CENTRAL WAREHOUSING CORPORATION (A GOVT. OF INDIA UNDERTAKING)

Transcription

1 CENTRAL WAREHOUSING CORPORATION, REGIONAL OFFICE, MUMBAI, SECOTR-20, NEAR APMC FRUIT MARKET, VASHI, NAVI MUMBAI Tel. No /64/66/72 Fax E MAIL: rmmum@cewacor.nic.in / mngcwc@gmail.com INVITATION OF TENDER FROM SERVICE PROVIDERS FOR EDI SERVICE CENTRE MANAGEMENT ON PROFIT SHARING BASIS FOR GENERATING CUSTOMS DOCUMENTS AND OTHER SERVICES AT EDI CENTRE AT CENTRAL WAREHOUSING CORPORATION, ICD-VERNA GOA, PLOT NO.M-50-54, PHASE III-B, VERNA INDUSTRIAL ESTATE, VERNA GOA (Signature of the Tenderer)

2 TENDER FORM INSTRUCTIONS TO TENDERERS FOR EDI SERVICE CENTRE MANAGEMENT ON PROFIT SHARING BASIS FOR GENERATING CUSTOMS DOCUMENTS AND OTHER SERVICES AT EDI CENTRE AT CENTRAL WAREHOUSING CORPORATION, ICD-VERNA GOA, PLOT NO.M-50-54, PHASE III-B, VERNA INDUSTRIAL ESTATE, VERNA GOA TENDER NO: NO.CWC/RO-MUM/B-I/BD-II/EDI-ICD VERNA GOA/ Dt A. Document downloading date and time from hrs. On upto hrs. On B. Last date for physical submission of tender up to hrs on C. Last date for furnishing EMD and Tender Fee is up to hrs on D. Tender to be opened on hrs on in the office of the Regional Manager, Central Warehousing Corporation, Regional Office, Mumbai. Note: If the date fixed for opening of tenders is declared as holiday, then the tenders will be opened on the next working day following the holiday at the same time. The validity of the tender is 90 days from the following date of opening of the tendes plus 15 days extension at the discretion of Regional Manager, CWC, RO, Mumbai and such extension shall be binding on the tenderer. If the date up to which the tender is open for acceptance happens to be a holiday, the tender will be deemed to remain open for acceptance till the next working day.

3 Letter for submission of tender From To The Regional Manager, Central Warehousing Corporation, Regional Office, Mumbai Sectoe-20, Near APMC Fruit Market Vashi, Navi Mumbai Dear Sir, Sub: TENDER FOR EDI SERVICE CENTRE MANAGEMENT ON PROFIT SHARING BASIS FOR GENERATING CUSTOM S DOCUMENTS AND OTHER SERVICES AT EDI CENTRE AT CENTRAL WAREHOUSING CORPORATION, ICD-VERNA GOA, PLOT NO.M-50-54, PHASE III-B, VERNA INDUSTRIAL ESTATE, VERNA GOA Ref: Open Tender Notice No.: CWC/RO-MUM/B-I/BD-II/EDI-ICD VERNA GOA/ Dt In response to your Tender Notice no. CWC/RO-MUM/B-I/BD-II/EDI-ICD- VERNA GOA/ for appointment of EDI SERVICE CENTRE MANAGEMENT at CWC, ICD-VERNA GOA, I/We.. a Company/Partnership Firm/an Association /Sole Proprietor/Karta of HUF, Cooperative (in the case of a firm, an association or a syndicate, please set out here full names of all the Directors, partners or members) carrying out business at. hereby submit our offer. I/we agree that this offer shall be valid for a period of ninety days (90) days plus 15 days extension from following date of opening of tender. I/we hereby declare that we have read and understood and agree to abide by and fulfil the Terms and Conditions including General conditions of Contract, which shall be deemed to form an integral part of this offer. We undertake that no changes/amendments/alterations have been made in the tender form downloaded and submitted online. I/we hereby further agree to notify you at any time whether before or after acceptance of my/our tender of any change in the constitution of my/our firm, association/syndicate, either by death, exclusion or retirement of any partner or member or by the admission of a new partner or member (this clause shall apply where the tenderer is a firm/association or syndicate). I/we have also enclosed proof of payments towards tender fee & EMD along with the tender documents and its relevant enclosures. I/We hereby declare that this tender on acceptance communicated by you shall constitute a valid and binding contract between us. Date: Yours faithfully, Encl.:.... (Signature and seal of the Tenderer)

4 NOTICE INVITING QUOTATION Online e-tenders are invited from service providers for EDI Service Centre Management on profit sharing basis for generating Custom documents and other services at EDI Centre at Central Warehousing Corporation, ICD-VERNA GOA, Plot No.M-50-54, Phase-III B, Verna Industrial Estate, Verna Goa for a period of two (2) years from the date of joining to carry out the activities as per Annexure-I. Last date for receipt of bids shall be up to 11:30 Hours The Notice Inviting Quotation may also be seen and downloaded from websites TERMS & CONDITIONS FOR OPERATING EDI SERVICE CENTRE AT ICD- VERNA GOA. A) SCOPE OF WORK: 1. Run and operate the EDI centre as per the functioning and timing of the ICD and as per the shifts, in consultation with the Manager, ICD and no extra charges shall be allowed to be charged for the same. 2. Enter documents received from CHA s, Exporters and Importers or their Agents at a charge, as fixed by the Customs; 3. Shall abide by all terms and conditions / confidentiality directives received from Customs through the Manager-ICD from time to time; 4. Provide stationary items and consumables like paper, ribbon etc.; 5. Print Checklists, make corrections and submit to the system; 6. Make amendments approved by customs authorities only and shall maintain a records of the same; 7. Print Shipping Bills / Bill of Entries; 8. Submission of daily report on documents generated and other data processed to CWC as directed by Manager -ICD; 9. Provide efficient, prompt and quality service to all the customers without any scope for their complaints; 10. Ensure compliance of all applicable Statutory rules and regulations including compliance of all Customs regulations, regarding the verification and registration of the manpower being deployed for the said job; 11. Shall take utmost care of all the infrastructure, instruments, equipment provided to them by the Manager, ICD-Verna Goa. 12. Submit report on documents and other data processed on daily basis along with handing over of collections as mutually agreed; 13. Working hours shall be as per the functioning and timings of the ICD and as per the shifts, in consultation with the Manager ICD and no extra charges shall be allowed to be collected from the users for the same.

5 14. The Service Provider will arrange and control/supervision of EDI service centre through its operators; 15. It will be sole duty / responsibility of the Service Provider to ensure smooth functioning of the EDI centre. The manpower / operator deployed at the EDI Centre by them shall be at their rolls and CWC shall not take any responsibility for them or their employment or their conduct at any stage. Shall have to follow all the statutory provisions / Acts like Minimum wages Act, PF Act, Shop & Establishment Act etc. in force from time to time and comply with related provisions. B ) CONSIDERATION Remittance of payment to CWC on monthly basis by 3 rd of the every succeeding month and as per the directions of the Manager-ICD along with a monthly statement for documents generated/ data amended and other jobs carried out at EDI Centre for which charges have been realised and are to be submitted to CWC. C ) SET UP/INFRASTRUCTURE 1) CWC shall provide infrastructure with hardware/printer and connectivity to Customs for facilitating data processing. 2) CWC shall provide User ID s and password for Data entry into EDI System for submission and amendments as approved by the Customs with prior approval of concerned Manager ICD or his authorised representative. D) PERIOD OF CONTRACT: The contract shall be valid for a period of two (2) years from the date of taking over the contract. The contract may be extended for a further period of one year at the same rates, terms and conditions subject to approval of the Regional Manager, CWC, RO, Mumbai. E) THE TENDERER SHOULD FURNISH THE FOLLOWING DOCUMENTS ALONGWITH THE TENDER. i) Constitution of the firm, if the tenderer is not a sole proprietary concern. In case of Proprietorship, an Affidavit to that effect duly Notarized on requisite nonjudicial stamp paper. ii) A self certificate that the tenderer has not been black listed by any State/ Central Govt. department. iii) Copy of Registration certificate under Shop and Establishment Act. iv) Copy of Registration with the Provident Fund Authority. v) Copy of PAN Card. vi) Copy of GST registration. vii) a. Proof of payment towards EMD b. Proof of payment towards cost of tender viii) ix) Experience certificate EMD amount in the form of DD for Rs.500/- (Rupees Five Hundred only) issued by a Scheduled Bank and drawn in favour of Central Warehousing Corporation payable at Mumbai.

6 x) A latest Police verification report of the Proprietor(s) /Director(s)/ Partner (s) or Owners of the company including firm/company/ consortium / joint venture / sole proprietary firm/partnership firm confirming that no criminal cases are pending against them. Such certificate is to be submitted specifying that no criminal case is pending against the bidder (such certificate is to be provided after award of the contract immediately) F) EMD AND COST OF TENDER a) EMD for an amount of Rs.500/- (Rupees Five Hundred only) in the form of Accounts Payee Demand Draft/Pay order/banker s cheque of a scheduled bank issued in favour of Central Warehousing Corporation payable at Mumbai or through e- payment/neft/rtgs. Proof to be submitted / uploaded with the tender. b) The tenderer participating under the category MSEs registered with the prescribed agencies are exempted from payment of EMD and cost of tender and should enclose the proof of their being registered with agencies mentioned in the tender document. Their registration should be valid as on last date of submission of tender and they should also mention the terminal validity of their Registration, failing which their offer shall not be considered for benefits detailed in MSE Notification of Govt. of India dated or any other notification issued thereafter. ( Ref. Annexure-V) c) Cost of tender for Rs 1,180/- including 18% GST in the form of Accounts payee Demand Draft/Pay order/banker s cheque of a scheduled bank issued in favour of Central Warehousing Corporation payable at Mumbai or through e-payment / NEFT / RTGS. Proof to be submitted /uploaded with the tender. In case tenderer submits the EMD and Cost of Tender by way of Accounts Payee Demand Draft / Pay Order / Bankers Cheque physically / by post and same is received by the Regional Manager, CWC, RO, Mumbai before the due date and time of submission of tender, the same shall be treated as valid receipt of EMD / Cost of Tender. However, in case of e-payment, the proof of EMD and Cost of Tender i.e. Receipt / Acknowledgement is compulsorily required to be enclosed / uploaded with the tender. Note: No proposal shall be considered which is not accompanied with the required Tender Fee, and Earnest Money Deposit (EMD). In the event of tenderer withdrawing his offer before the expiry of the validity period/not taking over the work after acceptance of proposal by the tenderer, EMD shall be forfeited. Besides, the Corporation may suspend/ban the trade relations with him or debar the tenderer to participate in all future tender enquiries with CWC based on the merit of each case up to a period of five years without prejudice to any other rights and remedies available with CWC under the agreement and law. The decision of Managing Director in this matter shall be final and binding upon the tenderer.

7 Earnest Money Deposit of the unsuccessful tenderer shall be returned after finalization of the tender and award of contract. No interest shall be payable on the amount of Earnest Money in any case. The Earnest Money Deposit of the successful tenderer shall be refunded/adjusted within 30 days after the execution of the agreement and furnishing of the required bank guarantee/security Deposit. G) SECURITY DEPOSIT : A Security Deposit of Rs. 2,500/- (Rs. Two Thousand Five hundred Only) shall be deposited in form of Demand Draft drawn in favour of the CENTRAL WAREHOUSING CORPORATION, Mumbai. This amount will be interest free and shall be released only after satisfactory performance of the contract and handing over the vacant and peaceful possession of the premises with all its electric and sanitary fittings intact on termination of the contract. Otherwise the whole or such part of the security deposit as the Corporation may deem fit shall stand forfeited. Decision of the Regional Manager, Central Warehousing Corporation, RO, Mumbai in this regard shall be binding on the contractor. H) TERMINATION OF CONTRACT: i) The agreement can be terminated by CWC by serving one month notice to the other party without assigning any reason. ii) Central Warehousing Corporation may terminate the contract any time in the event of breach of any of the terms and conditions of the contract or in the event of prosecution of the contractor or any of his employees or workers under any other law by giving one week Notice in writing. In case of refusal of receipt of notice by hand the same shall be despatched by speed post and the period of 7 days shall be counted from the date of despatch irrespective of the date of receipt. iii) The Regional Manager, Central Warehousing Corporation, RO, Mumbai shall also have without prejudice to other rights and remedies, the right in the event of breach by the tenderer of any of the terms and conditions of the contract to terminate the contract forthwith and to get the work done at the risk & cost of the tenderer and/or forfeit the Security Deposit or any other part thereof for the sums due to any damages, losses, charges, expenses or costs that may be suffered or incurred by the Corporation due to tenderer s negligence or un-workman like performance of any of the service under the contract. I) Successful tenderer shall have to execute an agreement with CWC immediately in the prescribed format as per the Annexure-II on a non judicial stamp paper worth Rs.500 value. J) The successful tenderer shall submit a Non-disclosure agreement to CWC as per Annexure-III on a non judicial stamp paper worth Rs.500 value. The tenderers are advised to visit the place of operation before participating in the e- tender process to get themselves acquainted with the working for management of EDI centre at CWC, ICD-VERNA GOA.

8 K) Submission of the Tender: The tenderer shall submit its offer in electronic format on the website on or before the scheduled date and time. Submission of tenders after the scheduled date and time will not be possible. No offer in physical form will be accepted and any such offer, if received by Central Warehousing Corporation will be out rightly rejected. Tenderers will have to submit the Tender Fee (cost of tender), Processing Fee and EMD as prescribed in the tender document. Tenders not accompanied with all Annexures duly filled in and signed by the authorized signatory along with scanned copies of supporting documents (Self-attested) shall be liable for rejection. Each page of the proposal should be signed by the authorized signatory of the Bidder. In case, the bid documents have been uploaded using the digital signature of the person authorized to sign, then the uploaded bid documents shall be treated as signed. L) Interested parties may submit their rates on profit sharing basis along with their technical and service competency latest by up to 11:30 Hrs. The bids received will be opened on the same day at 12:00 hrs. on at Regional Office, Mumbai in the presence of quotationers who wish to be present at their own cost. REGIONAL MANAGER

9 ANNEXURE-I DESCRIPTION OF ACTIVITES AND PERCENTAGE OF REVENUE SHARING RATE BID A. Service Charges for Digitisation of documents at Service Centre (For manual documents getting data entry done at Service Centre) Estimated volume i BE / SB having up to 5 items ii Each additional block of 5 items NIL iii IGM iv EGM NIL v Other documents i.e. UAB, Transhipment etc. NIL Percentage of Revenue Sharing Tenderer Collection CWC s s Share Amount share in in %age (Rs.) %age vi Amendments to original declaration by customer in BE/SB/Other documents vii Queries up to 3 NIL and beyond 3 (including reply feeding) B. Service Charges for RES documents (ICEGATE or any other manner of Remote EDI filing) NIL NIL i (a) Printing of documents (for first 50 pages) NIL (b) Printing of documents (for every subsequent 10 pages or NIL part thereof) ii) Query printing NIL iii) Amendment fee to BE (for block of 5 items) NIL iv) Amendment fee to SB (for block of 5 items) NIL v) Amendment fee (for each additional block of 5 items) NIL vi) Amendment fee to other documents NIL vii) Printing Check-list Remarks 1. Abbreviation: BE-Bill of Entry & SB-Shipping Bill 2. The GST as applicable will be collected extra on above rates and in consultation with CWC. The GST collected on above rate will be submitted to GST department. 3. Tenderer will require to quote rates for all the Heads as per Rate Bid (Annex-I) 4. H1 tenderer will be decided on the basis of total sum of CWC s share arrived as per CWC s share in Percentage quoted by the tenderer and estimated volume (mentioned in the rate bid table) in respect of Rate Bid Heads A(i) (iii) & B (vii). It may be noted by the tenderer that figure of estimated volume mentioned is not projected or guaranteed volume but an indicative to work out the value so as to decide the H1. Signature of tenderer Seal

10 ANNEXURE-II AGREEMENT The Central Warehousing Corporation having agreed to award the contract of "OPERATING EDI SERVICE CENTRE AT ICD-VERNA GOA. and various allied operations, in response to the submission of sealed bids by me/us on to the Regional Manager, Central Warehousing Corporation, Mumbai, Sector-20, Near APMC Fruit Market, Vashi, Navi Mumbai I/We (here enter full name and address of the tenderer ( ) am/are executing this agreement on and hereby confirm that I/We have thoroughly examined and understood the terms and conditions of the invitation of bid bearing No. dated issued by the Regional Manager, Central Warehousing Corporation, Regional Office, Mumbai, Sector-20, Near APMC Fruit Market, Vashi, Navi Mumbai , for appointment of "OPERATING EDI SERVICE CENTRE AT ICD-VERNA GOA. and agreement to abide by them. I/We am/are willingly undertaking the said work consequent on the approval of the rate bids submitted by me/us to the Regional Manager, Central Warehousing Corporation, Regional Office, Mumbai, Sector-20, Near APMC Fruit Market, Vashi, Navi Mumbai , the rates specified in the Annexure-I hereto which forms part of this agreement, and as per terms and conditions of the tender. I/We assure the said Corporation that I/We shall undertake the said work to the best of my/our ability at all stages, during the tenure of the contract. This agreement shall remain in force for a period of two year with effect from with the provision of extension up to one year on the same rates, terms and conditions at the discretion of Corporation. Witness: Name & Signatre of Tenderer With Capacity in which signing Regional Manager Central warehousing Corporation Regional Office, Mumbai Witness: Tenderer s i) Postal Address Photo of ii) Telephone No. Tenderer iii) Address

11 ANNEXURE-III NON-DISCLOSURE AGREEMENT WHEREAS, we the undersigned,, having our principal place of business/registered office at, hereinafter referred to as EDI Service provider, are desirous to take up the work for providing EDI services at ICD-VERNA GOA, Plot No.M-50-54, Phase-III B, Verna Industrial Estate, Verna Goa WHEREAS, EDI Service provider is aware and confirms that the information, software, hardware, business data, architecture schematics, designs, storage media and other documents made available by Manager during the process and thereafter, or otherwise (confidential information for short) is privileged and strictly confidential ad/ or proprietary to Regional Manager, Regional Office, Mumbai. NOW THEREFORE, in consideration of the foregoing, EDI Service provider agrees to all the following conditions, in order to induce Regional Manager to grant EDI Service provider specific accesses to confidential information, property, information systems, network, databases and other data, at ICD-VERNA GOA. IT IS HEREBY AGREED AS UNDER: a) EDI Service provider agrees to hold in trust any confidential information received by the Tenderer, as part of the Tendering process or otherwise, and EDI Service provider shall maintain strictest of confidence in respect of such confidential information. M/s. also agrees: i) To maintain and use the confidential information only for the purposes of bidding for this Tender and only as permitted herein; ii) iii) iv) To only make copies as specifically authorized by the prior written consent of Corporation and with the same confidential or proprietary notices as may be printed or displayed on the original; To restrict access and disclosure of confidential information to such of their employees, agents, consultants and representatives strictly on a need to know basis, to maintain confidentiality of the confidential information disclosed to them in accordance with this clause; and To treat confidential information as confidential unless and until Corporation notifies EDI Service provider of release of its obligations in relation to the said confidential information.

12 b) Confidential information does not include information which; i) EDI Service provider knew or had in its possession, prior to disclosure, without limitation on its confidentiality; ii) Is independently developed by EDI Service provider without breach of conditions under this Tender; iii) Information in the public domain as a matter of law; iv) Is received from a third party not subject to the obligation of confidentiality with respect to such information; v) Is released from confidentiality with the written consent of Corporation. EDI Service provider shall have the burden of proving hereinabove are applicable to the information in the possession of EDI Service provider. c) Notwithstanding the foregoing, EDI Service provider acknowledges that the nature of activities to be performed may require EDI Service provider s personnel to be present on premises of Corporation or may require personnel to have access to software, hardware computer networks, databases and storage media of a Corporation while on or off premises of Corporation. It is understood that it would be impractical for Corporation to monitor all information made available to EDI Service provider s personnel under such circumstances and to provide notice to EDI Service provider of the confidentiality of all such information. Therefore, the tenderer agrees that any technical or business or other information of Corporation that EDI Service provider s personnel representatives or agents acquire while on Corporation premises, or through access to computer systems or databases while on or off Corporation premises, shall be deemed confidential information. d) Confidential information shall at all times remain the sole and exclusive property of Corporation. Upon completion of the tendering process, confidential information shall be returned to Corporation or destroyed, if incapable of return. The destruction shall be witnessed and so recorded, in writing, by an authorized representative of Corporation. Nothing contained herein shall in any manner impair rights of Corporation in respect of the confidential information. e) In the event that EDI Service provider hereto becomes legally compelled to disclose any confidential information, EDI Service provider shall give sufficient notice to Corporation to enable Corporation to prevent or minimize to the extent possible, such disclosure, Tenderer shall not disclose to a third party any confidential information or the contents of this Tender without the prior written consent of Corporation. The obligations of this Clause shall be satisfied by handling confidential information with the same degree of care, which EDI Service provider applies to its own similar confidential information but in no event less than reasonable care.

13 f) The obligations herein shall survive the completion or cancellation of the agreement executed on between Central Warehousing Corporation, & M/s.. For and on behalf of: (tenderer) Authorised Signatory Name Designation Office Seal Place Date : : : : :

14 ANNEXURE IV COMPLIANCE TO BID REQUIREMENT We hereby confirm that we have gone through and understood the Tender Document and our bid complies with the requirements / terms and conditions of the Tender Document and subsequent addendum / corrigendum (if any), issued by CWC, without any deviation / exception / comments / assumptions. We also confirm that we have quoted the rates without any condition and deviation. The Tender has been submitted along with the required documents and same have been uploaded under digital signatures of the authorized signatory. We undertake that the tender document shall be deemed to be our bid and in the event of award of work to us, the same shall be considered for constitution of contract agreement. Further, we shall sign and stamp each page of the Tender Document as token of acceptance and as part of contract in the event of award of contract to us. We further confirm that we have quoted our rates in our financial bid as per the conditions of the Tender Document and for all the items. Stamp and signature of the bidder Name of the bidder : : NOTE: To be stamped and signed by the authorized signatory who is signing the Bid and submitted along with the Technical Bid.

15 ANNEXURE V TERMS FOR MICRO & SMALL ENTERPRISES (a) Tender document shall be provided free of cost to Micro & Small Enterprises(MSEs). (b) MSEs registered with the agencies for the item/s tendered will be exempted from payment of Earnest Money Deposit (EMD). (c) MSEs who are interested in availing themselves of these benefits and preferential treatment will enclose with their offer the proof of their being registered for goods produced and services rendered with any of the agencies mentioned in the notification of Ministry of MSME indicated below along with the bid. (i) District Industries Centres (ii) Khadi & Village Industries Commission (iii) Khadi and Village Industries Board (iv) Coir Board (v) National Small Industries Corporation (vi) Directorate of Handicraft and Handloom (vii) Any other body specified by Ministry of MSME (d) The MSEs must also indicate the terminal validity date of their registration which should be valid as on last date of submission of tender. MSEs seeking exemption and benefits should enclose an attested /self-certified copy of valid registration certificate, giving details such as validity, stores / services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs. ( e) The benefits as stated above to MSE,shall be available only for goods/services produced & provided by MSEs for which they are registered. (f) In case the MSE does not fulfil the criteria at Sr. No.( c),(d) and ( e) above, such offers will not be liable for consideration of benefits detailed in MSE notification of Government of India dtd and other notification issued thereafter. (g)participating MSEs quoting price within price band of L1+15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro & Small Enterprise and such Micro & Small Enterprise shall be allowed to supply up to 20 per cent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity). However, for procurement of services or supplies where quantity is not splittable or non- dividable, MSE quoting price within the price band or L1+15% may be awarded for full/complete supply of total tendered value.