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1 Annual Budget for the Year Ending September 30, 2018

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3 Contents Budget Message... 5 General Information Council City Officials City Limits Map Organizational Chart Organizational Chart Descriptions Management Debt Analysis Debt Service Summary Budgetary Control and Basis Fund Structure Budget Summary - All Funds All Funds Budget Graph Budget Summary September 15, 2017 Legal Ad Governmental Fund Balance General Fund at a Glance Revenues General Fund at a Glance Expenditures Revenue Assumptions General Fund General Property Taxes Utility Taxes Intergovernmental Revenues/Grant Revenues Charges for Services Franchise Fees Building Permits and Business Tax Receipts Fines & Forfeitures Miscellaneous Income Interest Non-Revenues/Balance Forward General Fund Revenues General Fund Expenditures By Department Departmental Descriptions and Outlay

4 City Council / Clerk Department City Manager s Office Police Department Legal Department Finance Department Parks and Recreation Department Planning & Economic Development Building Department Public Works Department Non-Departmental Information Technology Department Recreation Special Revenue Fund Stormwater Special Revenue Fund Community Redevelopment Agency Trust Fund Capital Projects Funds The Capital Improvement Construction Fund Vehicle Replacement Fund Enterprise Funds Enterprise Funds at a Glance Enterprise Net Assets Water Fund Water Operating Fund Water Operating Revenues Water Operating Expenses Water Capital Projects Wastewater Fund Wastewater Operating Fund Wastewater Operating Revenues Wastewater Operating Expenses Wastewater Capital Projects Additional Funds Additional Funds Revenues & Expenditures

5 Budget Message September 19, 2017 Honorable Mayor and Members of the City Council West Melbourne, Florida Dear Mayor and Council Members, The City Manager is pleased to present to the City Council and citizens of West Melbourne the proposed budget for fiscal year This proposed budget reflects the priorities set by the City Council during the budget workshops throughout the spring of 2017 and was tentatively approved at a public hearing on September 5, The City Council s priorities are addressed and reflected in the proposed budget as follows: Make the part-time Code Enforcement position full-time. The proposed budget makes the part-time Code Enforcement position full-time. Consider funding for constructing the extension of Heritage Oaks and Doherty. The proposed budget includes $1.5 million for constructing the extension of Heritage Oaks and Doherty. Pursue landscape median beautification along Minton and US 192 from I-95 to Wickham, with Pineda as the model, develop an asphalt path along Minton Road, and install new street lighting along Minton Road. In , under a proposed interlocal agreement with Brevard County, the City would maintain the existing turf along Minton while the Space Coast Transportation Planning Agency considers funding a corridor study that could lead to potential future year funding of desired improvements. The proposed budget includes $30,900 to maintain the turf medians and swales along Minton Road. Provide a quality ($10k-$15k) Christmas display for Christmas The proposed budget includes $15,000 for a quality Christmas display, and the City Council selected a display vendor during the City Council meeting of August 15, Secure an engineer for development of plans for a new water plant. The proposed budget includes $250,000 for the first year of a multi-year engineering, geotechnical, environmental and permitting contract to develop plans for a new water plant. 5

6 Budget for preventative maintenance, including buildings and grounds maintenance, vehicle maintenance, and sewer and reuse system maintenance, follow the vehicle replacement plan, and replace more water and sewer lines. The proposed budget includes sufficient appropriations for public works maintenance, vehicle replacements, and water and sewer line replacements. Maintain drainages and budget for drainage improvements, including implementing recommended Wood Haven Manor drainage improvements. The proposed budget includes sufficient appropriations for drainage maintenance and $385,000 for implementing the recommended Wood Haven Manor drainage improvements. Create a crash analysis and assign two new Police Officers to a new traffic detail. The proposed budget includes two new motor officer positions together with all of the equipment needed for the two new officers. Look at manpower needs in the Public Works, Finance and Planning & Economic Development departments. Earlier this year, the City Council approved an additional position in the Streets and Drainage Division of the Public Works Department, and two classification changes in the Water Division of the Public Works Department. The proposed budget includes a new Planner position in the Planning and Economic Development Department, a new administrative position in the Finance Department, a new clerical position to be shared between the Finance and Information Technology departments, and a new Custodian position as directed at the City Council budget workshop on June 20, Maintain strong financial reserves. On a budgetary basis, the general fund reserve would be reduced by $5,553,850. The use of an estimated 45% portion of accumulated general fund reserves would be required to construct a proposed total of $7,277,500 in general fund capital improvement projects, add the proposed new positions, and increase maintenance and operations expenses to address the priorities established by the City Council. Stormwater, Water, Sewer and Capital Fes Trust fund reserves would remain fairly strong. Annex more properties along New Haven. The proposed budget has sufficient appropriations for staff to pursue additional annexation opportunities. Look for partnership opportunities with Brevard County. The proposed budget has sufficient appropriations for staff to pursue additional partnership opportunities with Brevard County, such as a potential partnership to pursue external funding for possible future sidewalk development along Milwaukee Avenue. 6

7 Improve reuse operations. The proposed budget has sufficient appropriations for an additional member of the CH2M staff to pursue improved reuse operations. Remodel the West Melbourne Community Park maintenance building. The proposed budget includes $135,000 to reroof the building and to expand and improve the office portion of the building. Consider hiring a full-time Custodian. As discussed during the City Council budget workshop on June 20, 2017, the proposed budget has been amended to provide for the hiring a new full-time employee to perform janitorial services. Prepare engineered plans for a project to compete for Indian River Lagoon sales tax construction funding. The proposed budget includes $90,000 to prepare engineered plans for development of a proposed project in northwest West Melbourne to convert a subdivision on septic to City sewer in order to compete for Indian River Lagoon sales tax construction funding. On August 15, 2017, the City Council approved a task order with the project engineer to prepare the funding application. Total Expenditures The proposed all funds appropriations budget is $36,244,650. The City of West Melbourne continues to provide services to its citizens and businesses on a very cost-effective basis. West Melbourne continues to expend less per capita than most cities our size in Florida, consistently ranking in the lowest spending quintile of the cities in Florida with populations between 10,000 and 25,000. General Fund Highlights The City Manager is proposing general fund revenue and expenditure components as follows: General Fund (Except Building and Transportation) Restricted for Building Purposes 7 Restricted for Transportation Purposes Total General Fund Projected Revenues $12,083,700 $880,100 $592,000 $13,555,800 Proposed Expenses 15,243, ,050 3,148,250 19,109,650 Net ($3,159,650) $162,050 ($2,556,250) ($5,553,850) The budgeted use of prior year fund balance in the general fund in fiscal year is primarily due to a much larger than typical annual general fund budget for capital outlay and capital projects. Proposed general fund capital outlay and capital projects by department are as follows:

8 General Fund Revenue Forecast Parks and Recreation Department $ 3,154,000 Police Department 2,871,600 Public Works Department 1,729,700 Non-departmental 272,300 Information Technology Department 69,000 Building Department 5,000 Total General Fund Capital Outlay/Projects $ 8,101,600 Projected Fiscal Year general fund revenues total $13,555,800. State intergovernmental revenues are projected at $3,809,000, an increase from of 2.4%. Utility tax revenues are projected to total $3,066,100, an increase of 2.8% from the adopted budget. Ad valorem tax revenues are projected at 95.45% of the calculated proposed levy to reflect both discounts that property owners may take by paying earlier and a minor amount of delinquencies. Building and other license and permit related revenues are projected to increase by 16.3% in Fees for services and fines and forfeitures are projected to grow 11.5% and 1.3%, respectively, compared to the adopted budget, with interest earnings decreasing by a projected $3,900 as the fund balance is drawn down for capital project construction. Other revenues are also projected to marginally decline. General Fund Expenditure Highlights Proposed general fund expenditures total $19,109,650. The proposed general fund budget is 18% greater than the current year general budget, largely a result of $7,277,500 in proposed general fund capital improvement projects. The proposed general fund budget also includes the hiring of several new positions. Historical general fund expenditures and proposed general fund appropriations by department may be found on pages 40 and 41 of the proposed budget. Recreation Fund Highlights The City Manager is recommending a $300,000 capital improvement appropriation to help fund completion of the construction of the master planned improvements for West Melbourne Community Park and a $65,000 appropriation for renovating the restrooms in Clements Wood Park. Stormwater Fund Highlights Projected stormwater special revenue fund revenues of $372,000, together with a portion of the reserves the fund has accumulated, will fund both operating costs and $746,800 in three proposed capital needs $120,000 for cured-in-place lining of stormwater pipes, $241,800 for the stormwater one-half share of the purchase of a new vactor truck, and $385,000 for constructing drainage improvements in the Wood Haven Manor neighborhood. 8

9 West Melbourne-Brevard County Joint Community Redevelopment Agency Fund Highlights The proposed West Melbourne-Brevard County Joint Community Redevelopment Agency budget consists of three proposed elements- $175 for the required annual special district filing with the State of Florida, $683,275 for completing the installation of L.E.D. decorative safety street lighting along U.S. 192 from Dike Road to Pearl Street, and $100,000 for the fiscal year loan payment on the no interest loan the City of West Melbourne has advanced the Agency. Enterprise Fund Highlights The proposed $7,534,550 water fund budget includes the largest single line item in the City's proposed all funds budget- the purchase of a projected million gallons from the City's water supplier, the City of Melbourne, for the budgeted sum of $3,520,000. One hundred seventy-five thousand dollars is budgeted to complete the construction of the North McClain water main replacement project, $1,800,000 is budgeted for constructing a new water main along the C-1 canal from Dairy to Wickham, and $250,000 is budgeted for the first year of a multi-year engineering effort to develop plans for constructing a new water plant. Sewer revenues and reserves will fund both sewer operations costs and several proposed sewer system major maintenance and improvement projects that total $2,725,700. The City's water and sewer capital fees trust fund is primarily funded from connection fees that are used to assist in paying system debt service payments. The City's total water and sewer debt service obligation for fiscal year is $1,653,959. Respectfully submitted, ~~ Scott Morgan City Manager 9

10 General Information 10

11 General Information The City of West Melbourne was created in 1959 and operates under the council/manager form of government. Located in southern Brevard County, its neighboring cities are the City of Melbourne, the Town of Melbourne Village, and the City of Palm Bay. It covers an area of 10.3 square miles and is approximately 45 miles south of Kennedy Space Center and 35 miles north of the City of Vero Beach. The City s estimated population is 20,640. The Council is comprised of seven (7) members including a Mayor and six (6) Council Members, all elected for four year terms. Each Council seat is at large. The Council is responsible for enacting ordinances, adopting the millage tax rate and the budget, and appoints the City Manager, Chief of Police and the City Attorney. The City Council also confirms the City Manager s appointment of a City Clerk. The City Manager is responsible for overseeing the operations of the City. The majority of the City s land use is residential; however, commercial development continues to progress. The City offers its residents and businesses police protection, maintenance of streets and local drainage, community development, building and code administration, parks and recreation, water and sewer utilities, wastewater reuse irrigation and general administrative services. Brevard County provides fire and paramedic services, a local library and regional parks. In Fiscal Year , the proposed City budget is for 121 full time positions and 6 part time positions, not including Council Members. The proposed millage rate for is , one of the lowest municipal rates in Brevard County and for similar sized cities throughout Florida. A full range of professional services, from medical and dental care to financial planning and legal counsel, can be obtained within the City limits. Banks, shopping, industrial areas, and major employers are all located in the City. 11

12 Council Hal J. Rose Mayor Andrea Young Deputy Mayor Pat Bentley Council Member Adam Gaffney Council Member Bill Mettrick Council Member Barbara Smith Council Member John Tice Council Member 12

13 City Officials Position Council Member Term Mayor Hal J. Rose 4 Years November 2016 November 2020 Deputy Mayor Andrea Young 2 Years November 2016 November 2018 Council Member Pat Bentley 4 Years November 2016 November 2020 Council Member Adam Gaffney 4 Years November 2016 November 2020 Council Member Bill Mettrick 4 Years November 2014 November 2018 Council Member Barbara Smith 4 Years November 2016 November 2020 Council Member John Tice 4 Years November 2014 November 2018 Composition and Qualifications of City Council The City Council has seven members, consisting of the Mayor and six council members, all of whom are elected by the qualified voters of the city. Candidates for City Council must be residents of the city for at least one year prior to the date of qualification for office, and must have the qualifications of a city elector. Elected council members must continue to reside in the city during their entire term of office. Mayor The Mayor is the presiding officer of the City Council. The Mayor participates in deliberations of the City Council and is entitled to cast a vote during Council meetings in the same manner as any other council member. Deputy Mayor Annually in mid-november, the City Council elects from among its members a Deputy Mayor who serves at the pleasure of the City Council. The Deputy Mayor acts as Mayor with all of the powers and responsibilities of the Mayor during the absence or disability of the Mayor. Terms of Office Three council seats were filled in a general election held in November 2016 for a term of four (4) years. Three council seats were filled in a general election held in November 2014 and are for a term of four (4) years. The Office of Mayor was filled in a general election November 2016 for a four year term. 13

14 City Limits Map 14

15 Organizational Chart City Council Chief of Police City Manager City Attorney Patrol Division Finance City Clerk Public Works Planning & Economic Development Building Parks and Recreation Information Technology Investigation Division Accounting Street & Drainage Code Enforcement Support Services Utility Billing/ Customer Service Water Sewer Fleet Maintenance 15

16 Organizational Chart Descriptions General Government City Manager's Office Finance Department City Manager Finance Director Human Resources Director Assistant Finance Director Sr. Administrative Assistant Receptionist/Mail Clerk Secretary (50%) Accounting Legal Department Accounting Operations Manager Payroll Specialist City Attorney Senior Account Clerk Legal Assistant Utilities Utility Accounts Coordinator Utility Billing Specialist City Clerk Department Utility Customer Service Supervisor Utility Billing & Customer Service Mayor Coordinator Deputy Mayor Customer Service Representative Council Members (5) Customer Service Rep. - Part Time City Clerk Records Technician - Part Time Information Technology Board & Committees Information Technology Director Systems Administrator Board of Adjustment Secretary (50%) Business Advisory Board Code Enforcement Board Parks & Recreation Advisory Board Planning and Economic Development Planning & Zoning Board Planning Director Planner (2) Administrative Assistant 16

17 Organizational Chart Descriptions Transportation Parks & Recreation Public Works Department Parks and Recreation Department Deputy City Manager / Cap Projects Dir. Public Works Director Recreation Division Operations Coordinator Construction Inspector Parks and Recreation Director Recreation Assistant Street & Drainage Special Projects Coordinator Public Works Crew Leader Recreation Worker Full Time (6-1-18) Heavy Equipment Operator Recreation Worker Part Time Equipment Operator (2) Maintenance Worker (2) Parks, Buildings & Grounds Maintenance Division Fleet Maintenance Garage Superintendent Parks Maintenance Crew Leader Automotive Mechanic Equipment Operator (3) Maintenance Worker (1) Custodian Physical Environment Public Works - Water Division Water Superintendent Operations Superintendent Wastewater Department CH2MHill / OMI Reparative Maintenance Crew A Water Crew Leader Water Distribution Worker (2) Reparative Maintenance Crew B Utilities Coordinator Water Distribution Worker Development Services and Preventative Maintenance Water Distribution Worker Meter Reader Technician (3) 17

18 Organizational Chart Descriptions Public Safety Police Department Sworn Positions Police Department Non-Sworn Positions Police Chief Accreditation Manager Deputy Chief Administrative Assistant (3) Captain (3) Evidence Custodian Lieutenant PAL Coordinator Detective (6) Records Technician (2) Detective Sergeant Senior Administrative Assistant Police Field Training Officer/CPO/SRO (7) School Crossing Guard (3) - Part Time Police Officer (18) Sergeant (5) Public Safety Building Department Code Enforcement Building Official Fire Code Inspector Plans Examiner Code Enforcement Inspector (2) Senior Building Inspector Secretary Building Inspector Department Office Manager Customer Service Representative Permit Technician Combination Building Inspector 18

19 Management City Manager Scott Morgan City Attorney Morris Richardson Police Chief Richard T. Wiley Deputy City Manager/Capital Projects Director Keith Mills, AICP, CPM Finance Director Margi Starkey City Clerk Cynthia Hanscom Building Official Tom Forbes, CBO Planning & Economic Development Director Christy Fischer, AICP Information Technology Director Thomas Bradford Public Works Director Mark Piccirillo Parks and Recreation Director Rich Boprey Human Resources Director Kimberly Gale 19

20 Debt Analysis The City has issued revenue bonds to pay the costs of constructing certain capital projects and to refund all or a portion of previously issued revenue bonds. The bonds are secured by and payable from the gross revenues of the City's water and sewer system. The bond resolutions provide that revenues in excess of debt service requirements may be used for general operating purposes. Debt service sinking fund requirements, where applicable, on outstanding bonds have been met or exceeded, in accordance with the bond resolutions. The Debt Analysis schedule shows the total annual principal and interest amount for each obligation through final maturity. Water and Sewer Revenue Bonds, Series 2007 $8,015,000 Water and Sewer Revenue Bonds, Series 2007 ($6,815,000 remaining at September 30, 2016) - On July 25, 2007, the City issued the West Melbourne Water and Sewer Revenue Bonds, Series 2007 in the principal amount of $8,015,000. These bonds were sold to: (i) pay the cost of constructing certain capital improvements to the System, and (ii) finance the costs of issuance of the Series 2007 Bonds. The Series 2007 bonds bear interest at 4.49% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning April 1, 2017, in amounts increasing from $35,000 to $905,000. Final maturity is on April 1, Loan Payable-Florida Municipal Loan Council, Series 2010D $3,820,000 loan payable ($3,085,000 remaining at September 30, 2016) Florida Municipal Loan Council - On August 25, 2010, the City entered into a loan agreement to: (i) to pay the cost of constructing certain capital improvements to the System, and (ii) finance the City s pro-rata costs of issuance of the FMLC Series 2010D Bonds. The loan bears interest at rates ranging from 2.00% to 4.25% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning October 1, 2011, in amounts increasing from $130,000 to $270,000 at final maturity on October 1,

21 Debt Analysis (continued) Water and Sewer Refunding Revenue Bonds, Series 2014 On September 4, 2014, the City issued $5,778,300 Water and Sewer Revenue Refunding Bonds, Series 2014 ($4,808,400 remaining at September 30, 2016), a refunding bank loan. These bonds were sold to: (i) fully refund $960,000 of outstanding Water and Sewer Revenue Refunding Bonds Series 1999, (ii) fully refund $1,300,000 of outstanding Water and Sewer Revenue Refunding and Improvement Bonds, Series 2004, (iii) partially refund $2,925,000 of outstanding Florida Municipal Loan Council Series 2005D, and (iv) partially refund $1,200,000 of outstanding Water and Sewer Revenue Bonds, Series The Series 2014 bonds bear interest at 2.30% per annum, payable semi-annually on April 1 and October 1. Principal is due annually beginning October 1, 2014, in amounts that range from $104,700 to $1,039,500. Final maturity is on October 1,

22 Debt Service Summary Fiscal Year Ending September 30 Revenue Bond Series 2007 FMLC Loan Payable Series 2010D Revenue Bond Series 2014 Total Annual Debt Service , ,056 1,138,139 1,754, , , ,343 1,653, , , ,237 1,664, , , ,728 1,760, , , ,725 1,652, , , ,588 1,642, , , ,493 1,640, , , ,850 1,628, , , ,008 1,635, , , ,902 1,678, , , , , , , , , , , , ,737 $ 8,798,681 $ 4,107,916 $ 5,395,917 $ 18,302,514 22

23 Budgetary Control and Basis The annual budget represents a legal and financial planning tool for the City government. It is used to estimate the City s available resources and specify how the resources will be used. The resources and applications can include the annual recurring side such as state shared revenues used to pay for services such as police protection and administration, but the City also manages multiyear projects such as roads and may reserve some funds until they are ready to be used. The budget is monitored and reports are presented quarterly to the City Council. Since events can occur during the year different from the City s original plan, the City Manager has authority to transfer unused and unencumbered appropriations as long as it represents a legal use of the funds and does not increase the total budget of any fund. The process for planning the budget includes the City Manager receiving direction from the Council addressing the appropriate levels of public services and acceptable levels of financial resources to pay for these services. The City Manager works with departments and discusses where services and staffing levels should be prioritized. An initial budget is prepared and submitted to the City Council. The City Council reviews the budget with the City Manager in a series of public meetings. During September of each year, the City Council conducts two public hearings, which allows the public to express their views on the proposed budget. The final budget is adopted at the conclusion of the second public hearing. The City adopted a comprehensive plan to provide orderly and controlled growth of the city. The plan includes a capital improvement element the City uses to plan the public infrastructure and the revenue sources used to pay for them. The annual budget for fiscal year includes projects from the capital improvement element expected to be constructed during the year. The budget is adopted in the form of funds and each fund has balancing accounts. The General Fund is principal fund of the City and is used for all activities of the City not included in other specific funds. Other budgeted funds are used to manage special operations including water/wastewater, capital projects, recreation, stormwater, redevelopment and a fund for vehicle replacements. The City provides certain administrative and financial services in support of the police officers pension trust fund to accumulate resources for qualified employees, but does not adopt an annual operating budget for this trust fund. 23

24 Summary of All Funds 24

25 Fund Structure GOVERNMENTAL FUNDS: General Fund: An appropriated fund, this is the principal operating fund of the City and is used for all activities of the general government, except those required to be accounted for in another fund. Community Redevelopment Trust Fund: Presented separately as a major fund in compliance with Section , Florida Statutes, this fund accounts for the revenues and expenditures for the rehabilitation, conservation, and/or redevelopment of the Community Redevelopment Agency. Recreation Special Revenue Fund: Using revenues received from developers in lieu of park construction, this fund is restricted for the design and construction of park and recreation capital projects. Stormwater Special Revenue Fund: With revenues obtained from the Stormwater Utility assessments, this fund is used to operate and maintain the City s stormwater-management program. Capital Improvement Construction Fund: This fund is used to purchase or construct certain capital assets, exclusive of capital improvements in the Water and Wastewater Enterprise Fund. Capital Improvement Vehicle Replacement Fund: This fund accumulates revenues from charges to operating departments and will be used to purchase replacement vehicles at the end of the expected useful life of the vehicles on which the annual internal service charges are based. PROPRIETARY FUND: Used to account for all business-type activities. Enterprise Fund: An Enterprise Fund is used for business-type activities within the City, where the intent is that the cost (expenses, including depreciation) of providing goods and services to the citizens on a continuing basis is financed or recovered through user charges and connection fees. The information focuses on near-term inflows and outflows of spendable resources, as well as the balance of spendable resources available at the end of each fiscal year presented. The City uses enterprise funds to account for the Water and Wastewater Utilities operating activities. Water Operating Fund Wastewater Operating Fund Capital Fees Trust Fund 25

26 Budget Summary - All Funds Approved Proposed Actual Actual Actual Budget Budget General Fund $ 10,633,533 $ 13,887,272 $ 12,969,225 $ 16,199,250 $ 19,109,650 Stormwater Special Revenue 357, , , ,200 1,084,450 Community Redevelopment Agency 27,706 86, ,204 1,181, ,450 Water Operating 5,249,710 6,557,799 6,587,599 5,732,400 7,534,550 Capital Fees Trust 899,830 1,156,726 1,848,906 1,138,200 1,552,700 Wastewater Operating 4,144,742 6,134,776 4,704,819 5,369,200 6,408,050 Recreation Special Revenue 65,717 3, , , ,000 Capital Improvement Construction 1,711 6,605 4,853-5,000 Capital Improvement Vehicle Replacement ,900 97, ,650 GRAND TOTAL - ALL FUNDS $ 21,380,587 $ 28,197,981 $ 26,974,525 $ 30,569,450 $ 37,066,500 26

27 All Funds Budget Graph Wastewater Operating 17% Capital Improvement Vehicle Replacement 1% Recreation Special Revenue 1% Capital Improvement Construction 0% Capital Fees Trust 4% General Fund 52% Water Operating 20% Stormwater Special Revenue Community 3% Redevelopment Agency 2% $ 37,066,500 Budget Total 27

28 Budget Summary September 15, 2017 Legal Ad General Fund ESTIMATED REVENUES GENERAL FUND SPECIAL REVENUE FUNDS CAPITAL IMPROVEMENT FUND COMMUNITY REDEVELOPMENT AGENCY TRUST FUND WATER/SEWER ENTERPRISE FUND VEHICLE REPLACE- MENT FUND Taxes: Millage per $1000 Ad Valorem Taxes $ 3,277,000 $ - $ - $ 433,700 $ - $ - $ 3,710,700 Franchise & Utility Taxes 4,718, ,718,800 Charges For Services 322, ,545,000-12,867,600 Stormwater Utility Taxes - 362, ,400 Intergovernmental Revenues 3,809, , ,021,300 Fines & Forfeitures 173, , ,100 Miscellaneous Revenue 148,200 12,100 5,000-47, ,100 Licenses And Permits 1,106, ,106,800 TOTAL SOURCES 13,555, ,500 5, ,000 12,752,500-27,333,800 Transfers In , ,650 Fund Balances/Reserves/Net Assets 5,553,850 1,074, ,450 2,742,800-9,509,050 TOTAL REVENUES, TRANSFERS & BALANCES 19,109,650 1,449,450 5, ,450 15,495, ,650 37,066,500 TOTAL EXPENDITURES General Government 2,845, ,845,800 Public Safety 9,078, ,078,450 Physical Environment ,224,200-13,224,200 Transportation (363,550) 1,084, , ,404,350 Culture/Recreation 7,344, , ,709,200 Debt Services ,000 1,659,000-1,759,000 TOTAL EXPENDITURES 18,904,900 1,449, ,450 14,883,200-36,021,000 Transfers Out 204, , ,650 Fund Balances/Reserves/Net Assets - - 5, , , ,850 EXPENDITURES TRANSFERS, RESERVES & $ 19,109,650 $ 1,449,450 $ 5,000 $ 783,450 $ 15,495,300 $ 223,650 $ 37,066,500 28

29 Governmental Fund Balance Unassigned Transportation Building Other Reserves Total General Fund Recreation (103) Stormwater (105) Trust & Agency Funds Restricted Community Redevelopment Agency (106) Capital Improvement Project Fund ( 301) Vehicle Replacement Fund (500) Fund Balance 9/30/2016 $ 6,895,802 $ 3,024,462 $ 1,083,664 $ 1,474,988 $ 12,478,916 $ 362,203 $ 2,074,717 $ 104,008 $ 540,998 $ 65,900 Plus: /Projected Revenues FY ,550, , ,000 25,800 12,873,800 56, , , Less: /Projected Expenditures FY2017 (12,662,600) (2,061,300) (734,650) (34,500) (15,493,050) (11,063) (551,200) (575,795) - - Transfers in/out (86,700) (8,600) (2,500) - (97,800) ,800 Interfund Advance Repayment 267, (166,000) 101, (101,500) - - Projected Fund Balance 9/30/2017 5,964,202 1,530,262 1,068,514 1,300,288 9,863, ,390 1,890,017 (277,544) 540, ,700 Plus: Revenues FY ,063, , ,100 19,800 13,555,800 2, , ,000 5,000 - Less: Expenditures FY2018 (15,014,550) (3,137,400) (715,550) (18,500) (18,886,000) (365,000) (1,084,450) (683,450) - - Transfers in/out General Fund - (001) Non-spendable, Restricted and Committed Special Revenue Funds Assigned Capital Projects Assigned (210,300) (10,850) (2,500) - (223,650) ,650 Interfund Advance Repayment 270, (170,900) 100, (100,000) - - Projected Fund Balance 9/30/2018 $ 3,074,152 $ (1,025,988) $ 1,230,564 $ 1,130,688 $ 4,409,416 $ 44,890 $ 1,177,567 $ (414,994) $ 545,998 $ 387,350 29

30 THIS PAGE IS INTENTIONALLY LEFT BLANK. 30

31 General Fund 31

32 Revenues City of West Melbourne General Fund at a Glance Revenues Fiscal Year Percent of Total Utility Taxes $ 3,066, % Ad Valorem Taxes 3,277, % Appropriated Fund Balance 5,553, % Intergovernmental Revenues 2,593, % Franchise Fees 1,652, % Grant Revenues 1,215, % Building Permits/Business Tax Receipts 1,106, % Charges for Services 322, % Fines and Forfeitures 173, % Miscellaneous 83, % Interest 65, % Total Revenues $ 19,109, % Utility Taxes 16.04% Ad Valorem Taxes 17.15% Appropriated Fund Balance 29.06% Grant Revenues 6.36% Intergovernmental Revenues 13.57% Franchise Fees 8.65% Interest 0.34% Miscellaneous 0.44% Charges for Fines and Services Forfeitures 1.69% 0.91% Building Permits/Business Tax Receipts 5.79% 32

33 Expenditures City of West Melbourne General Fund at a Glance Expenditures Fiscal Year Percent of Total Police $ 8,376, % Parks and Recreation 3,847, % Public Works 3,148, % Building 889, % Non-Departmental 697, % Information Technology 492, % City Manager 394, % Finance 364, % Planning & Economic Development 353, % Legal 288, % City Council / Clerk 257, % Total Expenditures $ 19,109, % Police 43.83% Parks and Recreation 20.14% Public Works 16.47% City Council / Clerk Legal 1.35% 1.51% Finance Planning & 1.91% Economic Development 1.85% City Manager 2.07% Building 4.65% Non-Departmental 3.65% Information Technology 2.58% 33

34 Revenue Assumptions General Fund General Property Taxes Property taxes are the largest General Fund revenue source. This revenue source is primarily used to fund Police Department services. The proposed millage rate is per thousand dollars. Ad-Valorem revenues are projected to total $3,277,000, and represent 17.15% of projected general fund revenues. 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,000 0 Ad Valorem Revenues Utility Taxes The second largest revenue source at 16.04% of the general revenues, $3,066,100 includes the gross receipts tax on telecommunications, electric, water and gas sales within the City. Utility Taxes 3,100,000 3,050,000 3,000,000 2,950,000 2,900,000 2,850,000 2,800,000 2,750,000 2,700,000 2,650,000 2,600,000 2,550,000 2,500,000 2,450,

35 Intergovernmental Revenues/Grant Revenues Intergovernmental revenues are the fourth largest revenue at 13.57% of the General Fund. The primary sources of these shared revenues totaling $2,593,600 include the Sales Tax, State Revenue Sharing, Police Pension State Premium Tax, and Fuel Taxes. In addition, in fiscal year , state grant revenues are projected to total $1,215,400 from two state agencies. This represents 6.36% of anticipated revenues 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,000 - City Revenues State Revenues Charges for Services Also graphically represented above are City revenues for charges for services. These revenues comprise 1.69%, or $322,600 of the total General Fund Revenues. These revenues represent fees and charges imposed locally for recreation and other services provided by the City. Franchise Fees These fees are set by City ordinance for each individual utility company. Franchise fees comprise 8.65% of the General Fund revenues, totaling $1,652,700. 1,700,000 Franchise Fees 1,650,000 1,600,000 1,550,000 1,500,

36 Building Permits and Business Tax Receipts Comprising 5.79% of the revenue budget, building permits account for $881,100 of the total $1,106,800 in licenses and permits. Licenses & Permits 1,600,000 1,400,000 1,200,000 1,000, , , , , Fines & Forfeitures These monies represent 0.91%, or $173,400, of the revenues. The majority of these revenues are received from court fines and restitution. Partial funding from the Brevard County School Board is also included for the School Resource Officer. 250, , , ,000 50,

37 Miscellaneous Income The City receives rent from the use of the City facilities by certain non-governmental groups, leasing of easements for monopoles, and the sale of fixed assets. Interest Comprising 0.34% ($65,000) of the revenues, the City invests in Federated Funds, the Florida Safe investment pool, Florida Prime and U.S. Treasuries and Agencies. The City seeks to invest conservatively with safety as a high priority, rather than taking on more risk in search of higher yields. Non-Revenues/Balance Forward State law prohibits an unbalanced budget; therefore, the City is projected to use $2,556,250 in fund balance committed for Transportation and has applied the funds to fiscal year The Building Department is projected to add $162,050 to its restricted fund balance during the year. The remaining unassigned, non-spendable and lesser restricted fund balances will require an appropriation of $3,159,650 from prior year fund balances. 37

38 General Fund Revenues Fiscal Year Ending September 30, 2018 Approved Proposed Actual Actual Actual Budget Budget Ad-Valorem Tax $ 2,146,830 $ 2,406,066 $ 2,685,306 $ 2,972,100 $ 3,277,000 Franchise Fees Florida Power & Light 1,335,047 1,376,438 1,377,674 1,384,900 1,414,800 City Gas/Dri Gas 30,064 28,882 31,426 28,500 28,000 Waste Management 186, , , , ,900 Total Franchise Taxes 1,551,463 1,611,017 1,639,785 1,620,400 1,652,700 Utility Taxes Florida Power & Light 1,661,388 1,730,103 1,834,180 1,798,900 1,907,900 Communications Services Tax 790, , , , ,000 Water 365, , , , ,800 Gas and Propane 58,404 47,849 47,020 45,700 47,400 Total Utility Taxes 2,875,172 2,926,332 3,006,729 2,983,600 3,066,100 Licenses & Permits Business Tax Receipts 226, , , , ,700 Building Permits 729, ,900 1,327, , ,100 Total License & Permits 955,661 1,007,632 1,589, ,700 1,106,800 Fines/Forfeitures Fines/Restitution/Violations 166, , , , ,100 Police Education Fund 943 4,609 5,157 3,629 4,500 4,800 Confiscated Funds 19,601 27,052 10,971 21,300 15,000 School Resource Officer 31,000 31,300 31,800 32,500 32,500 Total Fines/Forfeitures 221, , , , ,400 City Revenues Clerk 50,540 44,606 37,568 27,950 26,500 Finance 62,239 69,020 77,120 71,400 72,800 Planning 19,759 34,495 49,014 17,900 23,050 Public Works 214, , ,853 86, ,300 Parks and Recreation 88,319 69,165 80,317 76,650 82,250 Police 8,236 9,458 7,598 8,700 8,700 Total City Revenues 443, , , , ,600 Interest Interest Earned 45,657 72,089 33,120 68,900 65,000 Total Interest $ 45,657 $ 72,089 $ 33,120 $ 68,900 $ 65,000 38

39 General Fund Revenues Fiscal Year Ending September 30, 2018 Approved Proposed Actual Actual Actual Budget Budget State Revenues State Grants $ 10,553 $ 2,457,731 $ 1,007,422 $ 1,240,400 $ 1,215,400 Revenue Sharing - State 454, , , , ,000 Half-Cent Sales Tax 962,783 1,041,455 1,099,136 1,150,600 1,200,000 Mobile Home Licenses 7,939 10,477 9,582 9,500 9,600 Local Option Gas Tax 493, , , , ,000 Alcoholic Beverage License 11,549 12,082 11,525 11,400 11,500 Police Pension State Premium Tax 117, , , , ,000 Municipal Fuel Rebate 6,774 9,427 9,913 9,000 9,500 Total State Revenues 2,065,276 4,685,974 3,396,910 3,720,700 3,809,000 Miscellaneous Building Rentals 3,882 4,438 4,646 4,000 4,700 Easement Rental 39,623 41,318 38,238 41,600 42,500 Equipment Sales 46,301 31,959 15,497 35,500 30,000 Other Miscellaneous 16,665 1,554 1,148 2,000 2,000 Total Miscellaneous 106,471 79,269 59,529 83,100 79,200 Non-Revenues Insurance Reimbursements 15,431 3,439 3,043 1,900 3,900 Redeposit - NSF Cash Over-Short (1) (1) (18) - - Contributions 206, , Balance Forward ,336,250 5,553,850 Total Non-Revenues 221, ,344 3,045 3,338,250 5,557,850 Grand Total General Fund Revenues $ 10,633,533 $ 13,887,272 $ 12,969,225 $ 16,199,250 $ 19,109,650 39

40 General Fund Expenditures By Department Fiscal Year Ending September 30, 2018 Approved Proposed Actual Actual Actual Budget Budget City Council/City Clerk Personnel Services $ 149,312 $ 176,701 $ 184,476 $ 192,500 $ 181,900 Operating Expenses 59,249 52,111 59,613 72,800 76,050 Capital Projects/Outlay 8,054-58, Total City Council/City Clerk 216, , , , ,950 City Manager Personnel Services 271, , , , ,400 Operating Expenses 44,165 61,202 40,097 67,400 69,300 Total City Manager 315, , , , ,700 Police Personnel Services 3,562,993 3,736,002 3,934,537 4,233,800 4,474,500 Operating Expenses 651, , , , ,550 Capital Projects/Outlay 122, , ,175 2,566,000 2,871,600 Debt Service 120, , , , ,700 Total Police 4,456,628 4,830,790 5,363,695 7,680,900 8,376,350 Legal Personnel Services 223, , , , ,050 Operating Expenses 17,149 16,017 13,746 31,550 30,850 Total Legal 240, , , , ,900 Finance Personnel Services 216, , , , ,600 Operating Expenses 70,056 77,645 62,916 53,000 72,600 Capital Projects/Outlay , Total Finance 286, , , , ,200 Information Technology Personnel Services 66,239 97, , , ,000 Operating Expenses 248, , , , ,400 Capital Projects/Outlay 62,897 19,310 36,132 66,200 69,000 Total Information Technology 377, , , , ,400 Parks and Recreation Personnel Services 161, , , , ,050 Operating Expenses 106,346 92,326 98, , ,700 Capital Projects/Outlay - 9,899 46,387 2,302,800 3,154,000 Total Parks and Recreation * $ 267,692 $ 256,846 $ 322,297 $ 2,923,250 $ 3,847,750 * The Parks Department and the Recreation Department have been combined for 2018 (restated for 2017). Parks expenditures were previously combined with Public Works. 40

41 General Fund Expenditures by Department Fiscal Year Ending September 30, 2018 Approved Proposed Actual Actual Actual Budget Budget Planning & Economic Development Personnel Services $ 255,196 $ 215,686 $ 209,992 $ 224,300 $ 300,400 Operating Expenses 33,870 35,642 47,490 80,400 52,750 Grants & Aid 6, Total Planning 295, ,328 $ 257, , ,150 Building Personnel Services 503, , , , ,600 Operating Expenses 72,146 69,674 63,189 93,750 76,400 Capital Projects/Outlay 45,488 24,690-28,000 5,000 Total Building 620, , , , ,000 Public Works Personnel Services 639, , , , ,000 Operating Expenses 527, , , , ,550 Capital Projects/Outlay 491,918 4,267,321 2,099, ,900 1,729,700 Total Public Works * 1,659,150 5,701,261 3,447,397 2,069,900 3,148,250 Non-Departmental Personnel Services - 4,438 2,963 10,000 10,000 Operating Expenses 241, , , , ,700 Capital Projects/Outlay 6,621 50, , , ,300 Contingencies ,000 50,000 Total Non-Departmental 248, , , , ,000 Total General Fund Expenditures $ 8,984,988 $ 13,449,959 $ 12,393,597 $ 16,199,250 $ 19,109,650 * Parks Department expenditures are now combined with the Recreation Department for 2018 (restated for 2017). Parks expenditures were previously combined with Public Works. 41

42 Departmental Descriptions and Outlay 42

43 Fiscal Year Ending September 30, 2018 City Council / Clerk Department The City Clerk is the chief records manager for the City and ensures that records are maintained in accordance with the General Records Schedule of the State of Florida. This Department receives, processes, logs, and distributes public information. The Clerk s office ensures that all legal requirements of advertising are met and informs the public of all City meetings. The City Clerk attends meetings to record minutes, including Special meetings, Joint Sessions, Charter Review Committee meetings, and Business Advisory Board meetings. The Clerk s Department is responsible for the retention, retrieval and disposition of official records. The City Clerk prepares meeting packets, provides information to the City Council, the public, and other departments. The City Clerk is the keeper of the City Seal, seals all official documents of the City, and signs all bond issues. The office also provides notary services to the public. POSITIONS Mayor Deputy Mayor Council Members (5) City Clerk Records Technician Part Time The City Clerk is the Chief Elections Official for the City, qualifies all candidates, and interacts with the Brevard County Supervisor of Elections. The City Clerk prepares and executes the departmental budget within the guidelines set forth by the City Manager. 43

44 Line Item City of West Melbourne City Council / Clerk Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Executive Wages City Clerk $ 59,900 $ 62,300 City Council Wages Mayor and City Council 40,100 41,000 Part Time Wages Part Time Records Clerk 18,400 18,000 FICA Taxes 9,050 9,300 Retirement Florida Retirement System 5,950 6,450 Health/Life Insurance: Health/Life/Dental 58,900 44,600 Workers' Comp Insurance Total personnel services $ 192,500 $ 181,900 Service Expenses Professional Services Professional Services $ 3,000 $ 3,500 Codifications Code Conversion/Codes on the Web 7,000 5,000 Records Retention Archival Supplies 2,000 2,500 Florida League of Cities Dinners, Travel & Per Diem - Conference Mileage, Council, Clerk Per Council; Clerk Diem 14,700 19,900 Communications Cell Phone for City Clerk and Communications Devices for City Council Members 2, Postage & Freight Postage for Required Mailings 400 1,100 Utilities Electricity and Water at Veterans Memorial Complex (15%); City Hall (10%); 4,400 3,500 Electricity at Records Center (100%) Printing and Binding Business Cards and Name Plates Other Charges and Obligations Election Cost Personnel Services Operating Expenditures Plaques; Beautification Awards; June League of Cities dinner hosting expenses; Council workshop meals 4,000 6,000 Election Services Provided by the Brevard County Supervisor of Elections 3,600 - Total service expenses $ 41,900 $ 41,850 44

45 Line Item City of West Melbourne City Council / Clerk Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Operating Supplies Office Supplies Office Supplies $ 500 $ 500 Operating Supplies Consumables, Specialty Paper, Uniforms Council Council Operating Supplies 1,000 1,200 Small Tools, Equipment & Furniture Records in-house shelving, cabinets Clerk/Council: Books, Dues and Membership Dues, Clerk Records Subscriptions Publications 3,000 4,500 Training / Educational Expense Operating Expenditures (Continued) Educational Courses/Conference Registration 5,200 7,000 Advertising Public Hearings, Notices, Bids, Election and other Statute Requirements 20,000 20,000 Total operating supplies $ 30,900 $ 34,200 Total Council/City Clerk Expenditures $ 265,300 $ 257,950 45

46 Fiscal Year Ending September 30, 2018 City Manager s Office The City Manager s Office is the executive branch of the City of West Melbourne government. The City Manager is the Chief Executive of the organization and is responsible to the City Council for the proper administration of all City affairs as prescribed by law. The City Manager provides information and makes recommendations on policy matters to the City Council. POSITIONS City Manager Human Resources Director Sr. Administrative Assistant The City Manager works directly with the Deputy City Manager and department directors and is supported by a Human Resources Director and a Senior Administrative Assistant. The City Manager s position is funded primarily in the General Fund and partially in the Water and Wastewater Enterprise Fund. In addition to overall municipal management responsibilities, the City Manager must coordinate, develop, and implement local laws, services, financial administration, community relations and development to ensure a high quality of life for the residents of the community. The City Manager s office provides human resources, risk management and primary inter-governmental and agency coordination services on behalf of the City. 46

47 Line Item City of West Melbourne City Manager s Office Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Personnel Services Executive Wages City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund $ 123,500 $ 125,000 Regular Wages Human Resources Director, Sr. Admin. Assistant: 100% General Fund 97, ,300 Overtime Overtime 1,000 1,000 Incentive Employee recognition FICA Taxes 17,000 17,400 Retirement Florida Retirement System 34,500 36,900 Health/Life Insurance: Health/Life/Dental 45,750 43,100 Workers' Comp Insurance Total personnel services $ 320,000 $ 325,400 Operating Expenditures Service Expenses Professional Services Undesignated Professional Services for Economic Development $ 15,000 $ 15,000 Professional Services Human Resources 36,500 37,500 Travel & Per Diem Travel & Per Diem for Conferences for Administration; City Manager Allowance 4,500 4,500 Travel & Per Diem Human Resources Communications Cell phones: City Manager, Sr. Administrative Assistant, Human Resources Specialist Freight and Postage Services Mailings Maintenance & Repair Maintenance & Repair, including vehicle maintenance 1,100 1,200 Awards and Recognition Human Resources 2,000 2,000 Other Charges & Obligations Miscellaneous Obligations - - Total service expenses $ 60,300 $ 61,700 Operating Supplies Operating Supplies Consumables, Miscellaneous Supplies $ 300 $ 300 Fuel City Manager Vehicle Small Tools, Equipment, Furniture Miscellaneous Equipment Books, Dues, and Subscriptions Dues and Memberships 2,100 2,600 Training/Educational Expense Conference registrations Advertising Advertising for Bids, Grants 3,100 3,100 Total operating supplies $ 7,100 $ 7,600 Total City Manager's Office: General Fund Expenditures $ 387,400 $ 394,700 47

48 Line Item City of West Melbourne City Manager s Office Expenditures and Capital Outlay Descriptions Description Water Fund FY2017 Water Fund FY2018 Personnel Services Executive Wages City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund $ 3,250 $ 3,300 FICA Taxes Retirement Florida Retirement System Health/Life Insurance: Health/Life/Dental Total City Manager's Office: Water Fund Expenditures $ 4,900 $ 5,000 Line Item Description Sewer Fund FY2017 Sewer Fund FY2018 Personnel Services Executive Wages City Manager: 95% General Fund; 2.5% Water Fund; 2.5% Sewer Fund $ 3,250 $ 3,300 FICA Taxes Retirement Florida Retirement System Health/Life Insurance: Health/Life/Dental Total City Manager's Office: Sewer Fund Expenditures $ 4,900 $ 5,000 Total City Manager's Office Expenditures $ 397,200 $ 404,700 48

49 Fiscal Year Ending September 30, 2018 Police Department The primary function of the West Melbourne Police Department is to protect life, liberty, and property. This responsibility is accomplished through upholding the laws, the chief of which is the Constitution of the United States and its amendments. The Police Department safeguards the welfare of the community by preventing and repressing crime through vigorous patrol, apprehending those that violate the law, and detecting potential hazards. The School Resource Officer is funded partially by the Brevard County School Board. POSITIONS Sworn Positions Police Chief Deputy Chief Captain (3) Lieutenant Detective (6) Detective Sergeant Police Field Training Officer/CPO/SRO (7) Sergeant (5) Patrol Officer (18) Non-Sworn Positions Accreditation Manager - Civilian Administrative Assistant (3) Evidence Custodian PAL Coordinator Police Records Technician (2) Senior Administrative Assistant School Crossing Guard (3) Part Time 49

50 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2017 General Fund FY 2018 Executive Wages Sworn Positions $ 408,900 $ 441,100 Regular Wages Sworn Positions 1,676,850 1,804,650 Regular Wages Non Sworn Positions 316, ,000 Part Time Wages Crossing Guards 11,000 11,000 Holiday Wages Holiday Pay 93,250 94,200 Overtime State mandated training, regular overtime, School Resource Officer 167, ,300 Overtime Non Sworn Positions 3,300 3,300 Special Pay For officers who have higher education degrees per FL Statute ,850 28,350 Incentive Employee recognition 3,000 3,000 FICA Taxes 207, ,200 Retirement Police Pension and FRS 719, ,950 Health/Life Insurance: Health/Life/Dental 538, ,000 Workers' Comp Insurance 59,850 82,450 Total personnel services $ 4,233,800 $ 4,474,500 50

51 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description Operating Expenditures General Fund FY 2017 General Fund FY 2018 Service Expenses Professional Services Medical Services $ 4,500 $ 6,500 Other Contractual Brevard County Sheriff's Office Dispatch; Clerk of Court Records Management.; Pest Control Services; Bio Hazard Decon; Facility Cleaning 120, ,750 Contract Travel & Per Diem Travel expenditures for Seminars and Schools not funded by the Police Education Fund 18,500 18,500 Communications Local/Long Distance Telephone Service, Verizon MiFi Air Cards, Cellular Services 45,000 50,000 Postage & Freight Freight for equipment repairs, postage 2,000 2,000 Utilities Electric, Water/Sewer, Internet/Cable 22,900 23,600 Rentals & Leases Water Cooler, 3 Copy Machines 34,100 34,100 Insurance Automobile insurance on police vehicles 13,600 13,600 Maintenance & Repair Facility Repairs; Sallyport Door; Generator Maintenance Contract; Air Conditioning 35,000 37,500 Services M&R Vehicles Vehicles, Motorcycle, Bicycle Maintenance, Replacement tires 37,500 42,000 Printing & Binding Forms for State and County Reporting Mandates, In house Reporting & Arrest Forms, Parking Citations, Warnings Notices, Comment 2,500 2,500 Cards, Field Interview Cards, Letterhead and envelopes Promotional Activities Plaques, Open House & Support Materials, Crime Prevention Promotional Materials, National Night Out 5,300 6,500 Other Charges & Brevard County Non Ad Valorem Taxes; Vehicle Obligations Tags; Bright house HD 2,000 2,000 Investigation Offsets Court Costs, Narcotics Investigation Costs, Criminal Case Costs, Animal Control 5,000 5,000 K-9 Expenditures Veterinary Services, K-9 Equipment & Supplies, Kenneling, 2 Bite Suits 7,200 6,000 Total service expenses $ 355,700 $ 370,550 51

52 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions Description 52 General Fund FY 2017 General Fund FY 2018 Operating Supplies Office Supplies Office Supplies $ 10,000 $ 10,000 Operating Supplies Consumables, Paper, Cleaning Supplies for Vehicles, OSHA Supplies, Gloves, Badges, CPR Masks, Blood/Drug Test Kits, AED 51,300 70,800 Supplies, Batteries Fuel Police Vehicles, Motorcycle Premium Fuel; Generator Fuel 100, ,000 Body Armor Body Armor for New Hires & Replacements as mandated 12,000 17,000 Janitorial Supplies Cleaning Supplies, Paper Products, Trash Bags 2,000 2,000 Uniforms Uniforms/Shirts/Pants, Boots, Rain Coats, Jackets, Hats, Ties - for Sworn & Non Sworn Police Staff, Reserve Officers, and Crossing Guards 23,000 25,950 Firearm Qualification Ammunition and Targets for FDLE Mandated Equipment Fire Arms Qualification and Training 15,500 18,000 Duty belts, Handcuff Cases, Handcuffs, Bags, 2 Bikes, Desks Small Tools, Equipment & Shackles, Magazine Pouches, Flashlights, Furniture Holsters, 6 ipads, SLR Camera Lenses, Go 52,000 47,000 Books, Dues, and Subscriptions Operating Expenditures (Continued) Accurint Account for Public Records, CLEAR - Investigative tool, Annual Membership Dues for Law Enforcement Organizations, City Law Enforcement Data Sharing Consortium, Legislation Handbooks pertaining to criminal violations; Viper Subscription 12,800 16,500 Tuition Reimbursement Educational Reimbursement 22,000 33,850 Confiscated Funds Night Vision Monocular; Thermal Imager; Riffles; Ballistic Shield; ARAS Crime Scene 22,000 - Mapping Police Athletic League Operating Expenses for P.A.L.; Tournaments; Equipment & Furniture for P.A.L. Facility - 5,000 Police Education Fund To Cover Costs to Send Officers to State Approved/Mandatory Training 18,500 18,500 Total operating supplies $ 341,100 $ 364,600

53 Line Item City of West Melbourne Police Department Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 Capital Purchases General Fund FY 2018 Land PAL $ 332,000 $ - Machinery & Equipment 16-17: Automated license plate readers 17-18: Video Systems for New Patrol Cars (10) 35,000 55,000 Machinery & Equipment Radar Equipment 19,000 15,600 Squad Cars 16-17: Detective Vehicles (5) 17-18: Patrol Vehicles and Outfitting costs (10); Electro Glide Harley Motorcycles and Outfitting 180, ,000 Costs (2); 800MHz radios Car Radios (6); PVP Motorcycle Comm Systems; Pacsets for Additional Officers (2) - 43,000 Total capital purchases $ 566,000 $ 671,600 Capital Projects Improvements to Building Police Bldg Expansion: Construction $ 2,000,000 $ 2,200,000 Total capital projects $ 2,000,000 $ 2,200,000 Debt Service Debt Service-Principal Capital leases on patrol vehicles $ 106,000 $ 108,300 Debt Service-Interest Capital leases on patrol vehicles 4,700 2,400 Total debt service $ 110,700 $ 110,700 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 73,600 $ 184,400 Total vehicle replacement fund $ 73,600 $ 184,400 Total Police Department Expenditures $ 7,680,900 $ 8,376,350 53

54 Fiscal Year Ending September 30, 2018 Legal Department The Legal Department prepares contract documents, prosecutes and defends matters on behalf of the City, represents the City in legal proceedings, and provides legislative liaison. POSITIONS City Attorney Legal Assistant The City Attorney furnishes the City Council, the City Manager, department directors, and other city officers and boards his opinion on any question of law relating to their respective powers and duties. In addition to these duties, the City Attorney performs such other professional duties as may be required by ordinance, resolution or motion of the City Council or as are prescribed for city attorneys under federal and state laws. 54

55 Line Item City of West Melbourne Legal Department Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 General Fund FY 2018 Personnel Services Executive Wages City Attorney $ 120,900 $ 126,650 Regular Wages Legal Assistant 48,300 51,400 Overtime Regular Wages Overtime Incentive Employee recognition FICA Taxes 13,000 13,650 Retirement Florida Retirement System 30,000 33,250 Health/Life Insurance: Health/Life/Dental 32,150 32,350 Workers' Comp Insurance Total personnel services $ 245,000 $ 258,050 Service Expenses Professional Services Travel & Per Diem Outside Counsel for Specialized Areas; Labor Review Attorney Monthly Expense Allowance; SCLC Dinners; Hotel & Per Diem for Local Government Conference and FMAA Conference $ 15,000 $ 15,000 4,000 4,000 Communications Local/Long Distance Telephone Service, Verizon MiFi Air Cards, Cellular Services Freight & Postage Legal postage costs Total service expenses $ 19,550 $ 19,550 Operating Supplies Operating Expenditures Office Supplies Name Plates, Badges, Office Supplies $ 300 $ 300 Small Tools, Equipment & Furniture Small Equipment 1, Books, Dues and Subscriptions Legal Subscriptions and Books 9,000 9,000 Training/Educational Expense Training Expense 1,500 1,500 Total operating supplies $ 12,000 $ 11,300 Total Legal Department General Fund Expenditures $ 276,550 $ 288,900 55

56 Fiscal Year Ending September 30, 2018 Finance Department The goal of the Finance Department is to provide professional and courteous service to citizens, contractors and vendors. It is responsible for maintaining the integrity of the financial records. The department compiles and submits financial reports and produces the annual budget, and processes all revenues received by the City. Finance The primary function of Finance is to maintain the integrity of the financial records in accordance with the Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board (GASB). It is responsible for preparing the Comprehensive Annual Financial Report and for the coordination of the annual external audit. The department monitors the appropriation, expenditure and revenue accounts, administers investments, processes vendor payments and accounts receivables, payroll, employee benefits, and retirement reports. POSITIONS Finance Director Assistant Finance Director Accounting Operations Manager Payroll Specialist Senior Account Clerk Utility Accounts Coordinator Utility Billing Specialist Utility Customer Service Supervisor Utility Billing & Customer Service Coordinator Customer Service Representative Customer Service Rep. - Part Time Receptionist/Mail Clerk Secretary (50%) Utilities Division City of West Melbourne Utilities Division consists of customer service and utility billing. Our goal is to provide professional and courteous service to all customers, improve data and billing accuracy, and offer our customers convenient payment options including an online bill payment option. Business Tax Receipts The City Manager has designated the Finance Director as the Business Receipt Tax Official. This position is responsible for enforcement of the business tax receipt ordinance. 56

57 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; 57 General Fund FY 2017 General Fund FY 2018 $ 60,800 $ 64, , ,900 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 2,000 2,050 Overtime Overtime 2,000 2,250 Incentive Employee Recognition FICA Taxes 13,100 16,650 Retirement Florida Retirement System or ICMA 13,000 17,400 Health/Life Insurance: Health/Life/Dental 31,200 39,050 Workers' Comp Insurance Total personnel services $ 228,700 $ 291,600 Operating Expenditures Service Expenses Professional Services Professional Services - Pension and OPEB $ 3,000 $ 8,000 Accounting Audit Auditor Contract - 50% to General Fund, 25% to Water Fund and 25% to Sewer Fund 28,500 29,100 Travel & Per Diem In-State Conferences, Additional Training or Seminars for Staff 3,000 3,500 Communications Cellular Phone; Air Card 1,000 1,000 Postage & Freight Accounts Payable & Business Tax Receipt Mailings; Postage for Utility Bills is allocated to Water and Sewer 3,000 3,000 Funds Printing and Binding CAFR, Payroll Checks and envelopes, Business Tax Receipt supplies 3,000 3,000 Other Charges and Obligations Miscellaneous Expenditures 1,000 1,000 Bank Charges Bank Analysis Fees 2,000 2,500 Total service expenses $ 44,500 $ 51,100

58 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Operating Supplies Office Supplies Office supplies $ 1,000 $ 1,000 Operating Supplies Consumables, Paper, Shirts Small Tools, Equipment & Furniture Books, Dues and Subscriptions Chairs 2,000 2,000 Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award 2,000 3,000 Training Anticipated Training and Conference Registrations 3,000 15,000 Total operating supplies $ 8,500 $ 21,500 Total Finance Department: General Fund Expenditures $ 281,700 $ 364,200 58

59 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; Water Fund FY 2017 Water Fund FY 2018 $ 13,050 $ 13, , ,400 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 8,900 9,250 Overtime Overtime 3,000 3,100 Incentive Employee Recognition FICA Taxes 15,200 12,700 Retirement Florida Retirement System 15,100 13,250 Health/Life Insurance: Health/Life/Dental 44,350 30,700 Workers' Comp Insurance 1, Total personnel services $ 274,600 $ 222,750 Operating Expenditures Service Expenses Professional Services: Auditor Contract - 50% to General Fund, 25% to Water Accounting Audit Fund and 25% to Sewer Fund $ 14,300 $ 14,550 Other Contractual Brevard Achievement Center Mailing Services 6,000 6,000 Travel & Per Diem In-State Conferences, Additional Training or Seminars for Staff 500 1,000 Communications Cellular phone for emergencies and contact with utilities personnel; Main telephone number is 50% allocated to 3,400 2,000 Utility Department Postage & Freight Postage for Utility Bills is allocated to Water and Sewer Funds 27,000 28,000 M&R Vehicles Vehicle Repairs and Maintenance 1,500 - Printing and Binding Water and Sewer Funds - Paper for utility bills, window envelopes, deposit books, etc. 7,000 8,500 Bank Charges Bank Charges 1,000 2,500 Total service expenses $ 60,700 $ 62,550 59

60 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Water Fund FY 2017 Water Fund FY 2018 Operating Supplies Office Supplies Office Supplies $ 1,600 $ 2,000 Operating Supplies Consumables, Paper, Shirts 500 1,000 Fuel Meter Readers 3,500 - Small Tools, Equipment & Furniture Books, Dues and Subscriptions Miscellaneous Equipment 1,000 3,000 Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award 1,000 1,000 Training Anticipated Training and Conference Registrations 3,000 4,000 Total operating supplies $ 10,600 $ 11,000 Total Finance Department: Water Fund Expenditures $ 345,900 $ 296,300 60

61 Line Item Executive Wages Regular Wages City of West Melbourne Finance Department Expenditures and Capital Outlay Descriptions Description Personnel Services Finance Director: 70% General Fund; 15% Water Fund; 15% Sewer Fund Assistant Finance Director - 70% General Fund; 15% Water Fund; 15% Sewer Fund; Accounting Operations Manager, Sr. Account Clerk, Payroll Specialist, Receptionist - 50% General Fund; 25% Water Fund; 25% Sewer Fund; Utility Accounts Coordinator, Utility Billing Specialist, Utility Customer Service Supervisor, Utility Billing & Customer Service Cooordinator; Customer Service Representatives - 10% General Fund; 45% Water Fund; 45% Sewer Fund; Secretary - 50% Finance, 50% Information Technology; Sewer Fund FY 2017 Sewer Fund FY 2018 $ 13,050 $ 13, , ,400 Part Time Wages Part Time Customer Service Representative - 10% General Fund; 45% Water Fund; 45% Sewer Fund 8,900 9,250 Overtime Overtime 3,000 3,100 Incentive Employee Recognition FICA Taxes 15,200 12,700 Retirement Florida Retirement System or ICMA 15,100 13,250 Health/Life Medical, Dental, Life Insurance 44,350 30,700 Workers' Comp Insurance 1, Total personnel services $ 274,600 $ 222,750 Service Expenses Professional Services: Accounting Audit Other Contractual Travel & Per Diem Communications Postage & Freight Operating Expenditures Auditor Contract: 50% General Fund; 25% Water Fund; 25% Sewer Fund Sungard H.T.E. Add on Module Products; Collection Company Fees In-State Conferences, Additional Training or Seminars for Staff Cellular phone for emergencies and contact with utilities personnel; Main telephone number is 50% allocated to Utility Department Postage for Utility Bills is allocated to Water and Sewer Funds $ 14,300 $ 14,550 6,000 6, ,000 3,400 2,000 27,000 28,000 61

62 Line Item City of West Melbourne Finance Department Expenditures and Capital Outlay Description Description Operating Expenditures (Continued) Sewer Fund FY 2017 Sewer Fund FY 2018 Service Expenses (Continued) M&R Vehicles Vehicle Repairs and Maintenance 1,500 - Printing and Binding Water and Sewer Funds - Paper for utility bills, window envelopes, deposit books, etc. 7,000 8,500 Bank Charges Bank Charges 1,000 2,500 Total service expenses $ 60,700 $ 62,550 Operating Supplies Office Supplies Office supplies $ 1,600 $ 2,000 Operating Supplies Consumables, Paper, Shirts 500 1,000 Fuel Meter Readers 3,500 - Small Tools, Equipment & Furniture Miscellaneous Equipment 1,000 3,000 Books, Dues and Subscriptions Government Finance Officers Association, Space Coast of Florida GFOA, Florida GFOA, Florida Institute of Certified Public Accountants, and American Institute of 1,000 1,000 Certified Public Accountants Memberships. Comprehensive Annual Financial Report Award Training Anticipated Training and Conference Registrations 3,000 4,000 Total operating supplies $ 10,600 $ 11,000 Total Finance Department: Sewer Fund Expenditures $ 345,900 $ 296,300 Total Finance Department Expenditures $ 973,500 $ 956,800 62

63 Fiscal Year Ending September 30, 2018 Parks and Recreation Department The Parks and Recreation Department operates, maintains and manages the recreation facilities and services of the City. The Parks and Recreation Director manages the Veteran s Memorial Complex building to accommodate recreation classes and meetings. The Parks and Recreation Department contracts with private instructors for activities such as computer education classes, craft classes, as well as physical recreational activities for all ages, including seniors and children. In addition, this Department is responsible for scheduling baseball and softball field use and tennis and racquetball courts and for the collection of the user fees associated with the City s recreation program. Parks, Buildings and Grounds Maintenance The Parks, Buildings and Grounds Maintenance Division is responsible for the maintenance of all City buildings and grounds and all City parks and recreation facilities. Currently, there are five parks: Bryant Adams, Tallwood, Clements Wood, Westbrooke, and West Melbourne Community Park. POSITIONS Recreation Division Parks and Recreation Director Recreation Assistant Special Projects Coordinator Rec Worker Full Time (6-1-18) Rec Worker Part Time Parks, Buildings & Grounds Maintenance Parks Maintenance Crew Leader Equipment Operator (3) Maintenance Worker Custodian 63

64 Line Item City of West Melbourne Parks and Recreation: Recreation Division Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Executive Wages Parks and Recreation Director (80%) $ 47,300 $ 48,800 Regular Wages Recreation Assistant, Special Projects Coordinator, Recreation Worker (6-1-18) 66,550 74,500 Part Time Wages Recreation Worker 19,300 18,450 Overtime Overtime Incentive Employee Recognition FICA Taxes 10,200 10,900 Retirement Florida Retirement System 10,050 10,750 Health/Life Insurance: Health/Life/Dental 32,200 34,500 Workers' Comp Insurance Total personnel services $ 186,400 $ 198,950 Service Expenses Contractual Services Pest Control for Veteran's Memorial Complex; Park Spraying Services, Fire Alarm and Security $ 7,800 $ 2,950 Monitoring Recreational Instructors Payments to contracted instructors 40,000 40,000 Communications Telephone and Internet Connections for Veteran's Memorial and Bryant Adams Park; Cellular phone for Recreation Coordinator Freight & Postage Postage for Recreational Mailings Utilities Water and Electric for Veteran's Memorial Complex (85%), Bryant Adams Park, Tennis Courts, Racquetball Courts, West Melbourne Community Park Field Lighting, Concession 41,900 32,000 Stand, Community Center, Pavilion and Maintenance Building Rentals & Leases Rentals for Special Events; Copy Machine 1,000 1,000 Insurance Automobile Insurance - 1 Vehicle Maintenance & Repair Personnel Services Operating Expenditures Preventive Maintenance for VMC Generator, Air Conditioning, AED and Miscellaneous Repair Costs, Facility Repairs 15,000 15,000 M&R Vehicles Vehicle Repairs and Maintenance Printing and Binding Recreation Brochures, Business Cards, Time Cards for Racquet Ball / Tennis Court Uses

65 Line Item City of West Melbourne Parks and Recreation: Recreation Division Expenditures and Capital Outlay Descriptions Description Operating Expenditures (Continued) General Fund FY 2017 General Fund FY 2018 Service Expenses (Continued) Special Event Expenses, Prizes, Trophies, Promotional Activities Entertainment; Christmas Decorations 4,000 21,000 Other Promotional Citizen Action Committee 2,000 - Other Charges & Property Assessment Charges and Obligations Miscellaneous Minor Expenditures Total service expenses $ 113,700 $ 113,950 Operating Supplies Office Supplies Office Supplies $ 500 $ 500 Operating Supplies Consumables, Uniforms, Janitorial Supplies, etc. 2,800 2,800 Fuel Fuel for Recreation Vehicle Small Tools, Equipment & Miscellaneous Tools, Equipment, Picnic Tables 1,000 7,000 Furniture Books, Dues and Subscriptions Membership Dues Training Training/Educational Expenditures Advertising Advertising - 1,000 Total operating supplies $ 5,900 $ 12,900 Buildings Improvements Other Than Building Capital Purchases 2017: Minor Building Renovations 2018: Expansion of Conference Room / Corridor Wall $ 11,000 $ 11,000 Total capital purchases $ 11,000 $ 11,000 Capital Projects FY2017: Tallwood Park Exercise Station $ 5,500 $ 8,000 FT2018: Replace Pull Up Bars at Tallwood Total capital projects $ 5,500 $ 8,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,000 $ 2,000 Total vehicle replacement fund $ 2,000 $ 2,000 Total Parks and Recreation: Recreation Division General Expenditures $ 324,500 $ 346,800 65

66 Line Item City of West Melbourne Parks and Recreation: Parks Division Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2017 General Fund FY 2018 Executive Wages Parks and Recreation Director (20%) $ 11,050 $ 13,300 Regular Wages Park Maintenance Crew Leader; Equipment Operators (3); Maintenance Worker; Custodian 148, ,950 Overtime Overtime 5,000 5,200 Incentive Employee Recognition FICA Taxes 12,600 15,300 Retirement Florida Retirement System or ICMA 12,500 15,900 Health/Life Insurance: Health/Life/Dental 48,000 55,800 Workers' Comp Insurance 3,900 7,400 Total personnel services $ 241,850 $ 294,100 Service Expenses Other Contractual Services Other mowing services $ 200 $ 200 Travel & Per Diem Conference Travel for Continuing Education Units Communications Cellular Phones; Broadband Internet Postage & Freight Mailings Utilities Operating Expenditures Electric: WM Community Park Ph I & II; City Parks and Restrooms; Basketball Courts; Park Hill 11,800 11,800 Rentals & Leases Rental and Lease for Equipment Insurance Allocation of Automobile Insurance to Parks Vehicles Maintenance & Maintenance & Repair of Tractors & Mowers; Repair Equipment & Facilities; P.D. Lawn Irrigation 14,000 14,000 Maintenance & Repair - Vehicle Maintenance & Repair of Vehicles 4,000 4,000 Other Charges & Obligations Signage for Parks; Solid Waste Land Fill Charge 4,000 4,000 Total service expenses $ 35,800 $ 35,850 66

67 Line Item City of West Melbourne Parks and Recreation: Parks Division Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 Operating Expenditures General Fund FY 2018 Operating Supplies Operating Supplies Irrigation Supplies; Mower Blades; Uniforms; City Park Signage; Insecticides; Consumables $ 13,000 $ 13,000 Fuel Fuel for Vehicles; Equipment and Generators 5,000 5,000 Landscaping Landscape Materials for VMC, City Parks, Medians; Supplies Sand & Clay for Ball Field at Parks 10,000 10,000 Small Tools & Equipment Small Tools 4,000 5,000 Books, Dues and Subscriptions Books and Publications Training Training/Educational Expenditures Total operating supplies $ 32,300 $ 33,500 Machinery & Equipment Capital Purchases Miscellaneous Machinery & Equipment; FY2017 Hustler mower $11,300; and new truck to replace Unit 78 - $25,000 $ 36,300 $ - Total capital purchases $ 36,300 $ - Capital Projects Project NEW WMCP-Phase II Construction $ 2,250,000 $ 3,000,000 Project NEW Park Maintenance Building Improvement - 135,000 Total capital projects $ 2,250,000 $ 3,135,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 2,500 Total vehicle replacement fund $ 2,500 $ 2,500 Total Parks and Recreation - Parks Division: General Fund Expenditures $ 2,598,750 $ 3,500,950 Total Parks and Recreation - All Divisions: General Fund Expenditures $ 2,923,250 $ 3,847,750 67

68 Fiscal Year Ending September 30, 2018 Planning & Economic Development The Planning & Economic Development Department is responsible for long range planning, current planning and economic development initiatives. Long range planning involves broad issues, which set the guidelines for the City s future growth and development. Functions included in this category are future land use planning, coordination of transportation planning, parks and recreation planning, and coordination with local, county, regional, and state government entities. Current planning includes such activities as rezoning, variances, special exceptions, annexations, zoning regulations, land development regulations, site plan and subdivision processing and review, and the creation and revision of planning and zoning related ordinances. The Planning and Economic Development Director is designated to represent the City to various boards, committees, and work groups. POSITIONS Planning and Economic Development Director Planner (2) Administrative Assistant Another major function of this department is maintaining the City s Comprehensive Plan and seeing that new development meets plan guidelines. This department also creates and reproduces various maps of the City including street maps, land use maps and zoning maps, as well as all mapping required for the Comprehensive Plan. The department works with the City Clerks Department regarding newspaper advertisements related to zoning, annexations and Comprehensive Plan changes. The department proposes and implements approved economic development initiatives, including ad valorem exemption, West Melbourne Voluntary Enhancement District, and the redevelopment partnership with Brevard County. 68

69 Line Item City of West Melbourne Planning & Economic Development Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 Personnel Services General Fund FY 2018 Executive Wages Planning & Economic Development Director $ 81,300 $ 85,350 Regular Wages Planner (2), Administrative Assistant 80, ,150 Overtime Overtime Incentive Employee Recognition FICA Taxes 12,400 16,400 Retirement Florida Retirement System or ICMA 12,600 17,100 Health/Life Insurance: Health/Life/Dental 37,000 52,450 Workers' Comp Insurance Total personnel services $ 224,300 $ 300,400 Operating Expenditures Service Expenses Professional Services Traffic, Survey, Small Planning Studies $ 60,000 $ 30,000 Travel & Per Diem Conference Expenses for Department Director and Staff 1,250 1,250 Transportation Postage and Mailings Printing and Binding Map Reproduction, Outside Copies of Documents; Economic Development brochures 800 1,000 Promotional Activities Economic Development Promotional Activities 3,000 1,000 Other Contractual Obligations Other Charges 1,000 1,200 Workshops LDR Workshop; Comprehensive Plan Workshop, EDC Meetings Address Assignment County charges for assigning new addresses 5,500 5,600 Total service expenses $ 72,300 $ 40,850 69

70 Line Item City of West Melbourne Planning & Economic Development Expenditures and Capital Outlay Descriptions General Fund Description FY 2017 Operating Expenditures General Fund FY 2018 Operating Supplies Office Supplies Office Supplies, Plotter Supplies, Shirts $ 2,000 $ 2,100 Fuel Fuel in City Pool Vehicle for Community Development Travel Books, Dues and American Planners Association Memberships, Subscriptions Conferences, Training Manuals 4,700 4,200 Training Board of Adjustment Land Use Training, P&Z, Council Training Training CRA Conference Advertising Economic Development Advertising - 4,000 Total operating supplies $ 8,100 $ 11,900 Total Planning & Economic Development: General Fund Expenditures $ 304,700 $ 353,150 70

71 Fiscal Year Ending September 30, 2018 Building Department The Building Department functions as two divisions under the direction of the Building Official: Building and Code Enforcement. Building Division The Building Division works closely with the City s Planning and Public Works Departments, as well as the Brevard County Fire Prevention Bureau during the review of site plans, subdivision developments, and land use change requests, including the variance and special exception application process. The Building Division administers and enforces City codes and ordinances and State laws associated with the construction of new structures, alterations, repairs or additions to existing structures. Responsibilities include plan review, permit issuance, and inspections for compliance. POSITIONS Building Official Plans Examiner Senior Building Inspector Building Inspector Department Office Manager Secretary Customer Service Representative Code Enforcement Inspector (2) Fire Code Inspector Combination Building Inspector Permit Technician Code Enforcement Division The Code Enforcement Division is responsible for enforcement of municipal codes and ordinances that regulate land development and use, zoning, construction, sanitation, and any other ordinances that have an effect on the health, safety, and general welfare of the public. Division employees investigate citizen complaints, require corrections as necessary and, as needed, process alleged violations of the City Code of Ordinances to the City Code Enforcement Board. The Division then ensures compliance with all orders issued, maintains records, and ensures collection of assessed penalties. 71

72 Line Item City of West Melbourne Building Department Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Executive Wages Building Official $ 83,000 $ 85,900 Regular Wages: Building & Code Enforcement Staff Plans Examiner, Code Enforcement Inspector (2), Fire Code Inspector, Sr. Building Inspector, Building Inspector, Combination Building Inspector, Permit Technician, Office Manager, Secretary, Customer Service Representative 478, ,600 Temporary Employee Temporary Help 3,000 3,000 Overtime Overtime 3,000 3,250 Incentive Employee Recognition FICA Taxes 43,200 45,400 Retirement Florida Retirement System 39,900 47,400 Health/Life Insurance: Health/Life/Dental 110, ,950 Workers' Comp Insurance 6,650 9,600 Total personnel services $ 768,700 $ 807,600 Service Expenses Professional Services Outside Engineering/Review $ 1,000 $ 1,000 Other Contractual Rotating Yard Clean Up Program 6,000 3,000 Travel & Per Diem Travel and Per Diem for Conferences and Training 5,000 5,000 Communications Cellular Phones, Land Lines, Computer Air Card 5,300 3,500 Postage & Freight Certified Postage & Special Mailings 2,000 2,000 Utilities Electricity and Water Allocation 40% 13,100 13,100 Rentals & Leases Copier Operating Lease 1,000 1,000 Insurance Automobile Insurance Allocation for Building Department Vehicles 1,400 1,400 Annual Software Maintenance for Building Permits and Code Enforcement; Annual Maintenance & Repair Maintenance for Fire Inspection System 24,750 14,000 (Computer) Maintenance & Repair Vehicle Maintenance - Vehicle 1,500 2,500 Printing and Binding Correction Notices, Stop Work Orders, Emergency Management Disaster Forms 1,000 1,200 Other Charges & Obligations Personnel Services Operating Expenditures Brevard County Tax Collector for Unit 54 Replacement Vehicle Tag Total service expenses $ 62,250 $ 47,900 72

73 Building Department Expenditures and Capital Outlay Descriptions Line Item Description General Fund FY 2017 General Fund FY 2018 Operating Supplies Office Supplies Office Supplies $ 2,500 $ 3,000 Operating Supplies Consumables, Uniforms/Shirts 4,000 5,000 Fuel Fuel for Vehicles 5,000 6,000 Small Tools & Equipment Small Tools & Equipment 1,000 1,000 Computer Equipment Miscellaneous Computer Equipment less than $2,000 5,000 1,500 Computer Equipment None 3,500 1,500 Membership and Registration Fees for ISO and State Mandated. Books, Dues and Organizations and Seminars, Books and Subscriptions Publications, Continuing Education Courses - 4,000 4,000 Training Training/Educational Expenditures 4,000 4,000 Total operating supplies $ 29,000 $ 26,000 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 2,500 Total vehicle replacement fund $ 2,500 $ 2,500 Capital Purchases Machinery and Equipment 2017: Vehicle For New Combination Building Inspector 2018: Computer Hardware and Software $ 28,000 $ 5,000 Total capital purchases $ 28,000 $ 5,000 Total Building Department: General Fund Expenditures $ 890,450 $ 889,000 73

74 Fiscal Year Ending September 30, 2018 Public Works Department Deputy City Manager/Capital Projects Director The Deputy City Manager assumes the executive responsibilities in the absence of the City Manager. The Deputy City Manager s responsibility includes coordinating and expediting the various capital improvement projects of the City through project completion, as outlined in the five-year Capital Improvement Plan. The Public Works Department is comprised of three divisions: Streets and Drainage, Engineering, and Fleet Maintenance. Streets and Drainage The Streets and Drainage Division maintains roads, drainage, traffic and road signs, and right-of-ways for the City. This includes the road resurfacing program, cleaning all city drainage ditches, installing and maintaining all street signs, mowing and maintaining city rights-of-way, grading unimproved streets, and repairing roads. Fleet Maintenance The Fleet Maintenance Division is responsible for the maintenance and repairs of all City vehicles. and outside agency requirements. The division also conducts inspections for roadways and drainage in compliance with the as-built. Engineering handles all requests for sewer and water expansion, and serves as the liaison to engineering consultants the City may hire to develop construction improvement plans. POSITIONS Engineering Deputy City Manager/Capital Projects Director Public Works Director Operations Coordinator Construction Inspector Streets & Drainage Public Works Crew Leader Heavy Equipment Operator Equipment Operator (2) Maintenance Worker (2) Fleet Maintenance Garage Superintendent Automotive Mechanic Engineering Engineering is responsible for engineering reviews of all site plans, subdivision plats, and as-built drawings for compliance with City code 74

75 Line Item City of West Melbourne Public Works Department Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2017 General Fund FY 2018 Executive Wages Deputy City Manager/Capital Projects Director: 25% Public Works; 25% Stormwater Fund; 25% Water Fund; 25% Sewer Fund. Public Works Director: 25% Public $ 47,250 $ 46,400 Works; 25% Stormwater Fund; 25% Water Fund; 25% Sewer Fund. Regular Wages Operations Superintendent; Operations Coordinator; Construction Inspector (55%); Public Works Crew Leader; Heavy Equipment Operator; 318, ,550 Equipment Operator (3); Maintenance Worker; Garage Superintendent; Auto Mechanic Overtime Overtime 5,000 5,500 FICA Taxes 26,850 27,500 Retirement Florida Retirement System or ICMA 26,600 28,750 Health/Life Insurance: Health/Life/Dental 88,750 91,750 Workers' Comp Insurance 9,050 13,550 Total personnel services $ 521,900 $ 541,000 Operating Expenditures Service Expenses Professional Services Contract Engineer (25%); Plat review and general survey work $ 28,000 $ 28,000 Canal Cleaning; Large Tree Stump Removal; maintenance Other Contractual Concrete Curbing for Medians; Traffic Signal Services Maintenance; Pest Control Service; I-95 landscape 100,600 97,700 Travel & Per Diem Conference Travel Communications Broadband Service to Connect to City Hall; Cellular Phones; Local and Long Distance Service 6,000 6,000 Postage & Freight Mailing expenses Utilities Street Lighting; Traffic Lights; Water and Electric Billing for Compound and Park Hill Blvd. 39,600 48,200 Rentals & Leases Rental and Lease for Equipment; Lease of Copier at Public Works Building 6,400 3,000 Insurance Allocation of Automobile Insurance to Public Works Vehicles 3,500 3,500 75

76 Line Item City of West Melbourne Public Works Department Expenditures and Capital Outlay Descriptions Description Operating Expenditures (Continued) General Fund FY 2017 General Fund FY 2018 Service Expenses (Continued) Maintenance and Repair to Equipment; Video Maintenance & Repair detection cameras; Sidewalk Repairs; Facility $ 70,000 $ 115,000 Repairs at Compound; AED Maintenance Maintenance & Repair - Roads Paving and Milling of City Roads 448, ,500 Maintenance & Repair - Drainage Storm Pipe Repairs/Replacements 15,000 15,000 Maintenance & Repair - Vehicle Vehicle Repairs 10,000 10,000 Printing and Binding Printing & Binding; Business Cards Other Charges & School Licenses; Storage Take Permit; Vehicle Obligations Registrations 1,000 1,000 Total service expenses $ 729,400 $ 795,500 Operating Supplies Office Supplies Office Supplies; pens; etc. $ 600 $ 600 Operating Supplies Consumables; Paper; Uniforms; Boots; Safety Supplies; Signage; Office Supplies; Consumables 23,000 23,000 Fuel Fuel for Vehicles; Equipment and Generators 18,000 18,000 Small Tools & Equipment Equipment; Barricades; Barricade Lights; Pumps; Traffic Cones; Pumps; Shovels, Etc. 13,700 8,000 Road Materials and Marl; Concrete; Storm Grates; Disposal of Road Supplies Materials & Solid Waste; Sod Restoration 16,000 17,000 Books; Dues and CPR/First Aid Schooling; Training; Continuing Subscriptions Education 3,000 3,000 Training Training/Educational Expenditures 800 1,600 Total operating supplies $ 75,100 $ 71,200 76

77 Line Item City of West Melbourne Public Works Department Expenditures and Capital Outlay Descriptions Description Capital Purchases General Fund FY 2017 General Fund FY 2018 FY2017: Equipment and Main Gate Replacement Machinery and Equipment FY2018: Equipment and Main Gate Replacement $ 145,100 $ 22,500 FY2017: Replace Units 71 & 74 Machinery and Equipment FY2018: Replace Unit 79 57,000 37,000 Total capital purchases $ 202,100 $ 59,500 Capital Projects Project # 5101 US 192 Lighting $ 532,800 $ 170,200 Project NEW Ext of Heritage Oaks/Doherty - 1,500,000 Total capital projects $ 532,800 $ 1,670,200 Vehicle Replacement Fund Vehicle Replacement Vehicle Replacement Charges $ 8,600 $ 10,850 Total vehicle replacement fund $ 8,600 $ 10,850 Total Public Works: General Fund Expenditures $ 2,069,900 $ 3,148,250 Total Public Works - All Divisions: All Funds Expenditures * $ 2,621,100 $ 4,232,700 * Includes Stormwater Special Revenue Funds (see page 91) 77

78 Fiscal Year Ending September 30, 2018 Non-Departmental Non-Departmental is the General Fund budget for expenditures not allocated or assigned to specific departments, such as city wide liability insurance, payment of claims below the deductible limits, unemployment claim payments, city wide contingencies, and certain general fund capital improvement projects. 78

79 Line Item Unemployment Compensation City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2017 General Fund FY 2018 Unemployment Compensation $ 10,000 $ 10,000 Total personnel services $ 10,000 $ 10,000 Service Expenses Pest Control, Alarm Monitoring, Fire Contractual Services Extinguisher Maintenance $ 18,000 $ 8,000 Other Contractual Services City's Tax Increment Payment to CRA 80, ,700 Communications City Hall Telephone Service Allocation 25%; City Hall Internet 100% 3,500 5,000 Postage & Freight Postage for Mailings Utilities City Hall Electric & Water Allocation 60% 15,000 15,000 Rentals & Leases Postage Meter; City Hall Copier Lease 15,000 16,000 Insurance General Liability, Automobile & Property Insurance not allocated to other departments 63,500 65,000 Maintenance & Repair-Building Operating Expenditures Preventative Maintenance on City Hall Generator, Elevator, Air Conditioner, Non leased Copy Machine; Maintenance for 2 AED Units 21,000 21,000 Vehicle Maintenance Pool Vehicle Maintenance 1,000 1,000 Printing & Binding Envelopes, Letterhead, Newsletter 6,500 6,500 Other Charges & Fire Alarm Testing, ID Cards, Property 6,000 6,000 Obligations Taxes, Employee Assistance Program Liability, Property, Workers Compensation Claims 33,000 50,000 Claims - Deductibles Total service expenses $ 262,700 $ 343,400 79

80 Line Item City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description General Fund FY 2017 General Fund FY 2018 Operating Supplies Office Supplies Office Supplies, Pens, etc. $ 5,000 $ 4,500 Operating Supplies Operating Supplies, Consumables, Paper and Janitorial Supplies 3,500 3,000 Fuel City Hall Pool Vehicles and Generator Fuel Small Tools & Equipment Small Tools & Equipment 2,000 1,000 Memberships, Melbourne Chamber of Commerce of East Central FL, Palm Bay Dues, United Safety Council (Regional), Keep Brevard Beautiful Books, Dues and Chamber of Commerce, Sam's Club, Bold Subscriptions Planning Solutions, Florida League of Cities 5,500 5,500 Tuition Reimbursement Operating Expenditures (Continued) Tuition Reimbursement and Staff Training Expenses 2,000 4,000 Total operating supplies $ 18,600 $ 18,800 Capital Projects Capital Project City Hall Customer Service Relocation $ 315,000 $ 272,300 Total capital projects $ 315,000 $ 272,300 80

81 Line Item City of West Melbourne Non-Departmental Expenditures and Capital Outlay Descriptions Description Vehicle Replacement Fund General Fund FY 2017 General Fund FY 2018 Vehicle Replacement Vehicle Replacement Charges $ 2,500 $ 2,500 Total vehicle replacement fund $ 2,500 $ 2,500 Non-Operating Expenditures Contingencies Contingencies Reserved for Emergencies $ 50,000 $ 50,000 Total non-operating expenditures $ 50,000 $ 50,000 Total Non-Departmental Expenditures $ 658,800 $ 697,000 81

82 Fiscal Year Ending September 30, 2018 Information Technology Department The Department of Information Technology is responsible for providing the City of West Melbourne with information and telecommunication services. The primary responsibility of the department is to provide and maintain the city s data and communication network infrastructures, enterprise applications and to ensure the security of the city s information and data processes. POSITIONS Information Technology Director Systems Administrator Secretary (50%) 82

83 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Description Personnel Services General Fund FY 2017 General Fund FY 2018 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 66,900 $ 71,600 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 38,300 47,150 Fund Overtime Overtime for weekend system upgrades 6,400 6,650 FICA Taxes 8,500 9,600 Retirement Florida Retirement System 8,400 10,050 Health/Life Medical, Dental, Life Insurance 7,750 11,700 Workers' Comp Insurance Total personnel services $ 136,400 $ 157,000 Service Expenses Professional Services Professional Services $ 9,500 $ 16,000 Other Contractual DPTek (Council Video Streaming); Network Support 2,300 1,500 Travel & Per Diem FLGISA IT Conference; BA&A User Group 5,000 3,500 Communications Internet for City Hall, VMC Employee Internet Connection, Council Chambers; Verizon MiFi 27,400 32,600 Postage & Freight Shipping/Freight Maintenance & Repair Maintenance & Repair - Police Dept Operating Expenditures Annual Software and Hardware Maintenance for all Computers and Servers, Telephone System, Code Red Emergency Alert System and City Website 73,350 66,500 Police Department Annual Software and Hardware Maintenance for all Computers and Appropriate 78,000 85,600 Servers Total service expenses $ 195,900 $ 206,050 83

84 Information Technology Department Expenditures and Capital Outlay Descriptions Line Item Description General Fund FY 2017 General Fund FY 2018 Operating Expenditures (Continued) Operating Supplies Office Supplies Office Supplies, Pens, etc. $ 500 $ 450 Operating Supplies System Backup Supplies, Toner, Cabling and Connectors, Office Supplies, Uniforms 1, Small Tools, Equipment & Furniture Test Equipment, Cable Ties, Cabling 2,500 2,500 Software Programs Various Software Programs, New Software less than $2,000 Upgrades for All City Departments 9,000 10,500 Battery Backups, Computer Replacements, Computer Equipment Computer Peripheral Replacements - for All City less than $2,000 Departments 42,800 43,000 Books, Dues, and Subscriptions Memberships and Conference Registrations 1,000 1,000 Training Technical and Security Training; FLGISA Conference 5,000 2,000 Total operating supplies $ 61,800 $ 60,350 Capital Purchases Machinery and Replacement Server, Switches, Electronic Access $ 56,200 $ 64,000 Equipment Control, Infrastructure at WMCP Software Miscellaneous Software Needs 10,000 5,000 Total capital purchases $ 66,200 $ 69,000 Total Information Technology: General Fund Expenditures $ 460,300 $ 492,400 84

85 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Water Fund Description FY 2017 Personnel Services Water Fund FY 2018 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 8,400 $ 8,950 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 4,800 7,750 Fund Overtime Overtime for weekend system upgrades FICA Taxes 1,050 1,350 Retirement Florida Retirement System 1,050 1,400 Health/Life Insurance: Health/Life/Dental 950 2,300 Workers' Comp Insurance Total personnel services $ 17,100 $ 22,700 Operating Expenditures Service Expenses Maintenance & Repair Operating Supplies Computer Equipment less than $2,000 Annual Software and Hardware Maintenance for all Computers and Main Server, Telephone System, Code Red Emergency Alert System and City Website $ 10,700 $ 11,050 Total service expenses $ 10,700 $ 11,050 Miscellaneous Computer Equipment $ 1,000 $ 1,000 Total operating supplies $ 1,000 $ 1,000 Total Information Technology: Water Fund Expenditures $ 28,800 $ 34,750 85

86 Line Item City of West Melbourne Information Technology Department Expenditures and Capital Outlay Descriptions Description Personnel Services Sewer Fund FY 2017 Sewer Fund FY 2018 Executive Wages Information Technology Director: 80% General Fund; 10% Water Fund; 10% Sewer Fund $ 8,400 $ 9,000 Regular Wages Systems Administrator and Secretary: 80% General Fund; 10% Water Fund; 10% Sewer 4,800 7,750 Fund Overtime Overtime for weekend system upgrades FICA Taxes 1,050 1,350 Retirement Florida Retirement System 1,050 1,400 Health/Life Medical, Dental, Life Insurance 950 2,300 Workers' Comp Worker's Compensation Insurance Total personnel services $ 17,100 $ 22,750 Operating Expenditures Service Expenses Maintenance & Repair Operating Supplies Computer Equipment less than $2,000 Annual Software and Hardware Maintenance for all Computers and Main Server, Telephone System, Code Red Emergency Alert System and City Website $ 10,700 $ 11,050 Total service expenses $ 10,700 $ 11,050 Miscellaneous Computer Equipment $ 1,000 $ 1,000 Total operating supplies $ 1,000 $ 1,000 Total Information Technology: Sewer Fund Expenditures $ 28,800 $ 34,800 Total Information Technology Expenditures $ 517,900 $ 561,950 86

87 Special Revenue Funds 87

88 Fiscal Year Ending September 30, 2018 Recreation Special Revenue Fund The Recreation Special Revenue Fund receives recreation fees at the time of developing a residential project. The funds are expended for planning and construction of capital projects including tennis courts, racquetball courts, bicycle paths, jogging paths, and exercise trails. Funds may not be used for operational or maintenance purposes. The recreation fee paid to the City is based upon the appraised value of the land, prior to development (per acre value), multiplied by the required recreation acreage on site, less any approved recreational improvements ($ value of acreage value). No new recreation fee revenues are anticipated this Fiscal Year. The proposed expenditures are to assist in the construction of the second phase of West Melbourne Community Park and to renovate the restroom building in Clement s Wood Park. 88

89 Recreation Special Revenue Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Interest Earned $ 509 $ 3,010 $ 2,381 $ - $ 2,500 Recreation Fees 65, , Balance Forward , ,500 Total Revenues $ 65,717 $ 3,010 $ 273,864 $ 300,000 $ 365,000 West Melbourne Community Park - Phase I Design & Master Plan Permitting Approved Proposed Actual Actual Actual Budget Budget $ 107,547 $ - $ - $ - $ - VMC Improvements 95, West Melbourne Community Park - Phase I Construction West Melbourne Community Park - Phase II Engineering West Melbourne Community Park - Phase II Construction Clement's Wood Park - Restroom Renovation - 323,109 31, , , , ,000 65,000 Total Expenditures $ 202,739 $ 323,109 $ 50,000 $ 300,000 $ 365,000 89

90 Fiscal Year Ending September 30, 2018 Stormwater Special Revenue Fund The Stormwater Fund is used to account for the proceeds of assessments to pay for drainage improvements within the City. The Stormwater Utility Fund is provided for in the City Code of Ordinances, Sections and

91 Stormwater Special Revenue Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Stormwater Tax $ 356,485 $ 360,351 $ 362,326 $ 361,000 $ 362,400 Interest 1,153 5,175 4,829 5,500 9,600 Balance Forward , ,450 Total Revenues $ 357,638 $ 365,526 $ 367,155 $ 551,200 $ 1,084,450 Approved Proposed Actual Actual Actual Budget Budget Personnel Services $ 44,596 $ 49,052 $ 72,754 $ 81,700 $ 83,150 Operating Services 151,072 99,074 93, , ,500 Capital Outlay Land Purchase ,000 - Improvements Other Than Building 21,637 77,844 43, , ,000 Machinery and Equipment ,800 Subtotal Capital Outlay 21,637 77,844 43, , ,800 Capital Projects Henry/Doherty Intersection Drainage Improvements 1,190 2, , Wood Haven Drainage Improvements ,000 Subtotal Capital Projects 1,190 2, , ,000 Total Expenditures $ 218,495 $ 228,168 $ 487,526 $ 551,200 $ 1,084,450 91

92 Line Item City of West Melbourne Stormwater Special Revenue Fund Expenditures and Capital Outlay Descriptions Stormwater Fund Description FY2017 Personnel Services Stormwater Fund FY2018 Executive Wages Deputy City Manager / Capital Projects Director: 20% Public Works; 30% Stormwater Fund; 25% Water Fund; 25% Sewer Fund Public Works Director: 25% Public Works; 25% Stormwater Fund; 25% Water Fund; 25% Sewer Fund $ 58,300 $ 50,800 Regular Wages Construction Inspector (5%); Operations Coordinator (5%) 4,300 14,100 Overtime Overtime FICA Taxes 4,800 5,000 Retirement Florida Retirement System or ICMA 4,900 5,200 Health/Life Insurance: Health/Life/Dental 9,150 7,600 Workers' Comp Insurance Total personnel services $ 81,700 $ 83,150 Operating Expenditures Service Expenses Professional Services Engineering Services; Sampling $ 22,000 $ 22,000 Contract Street Sweeper Services 12 times per Other Contractual year; County Canal Cleaning; Brevard County's Services Administrative Charges 92, ,500 Maintenance & Repair Vactor Truck Maintenance 50% (50% in Sewer) 15,000 15,000 Total service expenses $ 129,500 $ 254,500 Capital Purchases Land Purchase ROW Purchase for Stormwater Retention Area East Side Per Master Plan $ 230,000 $ - Improvement Other Than U-Lining Drainage Lines/Pipes Building 110, ,000 Infrastructure Wood Haven Drainage Improvements - 385,000 Machinery and Equipment Replace Vactor Truck: Unit #37-241,800 Total capital purchases $ 340,000 $ 746,800 Total Public Works: Stormwater Fund Expenditures $ 551,200 $ 1,084,450 92

93 Fiscal Year Ending September 30, 2018 Community Redevelopment Agency Trust Fund The City of West Melbourne and Brevard County has the only joint City-County redevelopment agency in Brevard County. Fiscal Year will be the fourth year of the Agency s financial operations. The eight member Agency Board of Directors is composed of the seven elected members of the West Melbourne City Council plus the elected County Commissioner representing District 5. Initial operations were funded from a loan from the City of West Melbourne to the Agency. 93

94 Community Redevelopment Agency Trust Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Tax Increment $ 27,706 $ 86,267 $ 152,204 $ 267,300 $ 433,700 US 192 Street Lighting Grant , ,300 Balance Forward , ,450 Total Revenues and Loan Proceeds $ 27,706 $ 86,267 $ 152,204 $ 1,181,400 $ 783,450 Approved Proposed Actual Actual Actual Budget Budget Façade Improvement Program $ - $ 2,426 $ 6,781 $ 12,500 $ - Other Charges & Obligations U.S. 192 Lighting Dike Rd. to Pearl St. - 66,185 71,602 1,067, ,275 CRA Overlay Zoning District - 15, Debt Service , ,000 Reserves for Balance Forward Total Expenditures $ - $ 83,611 $ 78,558 $ 1,181,400 $ 783,450 94

95 Capital Projects Funds 95

96 Fiscal Year Ending September 30, 2018 The Capital Improvement Construction Fund The Capital Improvement Construction Fund is used to account for the financial resources used for the acquisition or construction of major capital facilities other than those financed by proprietary funds and trust funds, including proceeds from an agreement with Brevard County to collect road impact fees from developers in the City. 96

97 Capital Improvement Construction Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Impact fees $ - $ - $ - $ - $ - Interest 1,711 6,605 4,853-5,000 Balance Forward Total Revenues $ 1,711 $ 6,605 $ 4,853 $ - $ 5,000 Approved Proposed Actual Actual Actual Budget Budget Right Turn Lane on Fell Westbound to Northbound Hollywood Doherty Extension to Heritage Oaks Blvd.-Engineering Design Henry & Doherty Intersection Improvements $ 124,481 $ - $ - $ - $ - 2, , , Reserved 5,000 Norfolk Parkway widening east of Minton Rd. 304, Total Expenditures $ 431,633 $ 1,900 $ 237,822 $ - $ 5,000 97

98 Fiscal Year Ending September 30, 2018 Vehicle Replacement Fund The Vehicle Replacement Fund is used to accumulate revenues from charges to operating departments to purchase replacement vehicles at the end of the expected useful life of the vehicles on which the annual internal service charges are based. 98

99 Vehicle Replacement Fund Revenues & Expenditures Approved Proposed Actual Actual Actual Budget Budget Police Dept $ - $ - $ 55,600 $ 73,600 $ 184,400 Public Works Dept - - 5,800 8,600 10,850 Building Dept ,500 2,500 Parks and Recreation Dept - - 2,000 4,500 4,500 Non Dept'l - - 2,500 2,500 2,500 Water Dept ,100 18,900 Total Vehicle Replacement Fund $ - $ - $ 65,900 $ 97,800 $ 223,650 Approved Proposed Actual Actual Actual Budget Budget Balance Forward $ - $ - $ 65,900 $ 97,800 $ 223,650 Total Vehicle Replacement Fund $ - $ - $ 65,900 $ 97,800 $ 223,650 99

100 Enterprise Funds Enterprise Funds 100