comprehensive Annual Financial Report and for the coordination of the annual external audit. The department monitors the appropriation, expenditure and revenue accounts, administers investments, processes vendor payments and accounts receivables, payroll, employee benefits, and retirement reports. POSITIONS Finance Director Assistant Finance Director Accounting Operations Manager Payroll Specialist Senior Account Clerk Utility Accounts Coordinator Utility Billing Specialist Utility Customer Service Supervisor Utility Billing & Customer Service Coordinator Customer Service Representative (2) Receptionist/Mail Clerk Secretary (50%) Utilities Division City of West Melbourne Utilities Division consists of customer service and utility billing. Our goal is to provide professional and courteous service to all customers, improve data and billing accuracy, and offer our customers convenient payment options including an online bill payment option. Business Tax Receipts The City Manager has designated the Finance Director as the Business Receipt Tax Official. This position is responsible for enforcement of the business tax receipt ordinance. 54

55 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; General Fund FY 2018 General Fund FY 2019 $ 64,400 $ 66, , ,150 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 2,050 - Overtime Overtime 2,250 2,300 Incentive Employee Recognition FICA Taxes 16,650 17,500 Retirement Florida Retirement System or ICMA 17,400 18,400 Health/Life Insurance: Health/Life/Dental 39,050 34,850 Workers' Comp Insurance Total personnel services $ 291,600 $ 300,700 Operating Expenditures Service Expenses Professional Services Professional Services - Pension and OPEB $ 8,000 $ 10,000 Accounting Audit Auditor Contract - 50% to General Fund, 25% to Water Fund and 25% to Sewer Fund 29,100 31,000 Travel & Per Diem In-State Conferences, Additional Training or Seminars for Staff 3,500 3,500 Communications Cellular Phone; Air Card 1,000 1,000 Postage & Freight Accounts Payable & Business Tax Receipt Mailings; Postage for Utility Bills is allocated to Water and Sewer 3,000 3,200 Funds Printing and Binding CAFR, Payroll Checks and envelopes, Business Tax Receipt supplies 3,000 3,000 Other Charges and Obligations Miscellaneous Expenditures 1,000 1,000 Bank Charges Bank Analysis Fees 2,500 2,500 Total service expenses $ 51,100 $ 55,200 55

56 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Operating Supplies Office Supplies Office supplies $ 1,000 $ 1,000 Operating Supplies Consumables, Paper, Shirts Small Tools, Equipment & Furniture Miscellaneous Equipment 2,000 2,000 Books, Dues and Subscriptions Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of 3,000 3,000 Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award Training Anticipated Training and Conference Registrations 15,000 10,000 Total operating supplies $ 21,500 $ 16,500 Total Finance Department: General Fund Expenditures $ 364,200 $ 372,400 56

57 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; Water Fund FY 2018 Water Fund FY 2019 $ 13,800 $ 14, , ,500 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 9,250 - Overtime Overtime 3,100 3,050 Incentive Employee Recognition FICA Taxes 12,700 13,450 Retirement Florida Retirement System 13,250 14,350 Health/Life Insurance: Health/Life/Dental 30,700 31,050 Workers' Comp Insurance Total personnel services $ 222,750 $ 235,450 Operating Expenditures Service Expenses Professional Services: Auditor Contract - 50% to General Fund, 25% to Water Accounting Audit Fund and 25% to Sewer Fund $ 14,550 $ 15,500 Other Contractual Brevard Achievement Center Mailing Services 6,000 4,000 Travel & Per Diem In-State Conferences, Additional Training or Seminars for Staff 1,000 1,000 Communications Cellular phone for emergencies and contact with utilities personnel; Main telephone number is 50% allocated to 2,000 2,000 Utility Department Postage & Freight Postage for Utility Bills is allocated to Water and Sewer Funds 28,000 28,000 Printing and Binding Water and Sewer Funds - Paper for utility bills, window envelopes, deposit books, etc. 8,500 8,500 Bank Charges Bank Charges 2,500 2,500 Total service expenses $ 62,550 $ 61,500 57

58 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Water Fund FY 2018 Water Fund FY 2019 Operating Supplies Office Supplies Office Supplies $ 2,000 $ 2,000 Operating Supplies Consumables, Paper, Shirts 1,000 1,000 Small Tools, Equipment & Furniture Miscellaneous Equipment 3,000 2,000 Books, Dues and Subscriptions Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of 1,000 1,000 Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award Training Anticipated Training and Conference Registrations 4,000 4,000 Total operating supplies $ 11,000 $ 10,000 Total Finance Department: Water Fund Expenditures $ 296,300 $ 306,950 58

59 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; Sewer Fund FY 2018 Sewer Fund FY 2019 $ 13,800 $ 14, , ,500 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 9,250 - Overtime Overtime 3,100 3,050 Incentive Employee Recognition FICA Taxes 12,700 13,350 Retirement Florida Retirement System or ICMA 13,250 14,200 Health/Life Medical, Dental, Life Insurance 30,700 31,300 Workers' Comp Insurance Total personnel services $ 222,750 $ 235,450 Service Expenses Professional Services: Accounting Audit Other Contractual Travel & Per Diem Communications Postage & Freight Operating Expenditures Auditor Contract: 50% General Fund; 25% Water Fund; 25% Sewer Fund Sungard H.T.E. Add on Module Products; Collection Company Fees In-State Conferences, Additional Training or Seminars for Staff Cellular phone for emergencies and contact with utilities personnel; Main telephone number is 50% allocated to Utility Department Postage for Utility Bills is allocated to Water and Sewer Funds $ 14,550 $ 15,500 6,000 6,000 1,000 1,000 2,000 2,000 28,000 28,000 59

60 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Description Description Operating Expenditures (Continued) Sewer Fund FY 2018 Sewer Fund FY 2019 Service Expenses (Continued) Printing and Binding Water and Sewer Funds - Paper for utility bills, window envelopes, deposit books, etc. 8,500 8,500 Bank Charges Bank Charges 2,500 - Total service expenses $ 62,550 $ 61,000 Operating Supplies Office Supplies Office supplies $ 2,000 $ 2,000 Operating Supplies Consumables, Paper, Shirts 1,000 1,000 Small Tools, Equipment & Furniture Miscellaneous Equipment 3,000 2,000 Books, Dues and Subscriptions Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of 1,000 1,000 Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award Training Anticipated Training and Conference Registrations 4,000 4,000 Total operating supplies $ 11,000 $ 10,000 Total Finance Department: Sewer Fund Expenditures $ 296,300 $ 306,450 Total Finance Department Expenditures $ 956,800 $ 985,800 60

61 Fiscal Year Ending September 30, 2019 Parks and Recreation Department The Parks and Recreation Department operates, maintains and manages the recreation facilities and services of the City. The Parks and Recreation Director manages the Veteran s Memorial Complex building to accommodate recreation classes and meetings. The Parks and Recreation Department contracts with private instructors for activities such as computer education classes, craft classes, as well as physical recreational activities for all ages, including seniors and children. In addition, this Department is responsible for scheduling baseball and softball field use and tennis and racquetball courts and for the collection of the user fees associated with the City s recreation program. Parks, Buildings and Grounds Maintenance The Parks, Buildings and Grounds Maintenance Division is responsible for the maintenance of all City buildings and grounds and all City parks and recreation facilities. Currently, there are five parks: Bryant Adams, Tallwood, Clements Wood, Westbrooke, and West Melbourne Community Park. POSITIONS Recreation Division Parks and Recreation Director Recreation Assistant Special Projects Coordinator Recreation Leader Recreation Worker Recreation Worker Part Time Parks, Buildings & Grounds Maintenance Parks Maintenance Crew Leader Equipment Operator (3) Maintenance Worker Custodian 61

62 Line Item City of West Melbourne Parks and Recreation: Recreation Division Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Executive Wages Parks and Recreation Director (50%) $ 48,800 $ 32,450 Regular Wages Recreation Assistant, Special Projects Coordinator, Recreation Leader, Recreation Worker 74, ,300 Part Time Wages Recreation Worker 18,450 19,800 Overtime Overtime 550 1,500 Incentive Employee Recognition FICA Taxes 10,900 13,800 Retirement Florida Retirement System 10,750 15,050 Health/Life Insurance: Health/Life/Dental 34,500 35,700 Workers' Comp Insurance 250 4,150 Total personnel services $ 198,950 $ 249,000 Service Expenses Contractual Services Pest Control for Veteran's Memorial Complex; Park Spraying Services, Fire Alarm and Security $ 2,950 $ 2,950 Monitoring Recreational Instructors Payments to contracted instructors 40,000 40,000 Communications Telephone and Internet Connections for Veteran's Memorial and Bryant Adams Park; Cellular phone for Recreation Coordinator Freight & Postage Postage for Recreational Mailings Utilities Water and Electric for Veteran's Memorial Complex (85%), Bryant Adams Park, Tennis Courts, Racquetball Courts, West Melbourne Community Park Field Lighting, Concession 32,000 30,000 Stand, Community Center, Pavilion and Maintenance Building Rentals & Leases Rentals for Special Events; Copy Machine 1,000 3,000 Insurance Automobile Insurance - 1 Vehicle 3,950 4,500 Maintenance & Repair Personnel Services Operating Expenditures Preventive Maintenance for VMC Generator, Air Conditioning, AED and Miscellaneous Repair Costs, Facility Repairs 15,000 15,000 M&R Vehicles Vehicle Repairs and Maintenance Printing and Binding Recreation Brochures, Business Cards, Time Cards for Racquet Ball / Tennis Court Uses

63 Line Item City of West Melbourne Parks and Recreation: Recreation Division Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Operating Expenditures (Continued) Service Expenses (Continued) Special Event Expenses, Prizes, Trophies, Promotional Activities Entertainment; Christmas Decorations 21,000 24,500 Other Charges & Property Assessment Charges and Obligations Miscellaneous Minor Expenditures Total service expenses $ 117,600 $ 121,450 Operating Supplies Office Supplies Office Supplies $ 500 $ 600 Operating Supplies Consumables, Uniforms, Janitorial Supplies, etc. 2,800 4,000 Fuel Fuel for Recreation Vehicle 800 1,800 Small Tools, Equipment & Miscellaneous Tools, Equipment, Picnic Tables 7,000 1,000 Furniture Books, Dues and Subscriptions Membership Dues Training Training/Educational Expenditures Advertising Advertising 1,000 3,000 Total operating supplies $ 12,900 $ 11,200 Buildings Improvements Other Than Building Capital Purchases 2018: Expansion of Conference Room / Corridor Wall $ 11,000 $ - Total capital purchases $ 11,000 $ - Capital Projects 2018: Replace Pull Up Bars at Tallwood $ 8,000 $ - Total capital projects $ 8,000 $ - Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,000 $ 2,000 Total vehicle replacement fund $ 2,000 $ 2,000 Total Parks and Recreation: Recreation Division General Expenditures $ 350,450 $ 383,650 63

64 Line Item City of West Melbourne Parks and Recreation: Parks Division Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2018 General Fund FY 2019 Executive Wages Parks and Recreation Director (50%) $ 13,300 $ 32,450 Regular Wages Park Maintenance Crew Leader; Equipment Operators (3); Maintenance Worker; Custodian 180, ,450 Overtime Overtime 5,200 6,500 Incentive Employee Recognition FICA Taxes 15,300 17,400 Retirement Florida Retirement System 15,900 19,000 Health/Life Insurance: Health/Life/Dental 55,800 57,500 Workers' Comp Insurance 7,400 12,300 Total personnel services $ 294,100 $ 333,850 Operating Expenditures Service Expenses Other Contractual I-95 and U.S. 192 Interchange Landscaping Services Repairs caused by Hurricane Irma $ 75,200 $ - Travel & Per Diem Conference Travel for Continuing Education Units Communications Cellular Phones; Broadband Internet Postage & Freight Mailings Utilities Electric: WM Community Park Ph I & II; City Parks and Restrooms; Basketball Courts; Park Hill 11,800 17,200 Rentals & Leases Rental and Lease for Equipment Insurance Allocation of Automobile Insurance to Parks Vehicles 1,450 2,400 Maintenance & Maintenance & Repair of Tractors & Mowers; Repair Equipment & Facilities; P.D. Lawn Irrigation 14,000 9,000 Maintenance & Repair - Vehicle Maintenance & Repair of Vehicles 4,000 6,000 Other Charges & Obligations Signage for Parks; Solid Waste Land Fill Charge 4,000 4,200 Total service expenses $ 111,500 $ 39,850 64

65 Line Item City of West Melbourne Parks and Recreation: Parks Division Expenditures and Capital Outlay Descriptions General Fund Description FY 2018 Operating Expenditures General Fund FY 2019 Operating Supplies Operating Supplies Irrigation Supplies; Mower Blades; Uniforms; City Park Signage; Insecticides; Consumables $ 13,000 $ 12,000 Fuel Fuel for Vehicles; Equipment and Generators 5,000 5,500 Landscaping Landscape Materials for VMC, City Parks, Medians; Supplies Sand & Clay for Ball Field at Parks 10,000 25,000 Small Tools & Equipment Small Tools 5,000 5,000 Books, Dues and Subscriptions Books and Publications Training Training/Educational Expenditures Total operating supplies $ 33,500 $ 48,000 Machinery & Equipment Capital Purchases Miscellaneous Machinery & Equipment; Hustler mower $12,500; and Gator - $13,000 $ - $ 25,500 Total capital purchases $ - $ 25,500 Capital Projects Project # 1701 WMCP-Phase II Construction $ 3,273,000 $ - Project # 1803 Park Maintenance Building Improvement 135,000 - Project # 1812 Wall and Landscaping Henry & Minton Road 60,000 75,000 Total capital projects $ 3,468,000 $ 75,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 2,500 Total vehicle replacement fund $ 2,500 $ 2,500 Total Parks and Recreation - Parks Division: General Fund Expenditures $ 3,909,600 $ 524,700 Total Parks and Recreation - All Divisions: General Fund Expenditures $ 4,260,050 $ 908,350 65

66 Fiscal Year Ending September 30, 2019 Planning & Economic Development The Planning & Economic Development Department is responsible for long range planning, current planning and economic development initiatives. Long range planning involves broad issues, which set the guidelines for the City s future growth and development. Functions included in this category are future land use planning, coordination of transportation planning, parks and recreation planning, and coordination with local, county, regional, and state government entities. Current planning includes such activities as rezoning, variances, special exceptions, annexations, zoning regulations, land development regulations, site plan and subdivision processing and review, and the creation and revision of planning and zoning related ordinances. The Planning and Economic Development Director is designated to represent the City to various boards, committees, and work groups. POSITIONS Planning and Economic Development Director Planner (2) Administrative Assistant Another major function of this department is maintaining the City s Comprehensive Plan and seeing that new development meets plan guidelines. This department also creates and reproduces various maps of the City including street maps, land use maps and zoning maps, as well as all mapping required for the Comprehensive Plan. The department works with the City Clerks Department regarding newspaper advertisements related to zoning, annexations and Comprehensive Plan changes. The department proposes and implements approved economic development initiatives, including ad valorem exemption, West Melbourne Voluntary Enhancement District, and the redevelopment partnership with Brevard County. 66

67 Line Item City of West Melbourne Planning & Economic Development Expenditures and Capital Outlay Descriptions General Fund Description FY 2018 Personnel Services General Fund FY 2019 Executive Wages Planning & Economic Development Director $ 85,350 $ 87,900 Regular Wages Planner (2), Administrative Assistant 128, ,950 Overtime Overtime Incentive Employee Recognition FICA Taxes 16,400 17,100 Retirement Florida Retirement System or ICMA 17,100 18,350 Health/Life Insurance: Health/Life/Dental 52,450 50,850 Workers' Comp Insurance 400 6,250 Total personnel services $ 300,400 $ 315,950 Operating Expenditures Service Expenses Professional Services Traffic, Survey, Small Planning Studies $ 30,000 $ 32,000 Travel & Per Diem Conference Expenses for Department Director and Staff 1,250 1,250 Transportation Postage and Mailings Printing and Binding Map Reproduction, Outside Copies of Documents; Economic Development 1, brochures Promotional Activities Economic Development Promotional Activities 1,000 1,000 Other Contractual Obligations Other Charges 1, Workshops LDR Workshop; Comprehensive Plan Workshop, EDC Meetings Address Assignment County charges for assigning new addresses 5,600 6,000 Total service expenses $ 40,850 $ 41,850 67

68 Line Item City of West Melbourne Planning & Economic Development Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 Operating Expenditures General Fund FY 2018 Operating Supplies Office Supplies Office Supplies, Plotter Supplies, Shirts $ 2,100 $ 2,100 Fuel Fuel in City Pool Vehicle for Community Development Travel Small Tools & Equipment Small Tools & Equipment Books, Dues and American Planners Association Memberships, Subscriptions Conferences, Training Manuals 4,200 4,500 Training Board of Adjustment Land Use Training, P&Z, Council Training Training CRA Conference Advertising Economic Development Advertising 4,000 4,000 Total operating supplies $ 11,900 $ 12,500 Total Planning & Economic Development: General Fund Expenditures $ 353,150 $ 370,300 68

69 Fiscal Year Ending September 30, 2019 Building Department The Building Department functions as two divisions under the direction of the Building Official: Building and Code Enforcement. Building Division The Building Division works closely with the City s Planning and Public Works Departments, as well as the Brevard County Fire Prevention Bureau during the review of site plans, subdivision developments, and land use change requests, including the variance and special exception application process. The Building Division administers and enforces City codes and ordinances and State laws associated with the construction of new structures, alterations, repairs or additions to existing structures. Responsibilities include plan review, permit issuance, and inspections for compliance. POSITIONS Building Official Deputy Building Official Plans Examiner Senior Building Inspector Building Inspector Department Office Manager Secretary Customer Service Representative Code Enforcement Inspector (2) Fire Code Inspector Combination Building Inspector Code Enforcement Division The Code Enforcement Division is responsible for enforcement of municipal codes and ordinances that regulate land development and use, zoning, construction, sanitation, and any other ordinances that have an effect on the health, safety, and general welfare of the public. Division employees investigate citizen complaints, require corrections as necessary and, as needed, process alleged violations of the City Code of Ordinances to the City Code Enforcement Board. The Division then ensures compliance with all orders issued, maintains records, and ensures collection of assessed penalties. 69

70 Line Item City of West Melbourne Building Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Executive Wages Building Official $ 85,900 $ 87,600 Deputy Building Official, Plans Examiner, Code Enforcement Inspector (2), Fire Code Inspector, Regular Wages: Sr. Building Inspector, Building Inspector, Building & Code Combination Building Inspector, Permit Enforcement Staff Technician, Office Manager, Secretary, Customer 503, ,100 Service Representative Temporary Employee Temporary Help 3,000 3,000 Overtime Overtime 3,250 13,000 Incentive Employee Recognition FICA Taxes 45,400 52,900 Retirement Florida Retirement System 47,400 68,550 Health/Life Insurance: Health/Life/Dental 108, ,700 Workers' Comp Insurance 9,600 17,950 Total personnel services $ 807,600 $ 952,300 Service Expenses Professional Services Outside Engineering/Review $ 1,000 $ 1,000 Other Contractual Rotating Yard Clean Up Program 3,000 3,000 Travel & Per Diem Travel and Per Diem for Conferences and Training 5,000 6,000 Communications Cellular Phones, Land Lines, Computer Air Card 3,500 4,000 Postage & Freight Certified Postage & Special Mailings 2,000 2,000 Utilities Electricity and Water Allocation 40% 13,100 7,000 Rentals & Leases Copier Operating Lease 1,000 3,000 Insurance Automobile Insurance Allocation for Building Department Vehicles 1,000 1,500 Annual Software Maintenance for Building Permits and Code Enforcement; Annual Maintenance & Repair Maintenance for Fire Inspection System 14,000 14,050 (Computer) Maintenance & Repair Vehicle Maintenance - Vehicle 2,500 4,000 Printing and Binding Correction Notices, Stop Work Orders, Emergency Management Disaster Forms 1,200 1,200 Other Charges & Obligations Personnel Services Operating Expenditures Brevard County Tax Collector for Unit 54 Replacement Vehicle Tag Total service expenses $ 47,500 $ 46,950 70

71 Building Department Expenditures and Capital Outlay Descriptions Line Item Description General Fund FY 2018 General Fund FY 2018 Operating Supplies Office Supplies Office Supplies $ 3,000 $ 3,000 Operating Supplies Consumables, Uniforms/Shirts 5,000 7,000 Fuel Fuel for Vehicles 6,000 8,000 Small Tools & Equipment Small Tools & Equipment 1,000 1,000 Computer Equipment Miscellaneous Computer Equipment less than $2,000 1,500 2,000 Computer Equipment None 1,500 2,000 Membership and Registration Fees for ISO and State Mandated. Books, Dues and Organizations and Seminars, Books and Subscriptions Publications, Continuing Education Courses - 4,000 5,000 Training Training/Educational Expenditures 4,000 5,000 Total operating supplies $ 26,000 $ 33,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 8,300 Total vehicle replacement fund $ 2,500 $ 8,300 Machinery and Equipment Capital Purchases 2018: Computer Hardware and Software 2019: Computer Hardware and Software for New Deputy Building Official $ 5,000 $ 6,000 Vehicle New Trucks (2) - 58,000 Total capital purchases $ 5,000 $ 64,000 Total Building Department: General Fund Expenditures $ 888,600 $ 1,104,550 71

72 Fiscal Year Ending September 30, 2019 Public Works Department Deputy City Manager/Capital Projects Director The Deputy City Manager assumes the executive responsibilities in the absence of the City Manager. The Deputy City Manager s responsibility includes coordinating and expediting the various capital improvement projects of the City through project completion, as outlined in the five-year Capital Improvement Plan. The Public Works Department is comprised of three divisions: Streets and Drainage, Engineering, and Fleet Maintenance. Streets and Drainage The Streets and Drainage Division maintains roads, drainage, traffic and road signs, and right-of-ways for the City. This includes the road resurfacing program, cleaning all city drainage ditches, installing and maintaining all street signs, mowing and maintaining city rights-of-way, grading unimproved streets, and repairing roads. Fleet Maintenance The Fleet Maintenance Division is responsible for the maintenance and repairs of all City vehicles. and outside agency requirements. The division also conducts inspections for roadways and drainage in compliance with the as-built. Engineering handles all requests for sewer and water expansion, and serves as the liaison to engineering consultants the City may hire to develop construction improvement plans. POSITIONS Engineering Deputy City Manager/Capital Projects Director Public Works Director Operations Coordinator Construction Inspector Street & Drainage Public Works Crew Leader Heavy Equipment Operator Equipment Operator (3) Maintenance Worker (2) Fleet Maintenance Garage Superintendent Automotive Mechanic Engineering Engineering is responsible for engineering reviews of all site plans, subdivision plats, and as-built drawings for compliance with City code 72

73 Line Item Executive Wages Regular Wages City of West Melbourne Public Works Department Expenditures and Capital Outlay Descriptions Description Personnel Services Deputy City Manager/Capital Projects Director: 30% Public Works; 10% Stormwater Fund; 30% Water Fund; 30% Sewer Fund. Public Works Director: 30% Public Works; 20% Stormwater Fund; 25% Water Fund; 25% Sewer Fund. Construction Inspector; Operations Coordinator; Public Works Crew Leader; Heavy Equipment Operator; Equipment Operator (3); Maintenance Worker (2); Garage Superintendent; Auto Mechanic General Fund FY 2018 General Fund FY 2019 $ 46,400 $ 61, , ,950 Overtime Overtime 5,500 7,000 FICA Taxes 27,500 30,600 Retirement Florida Retirement System or ICMA 28,750 33,250 Health/Life Insurance: Health/Life/Dental 91,750 91,750 Workers' Comp Insurance 13,550 33,000 Total personnel services $ 541,000 $ 608,200 Operating Expenditures Service Expenses Contract Engineer (25%); Plat review and general Professional Services survey work $ 28,000 $ 28,000 Street Swale Culvert Repairs; Large Tree Stump Other Contractual Removal; Concrete Curbing for Medians; Traffic 97,700 95,400 Services Signal Maintenance; Pest Control Service Travel & Per Diem Conference Travel 800 1,100 Communications Broadband Service to Connect to City Hall; Cellular Phones; Local and Long Distance Service 6,000 4,500 Postage & Freight Mailing expenses Utilities Street Lighting; Traffic Lights; Water and Electric Billing for Compound and Park Hill Blvd. 48,200 54,100 Rentals & Leases Rental and Lease for Equipment; Lease of Copier at Public Works Building 3,000 3,000 Insurance Allocation of Automobile Insurance to Public Works Vehicles 6,250 6,600 73

74 Line Item City of West Melbourne Public Works Department Expenditures and Capital Outlay Descriptions Description Operating Expenditures (Continued) General Fund FY 2018 General Fund FY 2019 Service Expenses (Continued) Maintenance and Repair to Equipment; Video Maintenance & Repair detection cameras; Sidewalk Repairs; Facility $ 115,000 $ 126,200 Repairs at Compound; AED Maintenance Maintenance & Repair - Roads Paving and Milling of City Roads 502, ,000 Maintenance & Repair - Drainage Storm Pipe Repairs/Replacements 15,000 15,000 Maintenance & Repair - Vehicle Vehicle Repairs 10,000 10,000 Printing and Binding Printing & Binding; Business Cards Other Charges & School Licenses; Storage Take Permit; Vehicle Obligations Registrations 1, Total service expenses $ 834,250 $ 815,200 Operating Supplies Office Supplies Office Supplies; pens; etc. $ 600 $ 1,000 Operating Supplies Consumables; Paper; Uniforms; Boots; Safety Supplies; Signage; Office Supplies; Consumables 23,000 30,500 Fuel Fuel for Vehicles; Equipment and Generators 18,000 20,000 Small Tools & Equipment Equipment; Barricades; Barricade Lights; Pumps; Traffic Cones; Pumps; Shovels, Etc. 8,000 9,000 Road Materials and Marl; Concrete; Storm Grates; Disposal of Road Supplies Materials & Solid Waste; Sod Restoration 17,000 17,000 Books; Dues and CPR/First Aid Schooling; Training; Continuing Subscriptions Education 3,000 3,000 Training Training/Educational Expenditures 1,600 2,500 Total operating supplies $ 71,200 $ 83,000 74

75 Public Works Department Expenditures and Capital Outlay Descriptions Line Item Description General Fund FY 2018 General Fund FY 2019 Capital Purchases Machinery and Equipment FY2018: Equipment and Main Gate Replacement FY2019: Equipment, Skid Sprayer and Light Tower $ 22,500 $ 20,800 Vehicles FY2018: Replace Unit 79 FY2019: Replace Units 36 and 74 37,000 58,500 Total capital purchases $ 59,500 $ 79,300 Capital Projects Project # 5101 US 192 Lighting $ 320,200 $ - Project # 1801 Ext of Heritage Oaks/Doherty 1,025,000 1,045,000 Total capital projects $ 1,345,200 $ 1,045,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 10,850 $ 16,700 Total vehicle replacement fund $ 10,850 $ 16,700 Total Public Works: General Fund Expenditures $ 2,862,000 $ 2,647,400 Total Public Works - All Divisions: All Funds Expenditures * $ 5,626,450 $ 3,522,400 * Includes Stormwater Special Revenue Funds (see page 89) 75

76 Fiscal Year Ending September 30, 2019 Non-Departmental Non-Departmental is the General Fund budget for expenditures not allocated or assigned to specific departments, such as city wide liability insurance, payment of claims below the deductible limits, unemployment claim payments, city wide contingencies, and certain general fund capital improvement projects. 76

77 Line Item Unemployment Compensation City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2018 General Fund FY 2019 Unemployment Compensation $ 10,000 $ 10,000 Total personnel services $ 10,000 $ 10,000 Service Expenses Professional Services Professional Services $ - $ 1,000 Contractual Services Pest Control, Alarm Monitoring, Fire Extinguisher Maintenance 8,000 9,000 Other Contractual Services City's Tax Increment Payment to CRA 149, ,000 Communications City Hall Telephone Service Allocation 25%; City Hall Internet 100% 5,000 5,000 Postage & Freight Postage for Mailings Utilities City Hall Electric & Water Allocation 60% 15,000 16,000 Rentals & Leases Postage Meter; City Hall Copier Lease 16,000 16,500 Insurance General Liability, Automobile & Property Insurance not allocated to other departments 28,200 33,000 Maintenance & Repair- Building Preventative Maintenance on City Hall Generator, Elevator, Air Conditioner, Non leased Copy Machine; Maintenance for 2 AED Units 21,000 27,500 Vehicle Maintenance Pool Vehicle Maintenance 1,000 1,000 Printing & Binding Envelopes, Letterhead, Newsletter 6,500 7,000 Other Charges & Obligations Claims Operating Expenditures Fire Alarm Testing, ID Cards, Property Taxes, Employee Assistance Program 6,000 9,000 Liability, Property, Workers Compensation Claims - Deductibles 50,000 65,000 Total service expenses $ 306,600 $ 355,200 77

78 Line Item City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description General Fund FY 2018 General Fund FY 2019 Operating Supplies Office Supplies Office Supplies, Pens, etc. $ 4,500 $ 4,200 Operating Supplies Operating Supplies, Consumables, Paper and Janitorial Supplies 3,000 3,200 Fuel City Hall Pool Vehicles and Generator Fuel Small Tools & Equipment Small Tools & Equipment 1,000 1,500 Memberships, Melbourne Chamber of Commerce of East Central FL, Palm Bay Dues, United Safety Council (Regional), Keep Brevard Beautiful Books, Dues and Chamber of Commerce, Sam's Club, Bold Subscriptions Planning Solutions, Florida League of Cities 5,500 5,500 Tuition Reimbursement Operating Expenditures (Continued) Tuition Reimbursement and Staff Training Expenses 4,000 4,000 Total operating supplies $ 18,800 $ 19,100 Capital Projects Improvements Other than Building Entryway Signs $ 40,000 $ 35,000 Capital Project City Hall Customer Service Relocation 232,300 - Total capital projects $ 272,300 $ 35,000 78

79 Line Item City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description Vehicle Replacement Fund General Fund FY 2018 General Fund FY 2019 Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 2,500 Total vehicle replacement fund $ 2,500 $ 2,500 Non-Operating Expenditures Contingencies Contingencies Reserved for Emergencies $ 50,000 $ 50,000 Total non-operating expenditures $ 50,000 $ 50,000 Total Non-Departmental Expenditures $ 660,200 $ 471,800 79

80 Fiscal Year Ending September 30, 2019 Information Technology Department The Department of Information Technology is responsible for providing the City of West Melbourne with information and telecommunication services. The primary responsibility of the department is to provide and maintain the city s data and communication network infrastructures, enterprise applications and to ensure the security of the city s information and data processes. POSITIONS Information Technology Director Systems Administrator Secretary (50%) 80

81 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2018 General Fund FY 2019 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 71,600 $ 74,100 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 47,150 50,050 Fund Overtime Overtime for weekend system upgrades 6,650 6,700 FICA Taxes 9,600 10,050 Retirement Florida Retirement System 10,050 11,000 Health/Life Medical, Dental, Life Insurance 11,700 10,700 Workers' Comp Insurance Total personnel services $ 157,000 $ 163,000 Service Expenses Professional Services Professional Services $ 16,000 $ 8,700 Other Contractual DPTek (Council Video Streaming); Network Support 1,500 1,000 Travel & Per Diem FLGISA IT Conference; BS&A User Group 3,500 3,500 Communications Internet for City Hall, VMC Employee Internet Connection, Council Chambers; Verizon MiFi 32,600 35,750 Postage & Freight Shipping/Freight Maintenance & Repair Maintenance & Repair - Police Dept Operating Expenditures Annual Software and Hardware Maintenance for all Computers and Servers, Telephone System, Code Red Emergency Alert System and City Website 66,500 87,100 Police Department Annual Software and Hardware Maintenance for all Computers and Appropriate 85,600 89,400 Servers Total service expenses $ 206,050 $ 225,750 81

82 Information Technology Department Expenditures and Capital Outlay Descriptions Line Item Description General Fund FY 2018 General Fund FY 2019 Operating Expenditures (Continued) Operating Supplies Office Supplies Office Supplies, Pens, etc. $ 450 $ 400 Operating Supplies System Backup Supplies, Toner, Cabling and Connectors, Office Supplies, Uniforms 900 1,500 Small Tools, Equipment & Furniture Test Equipment, Cable Ties, Cabling 2,500 2,000 Software Programs less Various Software Programs, New Software than $2,000 Upgrades for All City Departments 10,500 18,350 Battery Backups, Computer Replacements, Computer Equipment Computer Peripheral Replacements - for All City less than $2,000 Departments 43,000 48,200 Books, Dues, and Subscriptions Memberships and Conference Registrations 1, Training Technical and Security Training; FLGISA Conference 2,000 1,500 Total operating supplies $ 60,350 $ 72,750 Capital Purchases Machinery and Replacement Server, Switches, Electronic Access $ 64,000 $ 52,500 Equipment Control, Infrastructure at WMCP Software Miscellaneous Software Needs 5,000 27,800 Total capital purchases $ 69,000 $ 80,300 Total Information Technology: General Fund Expenditures $ 492,400 $ 541,800 82

83 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Water Fund Description FY 2018 Personnel Services Water Fund FY 2019 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 8,950 $ 9,300 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 7,750 6,300 Fund Overtime Overtime for weekend system upgrades FICA Taxes 1,350 1,250 Retirement Florida Retirement System 1,400 1,400 Health/Life Insurance: Health/Life/Dental 2,300 1,350 Workers' Comp Insurance Total personnel services $ 22,700 $ 20,500 Operating Expenditures Service Expenses Maintenance & Repair Operating Supplies Computer Equipment less than $2,000 Annual Software and Hardware Maintenance for all Computers and Main Server, Telephone System, Code Red Emergency Alert System and City Website $ 11,050 $ 12,250 Total service expenses $ 11,050 $ 12,250 Miscellaneous Computer Equipment $ 1,000 $ 2,000 Total operating supplies $ 1,000 $ 2,000 Total Information Technology: Water Fund Expenditures $ 34,750 $ 34,750 83

84 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Description Personnel Services Sewer Fund FY 2018 Sewer Fund FY 2019 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 9,000 $ 9,300 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 7,750 6,300 Fund Overtime Overtime for weekend system upgrades FICA Taxes 1,350 1,250 Retirement Florida Retirement System 1,400 1,400 Health/Life Medical, Dental, Life Insurance 2,300 1,350 Workers' Comp Worker's Compensation Insurance Total personnel services $ 22,750 $ 20,500 Operating Expenditures Service Expenses Maintenance & Repair Operating Supplies Computer Equipment less than $2,000 Annual Software and Hardware Maintenance for all Computers and Main Server, Telephone System, Code Red Emergency Alert System and City Website $ 11,050 $ 12,250 Total service expenses $ 11,050 $ 12,250 Miscellaneous Computer Equipment $ 1,000 $ 3,500 Total operating supplies $ 1,000 $ 3,500 Total Information Technology: Sewer Fund Expenditures $ 34,800 $ 36,250 Total Information Technology Expenditures $ 561,950 $ 612,800 84

85 Special Revenue Funds 85

86 Fiscal Year Ending September 30, 2019 Recreation Special Revenue Fund The Recreation Special Revenue Fund receives recreation fees at the time of developing a residential project. The funds are expended for planning and construction of capital projects including tennis courts, racquetball courts, bicycle paths, jogging paths, and exercise trails. Funds may not be used for operational or maintenance purposes. The recreation fee paid to the City is based upon the appraised value of the land, prior to development (per acre value), multiplied by the required recreation acreage on site, less any approved recreational improvements ($ value of acreage value). Recreation fee revenues are anticipated this Fiscal Year. The proposed expenditures are to renovate the restroom building in Clement s Wood Park, renovate and upgrade the parks maintenance building at West Melbourne Community Park and for a master plan to incorporate the PAL property into West Melbourne Community Park. 86

87 Recreation Special Revenue Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Interest Earned $ 3,010 $ 2,381 $ 5,019 $ 2,500 $ 6,000 Recreation Fees - 271,483 94, ,000 Balance Forward , ,000 Total Revenues $ 3,010 $ 273,864 $ 99,317 $ 365,000 $ 535,000 Approved Proposed Actual Actual Actual Budget Budget West Melbourne Community Park - Phase I Construction $ 323,109 $ 31,000 $ - $ - $ - West Melbourne Community Park - Phase II Engineering West Melbourne Community Park - Phase II Construction Clement's Wood Park - Restroom Renovation Parks Maintenance Building Upgrades - 19, , , ,000 95, ,000 Integrate PAL House into WMCP ,000 Total Expenditures $ 323,109 $ 50,000 $ 33,457 $ 365,000 $ 535,000 87

88 Fiscal Year Ending September 30, 2019 Stormwater Special Revenue Fund The Stormwater Fund is used to account for the proceeds of assessments to pay for drainage improvements within the City. The Stormwater Utility Fund is provided for in the City Code of Ordinances, Sections and

89 Stormwater Special Revenue Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Stormwater Tax $ 360,351 $ 362,326 $ 366,577 $ 362,400 $ 588,600 Interest 5,175 4,829 14,343 9,600 1,500 Balance Forward ,392, ,900 Total Revenues $ 365,526 $ 367,155 $ 380,920 $ 2,764,450 $ 875,000 Approved Proposed Actual Actual Actual Budget Budget Personnel Services $ 49,052 $ 72,754 $ 57,993 $ 83,150 $ 66,450 Operating Services 99,074 93, , , ,800 Capital Outlay Improvements Other Than Building 77,844 43, , ,000 - Subtotal Capital Outlay 77,844 43, , ,000 - Capital Purchases/Projects Henry/Doherty Intersection Drainage Improvements 2, , Replace Vactor Truck: Unit # ,800 - Menzi Muck Machine ,500 Trailer for Menzi ,000 Wood Haven Manor Drainage Improvements , ,000 - Woodland Manor Drainage Improvements ,000 - Melbourne Estates Drainage Improvements ,900 Lemon Grove Ave Swale Crossing ,000 - Dairy Road/M-1 Culvert Failure ,387 1,015,000 - Subtotal Capital Projects 2, , ,277 2,306, ,400 Debt Service Interest on Loan from General Fund ,350 Total Expenditures $ 228,168 $ 487,526 $ 459,939 $ 2,764,450 $ 875,000 89

90 Line Item City of West Melbourne Stormwater Special Revenue Fund Expenditures and Capital Outlay Descriptions Description Personnel Services Stormwater Fund FY2018 Stormwater Fund FY2019 Executive Wages Deputy City Manager / Capital Projects Director: 30% Public Works; 10% Stormwater Fund; 30% Water Fund; 30% Sewer Fund Public Works Director: 30% Public Works; 20% Stormwater Fund; 25% Water Fund; 25% Sewer Fund $ 50,800 $ 29,350 Regular Wages Construction Inspector (25%); Operations Coordinator (20%) 14,100 21,850 Overtime Overtime FICA Taxes 5,000 3,950 Retirement Florida Retirement System or ICMA 5,200 4,250 Health/Life Insurance: Health/Life/Dental 7,600 6,400 Workers' Comp Insurance Total personnel services $ 83,150 $ 66,450 Operating Expenditures Service Expenses Professional Services Engineering Services; Sampling $ 22,000 $ 22,000 Contract Street Sweeper Services 12 times per Other Contractual year; Brevard County's Administrative Charges for Services stormwater program 217,500 72,500 Maintenance & Repair Baffle Boxes Filter Replacements - 3,500 Maintenance & Repair Stormwater U-Lining - 130,000 Maintenance & Repair Menzi Muck Maintenance - 7,800 Maintenance & Repair Vactor Truck Maintenance 50% (50% in Sewer) 15,000 5,000 Total service expenses $ 254,500 $ 240,800 Capital Purchases/Projects Improvement Other Than U-Lining Drainage Lines/Pipes Building $ 120,000 $ - Machinery and Equipment Replace Vactor Truck: Unit #37 241,800 - Machinery and Equipment Menzi Muck Machine - 367,500 Machinery and Equipment Trailer for Menzi - 10,000 Infrastructure Melbourne Estates Drainage Improvements - 182,900 Infrastructure Wood Haven Manor Drainage Improvements 635,000 - Infrastructure Woodland Manor Drainage Improvements 340,000 - Infrastructure Lemon Grove Ave Swale Crossing 75,000 - Infrastructure Dairy Road/M-1 Culvert Failure 1,015,000 - Total capital purchases $ 2,426,800 $ 560,400 Debt Service Debt Service-Interest Loan from General Fund - 7,350 Total debt service $ - $ 7,350 Total Public Works: Stormwater Fund Expenditures $ 2,764,450 $ 875,000 90

91 Fiscal Year Ending September 30, 2019 Community Redevelopment Agency Trust Fund The City of West Melbourne and Brevard County has the only joint City-County redevelopment agency in Brevard County. Fiscal Year will be the fifth year of the Agency s financial operations. The eight member Agency Board of Directors is composed of the seven elected members of the West Melbourne City Council plus the elected County Commissioner representing District 5. Initial operations were funded from a loan from the City of West Melbourne to the Agency. 91

92 Community Redevelopment Agency Trust Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Tax Increment $ 86,267 $ 152,204 $ 295,743 $ 433,700 $ 330,000 US 192 Street Lighting Grant ,300 - Balance Forward ,450 - Total Revenues and Loan Proceeds $ 86,267 $ 152,204 $ 295,743 $ 1,383,450 $ 330,000 Approved Proposed Actual Actual Actual Budget Budget Façade Improvement Program $ 2,426 $ 6,781 $ - $ - $ - Other Charges & Obligations FRA Membership U.S. 192 Lighting Coastal Lane to Pearl St. 66,185 71,602 11,781 1,283,275 - CRA Overlay Zoning District 15, Debt Service , ,000 Reserves for Balance Forward ,550 Total Expenditures $ 83,611 $ 78,558 $ 11,956 $ 1,383,450 $ 330,000 92

93 Capital Projects Funds 93