Mayor Knight gave the Invocation and Councilman Stoneberger led the Pledge of Allegiance.

Transcription

1 REGULAR MEETING STANLEY TOWN OFFICE WEDNESDAY, August 8,2018 7:30 pm. Mayor Knight called the meeting to order with all Council Members in attendance which are as follows: Bruce Stoneberger, Duane Layman, Jeremiah Knight, Mike Uram and Jason Campbell. Also attending this meeting were: Town Manager Terry Pettit, Police Chief Ryan Dean, Treasurer Leon Stout, Hailey Deavers, Zach Painter, Glenna Painter, Devin Painter, and Georgia Duncan, and Joe Banker. Mayor Knight gave the Invocation and led the Pledge of Allegiance. Mayor Knight asked if there were any corrections or changes in the agenda. Mr. Pettit noted that a closed session needs to be added at the end of the meeting for an issue that needs to be addressed. Mayor Knight also asked about employee handbooks being addressed and Mr. Pettit noted that that can be handled in new business. motioned for Mr. Stout to be appointed Temporary Clerk, seconded the motion, passed unanimously. motioned for the July s minutes be passed, seconded, passed unanimously. Mayor Knight asked if there were any questions on the Financial Statement, Note on Financial Statement, and Paywarrant. asked if the renewing Certificate of Deposit would be automatically renewed. Mr. Stout noted that it does. asked if Homecoming expenses were paid out of Homecoming, Mr Stout noted that Homecoming pays all their expenses. No. 33 and No. 50, Ryan Gaunt was questioned if that was 2 different times. Mr. Stout noted that it was two different and it was the property we bought for the Little League. Mayor Knight questioned No. 60, Hoss LLC, if there was a boring on last month s Paywarrant. Mr. Stout noted that it was Racey Engineering Bill last month, this as for the actual boring under the road. asked about No. 42, Southern Software, what it details. Mr. Stout noted that it was the upgrade to add a cash drawer, and updated system. questioned No. 124, VDH, what it is. Mr. Stout noted that this Bill is based on the number of water taps we have and it is paid quarterly. motioned for the Treasurer s Report and Paywarrant in a total of $170, be passed, seconded by, passed unanimously. Administrative Report: Mr. Pettit noted that there is grass clippings being thrown into the roadway. Mr. Pettit supplied the State Code and asked the council if they want to add to our code and specifically mention grass clippings. After discussion, the council agreed to move forward to adding it to the Town code and changing the wording, possibly adding sidewalks. Page 1 of 5

2 Mr. Pettit noted that SVEC will be adding LED lights to the streets in two years and if we want them before then, the Town will have to pay for them. paper. Mr. Pettit noted that we received the no smoking award and it was covered by the Mr. Pettit noted that the three Town Managers met for discussion, they will meet again in three months. Mr. Pettit noted that DEQ met with the fire chief s about burn bans and it is illegal to burn anything in town s who provide trash services. Mr. Pettit noted that the new handbooks for employees will be provided once the update of the handbook is complete. Police Report: Chief Dean noted they responded to 585 calls and that might be a record. Chief Dean noted that we received a $2, grant from VML to replace body cameras that quit working. Chief Dean noted that the 2012 Dodge Charger might have a head gasket problem and needs to be repaired. Council asked Chief Dean to do further investigation before trying to do the repair. Chief Dean said the Movie Night was a success, about 200 people were there. Recreation Report: Zach Painter and Haley Deavers presented the Recreation Report. They reviewed the Movie Night as being a success and other updates on what is being done at the pool. The locks to the bathroom is still be addressed to fix the lock problems. The asked if they can rent the Hall for $25.00 an hour. The Council agreed that there should be a $ minimum. There also needs to be a decision on the metal detecting activities on Town property. The council would decide at the next meeting after looking at other localities. A new pump had to be installed at the pool and was about $10,000. The new pump is running hot and we are looking into why. They want to evaluate the policy of dropping kids off at the pool. We need to come up with a policy setting an age minimum to be at the pool alone. The Council agreed that this needs to be addressed. The posters were stating that the admission for the Labor Day Fest as $5.00, noted that the council agreed to $7.00. The Council agreed that the Labor Day Fest needs to be set at $7.00 because $5.00 is only a dollar above the normal pool admission. The Council discussed other events at the Labor Day Fest. The Council also agreed to look at the way we book shelters because pool parties are being affected by allowing all day Page 2 of 5

3 rentals for the shelters. Mr. Pettit noted that Recreation Director Morgan Housden s probation is up and we mentioned we would give her a increase in pay for a satisfactory completion. motioned for the increase in pay and seconded by, passed Unanimusly. Mayor noted that he would like an eviction notice for the tenants of the cottage who are behind on rent. Mr. Pettit noted that he would start the process. Water and Sewer Report: Mr. Pettit noted that the Forrest Drive and Pond Avenue water projects are being scheduled. Mr. Pettit and the Council discussed the water leaks that are currently being addressed. reviewed his water leak report with the Council. The Council discussed ways that fixing the leaks can be accelerated, including hiring more part time. Mr. Pettit noted that the fixing of the pump station at the diner is still waiting for parts. New Business: Mr. Pettit noted that the zoning permit and violations are listed in your packet. We have a save the date reminder from the chamber for the chamber banquet. Mr. Pettit noted that the council has an invitation to go floating down the river. The Page County EMS wants to use the shelter for the family picnic, the Council agreed to let them use it. The Stanly Rescue Squad wants to use the Hall for their annual supply, the Council agreed to let them use it. Mr. Pettit noted that Labor Day Festival permit was submitted for $50.00 and Mayor Knight said we might want to pay the annual fee of $ for multiple events. Mr. Pettit noted that he is getting estimates for painting the ceiling and outside of the office. Also, fixing the front door of the office needs to be addressed. reviewed his unemployment report and other concerns in the community. The Council also asked about the delinquent meals tax. Mr. Stout noted that the it is current and up to date and the back meals tax is being repaid. No Public Comment. Page 3 of 5

4 Motion was made at 9:40 pm. by, seconded by Councilman Kight that the Town Council Convene in a Closed Meeting for the discussion of Legal Matters as authorized by Virginia Code Subsection A7. None Motion was made at 10:20 pm. by, seconded by Councilman Layman that thee Town Council leave the Closed Meeting and Return to Open Meeting Passed Unanimously. Mayor Knight states the Council is now in Open Meeting. Motion is made at 10:20 pm. by, seconded by Councilman to Adopt a Resolution to Certify a Closed Meeting; the Meeting was held for the purposes allowed under the Virginia Freedom of Information Act and that while in the Close Meeting, only those matters identified in the Motion to hold a Closed Meeting were discussed. None ACTION TAKEN: Motion was made, seconded by to place an indefinite ban on Tyler Landes for actions at the pool and requested Chief Dean to investigate further in the matter. Page 4 of 5

5 Motion was made by, seconded by at 10:40 pm. To adjourn this meeting, passed unanimously. Mayor Michael Knight, Mayor Leon Stout, Temporary Clerk (10) Page 5 of 5