SPORTS AUTHORITY OF GUJARAT. Tender. Supply of Physiotherapy Equipment. Page 1

Transcription

1 SPORTS AUTHORITY OF GUJARAT Tender Supply of Physiotherapy Equipment Page 1

2 SPORTS AUTHORITY OF GUJARAT (Online Tenders for Supply of Physiotherapy equipment) Office: Block No.14/3 Rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar Period for bid document downloading Date 21/04/2017 to 12/05/2017 Up to Hrs. 2. Pre-bid meeting Place: Block No.14/3 Rd Floor, Dr. J. M. Bhavan, Gandhinagar Last date &time of Submission of Tender Fees, EMD & Physical Documents. 4. Date &Time of opening of technical Bid 5. Opening of Financial bid (Online) Date &Time Date: 03/05/2017 Time: Hrs. Date: 12/05/2017 Time: Hrs. Date: 15/05/2017 At Hrs. Date: 15/05/2017 At Hrs. Contact for online Tender (n) code Solution, Ahmadabad Telephone- Toll free and /13 Website: PLACE: SPORTS AUTHORITY OF GUJARAT Block No.14/3 Rd Floor, Dr. Jivraj Mehta Bhavan, Gandhinagar Phone No Fax No. (079) sec-sag@gujarat.gov.in Director General Sports Authority of Gujarat Gandhinagar. This document details the requirements of Sports Authority of Gujarat (SAG) for purchase of Physiotherapy equipment and associated terms & conditions. Page 2

3 Notice Inviting On-line Tender Department Name Sports Authority of Gujarat Circle/Division SAG IFB No / Tender Notice No. SAG/Physiotherapy/ Name of Project Tenders for Supply of Physiotherapy equipment A Category Name of Work Tenders for Supply of Physiotherapy equipment- A Category Approx. Contract Value (INR) 15 lakh Period Of Completion(in Months) 90 days Bidding Type Open / Limited Joint Venture Applicable / Not Applicable Rebate Applicable / Not Applicable Sector Category Form of Contract Product Category Amount Details Bid Document Fee : Rs.1500 /- Bid Document Fee Payable To : DD in favour of Secretary, Sports Authority of Gujarat, Gandhinagar Bid Security/EMD (INR) : Rs /- Bid Security/EMD In Favour Of : DD in favour of Secretary, Sports Authority of Gujarat, Gandhinagar 3

4 CONTENTS Scope of Supply... 5 Minimum Qualification Criteria for supplier: (A)Supply and installation of Physiotherapy equipment... 6 (B)Maintenance of Physiotherapy Equipment... 6 Table - A... 6 Appendix A... 7 Bid Submission... 8 Other Terms and Conditions... 9 Penalty CLAUSE: Payment Terms Evaluation of Bids Annexure 1 Organization Background Annexure 2 Organization details ANNEXURE 3 CONSOLIDATED REQUIREMENT OF PHYSIOTHERAPY EQUIPMENT Annexure 4 Affidavit to be submitted Annexure 5 Financial Proposal Form

5 SCOPE OF SUPPLY Sports Authority of Gujarat invites sealed tender from the manufacturer / supplier for supply of Physiotherapy equipment as per requirement at Annexure 3. MI NI MUM QUALI FI CATI ON CRI TERI A FOR SUPPLI ER:- Authorization from manufacturer. In order to be technically qualified, bidder has to be manufacturer or authorized by manufacturer to sell the Physiotherapy equipment being bid for. In case bidder is authorized by manufacturer then the certificate as per Appendix A should be attached with the tender as proof of same. In case Appendix A is being issued by Indian distributor, distributorship documents of the Indian distributor should also be attached with the Appendix. a) Participating entity s turnover should be minimum Rs. 8 Lakh for the any one year from the last two financial years for similar Physiotherapy Equipment.(CA Certificate and work orders or agreements to be produced) b) Participating entity should be a manufacturer/supplier/dealer of Physiotherapy equipment with a valid Permanent Account Number (PAN), manufacturing/trading license (as applicable), VAT Registration, sales tax registration number. a. Certifications and product literature:- c) All equipment certifications and product literature should be submitted as part of technical bid. Wherever applicable, product literature should clearly mention specifications of the equipment so that product can be compared with tender requirements. d) Self-declaration certificate of non-blacklisted by any govt./ semi govt. body e) Annexure 1, 2 and 4 as given in the tender. 5

6 (A)Supply and installation of Physiotherapy equipment The list of equipment required for the Physiotherapy centre is mentioned in Annexure 3. The agency will be required to supply and install this equipment at place within 45 days of award of the tender. (B)Maintenance of Physiotherapy Equipment The agency will be required to provide comprehensive maintenance services for the equipment which includes: 1) Regular and preventive maintenance of equipment 2) Need based repairs 3) Replacement of parts due to usage/wear and tear of equipment The following warranty terms will be applicable on equipment being purchased through this tender. TABLE - A Specification Electrical, Electronic and Mechanical Components Labour Charges for regular maintenance and repair work Transport and accommodation of labour Warranty and Maintenance Duration At least 60 Months At least 60 Months The following conditions will apply during warranty period: To be borne by agency Preventive maintenance every month. Any time a problem is reported, company representative should reach site within 72 hours. For this, no labour/transport/accommodation charges will be paid. Agency will be required to provide above services for a period of 5years. 6

7 APPENDI X A (To be provided along with product literature on manufacturer s/distributor s letter head in case the bidder is not manufacturer/distributor of the brand) To, (dd/mm/yyyy) Date: / / Secretary Sports Authority of Gujarat Gandhinagar Respected Sir/Madam, Our company, M/S (name of the company providing guarantee) is the manufacturer/indian distributor of (Name of brand) Physiotherapy equipment We hereby authorize M/S (name of the bidder) to bid for tender floated by your organization for supply of Physiotherapy equipment. Any warranty agreement entered by M/S (name of the bidder) will be duly supported by (name of the company providing guarantee) during the warranty period. Model Numbers for equipment is mentioned with this certificate. Seal of the company along with signature of authorized representative 7

8 BI D SUBMI SSI ON Bidders are required to submit their technical and financial bids along with EMD in separate sealed envelopes, with company seal and signature of the authorized signatory. All the envelopes should be enclosed in a cover envelope, which is to be sealed with company seal and signature of the authorized signatory. Each page of the bid would be required to be initialized by the authorized signatory along with company stamp. Bidders registered as Micro and Small Enterprises (MSME) in the state and having registration with CSPO/NSIO/DGSND, will be exempted from Bid Document Fee and EMD, on submission of the required registration certificates as above. The following needs to be clearly type written on the envelopes. Technical Bid Envelope (Annexure 1 to 4) Technical Bid Supply of Physiotherapy equipment - <Name of the firm Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat Financial Bid Envelope (Annexure 5) Financial Bid Supply of Physiotherapy equipment -<Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat EMD Envelope EMD Supply of Physiotherapy equipment- <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat Cover Bid Envelope Bid Supply of Physiotherapy equipment - <Name of the firm > Secretary Sports Authority of Gujarat Block 14, 3 rd Floor, Dr Jivraj Mehta Bhavan, Gandhinagar, Gujarat

9 OTHER TERMS AND CONDI TI ONS 1. If any information / facts submitted by the bidder are found misleading / incorrect etc., SAG reserves the right to reject the Physiotherapy equipment for the current / future rate contract or may impose penalties as deemed fit. Non-compliance of any of the terms & conditions of the tender will also warrant above penalties. 2. Competitive rates are inclusive of all taxes/vat and freight charges. F.O.R. Nadiad Academy, Nadiad 3. EMD to the unsuccessful bidder will be refunded after finalization of the Tender. 4. Interest free performance security deposit equivalent to 5% of the total estimated value of the supply order will be deposited by the successful bidder, within seven days of award of supply order. Bidders will not be liable to pay any interest on the SD /EMD. Suppliers registered as Micro and Small Enterprises (MSME) in the state and having registration with CSPO/NSIO/DGSND, will be required to pay only 3% of the total estimated value of the supply order as security deposit. Security Money will be refunded within 60 days on completion of all contractual obligations, if no complaints are received during the period of warranty. 5. Technical specification of the Physiotherapy equipment (consumable/nonconsumable) should be as per Annexure 3. In case the equipment supplied is not of competition grade the exception should be mentioned in the affidavit (Annexure 4). 6. SAG will have the right to reject any or all the bids without assigning any reason. 7. The supplies received, if not found as per specification of tendered items, are liable to be rejected. 8. Consortium and joint venture will be allowed. 9. Director General, SAG will be legally competent to cancel the supply order and also to take any other action against the supplier including imposing of any penalty on the supplier during pendency and till the final execution of the contract of the supply, in case the supplier is ever found to have committed any fraud against SAG in supplying the material or indulge in any other malpractices thereof causing any financial losses during contract period. 10. The bidders will give an affidavit certifying that the quality and brand of Physiotherapy equipment supplied are as per specifications and requirements of the tender (Annexure 3). Any non-compliance to the requirement specifications should be clearly mentioned in the affidavit.(annexure-4) 11. SAG taking into accounts past performance of party, reserves the right to reject any tender. 12. In case any dispute arises in regard to the tender, the decision of the Director General, SAG will be final and binding. 13. In case of litigation, the courts at Gandhinagar only will have jurisdiction for deciding case according to Indian law in force. 14. The technical bid of the bidders will be opened first and the financial bid will be opened only of those bidders whose Technical bid shall be accepted by the competent authority. 15. It must be noted that this is just an enquiry and does not amount to any commitment on the part of Sports Authority of Gujarat to order any products offered. The decision of SAG in this regard would be final and be entirely, at its discretion. 16. The supplier is required to apply to the purchaser for extension of delivery period and obtain the same before despatch. In case the supplier despatches the goods without obtaining an extension, it would be doing so at its own risk and no claim for 9

10 payment for such supply and / or any other expense related to such supply shall lie against the purchaser. 17. Successful bidder has to bid for all equipment. Part bids will be disqualified In order for technical qualification, all items to be provided by the bidder must meet technical criteria. 18. The purchaser, without prejudice to any other contractual rights and remedies available to it (the purchaser), may, by written notice of default sent to the supplier, terminate the contract in whole or in part, if the supplier fails to deliver any or all of the goods or fails to perform any other contractual obligation(s) within the time period specified in the contract, or within any extension thereof granted by the purchaser. 19. As per the custom/excise rules government department will get exemption in it., so agency/vendor can quote their rates in INR by converting the foreign currency by today s exchange rates. 20. The required equipment should be supplied within 45 days of award of supply order. 21. Rates should be valid for 12 months from the date of work order; no escalation in price on any account will be acceptable. 22. Security Deposit: - The Bidder will be required to furnish a SD as Demand Draft for a sum equal to 5% of the contract value within seven days of receipt of the confirmed order. 23. Payment Terms for Sellers. No advance payment will be made. It will be mandatory for the Bidders to indicate their bank account numbers. The payment of bills will be made on submission of the following documents by the Seller to the Paying Authority along with the bill: (a) Ink-signed copy of contingent bill / Seller s bill. (b) Ink-signed copy of Commercial invoice / Seller s bill. (c) Copy of Supply Order/Contract (d) Inspection note, as applicable (f) Claim for statutory and other levies to be supported with requisite documents/proof of payment such as Excise duty challan, Customs duty clearance certificate, Octroi receipt, proof of payment for EPF/ESIC contribution with nominal role of beneficiaries, etc as applicable. (g) Exemption certificate for Excise duty / Customs duty, if applicable. (h) Guarantee / Warranty certificate. (j)delivery period extension letter with SAG approval, indicating whether extension is with or without LD. (k)details for payment: Account holder s name, Bank name, Branch name and address, Account type, Account number, IFSC code, MICR Code (if these details are not incorporated in supply order/contract). (l)any other document/ certificate that may be provided for in the Supply Order/Contract. (m)user Acceptance. 10

11 PENALTY CLAUSE:- Penalty for Supply of equipment:- 1. Subject to the provision of Force Majeure, if the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, the purchaser shall, without prejudice to other rights and remedies available to the purchaser under the contract, deduct from the contract price /security deposit, as liquidated damages, a sum equivalent to 1 % per week of delay or part thereof on delayed supply of goods and / or services until actual delivery or performance subject to a maximum of 10% of the contract price. 2. SAG reserves the right to reject tender without assigning any reasons. If the equipment is found to be defective in material, size, quality or any other defect of specification or manufacturing defect, then the penalty of 10% of total price of the equipment will be deducted from the security deposit and in addition to, that SAG is not liable to make payment for the goods supplied. 3. The supplies received, if not found as per specification of tendered items, are liable to be rejected. Penalty for Maintenance service of equipment:- SAG has the right to penalise the agency in case equipment maintenance is not satisfactory and as per conditions below: 1) Monthly servicing of equipment to be done and service report to be given concerned authority 2) In case of repairs, the maximum allowable time limit is: a. Repair of electric components : 15 days b. Repair of electronic components : 30 days c. Repairs of mechanical components: 15 days In case the defect is not rectified within the stipulated amount of time, penalty of Rs per day will be levied. In case the equipment is not repaired for 60 days, agency will be required to replace the equipment at its own cost. PAYMENT TERMS The following payment terms will be applicable: 90% payment at the time of successful supply and installation of equipment at mentioned location and after inspection. 10% payment after 6 month of supply and installation of equipment. Security deposit of 5% will be returned after 60 months from date of award of tender. Applicable deductions (if any, due to warranty terms not being fulfilled) will be made before returning this security deposit. 11

12 EVALUATION OF BIDS The evaluation would be QCBS System with the following weight age to technical and financial bid. Technical Bid Evaluation 60% Financial Bid Evaluation 40% The firm achieving the highest combined technical and financial score will be invited for negotiations. TECHNICAL EVALUATION The technical evaluation will be done on following parameters: Criteria Maximum Marks Overall Organization Background (Annexure 1) 20 Relevant Experience of Organization(Annexure 2) 20 Quality and Compliance to specifications of required supplies 60 Total 100 Financial Bid will be opened for bidders who get minimum 60 marks out of the 100 marks. The Performa for submission of the bids have been provided in the Annexure. 12

13 ANNEXURE 1 ORGANI ZATI ON BACKGROUND Provide here a brief (two pages) description of the background and organization of your firm/entity. 13

14 ANNEXURE 2 ORGANI ZATI ON DETAI LS The following information requested needs to be submitted in the technical bid to the concerned authorities with appropriate supporting documentation, duly attested by authorized signatory of the firm/agency, failing which the bid would be rejected. Sr.No. Information Requested Supporting documents required 1 Name of the firm/agency Certificate of registration/incorporation 2 Address of the firm/agency Certificate of registration/incorporation and any other document relevant document (for example, Lease Deed/Purchase agreement, in case operating office is different from the registered office) 3 Telephone no. 4 ID 5 PAN no. PAN card copy 6 IT Returns for last 3 years Copies of ITR for assessment years , and Details of clients to whom Physiotherapy equipment have been supplied in the last 3 years with details of value of supplies 8 Declaration of the bidder that no case/dispute/claim with arbitration court/consumer forum etc. are pending Copies of award letters/supply orders Declaration on letter head (SIGNATURE OF THE BIDDER) With address and seal 14

15 ANNEXURE 3 CONSOLI DATED REQUI REMENT OF PHYSI OTHERAPY EQUI PMENT Sr.no Name of equipment 1 Professional Body composition analyser Specifications Quantity Approx. Cost Multi frequency bioelectrical impendence analysis method 1 15,00,000 LCD monitor Data management software Voice guidance Data sharing and wireless connection facility A compatible printing facility High reliability and validity Output required : Body composition analysis consisting of different elements of body (total body water. Protein, minerals, fat free mass, etc ) Bone mineral content Extra cellular water Basal metabolic rate Skeletal muscle mass Segmental fat and muscle analysis Body type Segmental circumference Growth chart for children 15

16 ANNEXURE 4 AFFI DAVI T TO BE SUBMI TTED Certified that the quality and brand of Physiotherapy equipment, quoted in our response to tender no.<number> dated <date>, are compliant to tender requirements. Non-compliance to the requirement specifications is mentioned below: i. ii. iii. (SIGNATURE OF THE BIDDER) with company address and seal 16

17 ANNEXURE 5 FI NANCI AL PROPOSAL FORM It is to be noted that the consideration for the quote for the purpose of determining the lowest financial bid would be as below: for suppliers liable to pay sale tax/general Sales Tax to the Government of this State, the amount of tax so payable shall not be considered in the price quoted For suppliers liable to pay Sales Tax under the local State Sales Tax Law or Central Sales Tax Act, 1956 to the Government of any other State, such tax amount shall be considered in the price quoted Sr. No. Name of the Equipment 1 Professional Body composition analyser Total Specification As per Annexure 3 Qty. per Item Basic Cost Custom/Ex cise Duty (as applicable) Note:- Equipment rates should be inclusive of all taxes, installation and maintenance charges We, the undersigned, offer to provide the Physiotherapy equipment in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal dated [Insert Date].Our attached Financial Proposal is for the sum of [Insert amount(s) in words]. The above proposal shall be valid for a period of 90 days from the date of submission. If accepted, the applicable rates shall be valid for a period of 12 months from the date of award of supply order. However, owing to special circumstances, SAG reserves option to have a new rate contract for additional Physiotherapy equipment or purchase by issuing another tender. Authorized Signatory Name: Authorized Signatory Designation: Authorized signature with stamp: 1 CST/ VAT Misc Charges Total Price (Rs) A B C D (A+B+C+D) 17