Vendor Registration Certificate for the tendered item is not mandatory. Bidder has to quote 100% of tender quantity.

Transcription

1 ISO 9001:2008 Certified DAKSHIN GUJARAT VIJ COMPANY LIMITED CIN U40102GJ2003SGC Regd. & Corporate Office: Urja Sadan, Nana Varachha Road, Kapodara Char Rasta, SURAT Ph.No /52, Fax.No Website: Tender Notice No: DGVCL/SP/11017/ Digital Signage Solution. Sub: Supply & installation of Digital Signage Solution System at Proposed Vij Seva Kendra and Model Sub Division Office. ACE (P), DGVCL invites on line Tenders for Supply & installation of Digital Signage Solution System at Proposed Vij Seva Kendra and Model Sub Division Office. Tender Papers & Specifications may be down loaded from web site (For view, down load and on line submission), (For view & down load). Tender fee may be paid along with submission of tender in EMD cover, for tender. All the relevant documents of tender to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to The Additional Chief Engineer (P), DAKSHIN GUJARAT VIJ COMPANY LTD., Urja Sadan Corporate Office, Nana Varachha Road, Kapodara, Surat NO COURIER SERVICE OR HAND DELIVERY will be allowed. Vendor Registration Certificate for the tendered item is not mandatory. Bidder has to quote 100% of tender quantity. BRIEF DETAILS REGARDING TENDER IS AS UNDER: Tender No. Tender Fees Payable (Non-Refundable) Estimated Cost of the tender Earnest Money Deposit Last Date for On Line Submission Last Date of receipt of tender by Regd./ Speed Post at Corporate Office, Surat. Scheduled date of physical and on line opening of tender (EMD Cover, Tech. Documents) Tentative Date of Opening of On line Price Bids of tech. qualified bidders. ^^ DGVCL/SP/11017/ Digital Signage Solution Rs Rs.8.7 Lac (1) For MSME Units : Rs.7, (2) For Non-MSME Units: Rs.7, up to 17.00Hrs up to 17.00Hrs at Hrs at 11.00Hrs ^^ Bidders shall submit Price Bid On-Line only and not in physical form. DGVCL/SP/11017/ Digital Signage Solution/Document page 1/16

2 Tender fee/emd will be accepted in form of CTS Demand draft drawn on any Scheduled / Nationalized Bank situated at Surat drawn in favor of Dakshin Gujarat Vij Company Ltd. (Cheques are not accepted). Tender submitted with DD other then CTS will not be considered and offer will be rejected. Tenders submitted without tender fee will not be accepted. No exemption from payment of tender fees and no price preference shall be given to any bidder. Earnest Money Deposit is to be paid as per Clause no.3 of Note to Schedule-A. (A) Bank Guarantees issued by following banks will be accepted as Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period on permanent basis. (1) All Nationalized Banks including the Public Sector Bank - IDBI bank Ltd. (2) Private Sector Banks: Axis Bank, ICICI bank and HDFC bank) (B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, The validity cut-off date in GR is with respect to date of issue of Bank Guarantees irrespective of date of termination of BG. 1. Kotak Mahindra Bank 2. RBL ( The Ratnakar Bank Ltd.) 3. IndusInd Bank 4. Karur Vysya Bank 5. DCB Bank 6. FEDERAL Bank 7. SOUTH INDIAN Bank 8. The Kalupur Commercial Co-operative Bank Ltd. 9. Rajkot Nagrik Sahakari Bank Ltd. 10. The Mehsana Urban Co-operative Bank Ltd. 11. Nutan Nagarik Sahakari Bank Ltd. 12. Dena Gujarat Gramin Bank Ltd. 13. Saurashtra Gramin Bank. Bank other than above banks will not be accepted. Cheques are not acceptable. Corporate Guarantees is not Allowed. DD for payment of tender fee & EMD must be placed in the cover super scribing Tender fee & EMD along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted with Technical Bid.) The physical tender document is to be submitted in two parts in single copy namely Technical bid & Commercial bid including commercial terms & conditions with all enclosures of the tender documents superscribing the respective covers accordingly along with the tender number. DGVCL/SP/11017/ Digital Signage Solution/Document page 2/16

3 Bidders shall submit Price Bid On-Line only and not in physical form. DD for payment of tender fee & EMD Demand Draft/ BG must be placed in the cover super scribing Tender fee & EMD of TENDER No. DGVCL/SP/11017/ Digital Signage Solution along with requisite documents as mentioned in the EMD condition. 1 TECHNICAL AND COMMERCIAL BID: The technical and commercial bid shall comprise of all the technical details of the equipments/stores/materials offered in accordance with the Company s specifications/ drawings, Guaranteed Technical Particulars and all the Annexure 1 to 14 in chronological order. The Technical Bids of those bidders whose physical submission for Tender Fee & EMD, samples etc. are fulfilled, shall be opened on line at 11:00 hrs (11:00 AM.) on date or next day as feasible. The name of vendors whose bids are opened shall be put up on line same day. a. If any deviation is found in Data/Documents/Details or submission made in physical and On Line mode, the Data/Documents/Details of online mode will be considered as final. b. It is mandatory for all bidders to submit complete tender documents in both forms i.e. Physical mode & On Line mode in stipulated time. If tender documents submitted in only one form say physical or only online mode the tender will be rejected outright. 2 PRICE BID: The Price Bid must be submitted strictly as per Schedule B-1 & B-2. The time and date of opening of the Price Bid is tentative & any change shall be put up on website. The TECHNICAL and PRICE Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Price Bids are to be submitted On Line only. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the ACE (P), DGVCL, Urja Sadan, Corporate Office, Nana Varachha Road, Kapodara, Surat. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. 3 The following documents only are to be submitted in physical form:- [A] Tender fee and EMD cover: - Tender fee, EMD, Vendor & List of orders executed. DGVCL/SP/11017/ Digital Signage Solution/Document page 3/16

4 [B] Technical & Commercial Bid cover: - (i) Annexure 1 to 14 in chronological order only. (ii) Scope of work, Annexure A to D in chronological order only. (iii) Notarized abridged balance sheet for last 3 years. (iv) Certified copies of relevant Test certificate submission, ISO certificate, Factory License, Performance report from clients. (v) Schedule A; Unpriced Schedule B1 - B2 & Notes to Schedule - A The bid received with irrelevant Test certificates (other than those called for in the technical specification) shall be liable for outright rejection under non conformity to tender stipulation. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. For and on Behalf of DGVCL (R.P.Gotawala) Addl.Chief Engineer (P) Downloading of Tender Documents in (PDF Format). For downloading of Tender please click on: Part -I Part-II Part-III Part-IV Commercial Terms & Conditions. Schedule A, Schedule B-1-B-2,& important notes Technical Specifications & GTP Integrity Pact. To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website NOTE: [n-procure clarification] In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell (n) code solutions-a division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev Ahmedabad ( Gujarat ) Toll Free: ( Ext. 501, 512,516, 517, 525 ) Phone No / 316 / 317 Fax: / ; nprocure@gnfc.net DGVCL/SP/11017/ Digital Signage Solution/Document page 4/16

5 PART II SCHEDULE A 1 Tender no. 2 Description DGVCL/SP/11017/ Digital Signage Solution Supply & installation of Digital Signage Solution System at Proposed Vij Seva Kendra and Model Sub Division Office. 3 Tender Quantity As per schedule B1 and B2 4 Estimated Cost Rs.8.7 Lac 5 Consignee for supply of material 6 Cost of Tender Document (Non Refundable) 7 Earnest Money Deposit RSO at Navsari/Bharuch & Surat Divisional Store (Tapi store) of DGVCL Rs (1) For MSME Units :Rs. 7, (2) For Non-MSME Units: Rs.7, Last Date for On Line Submission up to 17.00Hrs Last Date of receipt of tender by Regd./ Speed Post at Corporate Office, Surat. Scheduled date of physical and on line opening of tender (EMD Cover, Tech. Documents) Tentative Date of Opening of On line Price Bids of tech. qualified bidders. ^^ up to 17.00Hrs at Hrs at 11.00Hrs Details of Tender Fee/Earnest Money Deposit paid by the Tenderer: Demand Draft No. dated On Bank for Tender Fee Rs Demand Draft No. dated Drawn on Bank for EMD of Rs. Firm s Sales Tax Registration No. Dated Firm s Central Sales Tax Registration [TIN No.] No. Dated DGVCL/SP/11017/ Digital Signage Solution/Document page 5/16

6 NOTE TO SCHEDULE A Following important points pertaining to tender may be noted. 1. Delivery / Contract Period: - The Supply, installation, testing & commissioning of Digital Signage Solution at Proposed Vij Seva Kendra and Model Sub Division Office against this tender shall be made within Two (2) Months after a commencement period of One month (30 Days) from the date of receipt of the Letter of Acceptance (LOA). However, early delivery/work will be acceptable, if required by DGVCL. 2. Guarantee: - The guarantee shall be applicable as per Clause No.46 of the Commercial Terms & Conditions. If the goods, stores and equipments found defective due to bad design or workmanship the same should be repaired or replaced by you free of charge if reported within 42 months of their receipt at site or 36 months from the date of commissioning of equipment whichever is earlier. You will be responsible for the proper performance of the equipments / materials for the respective guarantee period. 3. EMD COVER MUST CONTAIN THE FOLLOWING: [3.1] Details and document as per clause no. 11 (commercial term & conditions) of the tender for EMD requirements. Clause no.11 of Commercial Terms and Conditions is modified as under. All the bidders shall be required to pay EMD of Rs. 7, (For MSME & Non- MSME bidders) except those who are exempted as per industries & Mines Department, GOG New purchase policy Resolution No. SPO/1095/2636(97)/CH Dated for small and micro scale industries. If the EMD amount is more than Rs. 1 Lac, it should be paid either by Demand draft or Banker s Cheque or Bank Guarantee (in prescribed format given by DGVCL). Otherwise it should be paid in Cash (up to Rs. 20,000/- only) at the office address specified in the tender document or by Demand draft of Banker s Cheque only. The validity of Bank Guarantee for EMD should be for a period of at least Six Months from the date of submission of the Bid of the Tender. In cases, where EMD need not to be paid, valid exemption certificates duly notarized has to be produced / attached in place of EMD documents as per Tender Terms and Conditions. The Micro and Small scale industrial (manufacturing) units registered under small scale industries of Gujarat state and holding subsequent registration with CSPO/NSIC/DGS&D, registration certificates for the item under tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI (SSI/MSME Part-II) & CSPO / NSIC / DGS&D Registration Certificates in DGVCL/SP/11017/ Digital Signage Solution/Document page 6/16

7 EMD Cover. This benefit of exemption will not be admissible if they take part I the tender indirectly either through their dealers, agents, distributors or other intermediates. The certificates should indicate the manufacture of item offered. Government or Semi-Government Organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D.. Other text matter of Clause no.11 of Commercial Terms and Conditions remains unaltered. [3.2] Vendor Registration Certificate for the tendered item is not mandatory. [3.3] List of Orders executed of tender item / higher rating or size of tender item in last three (3) years including supplies made to GUVNL (Formerly GEB) or their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/ GSECL. Please attach Order copies. In absence of the above [3.1], technical bid will not be opened. However, [3.3] above is require to decide the performance / status of bidder for the tender item otherwise / in absence of the same bidder will be considered as new supplier (at DGVCL Discretion) or as decided by DGVCL and it will be binding to the bidder. 4. In clause no. 2 Vendor Registration of Commercial Terms and conditions is not applicable to this tender. 5. In clause no. 34 Type Test of Commercial Terms and conditions is not applicable to this tender. 6. Formation of cartel: In case Tenderer / Purchaser finds that there is an attempt of cartel in the prices, Tenderer / Purchaser reserves the right to consider or reject any or all the parties offer without assigning any reason thereof. 7. The quantity to be purchased will be decided by DGVCL. The DGVCL reserve the right to reduce/enhance the tender quantity as per their requirement at the time of finalization of the tender. 8. Clause no. 78 of Commercial Terms and Conditions & Annexure 11 sub clause No.V is modified as under: The Tendered must offer minimum quantity as under for all their offered/quoted tendered items and also have to accept DGVCL s delivery/work conditions given in the tender. The minimum tender quantity to be quoted by the bidders should be 100% of each tendered items independently. If the tenderer quotes for less than the 100% tendering quantity for each quoting item, specify above and/or gives a delivery schedule which is longer than what is stipulated in the tender then the DGVCL/SP/11017/ Digital Signage Solution/Document page 7/16

8 offer will not be considered for evaluations and offer will be ignored out rightly without any communication in the matter and any further requests after opening of the tender will also be ignored. This should be taken care of. 9. Clause no. 6 of Commercial Terms and Conditions is not applicable to this tender. 10. Clause no. 12 SECURITY DEPOSIT of Commercial Terms and conditions is not applicable to this tender. 11. Clause no. 19 SALES TAX of Commercial Terms and conditions. Please read VAT in place of GST (Gujarat Sales Tax). 12. Clause no. 23: A Payment term of the Commercial Terms and Conditions is modified as under. Payment shall be made by DGVCL, for the materials supplied as per DGVCL s payment terms and conditions i.e. 80% of the Ex-works price with 100% taxes, duties and F&I price of each consignment will be paid to you by this office against TRC within 30 days after verifying the invoices and other related documents, approval of test certificates and on your furnishing certificates of proper dispatch of the goods in the form attached which would be sent AO (Bills) Corporate Office, DGVCL, Surat, along with the copy of invoice. The payment will be made directly to you. The balance 20 % of the Ex-works price each consignment will be paid after successfully installation, commission and working duly certified by concern office and IT department. The TRC/documents should be sent to AO (Bills) Corporate Office, Dakshin Gujarat Vij Company Ltd., Nana Varachha Road, Kapodara, Near Gajjar Petrol Pump, SURAT. Alternatively, DGVCL may make payment through SIDBI, ICICI, Power Finance Corporation, R.E.C. or any other financial institution depending upon facility available at the relevant time. In case of payment through SIDBI, ICICI, 80% and / or 20% of Ex-Works price including 100% of F&I, Taxes & duties, payment shall be made against TRC / RRC and S.R. Notes (in case of 20% payment). FOR INSTALLATION & COMMISSIONING PORTION 100% payment will be made, on receipt of certificate issued by Concern Office for successfully commissioning of entire system. In case of payment through SIDBI / ICICI, necessary stamp charges and interest charge shall be borne by respective DISCOM. Other charges, if any shall have to be borne by the supplier. Tenderer, while quoting need specifically agree to receive payment under any of the aforesaid alternative at the option of respective DISCOM. The tenderer shall invariably instruct their Bankers to accept lesser amount than IBC amount (Bank Advice amount) in case Cheque amount differs from claimed amount / IBC amount supported with deduction memo. DGVCL/SP/11017/ Digital Signage Solution/Document page 8/16

9 In case if, you want payment through Bank: You shall have to furnish (I) Indemnity Bond for the A/T, (ii) Power of Attorney duly registered with DGVCL for individual Bank and a request letter for discounted bills to issue Cheque in favour of your Bank A/c. M/s (All these three documents should be as per respective DISCOM format only and should be duly NOTARIZED). While extending the above facility, DGVCL in no case will be responsible for any default in payment OR interest to the Bank by you. Your Banker should accept the payment released as per the Bills passed and audited. DGVCL would normally accept only one mode of payment: viz. Either (1) Direct payment OR (2) Payment through Bank or Financial Institution on the strength of Power of Attorney to be executed by the supplier to that effect. You should specifically state any one mode of payment. You should indicate the name of the Bank / Financial Institution to whom the payment is to be made. Also, the Indemnity bond is to be furnished by the supplier as per prescribed format, which may be obtained from the office. The costs of all stamp paper charges are to be borne by you. 13. PENALTY FOR LATE DELIVERY: Clause no. 28: PENALTY FOR LATE DELIVERY of the Commercial Terms and Conditions is modified as under: 12.1 Penalty shall per week or part thereof on delayed portion subject to maximum 10% of the order value (end cost) in case of supply only whereas in case of Projects, the celling shall be with reference to the total contract value of the Project (Supply + Erection + Civil). For calculating the delayed portion, date of actual receipt of material at Store shall be considered In order to avoid delay in dispatch of the inspected lot materials, for which the dispatch instructions are already issued, for Gujarat based suppliers and out of Gujarat based suppliers shall arrange the transportation so as to receive the materials at respective consignee s stores within 15 days and 21 days respectively, from the date of dispatch instructions issued. If materials are not received at stores within 15 days / 21 days, as the case may be, from the date of dispatch instruction issued, the special penalty charges shall be recovered at 0.5% per week or part thereof, maximum up to 3% of the dispatch instructions consignment value. a. General Guide lines: In order to avoid delay & possible attraction of penalty, The firm has to offer the inspection call 15 days prior to propose date of inspection and prior to 30 days from the due date of delivery schedule If above clause No is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch instruction, said delay period will not be considered for penalty purpose However, in case the material is offered for inspection but does not fulfill criteria as per clause No and does not supply material as per delivery DGVCL/SP/11017/ Digital Signage Solution/Document page 9/16

10 schedule, the same will be considered as delay in delivery and will be liable for penalty in terms of the contract. Due consideration will be given for waival / levy of penalty only for the reasons absolutely beyond suppliers control (e.g. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder) for which documentary evidence will have to be provided. The request for extension in delivery giving reasons and supporting documents shall have to be made within one month on completion of the supply only. The request made after one month on completion of the supply shall not be entertained and rejected out rightly without any correspondence. No request for waival / levy of penalty will be entertained / reviewed during the execution of order. D.G.S & D. FORCE MAJEURE CLAUSE If, at any time during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event), then provided notice of the happening of any such event is given by either party to the other within twenty one days from the date of occurrence there of neither party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect of such nonperformance of delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to end or ceased to exist, and the decision of the Managing Directoras to whether the deliveries have been so resumed or not shall be final and conclusive. Provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the Managing Director of the company, which shall be final, all unused undamaged and acceptable materials bought out components, and stores in course of manufacture in the possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be deem fit excepting such materials, bought out component and stores as the supplier may with concurrence of the Purchaser elect to retain. 14. Clause no. 47 PERFORMANCE GUARANTEE (PG) of Commercial Terms and conditions is not applicable to this tender. 15. Performance Guarantee(PG) for (i) Execution Period & (ii) Warrantee Period: (Applicable To This Tender In Place Of Clause No. 12 & 47 of Commercial Terms and conditions) DGVCL/SP/11017/ Digital Signage Solution/Document page 10/16

11 All the bidders shall have to give 10% of the contract value in the form of cash/ DD/ Bank Guarantee covering the period of execution of contracts (Execution Period) and 10% of contract value in the form of Bank Guarantee to cover warrantee period of supplied material. The supplier shall submit the security deposit/performance bank guarantee to cover execution period by DD/Bank guarantee within 15 (Fifteen) days from the date of issue of Letter of Acceptance (LOA). The successful bidder has to give bank guarantee with validity period of additional 01 (One) month i.e. more than actual guarantee/warrantee period to safeguard company s interest in case any eventuality happening on the last day of the guarantee/warrantee period after office hours of the bank or bank holidays. Performance Bank Guarantee to cover guarantee / warrantee period is required to be submitted before the date of last supply and should be valid till the completion of guarantee period to be reckoned from the date of last supply. The Performance Bank Guarantee covering warranty period (10% of the contract value) for the tendered items shall have to be furnished in the form of DD / Cash and by Bank Guarantee, by the successful Tenderer, which will be in line with the specifications of tendered items. The Performance Bank Guarantee covering warranty period submitted should be for the full period. The Performance Bank Guarantee covering warranty period for an interim period will not be allowed. However, in case of expiry of The Performance Bank Guarantee covering warranty period before the said period the same should be got extended / renewed till the completion of said period by the tenderer at least one month before the expiry of the validity failing which DGVCL will be at liberty to encash the same, without entering in to further correspondence, formalities, etc. in the matter. CORPORATE BANK GUARANTEES NOT ALLOWED. NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE. FOR GUJARAT BASED BIDDERS ONLY The Micro and Small scale industrial (manufacturing) units registered under small scale industries of Gujarat state and holding subsequent registration with CSPO/NSIC/DGS&D, registration certificates for the item under tender shall submit performance guarantee as under on submission of attested copies of their SSI (SSI/MSME Part-II) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part I the tender indirectly either through their dealers, agents, distributors or other intermediates. 1. Wherever the rate of Performance Guarantee (PG) for Execution Period & Performance Guarantee (PG) for Warrantee Period of 5% is stipulated, the same be considered at 3% for Micro and Small scale industrial DGVCL/SP/11017/ Digital Signage Solution/Document page 11/16

12 (manufacturing) units of Gujarat State, while for others it is 5%. 2. Wherever the rate of Performance Guarantee (PG) for Execution Period & Performance Guarantee (PG) for Warrantee Period of 10% is stipulated in the purchase policy, the same be considered as 4% for Micro and Small scale industrial (manufacturing) units of Gujarat State, while for others it is 10%. Performance guarantee towards execution period and performance guarantee towards guarantee/warrantee period shall not be insisted concurrently. The supplier / contractor shall submit only one bank guarantee considering the performance guarantee requirement. No exemption as well as relaxation shall be given to outside Gujarat based parties. 16. Agreement Between Successful Bidder And The Purchaser: The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 100/- duly Notarized as per agreement document uploaded herewith within 10 days after the payment of S.D. amount/bank Guarantee. The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be executed between ACE (P) & the authorized representative of successful bidder as mentioned hereunder. 1. If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2. If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3. If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. 4. Upon submission of security deposit and signing of Agreement, DGVCL shall issue a detailed A/T /order incorporating various terms and conditions. 17. Delayed and Late Tenders : No tender and sample shall be accepted / opened in any case which are received after due date and time of the receipt of tender irrespective of delayed due to postal service or any other reasons and DGVCL shall not assume any responsibility for late receipt of tender / sample. Any correspondence in this matter will not be entertained. DGVCL/SP/11017/ Digital Signage Solution/Document page 12/16

13 18. Clause no.32 of Commercial Terms and Conditions is modified as under: Tenderer must submit offers / bids along with requisite descriptive literature etc. in single copy duly signed and stamped by them. Wherever applicable, Complete Technical data of Equipment s/ Materials / Apparatus, etc. must be furnished along with the tender including (i) Dimensional Drawings, (ii) Type Test Certificate from Govt. Recognized Laboratory (iii) Guaranteed Particulars, (IV) List of Testing facilities available in the works must be furnished with the tender which is a must. Tenderer will be at full liberty to provide information and data about his products. 19. A Technical Check List to be submitted with Physical Bid by the bidder in cover of technical bid. Documents submitted in technical bid should be as per order of Technical check list. This is mandatory. 20. In case due to any technical snag at bidders end or at service providers for e- tendering, the bidder could not submit their on line tender in prescribed time limit, DGVCL is not held responsible for the same and in that case DGVCL will not entertained any request / representation. 21. Any payment due to be made to the bidders/suppliers at any time after submission of tender will be made through RTGS/NEFT/IFT only instead of cheque by RPAD and for that bidder has to submit following details along with the tender company s letterhead dully signed and stamped. 1) Account Number : 2) Type of Account : 3) Bank Name : 4) Branch Name & Address : 5) Contact Number of the Branch : 6) IFSC No : 22. The material supplied shall be confirming to Indian standard specification and also with ISI marking and even after inspection of the lot, if the material received at the site is found without ISI marking, the lot shall be rejected and no further correspondence shall be entertained in this regard. 23. Bidders are requested to refer Annexure-A to D for specification, Documents required, tentative Quantity required and detailed technical parameters. Bidders have to confirm the Annexure-A to D and to submit the same with their offer in physical forms, duly signed and seal / stamp, which is mandatory. 24. The following clauses of the Commercial terms & condition is not applicable to this tender. Clause No. 2, 3, 6 & Tenderer are requested to keep the Annexure 1 to 14 in chronological order. DGVCL/SP/11017/ Digital Signage Solution/Document page 13/16

14 26. If the DGVCL issue any amendment/corrigendum to the specification / Bid document till the date of opening of this bid document, those amendments will become a part of this document and no separate intimation will be given. This, however, will be no reason for any extension of bid submission date. The bidders are advised to remain updated with the latest amendments issued by DGVCL. The directives and amendments issued by DGVCL will have a superseding effect to the corresponding sections of the specification. The Bidder are also advised to check DGVCL/N-procure websites regularly for any amendment or addendum. PLACE: DATE: SIGNATURE OF TENDERER COMPANYS ROUND SEAL DGVCL/SP/11017/ Digital Signage Solution/Document page 14/16

15 DAKSHIN GUJARAT VIJ COMPANY LIMITED, SURAT SCHEDULE B-1 (PRICE BID FORMAT) Tender no: DGVCL/SP/11017/ Digital Signage Solution Sub: Supply & installation of Digital Signage Solution System at Proposed Vij Seva Kendra and Model Sub Division Office. Sr.No. Item Description DGVCL tender quantity U.O.M Ex-works price per Unit in Rs. Insurance charges per Unit in Rs. Freight & Packing charges per Unit in Rs. Excise Duty per Unit in Rs. End cost without CST / VAT per Unit in Rs. CST / VAT per Unit in Rs. End cost with CST / VAT per Unit in Rs. Total End Cost w/o Tax in Rs = 3*9 1 2 Supply of 42 or higher LED Display with media player as per specification. Supply of Centralized Data Distribution through signage software which will support PPT/Video/JPEG/Scrolling Message in LANDSCAPE display mode along with required licenses as per specification. 8 Nos. 1 No. (A) Sub Total of B-1 PLACE: DATE: SIGNATURE OF TENDERER & ROUND SEAL DGVCL/SP/11017/ Digital Signage Solution/Document page 15/16

16 Tender no: DGVCL/SP/11017/ Digital Signage Solution Dakshin Gujarat Vij Company Limited, Surat. SCHEDULE B-2 (PRICE BID FORMAT) Sub: Supply & installation of Digital Signage Solution System at Proposed Vij Seva Kendra and Model Sub Division Office. Sr. No Item Description DGVCL Tender U.O.M Rate per Unit (without taxes) in Rs. Service Tax per Unit in Rs. End cost with service tax per unit in Rs. Total End Cost w/o Tax in Rs = 15*17 1 Installation, Testing, Commissioning, Project Management & Training of entire Digital Signage System. 1 Job (B) Sub Total of B-2 Note: 1) Service tax shall be paid as applicable rates at the time of actual payment during the duration of contract. 2) Total of (A) Sub Total of Schedule B-1 and (B) Sub Total of Schedule B-2 will be considered for final evaluation of tender. 3) See all Annexures for Technical Specifications and SCOPE OF WORK document, etc. for detailed work required to be carried out under this tender. REMARKS: 1). I/We agree to supply the articles noted above at the rates herein tendered by me/us subjected to the condition of tender and supply of the tender inquiry which I/We have carefully read and which I/We thoroughly understood and to which I/We agree. 2). I/We here by agree to keep this offer open for 120 days after the date of opening of technical bids of the tender and shall be bound by Communication of acceptance dispatch within the prescribed time. PLACE: DATE: SIGNATURE OF TENDERER & ROUND SEAL DGVCL/SP/11017/ Digital Signage Solution/Document page 16/16