2. Roll Call Clerk. 5. Invitation for Public Comment President Lunt 6. Reports:

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1 AGENDA BOARD OF TRUSTEES PORTLAND WATER DISTRICT 225 Douglass Street, Portland, Maine Jeff P. Nixon Training Center 6:00 p.m., Monday, November 26, Convene Meeting with Pledge of Allegiance and moment of silence. President Lunt 2. Roll Call Clerk 3. Declaration of Election Results and Inauguration for the Trustees representing Portland and Scarborough elected on November 6, Acceptance of Minutes of Regular Meeting of October 22, 2018, and the Meeting of November 13, Clerk President Lunt 5. Invitation for Public Comment President Lunt 6. Reports: Operations Committee Reports Trustee Siviski Planning Committee Reports Trustee Levinsky Administration & Finance Committee Reports Trustee Willey General Manager s Report General Manager 7. New Business A. Order , adopting the 2019 Budget and Wastewater Assessments. B. Order , adopting the Capital Improvement Plan. C. Order , authorizing the General Manager and Treasurer to begin the process of a 2019 water rate increase. D. Resolution , declaring the Board s intent to issue debt to reimburse costs incurred for water fund projects identified in the 2019 CIP. E. Resolution , declaring the Board s intent to issue debt to reimburse costs incurred for Cape Elizabeth wastewater fund projects identified in the 2019 CIP. F. Resolution , declaring the Board s intent to issue debt to reimburse costs incurred for Portland wastewater fund projects identified in the 2019 CIP. Administration & Finance Committee Administration & Finance Committee Administration & Finance Committee Administration & Finance Committee Administration & Finance Committee Administration & Finance Committee Over

2 G. Resolution , declaring the Board s intent to issue debt to reimburse costs incurred for Westbrook, Gorham and Windham wastewater fund projects identified in the 2019 CIP. H. Order , authorizing an adjustment in pension benefits for eligible retirees and annuitants. I. Order , adopting the Non-Union Salary Structure effective January 1, J. Resolution , adopting the Board of Trustees meeting schedule for Executive Session. A motion may be made to go into Executive Session at any time during the meeting to discuss, pursuant to 1 M.R.S. 405(6)(A) personnel, 1 M.R.S. 405(6)(C) real estate, 1 M.R.S. 405 (6)(D) labor negotiations, or 1 M.R.S. 405(6)(E) legal matters. 9. Other Business. An item may be added to this agenda provided seven trustees vote to waive the rule regarding agendas. Administration & Finance Committee Administration & Finance Committee Administration & Finance Committee President Lunt President Lunt President Lunt 10. Second Invitation for Public Comment. President Lunt 11. Trustee Comments. President Lunt 12. Adjournment. President Lunt Donna M. Katsiaficas Clerk

3 Portland Water District Board of Trustees Regular Meeting November 26, 2018 New Business Agenda Items 7A-7J

4 Agenda Items: BOARD OF TRUSTEES / AGENDA ITEM SUMMARY Date of Meeting: November 26, 2018 Subject: Presented By: 7A-G Orders through and Resolutions through Proposed Budget Orders Carrie Lewis The Administration and Finance, Operations and Planning Committees reviewed the 2019 Budget and CIP for which they have jurisdiction. Below are the recommended motions to be considered at the regular meeting. The proposed motion accepts the 2019 budget and authorizes billing the municipalities for wastewater and billing services. Order ORDERED, that the 2019 Budget and Wastewater Assessments as presented by the General Manager are accepted and adopted and shall be filed with the minutes of this meeting; and pursuant to Section 12 of the District s Charter, to assess for 2019 the participating municipalities for wastewater related costs as follows: Town of Cape Elizabeth Town of Cumberland Town of Falmouth Town of Gorham City of Portland City of Westbrook Town of Windham $ 1,572, , ,112 1,133,436 12,616,080 2,539, ,768 and to assess non-participating municipal corporations for billing-related costs as follows: City of South Portland Scarborough Sanitary District $ 201,132 11,256

5 The motion accepts the proposed capital improvement plan and authorizes staff to implement the 2019 projects within the restrictions stated below and in compliance with the purchasing policy guidelines. Order ORDERED, that the Capital Improvement Plan is hereby adopted and the General Manager is authorized to solicit bids or proposals for the year 2019 projects and to authorize the General Manager to award contracts for approved projects to the lowest bidder if the bid is within the project budget; BE IT FURTHER ORDERED, that the General Manager shall solicit bids or proposals and to partner with Municipalities, MDOT and Developers for the year 2019 for the replacement and extension of water mains, services, valves and hydrants as outlined in the Water Distribution Systems Upgrades Program and to authorize the General Manager to award and enter into contracts if the bid or partnering proposals are within the overall program budget. Before approving a water rate adjustment, staff will provide additional information for the Board s consideration. Additionally, if the Board decides a rate adjustment is necessary, public notice will be provided to all customers and a public hearing will be held. Order ORDERED, that the Board of Trustees directs the General Manager and Treasurer to undertake the preliminary steps necessary to prepare a rate adjustment of approximately 4.4% for further Board consideration.

6 In compliance with Internal Revenue Service (IRS) regulation, an intent to borrow motion must be approved by the Board before expenditures are incurred on a project that may be financed with tax-exempt financing. Resolutions to are intent to borrow motions for each fund. Before a bond is actually authorized or issued, a public hearing will be held. Subsequent to the hearing, the Board will consider authorizing the bond. Resolution RESOLVED, the Board hereby declares its intent to issue debt to reimburse costs incurred by the District for water fund projects identified in the 2019 CIP. The full form of the resolution is attached hereto and incorporated herein by reference, and shall be part of the minutes of this meeting. Resolution RESOLVED, the Board hereby declares its intent to issue debt to reimburse costs incurred by the District for the Cape Elizabeth wastewater fund projects identified in the 2019 CIP. The full form of the Resolution is attached hereto and incorporated herein by reference, and shall be part of the minutes of this meeting. Resolution RESOLVED, the Board hereby declares its intent to issue debt to reimburse costs incurred by the District for the Portland wastewater fund projects identified in the 2019 CIP. The full form of the Resolution is attached hereto and incorporated herein by reference, and shall be a part of the minutes of this meeting. Resolution RESOLVED, the Board hereby declares its intent to issue debt to reimburse costs incurred by the District for the Westbrook, Gorham and Windham wastewater fund projects identified in the 2019 CIP. The full form of the Resolution is attached hereto and incorporated herein by reference, and shall be a part of the minutes of this meeting.

7 Resolution DECLARATION OF OFFICIAL INTENT PURSUANT TO TREASURY REGULATION (Water Fund) WHEREAS, the Portland Water District (the Issuer ) intends to proceed with the projects described in section 2 below (the Projects ); and WHEREAS, the Issuer intends to finance some or all of the costs of the Projects through the issuance of bonds or notes in anticipation thereof; and WHEREAS, the Issuer may incur certain of the costs of the Projects prior to the issuance of such notes or bonds and the Issuer expects to be reimbursed from the proceeds thereof; and WHEREAS, Treasury Regulation requires that the Issuer declare its official intent to reimburse itself for such expenditures with the proceeds of such notes or bonds. NOW, THEREFORE, the Issuer does hereby declare its official intent as follows: 1. Declaration of Intent. The Issuer reasonably expects to reimburse itself for expenditures made on the Projects with the proceeds of bonds or notes in anticipation thereof to be issued by the Issuer to finance the costs of the Projects in the maximum principal amount of $13,975, General Description of Property to which Reimbursement Relates. The following is a reasonably accurate general functional description of the type and use of the property with respect to which reimbursements will be made: Construction or installation of new water mains, valves, hydrants, services and meters; Acquisition of vehicles, leak detection and related equipment; Renovation of various water facilities; Acquisition and installation of various computer-related equipment; Building improvements at the Douglass Street facilities; and Construction of new 407 zone pump tank and related infrastructure. 3. Public Availability of Official Intent. This Declaration of Official Intent shall be maintained as a public record of the Issuer. 4. Treasury Regulations. This is a declaration of official intent pursuant to the requirements of Treasury Regulations Authority for Declaration. This declaration is adopted pursuant to the following action of the Issuer: Resolution adopted by the Portland Water District Board of Trustees.

8 Resolution DECLARATION OF OFFICIAL INTENT PURSUANT TO TREASURY REGULATION (Cape Elizabeth Sewer Fund) WHEREAS, the Portland Water District (the Issuer ) intends to proceed with the projects described in section 2 below (the Projects ); and WHEREAS, the Issuer intends to finance some or all of the costs of the Projects through the issuance of bonds or notes in anticipation thereof; and WHEREAS, the Issuer may incur certain of the costs of the Projects prior to the issuance of such notes or bonds and the Issuer expects to be reimbursed from the proceeds thereof; and WHEREAS, Treasury Regulation requires that the Issuer declare its official intent to reimburse itself for such expenditures with the proceeds of such notes or bonds. NOW, THEREFORE, the Issuer does hereby declare its official intent as follows: 1. Declaration of Intent. The Issuer reasonably expects to reimburse itself for expenditures made on the Projects with the proceeds of bonds or notes in anticipation thereof to be issued by the Issuer to finance the costs of the Projects in the maximum principal amount of $135, General Description of Property to which Reimbursement Relates. The following is a reasonably accurate general functional description of the type and use of the property located in the Town of Cape Elizabeth with respect to which reimbursements will be made: Replacement of obsolete assets or installation of new equipment at various pump stations, including Maiden Cove pump station, and Replacement or installation of equipment at the treatment plant, including projects related to the plant piping and rotary drum thickener. 3. Public Availability of Official Intent. This Declaration of Official Intent shall be maintained as a public record of the Issuer. 4. Treasury Regulations. This is a declaration of official intent pursuant to the requirements of Treasury Regulations Authority for Declaration. This declaration is adopted pursuant to the following action of the Issuer: Resolution adopted by the Portland Water District Board of Trustees.

9 Resolution DECLARATION OF OFFICIAL INTENT PURSUANT TO TREASURY REGULATION (Portland Sewer Fund) WHEREAS, the Portland Water District (the Issuer ) intends to proceed with the projects described in section 2 below (the Projects ); and WHEREAS, the Issuer intends to finance some or all of the costs of the Projects through the issuance of bonds or notes in anticipation thereof; and WHEREAS, the Issuer may incur certain of the costs of the Projects prior to the issuance of such notes or bonds and the Issuer expects to be reimbursed from the proceeds thereof; and WHEREAS, Treasury Regulation requires that the Issuer declare its official intent to reimburse itself for such expenditures with the proceeds of such notes or bonds. NOW, THEREFORE, the Issuer does hereby declare its official intent as follows: 1. Declaration of Intent. The Issuer reasonably expects to reimburse itself for expenditures made on the Projects with the proceeds of bonds or notes in anticipation thereof to be issued by the Issuer to finance the costs of the Projects in the maximum principal amount of $6,365, General Description of Property to which Reimbursement Relates. The following is a reasonably accurate general functional description of the type and use of the property located in the City of Portland with respect to which reimbursements will be made: Renovation and repair of equipment and facilities at the East End Treatment Plant, including projects related to the primary clarifier, nitrogen monitoring, heating, back-up power and SCADA systems; Renovation and repair of equipment and facilities at the Peaks Island Treatment Plant, including compress air system; and Replacement of equipment at various pump stations, including Stroudwater and Baxter Boulevard Pump Stations. 3. Public Availability of Official Intent. This Declaration of Official Intent shall be maintained as a public record of the Issuer. 4. Treasury Regulations. This is a declaration of official intent pursuant to the requirements of Treasury Regulations Authority for Declaration. This declaration is adopted pursuant to the following action of the Issuer: Resolution adopted by the Portland Water District Board of Trustees.

10 Resolution DECLARATION OF OFFICIAL INTENT PURSUANT TO TREASURY REGULATION (Westbrook, Gorham and Windham Sewer Funds) WHEREAS, the Portland Water District (the Issuer ) intends to proceed with the projects described below (the Projects ); and WHEREAS, the Issuer intends to finance some or all of the costs of the Projects through the issuance of bonds or notes in anticipation thereof; and WHEREAS, the Issuer may incur certain of the costs of the Projects prior to the issuance of such notes or bonds and the Issuer expects to be reimbursed from the proceeds thereof; and WHEREAS, Treasury Regulation requires that the Issuer declare its official intent to reimburse itself for such expenditures with the proceeds of such notes or bonds. NOW, THEREFORE, the Issuer does hereby declare its official intent as follows: 1. Declaration of Intent. The Issuer reasonably expects to reimburse itself for expenditures made on the Projects with the proceeds of bonds or notes in anticipation thereof to be issued by the Issuer to finance the costs of the Projects in the maximum principal amount of $2,390, General Description of Property to which Reimbursement Relates. The following is a reasonably accurate general functional description of the type and use of the property located in the City of Westbrook with respect to which reimbursements will be made: Replacement of screen on various other CSO structures, and Renovation and repair of equipment and facilities at the Westbrook Regional Treatment Plant, including aeration, secondary clarifier, dewatered sludge cake discharge, sludge storage odor control, polymer and plant wiring projects, and Depot Street pump station, located in Windham, and related infrastructure. 3. Public Availability of Official Intent. This Declaration of Official Intent shall be maintained as a public record of the Issuer. 4. Treasury Regulations. This is a declaration of official intent pursuant to the requirements of Treasury Regulations Authority for Declaration. This declaration is adopted pursuant to the following action of the Issuer: Resolution adopted by the Portland Water District Board of Trustees.

11 BOARD OF TRUSTEES / AGENDA ITEM SUMMARY Agenda Item: 7H Order Date of Meeting: November 26, 2018 Subject: Presented By: 2019 Pension Adjustment David Kane, Director of Administrative Services RECOMMENDATION The following proposed language is presented for Board of Trustee approval: ORDERED, effective January 1, 2019 an adjustment of 1.30% in pension benefits is authorized for eligible retirees and annuitants in accordance with Article X of the District s pension plans. BACKGROUND Since 1989, the Board of Trustees has authority to grant an annual adjustment in pension benefits equal of one-half of the previous year s consumer price index (CPI) increase up to a maximum of 5%. The adjustment is not automatic; it is subject to the Board s approval each year. The table below indicates increases given since 2009: : 50% of CPI 2009: Eligible for 2.41%, no increase granted 2010: CPI negative, no increase granted 2011: Eligible for 1.14%, no increase granted 2012: 50% of CPI, 1.61% 2013: 50% of CPI, 1.20% 2014: 50% of CPI, 0.72% 2015: 50% of CPI, 0.82% 2016: CPI negative, no increase granted % of CPI, 0.36% % of CPI, 1.03% % of CPS, 1.30% (Proposed) The CPI average for 2018 (November 2017 to October 2018) increased 2.60% (estimated; final number will be available in mid-november) over the 2017 average. Therefore, pension benefits for eligible retirees and beneficiaries could increase 1.30%. The impact of providing the adjustment would be approximately $1,554 per month, and would bring the pension payments total to approximately $125,500, per month for 141 pensioners and beneficiaries. Retirees eligible for an increase are pensioners receiving a pension as of January 1, of 2

12 ALTERNATIVES CONSIDERED The increase is discretionary and no increase is necessary. The Board could grant any increase up to 1.30%, which is 50% of the consumer price index. FISCAL REVIEW / FUNDING The last actuary study was done as of May 1, At the time, the District s unfunded pension liability was $3,477,498. Assets Liabilities Funded Ratio Non-Union 2019 $11,425,586 $12,535,710 91% 2018 $10,277,099 $12,227,607 84% 2017 $9,080,887 $12,240,675 74% Union 2019 $12,816,477 $15,183,851 84% 2018 $11,279,940 $14,772,892 76% 2017 $9,788,151 $13,645,577 72% Total 2019 $24,242,063 $27,719,561 87% ($3,477,498) 2018 $21,557,039 $27,000,499 80% ($5,443,460) 2017 $18,869,038 $25,886,252 73% ($7,017,214) The proposed COLA adjustment would require an additional cash payment of $18,648 ($1,554*12 months) a year. The proposed change increases the pension liability by an estimated $126,000. LEGAL REVIEW Corporate Counsel reviewed the proposed motion and approved it as to form. CONCLUSION Administration and Finance Committee reviewed at their November 13, 2018 meeting and recommends that the order be forwarded to the Board for their consideration. ATTACHMENT(S) None 2 of 2

13 BOARD OF TRUSTEES / AGENDA ITEM SUMMARY Agenda Item: 7I Order Date of Meeting: November 26, 2018 Subject: Non-Union Salary Range and Market Adjustments Presented By: Mary Demers, Director of Employee Services RECOMMENDATION The following proposed language is presented for Board of Trustee approval: ORDERED, the Non-Union Salary Structure, in substantial form as attached hereto, is hereby adopted to become effective January 1, BACKGROUND ANALYSIS The Board adopted the current policy on non-union compensation in The policy requires a periodic review of the salary structure to ensure that the District s salary ranges are competitive with the regional and industry markets. Additionally, it requires that specific positions are reviewed to ensure they are placed in the appropriate pay band. The salary structure was last reviewed in December 2016 based on a salary survey conducted that year. It has been two years since the pay scales have been revised. While the District s seven pay bands have been wide enough to accommodate performance pay changes over the past two years, based on this annual guidance, it is now time to adjust the entire scale by 6% to reflect market changes since This affects only the pay scale, not employee compensation. Changes would affect entry level, midpoint and maximum pay for a position. Don Tyler of Human Resource Partners, LLC reviewed the District s salary structure in comparison to data from the American Water Works Association, Business and Legal Resources Survey representing southern Maine, Maine Municipal Survey of communities in the Greater Portland labor market, and Bureau of Labor statistics for the Greater Portland area. Using comprehensive national survey data on compensation planning and practices, supplemented by data reported by clients and/or participants in recent surveys, Human Resource Partners, LLC concludes that salary increases have remained at 3%. For the District, this means that since we last updated our non-union compensation structure effective 1/1/17, the average salary for executive and professional/managerial levels was 3% in 2017 and 2018, and it is projected that it will remain at 3% for Based on this review, our positioning does suggest the increase of 6% is appropriate to maintain the structural integrity of our plan. 1 of 2

14 FISCAL REVIEW / FUNDING Adoption of the revised salary structure will not have the effect of increasing employee compensation at this time; it will simply change the pay range allowable for each position. LEGAL REVIEW Corporate Counsel reviewed the proposed motion and approved it as to form. CONCLUSION Staff recommends approval of this Order. The Administration and Finance Committee reviewed at their November 13, 2018 meeting and voted to forward to the full Board for its consideration. ATTACHMENT(S) Attachment A: Proposed Salary Structure to become effective January 1, Attachment B: Red-lined version of the Proposed Salary Structure to become effective January 1, Attachment C: Annual Market Analysis- Non-Union Pay Plan by Don Tyler of Human Resource Partners, LLC. 2 of 2

15 Attachment A Portland Water District Recommended Salary Structure 1-Jan-19 MINIMUM MIDPOINT MAXIMUM Grade 7 $108,300 $135,400 $162,400 General Manager 9018 Grade 6 $90,000 $112,400 $134,800 Executive Director of Administration 9004 Executive Director of Asset Mngment/Planning 9005 Corporate Counsel 9035 Grade 5 $79,900 $100,000 $120,000 Director of Employee Services 9007 Director of Operation Services 9011 Grade 4 $71,300 $89,100 $107,000 Director of Financial Services 9008 Director of Customer Services 9006 Information Services Manager 9010 Distribution System Manager, Water 9014 Environmental Services Manager 9020 Engineering/Asset Mgmt Services Manager 9031 Senior Project Engineer 9045 Project Manager Administrator 9047 Grade 3 $59,500 $74,400 $89,300 Water Transmission/Distribution Supervisor 5011 Asset Manager Program Manager 9049 Admin Facility Chief Operator 5019 Water Services Plant/System Chief Operator 9002 Utility Specialist Supervisor 9023 Public Relations Manager 9025 Network Administrator III 9026 Database Administrator 9027 Regulatory & Security Advisor 9028 Project Engineers 9030 Utility Asset Coordinator 9038 Utility Asset Coordinator Water 9039 Wastewater Plant/Systems Chief Operator 9042 Asset Manager Program Manager 9049 Wastewater Maintenance Manager Planner Scheduler 9048 Customer Service Program Manager 9502 Grade 2 $51,000 $63,700 $76,400 Chief of Security Operations 1069 Employee Services Consultant-Benefits 5003 Employee Services Consultant-Safety 5004 Purchasing Agent/Buyer 5005 Right of Way Agent 5014 Environmental Education Coordinator 5017 Source Protection Coordinator 5018 Financial Services Analyst 5020 Industrial Pretreatment Scientist 5035 Business Systems Analyst GIS 5022 Associate Engineer 5023 Scheduler/Coordinator-AMaP 5032 Scheduler/Coordinator-Operations 5033 Network Administrator II-9044 Business Systems Analyst 9501 Network Admin I 9503 Grade 1 $40,000 $49,900 $60,000 General Accounting Assistant 5028 Executive Administrative Assistant 5010

16 Attachment B Portland Water District Recommended Salary Structure 1-Jan-19 Increase 6.0% 1-Jan-17 MINIMUM MIDPOINT MAXIMUM MINIMUM MIDPOINT MAXIMUM Grade 7 $108,300 $135,400 $162,400 $102,200 $127,700 $153,200 General Manager 9018 Grade 6 $90,000 $112,400 $134,800 $84,900 $106,000 $127,200 Executive Director of Administration 9004 Executive Director of Asset Mngment/Planning 9005 Corporate Counsel 9035 Grade 5 $79,900 $100,000 $120,000 $75,400 $94,300 $113,200 Director of Employee Services 9007 Director of Operation Services 9011 Grade 4 $71,300 $89,100 $107,000 $67,300 $84,100 $100,900 Director of Financial Services 9008 Director of Customer Services 9006 Information Services Manager 9010 Distribution System Manager, Water 9014 Environmental Services Manager 9020 Engineering/Asset Mgmt Services Manager 9031 Senior Project Engineer 9045 Project Manager Administrator 9047 Grade 3 $59,500 $74,400 $89,300 $56,100 $70,200 $84,200 Water Transmission/Distribution Supervisor 5011 Asset Manager Program Manager 9049 Admin Facility Chief Operator 5019 Water Services Plant/System Chief Operator 9002 Utility Specialist Supervisor 9023 Public Relations Manager 9025 Network Administrator III 9026 Database Administrator 9027 Regulatory & Security Advisor 9028 Project Engineers 9030 Utility Asset Coordinator 9038 Utility Asset Coordinator Water 9039 Wastewater Plant/Systems Chief Operator 9042 Asset Manager Program Manager 9049 Wastewater Maintenance Manager Planner Scheduler 9048 Customer Service Program Manager 9502 Grade 2 $51,000 $63,700 $76,400 $48,100 $60,100 $72,100 Chief of Security Operations 1069 Employee Services Consultant-Benefits 5003 Employee Services Consultant-Safety 5004 Purchasing Agent/Buyer 5005 Right of Way Agent 5014 Environmental Education Coordinator 5017 Source Protection Coordinator 5018 Financial Services Analyst 5020 Industrial Pretreatment Scientist 5035 Business Systems Analyst GIS 5022 Associate Engineer 5023 Scheduler/Coordinator-AMaP 5032 Scheduler/Coordinator-Operations 5033 Network Administrator II-9044 Business Systems Analyst 9501 Network Admin I 9503 Grade 1 $40,000 $49,900 $60,000 $37,700 $47,100 $56,600 General Accounting Assistant 5028 Executive Administrative Assistant

17 Attachment C TO: FROM: Mary Demers, Executive Director of Employee Services Portland Water District Donald H. Tyler, Principal & Executive Vice President Human Resource Partners, LLC DATE: August 31, 2018 SUBJECT: Annual Market Analysis Union Pay Plan I am pleased to present this compensation study update and market analysis for Portland Water District. For this study, we obtained current and relevant salary structure and pay information from a variety of survey sources in addition to conducting our comprehensive survey. Our objective in this report is to provide you with information and recommendations which will ensure the District s ability to attract, retain, and reward qualified staff during the coming year. Salary data reported in this study is supplemented by information from our client files and reflects general economic trends in relevant market sectors. I. MARKET AND ECONOMIC TRENDS AND PRACTICES The following information is from a comprehensive national survey on compensation planning and practices, representing approximately 4,300 employers nationwide. It is supplemented with data that has been reported to us by clients or by participants in recent surveys conducted by Human Resource Partners, LLC. A Total Salary Budget Increases (General Increase, COLA, Merit) Position Category National (Median) All Employers Executive Senior Level 3% Professional/Managerial 3% Non-Exempt - Hourly 3% B Projected Total Salary Budget Increases (General Increase, COLA, Merit) Position Category National (Median) All Employers Executive Senior Level 3% Professional/Managerial 3% Non-Exempt - Hourly 3% Human Resource Partners, LLC Donald H. Tyler, Jr. * Ellen D. Gottlieb Principals & Executive Vice Presidents 10 Serenity Drive Harpswell, ME info@mainehrpartners.com (207)

18 2 C. Consumer Price Index The CPI for all urban wage earners (CPIU) nationally increased 2.9% over the last 12 months from July 2017 to July The CPIU increased 2.7% in the Northeast region in the same period. D. Unemployment Rates The JULY 2018 reported unemployment rates are as follows (seasonally adjusted): United States 3.9% New England 3.6% Connecticut 4.4% Maine 3.0% Massachusetts 3.6% New Hampshire 2.7% Rhode Island 4.1% Vermont 2.8% Observations & Recommendations The results of our salary survey indicate that the District s current pay representing union positions is competitive. Overall, the District s minimums lead the market by an average of 17.1%, the District s maximums trail the market by an average of 8.2% and the District s actual pay trails the market by an average of 3.7%. I want to thank you for the opportunity to once again provide consulting services for the District and hope you will feel free to contact me by phone or if you have any questions. Sincerely, Donald H. Tyler, Jr. Principal & Executive Vice President Human Resource Partners, LLC Donald H. Tyler, Jr. * Ellen D. Gottlieb Principals & Executive Vice Presidents 10 Serenity Drive Harpswell, ME info@mainehrpartners.com (207)

19 BOARD OF TRUSTEES / AGENDA ITEM SUMMARY Agenda Item: 7J Resolution Date of Meeting: November 26, 2018 Subject: Board s Meeting Schedule for 2019 Presented By: Carrie Lewis, General Manager The attached Board of Trustees 2019 meeting schedule is proposed for Board of Trustees approval: RESOLVED, to adopt the proposed Board of Trustees meeting schedule for 2019.

20 Option 1 Portland Water District Board of Trustees 2019 Meeting Schedule Month Day Meeting Time January 14 Standing Committees 28 Regular Meeting 6:00 p.m. February 11 Standing Committees 25 Regular Meeting 6:00 p.m. March 11 Standing Committees 25 Regular Meeting 6:00 p.m. April 8 Standing Committees 22 Regular Meeting 6:00 p.m. May 13 Standing Committees (Tues.) 28 Regular Meeting 6:00 p.m. June 10 Standing Committees 24 Regular Meeting 6:00 p.m. July 8 Standing Committees 22 Regular Meeting 6:00 p.m. August 12 Standing Committees 26 Regular Meeting 6:00 p.m. September 9 Standing Committees 23 Regular Meeting 6:00 p.m. October (Tues.) 15 Standing Committees 28 Regular Meeting 6:00 p.m. November (Tues.) 12 Standing Committees 25 Regular Meeting 6:00 p.m. December 9 Standing Committees 23 Regular Meeting 6:00 p.m. Industry Conferences: AWWA June 9-12 Denver, Colorado WEFTEC Sept. 21 Sept. 25 Chicago, Illinois

21 Option 2 Portland Water District Board of Trustees 2019 Meeting Schedule Month Day Meeting Time January 14 Standing Committees 28 Regular Meeting 6:00 p.m. February 11 Standing Committees 25 Regular Meeting 6:00 p.m. March 11 Standing Committees 25 Regular Meeting 6:00 p.m. April 8 Standing Committees 22 Regular Meeting 6:00 p.m. May 13 Standing Committees (Tues.) 28 Regular Meeting 6:00 p.m. June 17 Standing Committees 24 Regular Meeting 6:00 p.m. July 8 Standing Committees 22 Regular Meeting 6:00 p.m. August 12 Standing Committees 26 Regular Meeting 6:00 p.m. September 9 Standing Committees 30 Regular Meeting 6:00 p.m. October (Tues.) 15 Standing Committees 28 Regular Meeting 6:00 p.m. November (Tues.) 12 Standing Committees 25 Regular Meeting 6:00 p.m. December 9 Standing Committees 23 Regular Meeting 6:00 p.m. Industry Conferences: AWWA June 9-12 Denver, Colorado WEFTEC Sept. 21 Sept. 25 Chicago, Illinois