SPORTS AUTHORITY OF GUJARAT. Tender. For Supply of Inschool Archery equipment

Transcription

1 SPORTS AUTHORITY OF GUJARAT Tender For Supply of Inschool Archery equipment This document details the requirements of Sports Authority of Gujarat (SAG) for purchase of Archery equipment and associated terms & conditions. Page 1

2 SPORTS AUTHORITY OF GUJARAT (Online Tenders for Supply of Archery equipment inschool) Office: Block No.14/3 Rd Floor, Dr.Jivraj Mehta Bhavan, Gandhinagar Period for bid document downloading Date: 29/07/2017 to 28/08/2017 Upto Hrs. 2. Pre-bid meeting Date: 10/08/2017 Time: Hrs. Place: Block No.14/3 Rd Floor, Dr.J.M.Bhavan, Gandhinagar- 3. Last date &time of Submission of Tender Fees, EMD & Physical Documents. 4. Date &Time of opening of technical Bid 5. Opening of Financial bid (Online) Date &Time Date: 28/08/2017 Time: Hrs. Date: 31/08/2017 At Hrs. Date: 31/08/2017 At Hrs. Contact for online Tender (n) code Solution, Ahmadabad Telephone- Toll free and /13 Website: PLACE: SPORTS AUTHORITY OF GUJARAT Block No.14/3 Rd Floor, Dr.Jivraj Mehta Bhavan, Gandhinagar Phone No Fax No. (079) procurement.sag@gmail.com Director General Sports Authority of Gujarat Gandhinagar. Page 2

3 Notice Inviting On-line Tender Department Name Sports Authority of Gujarat Circle/Division SAG IFB No / Tender Notice No. SAG/Archery inschool/ Name of Project Tenders for Supply of Archery equipment inschool Name of Work Tenders for Supply of Archery equipment inschool Estimated Contract Value (INR) lac Period Of Completion(in Months) 90 days Bidding Type Open / Limited Joint Venture Applicable / Not Applicable Rebate Applicable / Not Applicable Product Category Amount Details Bid Document Fee : Rs.2500/- Bid Document Fee Payable To : DD in favour of Secretary, Sports Authority of Gujarat,Gandhinagar Bid Security/EMD (INR) : Rs /- Bid Security/EMD In Favour Of : DD in favour of Secretary, Sports Authority of Gujarat,Gandhinagar 3

4 CONTENTS Scope of Supply... 5 Expected delivery timelines... 5 Minimum Qualification Criteria for supplier: Appendix A... 6 Bid Submission... 7 Other Terms and Conditions... 8 Penalty CLAUSE: Evaluation of Bids Annexure 1 Organization Background Annexure 2 Organization details Annexure 3 Consolidated requirement of Archery equipment and other related equipment Annexure 4 Affidavit to be submitted on stamp paper of Rs.100/ Annexure 5 Financial Proposal Form

5 SCOPE OF SUPPLY Sports Authority of Gujarat invites sealed tender from the manufacturer / supplier for supply of Archery equipment as per requirement at Annexure 3, as per specifications of the International/ National Federation/Association of Archery SAG would enter into contracts with suppliers with the lowest bids. The rate would be valid for a period of one year. EXPECTED DELI VERY TI MELI NES The required equipment should be supplied within 30 days of award of supply order. MI NI MUM QUALI FI CATI ON CRI TERI A FOR SUPPLI ER:- Authorization from manufacturer. In order to be technically qualified, bidder has to be manufacturer or authorized by manufacturer to sell the Archery equipment being bid for. In case bidder is authorized by manufacturer then the certificate as per Appendix A should be attached with the tender as proof of same. In case Appendix A is being issued by Indian distributor, distributorship documents of the Indian distributor should also be attached with the Appendix. a) Participating entity s turnover should be minimum Rs lacs for the any one year from the last two financial years(ca certified turnover or CA Audited balance sheet) b) In case of tendering firm is not the OEM(Original Equipment Manufacturer), a certificate stating that either they are OEM or Authorized dealer of OEM, in which case they should submit the current dealership certificate issued by the OEM c) Participating entity should be a manufacturer/supplier/dealer of Archery equipment with a valid Permanent Account Number (PAN), manufacturing/trading license (as applicable), and sales tax registration number/gst registration copy. d) Product literature/brochure will all specification to be submitted e) Self-declaration certificate of non-blacklisted by any govt. / semi govt.body f) Annexure-1, 2 and 4 to be submitted. 5

6 APPENDI X A (To be provided along with product literature on manufacturer s/distributor s letter head in case the bidder is not manufacturer/distributor of the brand) To, (dd/mm/yyyy) Date: / / Secretary Sports Authority of Gujarat Gandhinagar Respected Sir/Madam, Our company, M/S (name of the company providing guarantee) is the manufacturer/indian distributor of (Name of brand) Archery equipment. We hereby authorize M/S (name of the bidder) to bid for tender floated by your organization for supply of Archery equipment. Any warranty agreement entered by M/S (name of the bidder) will be duly supported by (name of the company providing guarantee) during the warranty period. Product brochure along with Model Numbers for Archery equipment is mentioned with this certificate. Seal of the company along with signature of authorized representative 6

7 BI D SUBMI SSI ON Bidders are required to submit their technical and financial bids along with EMD in separate sealed envelopes, with company seal and signature of the authorized signatory. All the envelopes should be enclosed in a cover envelope, which is to be sealed with company seal and signature of the authorized signatory. Each page of the bid would be required to be initialized by the authorized signatory along with company stamp. Bidders registered as Micro and Small Enterprises (MSME) in the state and having registration with CSPO/NSIO/DGSND, will be exempted from Bid Document Fee and EMD, on submission of the required registration certificates as above. The following needs to be clearly type written on the envelopes. Technical Bid Envelope (Annexure 1 to 4) Technical Bid Supply of Archery equipment - <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat Financial Bid Envelope (Annexure 5) Financial Bid Supply of Archery equipment- <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat TENDER FEE/EMD Envelope TENDER FEE/EMD Supply of Archery equipment - <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat

8 Cover Bid Envelope(All envelopes should be in cover bid) Bid Supply of Archery equipment - <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat OTHER TERMS AND CONDI TI ONS 1. If any information / facts submitted by the bidder are found misleading / incorrect etc., SAG reserves the right to reject the Archery equipment for the current / future rate contract or may impose penalties as deemed fit. Non-compliance of any of the terms & conditions of the tender will also warrant above penalties. 2. Competitive rates are inclusive of all taxes F.O.R. anywhere in Gujarat. 3. EMD to the unsuccessful bidder will be refunded after finalization of the Tender. 4. Interest free performance security deposit equivalent to 5% of the total estimated value of the supply order will be deposited by the successful bidder, within seven days of award of supply order. Bidders will not be liable to pay any interest on the SD /EMD. Suppliers registered as Micro and Small medium Enterprises (MSME) in the state and having registration with CSPO/NSIO/DGSND, will be required to pay only 3% of the total estimated value of the supply order as security deposit. Security Money will be refunded within 60 days on completion of all contractual obligations, if no complaints are received during the period of warranty. 5. Technical specification of the Archery equipment (consumable/non-consumable) should be as per norms of the International /National Federation/Association of Archery. In case the equipment supplied is not of competition grade the exception should be mentioned in the affidavit (Annexure 4). 6. SAG will have the right to reject any or all the bids without assigning any reason. 7. The supplies received, if not found as per specification of tendered items, are liable to be rejected. 8. Director General, SAG will be legally competent to cancel the supply order and also to take any other action against the supplier including imposing of any penalty on the supplier during pendency and till the final execution of the contract of the supply, in case the supplier is ever found to have committed any fraud against SAG in supplying the material or indulge in any other malpractices thereof causing any financial losses during contract period. 9. The bidders will give an affidavit certifying that the quality and brand of Archery equipment supplied are as per specifications and requirements of the tender (Annexure 3) and are compliant with norms specified by the International/National Federation/Association of Archery. Any non-compliance to the requirement specifications should be clearly mentioned in the affidavit. 10. SAG taking into accounts past performance of party, reserves the right to reject any tender. 11. In case any dispute arises in regard to the tender, the decision of the Director General, SAG will be final and binding. 8

9 12. In case of litigation, the courts at Gandhinagar only will have jurisdiction for deciding case according to Indian law in force. 13. The technical bid of the bidders will be opened first and the financial bid will be opened only of those bidders whose Technical bid shall be accepted by the competent authority. 14. It must be noted that this is just an enquiry and does not amount to any commitment on the part of Sports Authority of Gujarat to order any products offered. The decision of SAG in this regard would be final and be entirely, at its discretion. 15. The supplier is required to apply to the purchaser for extension of delivery period and obtain the same before despatch. In case the supplier despatches the goods without obtaining an extension, it would be doing so at its own risk and no claim for payment for such supply and / or any other expense related to such supply shall lie against the purchaser. 16. The purchaser, without prejudice to any other contractual rights and remedies available to it (the purchaser), may, by written notice of default sent to the supplier, terminate the contract in whole or in part, if the supplier fails to deliver any or all of the goods or fails to perform any other contractual obligation(s) within the time period specified in the contract, or within any extension thereof granted by the purchaser. 17. The warranty period of the equipment should be for a minimum period of one year. 18. Rates should be valid for 12 months from the date of work order; no escalation in price on any account will be acceptable. 19. Security Deposit: - The Bidder will be required to furnish a SD as Demand Draft for a sum equal to 5% of the contract value within seven days of receipt of the confirmed order. 20. Payment Terms for Sellers. 100% payment on Delivery of all supplies and acceptance by the user. No advance payment will be made. It will be mandatory for the Bidders to indicate their bank account numbers. The payment of bills will be made on submission of the following documents by the Seller to the Paying Authority along with the bill: (a) Ink-signed copy of contingent bill / Seller s bill. (b) Ink-signed copy of Commercial invoice / Seller s bill. (c) Copy of Supply Order/Contract (d) Inspection note, as applicable (f) Claim for statutory and other levies to be supported with requisite documents/proof of payment such as Excise duty challan, Customs duty clearance certificate, Octroi receipt, proof of payment for EPF/ESIC contribution with nominal role of beneficiaries, etc as applicable. (g) Exemption certificate for Excise duty / Customs duty, if applicable. (h) Guarantee / Warranty certificate. (j)delivery period extension letter with SAG approval, indicating whether extension is with or without LD. (k)details for payment: Account holder s name, Bank name, Branch name and address, Account type, Account number, IFSC code, MICR 9

10 Code (if these details are not incorporated in supply order/contract). (l)any other document/ certificate that may be provided for in the Supply Order/Contract. (m)user Acceptance. PENALTY CLAUSE:- 1. Subject to the provision of Force Majeure, if the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, the purchaser shall, without prejudice to other rights and remedies available to the purchaser under the contract, deduct from the contract price /security deposit, as liquidated damages, a sum equivalent to 1 % per week of delay or part thereof on delayed supply of goods and / or services until actual delivery or performance subject to a maximum of 10% of the contract price. 2. SAG reserves the right to reject tender without assigning any reasons. If the equipment is found to be defective in material, size, quality or any other defect of specification or manufacturing defect, then the penalty of 10% of total price of the equipment will be deducted from the security deposit and in addition to, that SAG is not liable to make payment for the goods supplied. 3. The supplies received, if not found as per specification of tendered items, are liable to be rejected. 10

11 EVALUATION OF BIDS The evaluation would follow System with the following weight age to technical and financial bid. Technical Bid Evaluation 60% Financial Bid Evaluation 40% The firm achieving the highest combined technical and financial score will be invited for negotiations. TECHNICAL EVALUATION The technical evaluation will be done on following parameters: Criteria Maximum Marks Overall Organization Background (Annexure 1) 20 Relevant Experience of Organization(Annexure 2) 20 Quality and Compliance to specifications of required supplies (SAG may ask for the product sample, for the same date will be communicated to agencies) 60 Total 100 Financial Bid will be opened for bidders who get minimum 60 marks out of the 100 marks. The Performa for submission of the bids have been provided in the Annexure. 11

12 ANNEXURE 1 ORGANI ZATI ON BACKGROUND Provide here a brief (two pages) description of the background and organization of your firm/entity. 12

13 ANNEXURE 2 ORGANI ZATI ON DETAI LS The following information requested needs to be submitted in the technical bid to the concerned authorities with appropriate supporting documentation, duly attested by authorized signatory of the firm/agency, failing which the bid would be rejected. Sr.No. Information Requested Supporting documents required 1 Name of the firm/agency Certificate of registration/incorporation 2 Address of the firm/agency Certificate of registration/incorporation and any other document relevant document (for example, Lease Deed/Purchase agreement, in case operating office is different from the registered office) 3 Telephone no. 4 ID 5 PAN no. PAN card copy 6 IT Returns for last 3 years Copies of ITR for assessment years , and Details of clients to whom Archery equipment have been supplied in the last 3 years with details of value of supplies 8 Declaration of the bidder that no case/dispute/claim with arbitration court/consumer forum etc. are pending Copies of award letters/supply orders Declaration on a stamp paper of Rs. 100/- (SIGNATURE OF THE BIDDER) With address and seal 13

14 ANNEXURE 3 CONSOLI DATED REQUI REMENT OF ARCHERY EQUI PMENT AND OTHER RELATED EQUI PMENT S.NO EQUIPMET NAME 1 Target Boss 2 Target Stand 3 Target Face SPECIFICATION QUANTITY APPROX. ( 4 x 4 x 2 ) : Practice Quality (Recurve), Rubberized Coir Materials, Cloth Pasted Wooden Stand with 4 legs, Folding 3 Face Cloth 122cm, Water-proof Tough Nite Paper 4 Target Face Face Cloth 80cm, Water-proof Tough Nite Paper 30 5 Full Stbilize set, Bow String, Sights,Extra Bow set Arrowrest, Quiver, Bow Stand, Arm Guard, 6 Finger Tab, Sling, V- Bar Stabilizer, Bow Bag 6 Arrows wooden, 72cms Target Pins Plastic PRICE TOTAL 95000/- Note:- 1) Above Technical Specification are prescribed with minimum standard. However, Higher standard of quality than this will be preferred in technical Evaluations. 2) The order will be required for 50 schools ( So, total approx. cost will be Rs.47,50,000/-(Forty Seven Lakh Fifty Thousand) (If required order will be placed for more schools also) 14

15 ANNEXURE 4 AFFI DAVI T TO BE SUBMI TTED ON STAMP PAPER OF RS.100/- Certified that the quality and brand of Archery equipment, quoted in our response to tender no.<number> dated <date>, are compliant to tender requirements and norms specified by the International/National Federation/Association of Archery. Non-compliance to the requirement specifications and/or norms specified by the International/National Federation/Association of Archery is mentioned below: i. ii. iii. (SIGNATURE OF THE BIDDER) with company address and seal 15

16 ANNEXURE 5 FI NANCI AL PROPOSAL FORM It is to be noted that the consideration for the quote for the purpose of determining the lowest financial bid would be as below: Sr. No. Name of the Equipment Specification 1 Target Boss AS PER ANNEXURE Target Stand AS PER ANNEXURE 3 3 Qty. per Item 3 Target Face AS PER ANNEXURE Target Face AS PER ANNEXURE TOTAL (Rs.) Bow set Arrows Target Pins AS PER ANNEXURE 3 6 AS PER ANNEXURE AS PER ANNEXURE 3 50 Basic Cost Custom/Excise Duty (as applicable) GST Misc Charges Total Price (Rs) A B C D (A+B+C+D) We, the undersigned, offer to provide the Archery equipment in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal dated [Insert Date].Our attached Financial Proposal is for the sum of [Insert amount(s) in words]. The above proposal shall be valid for a period of 90 days from the date of submission. If accepted, the applicable rates shall be valid for a period of 12 months from the date of award of supply order. However, owing to special circumstances, SAG reserves option to have a new rate contract for additional Archery equipment or purchase by issuing another tender. Authorized Signatory Name: Authorized Signatory Designation: Authorized signature with stamp: 16