AGENDA. 8. Update on Visit from UW-Extension Chancellor and Provost / Discussion

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1 UW-EXTENSION EDUCATION COMMITTEE Wednesday, August 12, :00 PM, Room 104 Location: Agriculture & Resource Center st Street W Altoona WI Call to Order AGENDA 2. Review / Approval of Committee Minutes / Discussion - Action a) July 29, Review Bills a) July Public Input 5. Educator Report: a) Mark Hagedorn - Agriculturist UW-Extension Budget Balances / Discussion UW-Extension Office County Budget / Discussion - Approval 8. Update on Visit from UW-Extension Chancellor and Provost / Discussion 9. Scheduling of Future Meetings / Agenda Items 10. Adjourn Post: - Media - Committee Members - Extension Staff PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or auxiliary aids. For additional information or to request the service, contact the County ADA Coordinator at , (FAX) , (TDD) or by writing to the ADA Coordinator, Personnel Department, Eau Claire County Courthouse, 721 Oxford Avenue, Eau Claire, WI 54703

2 UW-EXTENSION EDUCATION COMMITTEE Wednesday, July 29, :30 PM, Pavilion Location: Eau Claire County Exposition Center 5530 Fairview Drive Eau Claire WI MINUTES Members Present: Members Absent: Others: Robin Leary, Tami Schraufnagel, Doug Kranig and Colleen Bates Paul Reck Kate Beaton, Randy Neffinegger, Sara Donnerbauer, Erin LaFaive and Karen Blaeser Call to Order Chair Leary called the meeting to order at 5:30 PM Review / Approval of Committee Minutes / June 17, 2015 Motion by Supervisor Kranig to approved the minutes as distributed. Motion carried 4-0. Review Bills / June 2015 Bills were reviewed. Public Input No member of the public present. Educator Reports/ Discussion Action a) Randy Neffinegger /4-H Summer Intern Randy updated the committee on the day camps he has been conducting in Osseo, Augusta, Eau Claire and Cleghorn. Randy felt the Cleghorn day camps were the most successful and well attended. At these camps he would have themes, such as Around the World, where things such as different foods and games were explored. On an average 24 children attended the day camps. Randy felt there was a need to have better advertising for the camps. The committee gave him suggestions such as the library, grocery stores and churches. b) Erin LaFaive / Horticulturist Erin was a national finalist and received an Achievement Award for Communications: Feature Story from the National Association County Agricultural Agents. The committee commended Erin for her achievement and suggested she share her success with the County Board. Erin updated the committee on all the garden activities she is involved with, such as the Jeffers Road gardens, youth gardens and the teaching garden located at the Ag Center. Chippewa Valley Community Television recently taped an episode of Keeping it Green with Erin at the teaching gardens. Erin has had several teaching opportunities with the teaching gardens. The local community stops frequently and speaks to Erin about the project. They also stop in the Extension Office and ask questions. c) Kate Beaton /AmeriCorps VISTA Kate introduced herself to the committee. Currently her major focus of work has been centered with the Farmers Market Match Program. Where participants of the program are given a one-to-one dollar match on food purchases, up to $10. The program appears to be very successful. Kate will continue to fundraise for the program. Kate s term with the Extension Office is through June of County Budget / Discussion Action Personnel costs were received this past week from both the County and State. There are increases in wages and benefits, but at this time staff feels these costs can be covered with budget adjustments. Staff has not had enough time to present the committee with a detailed budget, but will have that budget prepared for approval at the next scheduled meeting.

3 Review Applications for Eau Claire County Fair Committee / Discussion Action Motion by Supervisor Bates to approve the application received from Allison Olsen. Motion carried 4-0. State Budget Update / Discussion Staff has not received any discouraging information for our office for the next fiscal year. The Provost and Chancellor will be visiting the Extension Office on August 7 from 8-9:30 AM. Member of the Extension Education Committee, County Administration and the media are invited to attend the visit. WACEC Update Supervisor Bates / Discussion WACEC is meeting with WCA to determine regional locations for web conferencing meetings. The Eau Claire Extension Office would be a good location for a meeting with the equipment on site. Supervisor Bates, informed the Committee that she is receiving the prestigious Chancellor s Award. Congratulations to Colleen. Update on Youth in Governance / Discussion Sara has scheduled an orientation meeting with Alex Braaten (youth representative), Supervisor Kranig and herself in August. Alex will serve on the Judiciary and Law Committee and will be introduced to the full County Board at their September meeting. Supervisor Manydeeds would also like to meeting Alex. Staff will continue to keep the committee updated on Alex s appointment. Tour of County Fair / Discussion It was decided that the committee would tour the Fair after the meeting was adjourned. Scheduling of Future Meetings / Agenda Items The next meeting is scheduled for August 12 at 5:00 PM at the Extension Office. Agenda items to include: County budget update; State budget, and educator reports. Adjourn Chair Leary adjourned the meeting at 6:11 PM. Respectfully submitted, Karen Blaeser Committee Clerk

4 UW- Extension Department July 2015 The following bills were sent to the Finance Department for payment. Accounts Vendor Amount Description description Anderson, Nathan $ graphic work Market Match poster Grant fees American Income Life $ 8.00 insurance coverage - Drammen Dandies H leaders August Area Times $ annual subscription Extension account Berg, Brook $ regular travel - June Extension account Blaeser, Karen $ regular travel - June Extension account Cesspool Cleaner Co $ toilets at Jeffers Rd gardens garden account Donnerbauer, Sara $ regular travel - June Extension account Hagedorn, Mark $ regular travel - June Extension account Johnson, EO $ risograph charges Extension account LaFaive, Erin $ regular travel - June Extension account $ teaching supplies Extension account Soil & Analysis Lab $ soil samples user fees Xtreme Graphics $ teaching garden sign garden account TOTALS $ 1,152.87

5 Purchasing Card Statement July 2015 Transaction Posting Transaction Account Dept Memo Name Date Date Merchant Name Amount Number PCV # Berg, Brook 07/14/15 07/15/15 NEAFCS $ Conference - West Virginia sub-total $ Donnberbauer, 07/06/15 07/08/15 NAE4-HA $ National Conference Sara sub-total $ LaFaive, Erin 06/23/15 06/24/15 MICHAELS STORES 9166 $ youth gardens supplies 06/23/15 06/24/15 JO-ANN STORE #1866 $ youth gardens supplies 06/23/15 06/24/15 MENARDS EAU CLAIRE EAST $ youth gardens supplies 07/02/15 07/06/15 CHIPPEWA VALLEY GR $ youth gardens supplies 07/02/15 07/06/15 THE POTTING SHED $ youth gardens supplies 07/02/15 07/03/15 MAY'S FLORAL GARDENS $ youth gardens supplies 07/08/15 07/09/15 AMAZON MKTPLACE PMTS $ publication 07/08/15 07/09/15 AMAZON.COM $ Jeffers Rd garden supplies 07/09/15 07/10/15 AMAZON MKTPLACE PMTS $ Jeffers Rd garden supplies 07/09/15 07/10/15 AMAZON MKTPLACE PMTS $ Jeffers Rd garden supplies 07/10/15 07/13/15 THE POTTING SHED $ youth gardens supplies 07/13/15 07/14/15 FREEDOM VALU CNT #8 $ gas rental car NACAA conf 07/14/15 07/15/15 HAGE OIL & BOWLER' $ gas rental car NACAA conf 07/15/15 07/16/15 ENTERPRISE RENT-A-CAR $ NACAA conference 07/15/15 07/16/15 SHERATON HOTELS $ lodging for conference sub-total $ Total $ 1, Expo Total $ - Extension Total $ 1,457.13

6 County Fair 4-H Gardens Extension UW-EXTENSION OFFICE MONTHLY EXPENDITURES REPORT 2015 BEG % TOTAL BAL JAN FEB MAR APR MAY JUN SPENT SPENT Board Per Diem $ 200 $ - $ 50 $ 25 $ - $ 25 $ - 50% $ 100 Cnty Board Mile $ 75 $ - $ 6 $ 6 $ - $ 6 $ - 22% $ 17 Social Security $ 25 $ - $ 4 $ 2 $ - $ 2 $ - 31% $ 8 Extra Help $ 3,000 $ - $ 47 $ - $ - $ - $ - 2% $ 47 Data Processing $ 250 $ 289 $ - $ - $ - $ - $ - 116% $ 289 Printing $ 420 $ - $ - $ 133 $ - $ - $ % $ 401 Membership Dues $ 412 $ - $ - $ - $ 412 $ - $ - 100% $ 412 Operating Supplies $ 400 $ - $ - $ - $ - $ - $ - Prizes & Awards $ 5,000 $ - $ - $ - $ - $ - $ % $ 994 Data Processing $ 400 $ 400 $ - $ - $ - $ - $ - 100% $ 400 Supplies $ 1,500 $ 31 $ 77 $ - $ 286 $ 63 $ % $ 1,287 Grounds Maint $ 1,150 $ - $ - $ - $ 108 $ - $ - 9% $ 108 Repair & Maint $ 200 $ - $ - $ - $ 1,851 $ 1,494 $ % $ 4,017 Equipment Rent $ 530 $ - $ - $ - $ - $ - $ % $ 162 Salary Perm Reg $ 97,996 $ 2,378 $ 7,066 $ 7,347 $ 7,443 $ 11,324 $ 7,156 44% $ 42,713 Salary Perm OT $ 2,000 $ - $ 755 $ - $ - $ - $ % $ 983 Salary Temp Reg $ 5,900 $ - $ 75 $ 196 $ 265 $ 657 $ % $ 1,405 Soc Security $ 7,497 $ 175 $ 583 $ 556 $ 568 $ 895 $ % $ 3,337 Retirement Emply $ 6,665 $ 132 $ 439 $ 500 $ 506 $ 770 $ % $ 2,849 Health Insurance $ 9,114 $ 726 $ 726 $ 733 $ 726 $ 726 $ % $ 4,369 Life Insurance $ 70 $ - $ 5 $ 5 $ 5 $ 5 $ 5 34% $ 24 Contracted Serv $ 125,339 $ - $ - $ - $ - $ - $ - Data Processing $ 350 $ 320 $ - $ - $ - $ - $ - 91% $ 320 Telephone $ 3,500 $ 280 $ 298 $ 297 $ 297 $ 298 $ % $ 1,730 Office supplies $ 3,000 $ 260 $ 385 $ - $ 148 $ 97 $ % $ 1,264 Postage $ 1,500 $ - $ - $ - $ - $ - $ - Printing $ 5,000 $ 528 $ 5 $ 178 $ 303 $ - $ % $ 1,792 Reference Mat $ 500 $ 15 $ - $ - $ 199 $ 25 $ 20 52% $ 259 Membership Dues $ 50 $ 50 $ - $ - $ - $ - $ - 100% $ 50 Regular travel $ 6,000 $ - $ 366 $ - $ 671 $ 371 $ % $ 1,833 Travel-Train-Conf $ 6,000 $ - $ 84 $ 53 $ 697 $ 825 $ % $ 1,968 Education Prog $ 15,520 $ 1,759 $ 2,156 $ 97 $ 3,256 $ 2,178 $ 1,912 73% $ 11,358 Hmong Grant $ 2,700 $ - $ - $ - $ - $ - $ - Hmong Ag Grant $ 1,573 $ - $ - $ - $ - $ 119 $ - 8% $ 119 Safety Grant $ 5,832 $ - $ - $ - $ - $ - $ 46 1% $ 46 Parenting News $ 4,000 $ 62 $ - $ - $ - $ - $ - 2% $ 62 After School $ 2,600 $ - $ 267 $ - $ - $ 377 $ - 25% $ 644 State Postage $ 1,988 $ 240 $ 69 $ 141 $ 176 $ 120 $ 50 40% $ 795 Sust Future Fest $ 2,000 $ 61 $ 35 $ - $ - $ - 5% $ 96 $ 330,256 $ 7,708 $ 13,496 $ 10,268 $ 17,917 $ 20,377 $ 16,492 26% $ 86,257

7 UW-EXTENSION OFFICE 2015 MONTHLY REVENUE REPORT Budgeted % Revenues JAN FEB MAR APR MAY JUN Received TOTAL Fairs & Exhibits $ 3,900 $ - $ - $ - $ 3,963 $ - $ - 102% $ 3,963 State Postage $ 1,988 $ - $ - $ - $ 994 $ - $ - 50% $ 994 Safety Grant $ 500 $ - $ - $ - $ - $ - $ - Postage Fees $ 200 $ - $ - $ - $ - $ - $ - 4-H Activity Fees $ 3,000 $ - $ - $ - $ - $ - $ - County Fair Fees $ 3,000 $ - $ - $ - $ - $ - $ - Exhibitor Fees $ 3,300 $ - $ - $ - $ 4 $ - $ - 0% $ 4 4-H Programs $ 1,350 $ - $ - $ - $ 31 $ 112 $ - 11% $ 143 After SchooL $ 700 $ - $ - $ - $ - $ 700 $ - 100% $ 700 Reference Mat $ 100 $ - $ - $ - $ 120 $ 54 $ - 173% $ 173 Duplicating $ 500 $ - $ - $ - $ - $ 25 $ - 5% $ 25 Educational Prog $ 16,000 $ 6,821 $ 370 $ - $ 5,163 $ 5,165 $ 3, % $ 20,744 Garden Rent $ 2,100 $ 100 $ - $ - $ 1,735 $ 1,999 $ % $ 4,009 Parenting News $ 3,500 $ 400 $ - $ - $ 650 $ - $ - 30% $ 1,050 Sust Future Fest $ 2,000 $ - $ - $ - $ - $ - $ % $ 195 N/L Funds $ 11,805 $ - $ - $ (204) $ (292) $ 375 $ - -1% $ (121) $ 53,943 $ 7,321 $ 370 $ (204) $ 12,368 $ 8,429 $ 3,595 59% $ 31,880 Budgeted % Revenues JULY AUG SEPT OCT NOV DEC Received TOTAL Fairs & Exhibits $ 3,900 $ - $ - $ - 102% $ 3,963 State Postage $ 1,988 $ - $ - $ - 50% $ 994 Safety Grant $ 500 $ - $ - $ - Postage Fees $ 200 $ - $ - $ - 4-H Activity Fees $ 3,000 $ - $ - $ - County Fair Fees $ 3,000 $ - $ - $ - Exhibitor Fees $ 3,300 $ - $ - $ - 0% $ 4 4-H Programs $ 1,350 $ - $ - $ - 11% $ 143 After SchooL $ 700 $ - $ - $ - 100% $ 700 Reference Mat $ 100 $ - $ - $ - 173% $ 173 Duplicating $ 500 $ - $ - $ - 5% $ 25 Educational Prog $ 16,000 $ - $ - $ - 0% $ 20,744 Garden Rent $ 2,100 $ - $ - $ - 0% $ 4,009 Parenting News $ 3,500 $ - $ - $ - 0% $ 1,050 Sust Future Fest $ 2,000 $ - $ - $ - 10% $ 195 N/L Funds $ 11,805 $ - $ - $ - -1% $ (121) $ 53,943 $ - $ - $ - $ - $ - $ -