No Bid will be accepted after the expiry of the above mentioned time schedule.

Transcription

1 EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL (Rajajinagar, Bangalore , Karnataka) Ministry of Labour & Employment., Govt. of India (ISO Certified) Phone: / , Fax: F. No. 532-W/17/13/FIRE/2013-PMD Date: 24 th March, 2014 TENDER FOR REPLACEMENT/REPAIRING OF FIRE FIGHTING SYSTEM Tender No. 532-W/17/13/FIRE/2013-PMD Dated: Sealed tenders are invited for replacement/repairing of rusted, damaged, and outlived fire extinguishers, fire-fighting equipment and fire detection in ESIC Model Hospital, Rajajinagar, Bangalore. Detailed tender documents are available on the website of the ESIC.i.e., & may be downloaded and the downloaded tender document a DD of Rs. 1000/- may be submitted along with the bid. Time- Schedule Sl.No Description Date & Time 1. Advertisement in newspaper on 04/03/2014 & Last date of submission of Bid upto 14:30 Hrs. 3. Opening of Bids 15/04/2014, 15:00 hrs No Bid will be accepted after the expiry of the above mentioned time schedule. Deputy Director (PMD)

2 The EMPLOYEES STATE INSURANCE CORPORATION (ESIC) is a statutory body under Ministry of Labour & Employment, Government of India. 1. OBJECTIVE / SCOPE Sealed tenders are invited from the firms who are either manufacturing /supplying/maintaining Firefighting System, valid for 90 days from the date of opening, for replacement/repairing of rusted, damaged and outlived Fire Extinguishers, Firefighting equipment and Fire Detection system in ESIC Model Hospital, Rajajinagar, Bangalore. 2. CONTACT DETAILS Bidders are requested to contact at the following address for any clarifications:- PROPERTY MANAGEMENT DIVISON, EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL, # 27, 17 th Main, 2 nd Block, RAJAJINAGAR, BANGALORE. . ESICMH website: & 3. DEFINITIONS AND ABBREVIATIONS A. Term Bidder used in this document mean the firm /company/ organization/ manufacturer/ dealer/partner who has submitted the bid. B. FY: Financial Year. C. ESIC: EMPLOYEES STATE INSURANCE CORPORATION. D. VAT: Value-added Tax E. CST: Central Sales TAX F. PAN: Permanent Account Number G. ITR: Income Returns H. Premises: ESIC main building and its adjoining housing complex. I. FF: Firefighting system including all the related sub-system J. EMD: Earnest Money Deposit K. SD: Security Deposit L. BG: bank Guarantee M. TEC: Technical Evaluation Committee N. FEC: Financial Evaluation Committee O. WO: Work Order

3 4. ELIGIBILITY CRITERIA The tenders/bidders shall fulfill the below mentioned qualifying criteria & they shall submit the copies of the relevant documents to support their eligibility in the Envelope-1 of the tender. The copies of these documents shall be signed and stamped by the bidder. 1). The Average annual financial turnover for last 3 years shall be at least 50% of the estimated cost put to tender, copies of balance sheets of last three financial years, duly certified by a chartered accountant shall be submitted in support of the requisite financial Turnover. 2). The bidder shall have successfully completed works during the last five years as mentioned below: (a) Three Work Orders each costing not less than 40% of the estimated cost put to tender. OR (b) Two work orders each costing not less than 50% of the estimated cost put to tender. OR (c) One work Order costing not less than 80% of the estimated cost. The value of completed works shall be brought to the current price level by enhancing the actual value of work done at 7%(simple rate) per annum calculated from the date of completion of the respective work to the last date of receipt of application for this tender. In case the bidder has executed the work order(s) under a private sector, the value of the work shall be reflected in the TDS of the corresponding year(s) and shall submit requisite proof/tds certificate for the same. Similar work means Fire Fighting Services. 3). Copy of Sales Tax/AT/Registration Certificate. 4). The bidder must have its local office in Bangalore. 5). The bidder should have minimum 3 years experience in supplying/installing/maintaining in Fire Fighting System. 6). The bidder must submit a certificate it has not been black listed by Central/any State Government. 5. EARNEST MONEY DEPOSIT A. EMD of Rs. 50,000/- (Rs.Fifty Thousand Only) must be submitted, by Demand Draft / Pay Order of any Nationalized Bank drawn in favor of, ESIC A/C No.1, payable at Bangalore. B. No Bank Guarantee towards EMD will be accepted. 6. RETURN OF EMD a. In the case of those Un- Successful Bidders, EMD will be refunded without any interest accrued.. b. EMD will be refunded without interest on receipt of Security Deposit for successful bidder.

4 7. FORFEITURE OF EMD A. If during the tender validity period, the Tenderer withdraws his tender, its EMD shall be forfeited. B. In case of successful bidder, if such bidder fails to sign the Contract/Agreement in accordance with the terms of the contract and to commence the work as stipulated in accordance with the terms of the contract, its EMD shall be forfeited. 8.. SUBMISSION OF BID A. It is bidder s responsibility to ensure that its bid has been received in ESIC Office as per stipulated date & time. B. In case, the last day of bid submission is declared Holiday by Govt. of India, the next working day will be treated as the last day for submission of bids. There will be no change in the timings. C. Tender bid must contain the name, office and after office hours addresses including telephone number(s) of the person(s) who are authorized to submit the bid with their signatures. A certificate from bidder s HR/legal department must enclosed with the bid certifying that the person(s) who signed the bid is an authorized person on behalf of company. D. Un-signed, Un-stamped and without certificate for authorized person from bidder s HR/legal department bid shall not be accepted. E. Bids not submitted as per the specified format and nomenclature will be out rightly rejected. F. Ambiguous bids will be out rightly rejected. G. The Tender is to be submitted in two separate sealed envelopes in one closed cover superscribed with TENDER FOR REPAIR AND SERVICING OF FIRE FIGHTING SYSTEM. ENVELOPE-1 The Envelope-1 shall contain the followings: Earnest Money Deposit (EMD) as per NIT. Acceptance letter for un-conditional acceptance of the Tender conditions as per the proforma given in the Instructions to Tenderers as Annexure A D.D of Rs.1,000/- favor of ESIC A/C NO.1 to be submitted as tender fee. Details of Balance work in hand with any other agency as on date of submission of tenders. Copy of valid registration letter for the agencies registered with CPWD, NBCC Or any other central or state government office. Credentials/documents in support of meeting the pre-qualifying criteria as prescribed in the NIT.;

5 ENVELOPE-2 This Envelope shall contain the following: Price Bid dully filled in, signed and stamped on each page by the tenderer/authorized representative of the tenderer. No cutting or overwriting shall be allowed. In such cases the bid shall be treated as CANCELLED AND TENDERER SHALL BE TREATED AS DISQUALIFIED. All proforma forming part of tender documents shall be filled in, signed and stamped by the tenderer. Any other information as required to be submitted along with the tender: This envelope shall be marked as: ENVELOPE-2: PRICE BID for (Name of work as mentioned in Notice Inviting Tender ) NIT NO DUE_ON FROM: (NAME OF THE CONTRACTOR OPENING PROCESS A. The Sealed envelope containing both Technical and Financial Bids will be opened by a committee in the first instance and also open the Technical bid in the presence of representatives of the bidders who are present at ESIC, MODEL HOSPITAL, RAJAJINAGAR, BANGALORE, as mentioned in the Time Schedule. In case, if it is found that the bidder has not submitted the bid as per Bid Submission, its bid will be rejected. B Envelope No.2- FINANCIAL BID of only those bidder who are qualified technically will be opened by a duly constituted committee. 10. TECHNICAL EVALUATION PROCESS A. A duly constituted Technical Evaluation Committee (TEC) will evaluate Technical Bids on the basis of technical parameters..

6 11. FINANCIAL EVALUATION PROCESS A. Financial Bids of only those Bidders who are found technically qualified by TEC, will be opened in the presence of their representatives on a specified date and time to be intimated to the respective Bidders by ESIC. B. There will be no negotiation regarding the financial bid. C. ESIC reserves the right for justification of quoted rates by the agency before finalization. 12. SELECTION CRITERIA A. Based on the recommendation of committee and subsequent acceptance by the competent authority. B. The selected agency will enter into a contract with ESIC by signing a agreement on Rs.100/- Non-Judicial Stamp Paper. C. The successful bidder has to honour all tender terms and conditions and adhere to all aspect of fair trade practices in executing the work order(s) placed by ESIC. D. The successful bidder will be required to give security deposit along with acceptance work order, within fifteen calendar days from the date of issue of work order. Security deposit will be in the form bank guarantee of any Nationalized Bank drawn in the name of ESIC A/C NO WORK EXECUTION CONDITIONS A. All the working staff deployed by the contractor should well behaved and act in decent manner and will not consume alcohol during the working hours. B.All the materials to be incorporated in the works under this contract must be standard quality/make. C. The ESIC shall not be responsible for any compensation which may be required to be paid to the worker(s) of the Tenderer/contractor consequent upon any injury/mishap during working hours. The agency has to provide medical treatment to workers in case of any injury to workers during office time. D. It is expected that services to be rendered by the contracting agency would be a highly satisfactory in nature and any deficiency noticed by ESIC shall be attended immediately. E. The work should start immediately after the issue of work order and must be completed within 60 days. E. In case of fire, if the fire extinguishers do not work, legal responsibility will be of agency. F. Every activity in connection with the subject work shall be carried out necessarily with the prior permission of ESIC.

7 G. Any hindrance occurs during the work, it should be noted in Hindrance register maintained by the contractor side and on the same basis time period for completion of the work shall be extended in that proportion only. H. If the work is not of required standard or to the satisfaction of ESIC or if the contractor commits a breach of any of the terms and conditions, ESIC have the right to terminate the contract at any time by giving 15 days written notice of termination to the contractor and the Security Deposit, with EMD, available with ESIC shall be forfeited and the Agency will be black listed. I. The agency should provide 1 year warranty for all the items repair/and replaced. J. ESIC reserve the right for any alteration/modification in the general terms and conditions of the contract as per requirement which will be made available through website. 14. PENALTY In case the contractor does not complete the work within the given stipulated time period of completion of work, then ESIC shall have the authority at its discretion to get the particular work/works carried out through other agencies at the risk and cost of the contractor for which no separate note sheet shall be issued and extra cost incurred by ESIC in executing such work/works through other agency/agencies will be recovered from the bills/ security deposit of the contractor. 15. PAYMENT TERMS AND CONDITIONS A. Contractor is required to submit the bill (induplicate).along with measurement book if any. B. The contractor should indicate their PAN number, Service Tax registration No., TIN No. etc. as applicable in all bills. The measurement for the payment shall be the quantities certified by ESIC. Taxes, duties, levies etc.: The contractor shall be responsible for the payment of all taxes, duties, levies etc. on all material/articles that may be used in this work. D. Deduction of Income Tax: ESIC will deduct income and any other tax applicable as per rule at source from all the payments to be made to the contractor under this contract in accordance with the provisions of Indian Income Tax Laws as applicable to the contractor from time to time. Service Tax dues amounting to Rs for the month of (previous month) deposited on (copy of challan to be enclosed) 16. GENERAL TERMS AND CONDITIONS A. Conditional tenders shall NOT be accepted on any ground and shall be rejected straightway. B. If any clarification is required, the same should be obtained before submission of the bid. C. Bidder shall furnish a compliance statement (Point-wise) of specifications & features of offered equipments/sub-systems with the Technical Bid. No deviations in terms & conditions of the tender document as well as technical specifications (on the lower side) will be accepted in any case. D. Bids not quoted as per the format given by ESIC will be rejected straightway. E. The bidder must quote for all the items mentioned in the Annexure including Services. In case any item is not quoted, the bid shall be summarily rejected. F. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the tenderer who resort to canvassing will be liable to rejection. G.. No sub-contracting shall be allowed. H. All the working staff deployed by the contractor should well behaved and act in decent

8 manner and will not consume alcohol during the working hours. I. The contractor will not be entitled for any compensation due to enactment of any law regulation etc. on account whether the same is/are enforced by state/ Central Govt. during the tenure of the contract. Any other Tax like Sales Tax on works contract. Tax of levy excise duty etc. on materials or any elements in respect of the contract shall be payable by the contractor and ESIC will not entertain any claims whatsoever in this respect. The contractor s rates should cater for the same J. No enquiry shall be made by the bidder(s) during the course of evaluation of the tender, after opening of bid, till final decision is conveyed to the successful bidder(s). However, the Committee/its authorized representative and office of ESIC can make any enquiry/seek clarification from the bidders, which the bidders must furnish within the stipulated time else bid of such defaulting bidders will be rejected. K. No deviations from these terms and conditions will be accepted. Any violation thereof will lead to rejection of the bid. L The bidder shall indemnify ESIC against all third party claims arising from the use of the supplied equipment and related services or any part thereof. ESIC also stands indemnified from any compensation arising out of accidental loss of life or injury sustained by the hired manpower while working on the site. 17. Dispute Settlement It is mutually agreed that all differences and disputes arising out of or in connection with this agreement shall be settled by mutual discussion and negotiations. If such disputes and differences cannot be settled and resolved by discussion and negotiations then the same shall be referred to the sole arbitrator appointed by the MS, ESIC whose decision shall be final and binding on both the parties.

9 PART-I -SERVICING OF FIRE EXTINGUIHERS & REPLACEMENT OF SPARES FOR PHASE-I BUILDING. Sl.No. DESCRIPTION OF ITEMS UNIT QUANTITY RATE (Rs.)Each 1. Refilling and fixing CO2 type fire extinguishers with steel cylinder with a discharge valve and conforming to IS Nos Extinguisher shall b e painted with red enamel paint capacity 4.5 Kg.. 2. Refilling and fixing water WCO2 gas fire extinguishers with steel cylinder with a discharge valve and conforming to IS:940 extinguisher shall be painted with red Nos. 76 enamel paint Capacity-9 Kgs. 3. Refilling and fixing ABC powder type extinguisher suitable for inverted operation and fabricated from 1.6 mm MS sheet internally protected with anticorrosive treatment and hydraulically tested to a Nos. 57 pressure of 25 Kg./Cms. Capacity-9 Kg. AMOUNT IN (Rs.)

10 PART-II FIRE EXTINGUISHER Sl.No. DESCRIPTION OF ITEMS UNIT QUANTITY RATE (Rs.)Each AMOUNT IN (Rs.) 1. ABC 9 Kg Fire extinguisher hose Nos WCO2 9 Ltrs. Fire extinguisher Cap. Stainless Steel Nos CO2 ( 4.5 Kg ) Fire extinguisher horn. Nos WCO2 9 Ltrs. Fire extinguisher discharge nozzle Nos WCO2 9 Ltrs. Fire extinguishers 60 grm. Nos. 15 Cartridge. ABC Fire extinguisher hose holder Nos. 05

11 PART-III FIRE HYDRANT SPARES Sl.No. DESCRIPTION OF ITEMS UNIT QUANT ITY Single hydrant valve coupling with LUG 1. Nos. 07 Single hydrant valve full assembly 2. Nos Spindle assembly Nos RRL hose male and female coupling stainless steel with LU G and binding. Nos Branch-Pipe-Aluminium Nos First aid hose reel nozzle. Nos. 09 RATE (Rs.)Each AMOUNT IN (Rs.)

12 PART-IV : ESTIMATE FOR TESTING & COMMISSIONING OF FIRE ALARAM SYSTEM, BATTERY, CCTV, 2 WAY SYSTEM AND PUTBLIC ADDRESS SYSTEM. Sl.No. DESCRIPTION OF ITEMS UNIT QUANTITY RATE (Rs.)Each 1. Testing and commissioning of Addressable Fire alarm system Nos Supply & installation of Battery 12 V/17 AH. Nos Testing & Commissioning of CCTV system(2 Engineers & 3 Technician for 7 day) Job Testing & Commissioning of 2 way system( 1 Engineer 1 Technician for 2 days) Job Testing & Commissioning of Job Public address system ( 2 Engineer & 2 Technician for 4 days) Job 01 AMOUNT IN (Rs.)

13 ADDITONAL SPECIFICATION AND CONDITIONS(GENERAL) (1) The work, as indicated in the scope of work attached herewith including any modification/addition/alteration ordered subsequently, shall be carried out as per the specifications indicated below: i) Indian Electricity Rules as amended up to date. ii) Technical specification attached herewith. iii) iv) Relevant BIS. Standards as notified up to date. CPWD General specification for Electrical works part-i internal 2005 part-ii external 1994, part-v west riser & sprinkler system for fire fighting (2) A table indicating the makes acceptable in respect of some of important materials is attached. The contractor may use any of the makes specified in the table against a particular item subject to conformity with specifications, for materials not covered in the above mentioned table, any ISI marked product may be used and if same is not available, them it shall confirm to relevant BIS/British Standards and will be used with prior approval of Engineer-in-charge. (3) In addition, to supply, installation, testing & commissioning of all equipment and materials as per schedule of work in accordance, the following works shall be deemed to included within the scope of work, to be executed by the contractor, whether or not indicated in schedule of work. Nothing extra shall be paid on this account. (i) All minor building work, such as cutting & making good the damages, grounding of foundation, for equipment, support for internal hose cabinets, valve chambers etc. (ii) Approval from Municipal Fire Authority as may be required as per local by laws. (iii) Making opening in the walls/floors/slabs or modification in the existing openings wherever provided for carrying pipe line, cable etc., (4). All the materials shall be got approved from the Engineer-in-charge before installation at site. (5). Copies of all documents of routine and type test certificate of the equipments carried out at the manufacturer s premises shall be furnished to the department along with the supply of the equipment. (6). TESTING OF INSTALLATION (i) (ii) (iii) (iv) The entire system shall be tested to the satisfaction of Engineer-in-charge. Tests shall be performed in the presence of Engineer-in-charge or his authorized representative. The contractor shall provide all labour equipments and material required for performance of the tests. Contractor shall perform all such tests as may be necessary & required by the local authorities to meet municipal or other bylaws in force.

14 (7). All equipments shall be guaranteed for one year from the date handing over the installation to the department. The installation shall be covered by the conditions that whole installation or any part thereof found defective within guarantee period shall be replaced or repaired by the contractor in a reasonable time free of charge as decided by the department. The guarantee shall cover the followings:- (a) Quality, Strength and Performance of materials and equipments used. (b) Safe mechanical and electrical stress on all parts under all specified conditions/operation/satisfactory performance. (c) Satisfactory operation during the maintenance period. (d) Safe performance figures and other values as specified in the schedule of guaranteed technical particulars. (f) Attending to consequential damages in the equipments and material supplied and installed by the tenderer. (8). Work under Fire suppression system installation shall be carried out strictly in accordance with specifications attached with the tender. (9). Items not covered under these specifications due to any ambiguity or misprints, or additional works, the work shall be carried out as per latest CPWD Specifications or the latest National Building Code with amendments or IS code as applicable in the work. (10). The contractor should visit and examine the site of work and satisfy himself as to the nature of the existing roads and other means of communication and other details pertaining to the work and local conditions and facilities for obtaining his own information on all matters affecting the execution of work. No extra charge made in consequence of any misunderstanding incorrect information or any of these points or on ground of insufficient description will be allowed. (11) Contractor shall be required to produce manufacturing test certificate for the particular batch of materials supplied in him. The tests carried out shall be as per the relevant Indian Standards. NO PAYMENTS SHALL BE MADE WITHOUT TEST CERTIFICATE OF THE ITEM. (12). All Warranty cards given by the manufacturer shall be handed over to the department. (13). Rates quoted in this tender shall be inclusive of cost of materials, labour supervision, erection, tools, plant, scaffolding, service connections, transport to site, taxes, VAT, Service charges, Octrol and levies, breakage, wastage and work contract and all such expenses as may be necessary and required to completely do all the items of work and put them in working condition. No extra payment will be made on this account. (14). Rates quoted are for all heights and depths in all position as may be required for this work. (15). All rates quoted are inclusive of cutting holes and chases in walls and floors and making good the same with cement mortar/concrete/water proofing of appropriate mix and strength as directed by department. Contractor shall provide holes, sleeves, recesses in the concrete and masonry work as the work proceeds.

15 (16). The contractor shall furnish to the department the test certificates to prove that the materials are as specified. (17). The contractor shall, from time to time, clear way all debris and excess materials accumulated at the site. (18). After the fixtures, equipment and appliances have been installed and commissioned, contractor shall clean-up the same and removed all plaster, paints, stains and other foreign matter or discoloration leaving the same in a ready to use condition. (19). On completion of all works, contractor shall remove all surplus materials and leave the site in a broom clear condition, failing which the same shall be done at contractor s risk and cost. (20). No walls terraces shall be cut for making and opening after waterproofing has been done without written approval of department. Cutting of water proofing membrane shall be done very carefully so as other portion of water proofing is not damaged. On completion of work at such place the water proofing membrane shall be made good and ensured that the opening/cutting is made fully waterproofing as per specifications and details of waterproofing approved by department. (21). No structural membrane shall be chang or cut without the written permission of the department. (22).The contractor shall verify that all materials supplied by the Employer conform to the specifications of the relevant item in the tender. Any discrepancy found shall be brought to the notice of the department. (23.) TESTING 1. All piping in the system shall be tested to a hydrostatic pressure of 14 kg/sq cm without drop in pressure for at least for 10 hours. 2. Rectify all leakages, make adjustment and retest as required and directed.

16 LIST OF APPROVED MAKES 1.PUMPS IS:1520 KIRLOSKAR/MATHER & PLATT/KSB 2.MOTORS IS:325 KIRLOSKAR/CROMPTON/NGEF/SIEMENS 3.SWITCH DISCONNECTOR FUSE IS:4047 L&T/SIEMENS/AREVA/C&S/ABB/GE 4..SLUICE VALVES IS:14846 KIRLOSKAR/IVC 5.NON-RETURN VALVES IS:5312 KIRLOSKAR/IVC 6..BUTTERFLY VALVE IS:13095 AUDCO/KSB/C&R 7..STEEL PIPE FLANGE IS:6392 AUDCO/C&R 8..MS/GI PIPES IS:1239 &3589 TATA/JINDAL HISAR/SURYA 9. MS/GI FITTINGS R-BRAND/UNIX 109.BALL VALVE(GUN METAL) IS:778 SANT/LEADER/ITALIAN(ISI MARKED) 11.AIR ELEASE VALVE IS: NEWAGE/SUKHAN/ 12.HYDRANT LANDING VALVE IS: SUPERREX/NEWAGE/SUKHAN/MINIMAX/GETECH. 14..BRANCH PIPE IS:287 SUPERREX/NEWAGE/SUKHAN 15..HOSE BOX TYCO, NEWAGE, SAFEX, 16.HYDRANT SPARES, SUCH AS ADOPTER, BLANK CAP, SPINDLE, NOZZLE, FLEXIBLE HOSE, COUPLING, SHUTT OFF NOZZLE, FIRE HOSE REEL, :TYCO, NEWAGE, SAFEX.