GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED 400Kv Substation, Transmission Division Dhareshwar Jetpur

Transcription

1 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED 400Kv Substation, Transmission Division Dhareshwar Jetpur jetpur400kv@yahoo.co.in PHONE: (02823) FAX :(02823) Tender documents for Tender Notice No. TJ/_06_ FOR JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES, Contains following Tender Notice Special Instruction to Bidder. Instructions to the Bidders. A. Scope of work: B. Recruitment Norms of Fire Staff C. Payment of Earnest money Deposit and Security Deposits D. Commercial Conditions E. Additional Terms and Condition F. Technical Conditions Notes for qualification Appendix I - Work Experience Appendix II - Works Tendered/In Hand Appendix III - Details of Personnel Schedule B (to be submitted in a separate sealed cover) Annexure IV details of Fire protection an Fire detection systems and equipments Annexure V Annexure-V Duties of Fire Staff Annexure VI General Conditions Annexure-VII Conditions of Labour Laws Forming Part of Tender Enquiry EXECUTIVE ENGINEER (TRANS) GETCO, TRANS DIVISION, JETPUR Signature of the Contractor (With rubber stamp & Date) F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 1 -

2 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED 400Kv Substation, Transmission Division Dhareshwar Jetpur jetpur400kv@yahoo.co.in PHONE: (02823) Tender Notice No: TDJ/_06_ FAX :(02823) Sealed percentage rate tenders are invited in two separate sealed covers Super scribed technical bid and price bid for JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES, from Registered Contractors in appropriate class with GETCO/Central/State Government / Railway/Semi. Govt. and who has executed similar nature of work and magnitude successfully. Tenderer should down load the tender documents from this Website and submit the same as per instructions therein only by RPAD/Speed post Sr. No. Name of Work Estimated Cost Rs. Time Limit Tender Fee Rs. E.M.D. Rs. 1 JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES Rs only 12 Months 900(Non refundable) ) Last date of submission of tender: 2) Due date of opening of Technical Bid: 14 / 02_/ 11 ( During Working Hrs : Upto Hrs) _14 /_02 /_11 ( At Hrs if possible) 3) Validity of Tender: 180 Days from the date of opening of Technical Bid. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to postal services or any other reasons and the Corporation shall not assume any responsibility for late receipt of tender. The Earnest Money Deposit and tender fee will be accepted by Demand Draft on State Bank of India-Navagadh only, drawn in favor of GUJARAT ENERGY TRANSMISSION CORPORATION LTD Our Bank is State Bank of India- Navagadh. Tender without EMD and tender fee shall be rejected. Two separate demand drafts for Tender fee and EMD should be submitted alongwith Technical Bid. The GETCO reserves the rights to reject any or all tenders or accept any tender without assigning any reason thereof. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof. EXECUTIVE ENGINEER (TRANS) GETCO,TRANS DIVISION JETPUR F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 2 -

3 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED 400Kv Substation, Transmission Division Dhareshwar Jetpur jetpur400kv@yahoo.co.in PHONE: (02823) SPECIAL INSTRUCTIONS TO BIDDERS FAX :(02823) The tender should be submitted in one sealed main envelop with clearly marked on the main envelop for the work of JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES. The main envelope will contain two separate sealed covers as under :- (A) Cover No.1 : This cover shall be clearly marked Qualification documents and contain all qualifications documents as under : (i) Demand Draft for Tender Fee. (ii) Demand Draft for EMD in separate envelope. (iii) Attested copy of Registration Certificate. (iv) Attested copy of work experience certificate for the similar works executed. (v) List of works in progress duly certified by concerned department. (vi) Attested copy of document showing P.F. Number obtained by the bidder. (vii) Attested copy of Company registration or Partnership deed. (viii) Attested copy of Power of Attorney, if any for signing the bid documents. (ix) Attested copy of balance sheet or profit and loss account of last 3 financial years duly audited by Chartered Accountant. (x) Attested copy of latest solvency certificate issued by Schedule Bank. (xi) Attested copy of service tax registration certificate. (xii) Web Tender documents other than schedule B dully signed and stamped. (B) Cover No.2 : 1) This cover shall be clearly marked Percentage Rate Offer and shall contain Schedule B & condition of contract with dully-filled in percentage rate offer. 2) The bidder must clearly quote percentage above or below the tender rates in figure as well as in words. The bidder must work out the total price of their tender offer accordingly and the total amount should be clearly written in words & figure. In case of any discrepancy whatever written in words shall prevail. GETCO shall at liberty to decide the matter as it deems fit. 3) No deviation in terms, conditions Schedule-B and technical specifications will be entertained. All the documents related to this tender shall be final and binding to all the bidders. Any ignorance for this shall not relieve the contractor from their contractual liability arising as per tender documents 4) An earnest money deposit shall have to be remitted by the bidder by way of Demand Draft payable to Gujarat Energy Transmission Corporation Ltd. Drawn on a schedule bank in JETPUR with the tender only. Cheques or in any other from towards payment of earnest money deposit will not be accepted and the bid will be disqualified. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 3 -

4 5) The bidders are required to quote only firm percentage prices. No variation on price statutory or otherwise on raw materials or finished products on any cause will be accepted. 6) The bidders should note that the completion of above mentioned work in all respect in accordance with the time limit is very important and should be strictly adhered to. Completion within time limit from the date of issue of letter for commencement of the work by the field office. 7) The bidders should furnish a list of orders for similar works executed by them and clearly mention the name of the party for whom the works have been completed. The reference of order number and date performance report of such works be furnished in attached bidding at Schedule-C. 8) The bids should be valid for a minimum period of 6 months from the date of opening. On which there are due for submission and during this period no tenderer shall be allowed to withdraw his tender. Any such withdrawal during the said period will entail for forfeiture of the Earnest Money Deposit submitted with the tender. 9) The works covered under these specification shall be carried out and governed by Tender and contract for works booklet appended herewith except where conditions specified in this specifications. 10) The contractor shall have a separate provident fund code of RPFC and the contractor who does not possess separate P.F. code shall not be considered for acceptance of tender. Contractor has to submit such certificate showing separate P.F. code along with tender. 11) COORDINATION WITH OTHERS : The contractor shall have to execute the above mentioned work with the concerned agencies who are Engineers for the GETCO, wherever required. The contractor shall cooperate in all aspects and exchange the necessary technical data/drawings with the Engineers under intimation to E.I.C. to ensure proper coordination and satisfactory completion of the work in time. 12) Any more information of the proposed above mentioned work may be referred from the office of the EXECUTIVE ENGINEER (TRANS), JETPUR during office hours. 13) The successful contractor shall have to sign an agreement as per GETCO s rules on a stamp paper and necessary stamp duty charge shall be borne by the contractor. Before signing agreement, contractor has to pay security deposit as per GETCO s rule within fifteen days on receipt of L.O.I. from GETCO. 14) The work shall commence after the due intimation by EIC for commencement is issued. 15) The complete specification comprises of the following. Bill of quantities (Schedule : B) & condition of contract. Tender and contract for works booklet, general conditions and instructions to bidder. Technical specification. All these sections are complimentary to each other and the particulars and requirements contained here in shall cover the execution of the works covered under these specification. 16) GETCO will not issue any materials; all materials required for completion of work shall be arranged by the contractor at his own cost. 17) No collection of material shall be made before it is got approved from the E.I.C. 18) Approval to any of the executed item for the work does not in any way relieve the contractor as per the drawing and specification. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 4 -

5 19) Any information, dossier or revised offer during or after the date of submission of tender shall not be accepted. 20) The tender must reach to the office of EXECUITVE ENGINEER (TR),400KV S/s, Transmission Division, Dhareshwar- Jetpur on or before due date & time of submission mentioned in tender notice. No tender shall be accepted/opened in any case after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and the GETCO shall not assume any responsibility for late receipt of tender. Any tender received after the due date & time of submission shall not be considered. SIGNATURE OF THE CONTRACTOR (WITH RUBBER STAMP & DATE) EXECUTIVE ENGINEER (TRANS) GETCO, TRANS DIVISION, JETPUR F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 5 -

6 INSTRUCTIONS TO BIDDERS A. Scope of Work of Tender / Contract: - 1. Scope of Work 1.1 To respond immediately and attend the fire, rescue, emergency and special calls with fire tender [fire appliance]. 1.2 To carry out operation and maintenance of fire protection system, fire detection systems, fire extinguishers, other fire and rescue equipments details of fire protection and detection systems & equipments as given in annexure-iii. 1.3 To maintain documents, records registers for daily routine work checking, inspection and test of all fire and safety equipments including fire pumps systems and equipments at the frequency and as per Performa as may be prescribed by the GETCO from time to time and to ensure its cleanliness, upkeep, maintenance and operations. 1.4 To, record and maintain the daily occurrence register of major and minor events occurring during the period of 24 hours and report the same to the authorized officer of the GETCO i.e. Executive Engineer of 400 KV sub-station Jetpur of such happening immediately and later on in the form of occurrence report. 1.5 To render any services any time as directed by the Executive Engineer of 400 KV sub-station Jetpur. 1.6 To arrange for checking of all fire fighting devices installed in the sub-station while on round on checking any thing found defective or not working shall be reported immediately to EE [TR] for rectification. 1.7 To carry out surprise checking personally by the Contractor or Contractor s senior fire officers particularly in night time for the alertness of the fire staff deployed by the Contractor in the premises and to keep them vigilant. 1.8 To improve the overall quality & performance of fire staff by imparting necessary training at regular intervals in operation and maintenance of fire protection systems and equipments systems. 1.9 To conduct fire drill of fire staff on regular basis at least twice in a month. To arrange Mock drills quarterly associating sub-station staff To keep informed to the GETCO s authorized officer s about the all incidences and any abnormal activities or accidents Any other jobs / services. Not included above, but the nature of which pertains to fire services. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 6 -

7 2.0 Requirement of Fire Staff Set up: - Sr. No. At 400 KV sub-station Jetpur will require a set up as mentioned below. There is 1 No. of 400 KV sub-station in GETCO. The details of man power required to carry out the functions mentioned below in Para 5.0 and also duties as laid down in annexure-iv will be as under. Designation of Post Required for one 400 KV S/S in Shifts 1 Fire Supervisor / Officer Driver Cum-Operator 1X3=3 3 3 Fire Men 2X3= Fire man Reliever 1 1 Total 11 Requirement for 1 No. of 400 KV S/S The norms for selection / recruitment of fire staff to employ in 400 KV sub-station of GETCO are as given in Para - B. 3.0 Brief Functions of Fire Staff: A fire Supervisor will be overall in-charge of fire station of 400 KV sub-station Jetpur. He will responsible for discipline, control and training etc. of his staff. 3.2 A fire Supervisor s functions will include both line functions i.e. fire extinguishing & control of other emergences and staff function i.e. inspection, checking testing etc. of fire protection and fire detection systems & equipments and also fire preventive and precautionary measures etc in 400 KV sub-station Jetpur. 3.3 A fire Supervisor will also immediately respond to a fire call / emergency call of nearby GETCO sub-station with fire tender with the approval to EE [TR] 400 KV sub-station Jetpur. 3.4 Each shift will consisting of 8 hours duration be covered: - 1. Driver-Cum-Operator 2. Fireman 3.5 Fire staff posted will at a 400 KV sub-station of GETCO operate and maintain fire protection and fire detection systems and equipments installed and held in the same. The details of fire protections and other fire detection systems and fire equipments are provided and is given in annexure-iii. 3.6 There will be at least one Driver-Cum operator in each shift. Driver-Cum- Operator in each shifts will be responsible for proper up-keep, mechanical conditions, maintenance, movements & efficient operation of fire tenders [fire vehicles] and pumps and other systems & equipment installed in 400 KV S/S. 3.7 There will be two [2] firemen in each shift and will assist fire officer / Supervisor, in various fire service job during shift. The detailed duties of fire Supervisor, Driver-Cum-Operators and firemen are as prescribed and as laid down in annexure-iv. 4.0 Additional Services: 4.1 In addition to the scope of work mentioned in Para 3.00 here in above, the Contractor shall provide additional fire service on the emergency situation at the same rates, for which whenever possible, sufficient advance intimation shall be given. 5.0 Special Conditions: F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 7 -

8 5.1 The Contractor shall arrange, at his own cost, the attractive uniform articles, I- card etc. available for his staff for discharging of their duties as per job requirement. 5.2 The Contractor shall follow the procedure and system described by the GETCO from time to time and communicated to the Company in writing with regard to his scope of work. 5.3 The GETCO shall provide to the Contractor necessary facilities as may be mutually agreed upon between the Company and Contractor. The places to be provided will be utilized by the Contractor only and exclusively for discharging and carrying out the official functions relating to Company. However, in case of any disagreement, the same will be referred to the Chief Engineer [TR] of the GETCO whose decision shall be final and binding on the Contractor. 5.4 In no case the fire personnel of the Contractor will go on strike or go for agitation or remain absent or behave in a manner not conducive to GETCO s interest, the Contractor shall promptly replace such persons. 5.5 The fire personnel to be recruited / deployed either individually or collectively by the Contractor and shall meet with our standard norms / standard requirement. 5.6 The fire operational force should have, thorough knowledge of handling fire fighting equipments etc. whenever deployed on need base. For the purpose, they must possess valid certificate issued by the Govt. Recognized Institution. 5.7 Whenever any of the Contractor s fire personnel deployed at any of the GETCO s premises notices or hears anything against the interest of the GETCO, he shall report the same promptly to the authorized officer EE [TR] of the GETCO through Contractor s representative, stationed at Company s site. 5.8 All fire personnel of Contractor shall be respectful and shall possess required tact and patience. 5.9 The Contractor shall be required to keep round the clock a qualified fire officer for immediate contact who is permanently stationed at Jetpur who will obtain services required for fire fighting by the GETCO as and when required The Contractor shall ensure that the fire fighting personnel observe code of conduct, discipline, common sense and duties required to be observed by them to the Electrical Installation to avoid accidents The Contractor shall place one qualified responsible and experienced person at Company s site to control and guide them The Contractor shall not engage anyone less than 18 years of age and shall not pay less than what is prescribed under law No part of the contract nor any share of interest therein shall in any manner or degree be transferred or assigned or sub-let by the Contractor directly or indirectly to any person firm or corporation what-so-ever GETCO shall not be liable for in respect of any damages or compensation for any injury or for any occupational disease peculiar to the employment to any person engaged through the Contractor and shall keep the GETCO indemnified thereof. 6.0 Deployment: To discharge the responsibilities and liabilities to the satisfaction of the GETCO, the Contractor shall call for personnel of the different categories to be positioned at different places / points in consultation with the EE [TR] of the sub-station who F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 8 -

9 in turn will take advise and guidance from Director [Fire] of the GETCO, from time to time on need base. 6.2 The Contractor shall not change the strength of any category of fire personnel without prior approval of Director [Fire] of the GETCO. B. Recruitment Norms of Fire Staff 1.0 Fire Man: The candidates possessing the following minimum qualifications shall be eligible for fireman in 400 KV Sub-Station Jetpur. 1.2 Educational & professional qualifications: Should have passed SSC or equivalent Should have passed 6 months Fireman Training / Course from recognized Institute. 1.3 Physical Standard: No deformity Height 165 cm Weight 50 kg Chest-81 cm Vision 6/6 without wearing glasses or any other aid. Night or colorblindness shall be disqualification. 1.4 Endurance Test: Should be able to run a distance of 100 meters [one hundred meter] with 64 kg weight in one minute Should be capable of climbing a rope or vertical pipe to a height of 3 [Three] meter from the ground without help of feet Should be capable of clearing ditch of 2.7 meters i.e. long jump Should be capable of climbing an extension ladder. 1.5 Age & Date of Birth. 1.6 Must have completed 18 years but not more than 28 years of age. 1.7 Desirable qualifications: Preference may be given to candidates those have: i. Good knowledge of swimming ii. Light vehicle driving license. 2.0 Driver-Cum-Operator: The persons who are in possession of the following qualification are eligible for the post of driver-cum-operator. 2.2 Educational & professional qualification: Must have passed minimum 8 th class or equivalent academic army qualification or equivalent Experience: Must have at least 5 years experience in driving heavy vehicles fire appliances in a fire service / defense organizations Ex service men will be preferred. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc - 9 -

10 2.3.2 Should be able to maintain vehicle log-books & record Must be able to operate fire pumps system Pumps, refer system & equipments Must be physically fit to withstand strenuous physical exercise & fire service drills, in which he has to perform along with other members of fire crew. 2.4 Physical standard No deformity Height 165 cm Weight 50 kg Chest 81 & Chest 86 [On Expansion] Vision 6/6 without wearing glasses or any other aid. Night or colour blindness shall be disqualification. 2.5 Endurance test: Should be capable to run a distance of 100 meters with 64 kg weight in one minute Should be capable of climbing a rope or a vertical pipe to a height of 3 meters from the ground without help of feet Should be capable of climbing a extension ladder Should be capable of clearing a ditch of 2.7 meters [long jump] 2.6 Age & Date of Birth: Not more than 35 years Should be familiar with care & maintenance of fire pumps and vehicle and capable of doing running repairs to vehicles and fire appliance Should be capable of operation fire pumps & other extinguishing systems mounted on the fire vehicle. 3.0 Fire Supervisor: 3.1 Educational & professional qualification Should have passed H. S. C. preference will be given to the candidate with higher educational qualification Must have passed the sub officers course form National fire service college, Nagpur or a Government recognized Institute. 3.2 Age & Date of Birth. 3.3 Experience: Candidate those who have passed sub officers course should have minimum 2 years experience Should drill book capable of conducting fire service drills prescribed in fire service drill book issued by ministry of Home affairs Should be capable of looking after maintenance of fire equipment, fire detection & extinguishing systems installed in a 400 KV sub-station Jetpur. 3.4 Physical Standard No deformity Height 165 cm F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

11 3.4.3 Weight 50 kg Chest 81 cm [Normal] Chest 86 cm [on expansion] Vision 6/6 without wearing glass or any other aid. Night or colorblindness will be a disqualification. 3.5 Endurance Tests: Should be able to run a distance of 100 [one hundred] meters with 64 kg weight in one minutes Should be capable of climbing a rope or a vertical pipe to a height of 3 [three] meter form the ground without the help of feet Should be capable of clearing a ditch of 2.7 meter [long jump] Should be capable of climbing a ladder. C. Payment of Earnest money Deposit and Security Deposits: i. Earnest money Deposit: 1. Bidders are requested to pay an earnest money deposit (1 % of estimated cost) by demand draft only on any Nationalized Bank at Jetpur for the amount as specified in the tender notice. Payment of EMD in form of Cheque or any other form shall not be accepted. 2. The EMD shall be submitted along with submission of Technical bid only. In no case it shall be submitted with sealed cover of Price Bid. 3. Tenders not accompanied by EMD shall be rejected as non- responsive. 4. If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from tendering for further works. 5. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful tenderer after he furnishes the Security Deposit for performance and duly enters in to the contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from tendering for further work. ii. SECURITY DEPOSIT: As per prevailing rules of the Corporation, 5% of the contract value shall be paid as Security Deposit. Out of this, 50 % of S. D. shall be paid at Transmission Division- Jetpur within 10 days from receipt of letter of intent either a) In form of FDR in favor of "Gujarat Energy Transmission Corporation Ltd. " of any Nationalized Bank OR b) In form of Bank Guarantee of any Nationalized Bank as per the approved format of the Corporation. The balance 50 % Security Deposit shall be recovered from first two R.A. Bills in equal installments. Alternatively 100 % S. D. in form of FDR or B. G. may be submitted on receipt of LOI. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

12 The security deposit will be refunded only after the completion of guarantee period of 1 year of work completed or finalization of final bill whichever is later. If Security Deposit is not paid within 10 days of issue of LOI, EMD paid will be forfeited and Corporation will not deal with party for the period of two years. D. Commercial Conditions: 1 Sealed Percentage rate tender invited for work of JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES for Gujarat Energy Transmission Corporation Limited- Vadodara (herein referred to as Corporation). 2 The scope of work is explained in Tender Specification. The work shall be carried out according to the enclosed General Conditions, Technical Specifications. 3 Tenders must be submitted in the enclosed schedule of work & quantities. Those received in any other form will not be accepted. They should be accompanied by a covering letter in which the bidder should give all information as called for in the specifications & any other point which he would like to be considered along with the tender. 4 The Schedule-B shall be filled up with the quoted % above or below & shall be submitted in sealed envelope superscripted PRICE BID for JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES. The Quoted % above or below shall be written both in words, & figures & the units in words. If any discrepancy occurs between words & figures, then words shall prevail. The tender documents shall be written legibly & free from erasure, overwriting or conversions of figures, crossing out, initializing, dating & rewriting, shall be avoided. In case of any deviation in figure and words the rates quoted in words will prevail. 5 The bidders shall note that no deviations from the technical specifications or commercial conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely with the specifications & general terms &conditions of the contract. 6 The Corporation reserves the right to accept any tender irrespective of whether it is lowest or not or to reject all the tenders without assigning any reasons there of. Tenders departing from the technical Specification or the method of bidding in a radical manner may also be rejected. 7 On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer who would be responsible for taking instructions from the Engineers of the Corporation shall be communicated to the Executive Engineer (Trans), Gujarat Energy Transmission Corporation, Transmission Division, Jetpur. 8 All royalties, sales tax, toll tax, local tax, development charges, service tax, Works Contract taxes & any other taxes etc. in respect of this contract shall be payable by the contractor & Gujarat Energy Transmission Corporation will not entertain any claims whatsoever in this aspect. Any statutory variation in future towards the above mentioned taxes and imposing any new tax that shall also be payable by the contractor & Gujarat Energy Transmission Corporation shall not entertain any claim of whatsoever nature, during or after the completion of this tendered work. Proof of such payments made by the Contractor to the appropriate departments shall be produced to Gujarat Energy Transmission Corporation failing which appropriate amount shall be withheld on getting information / instruction from the concerned departments. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

13 9. The successful contractor will have to sign an agreement as per the Gujarat Energy Transmission Corporation rules on stamped paper & the necessary stamp duty charges shall be borne by the contractor. 10. Bidders must submit the schedule of quantities & rates by quoting the % above or below the total estimated cost & other schedules duly signed & seal of the company. Any tender not bearing signature of the bidder & seal of the company on all the documents accompanying the tender is liable to rejection. Further it is specifically instructed that conditional tenders shall summarily be rejected. 11. The bidder shall carefully study the work to be carried. The Corporation will not pay any extra or rate for any reason in case the contractor claims, after acceptance of contract, to have misjudged the site condition. 12. The percentage quoted shall include cost towards of all materials, & machinery including equipments, fixtures, labour, constructional equipments, fuel, scaffolding, staging, ramps, walkways, approach and haul road, temporary works, etc. bearing permanent or temporary nature necessary for the completion of the work in all respects, except for those items specifically mentioned to be furnished by the Corporation. The contractor must also arrange for the transport of materials & include all such costs in the rates quoted by him for finished work. 13. During the execution of the work if it is found that the work is not progressing as per the Scheduled Progress Program, approved by the Corporation & planned by the Contractor, due to the reasons attributable to the Contractor; suitable action shall be taken as per Clause No.3 & 4 appearing in the Corporation s prescribed Booklet for ``Tender & Contractor for Works and Corporation may take such action as it may deem fit to ensure that the work is completed in time at risk & cost of the contractor. 14. The contract or any part thereof shall not be subject to change without the written permission of the Executive Engineer (Trans), Gujarat Energy Transmission Corporation, Transmission Division, Jetpur or his authorized representatives. 15. Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid opening & during this period no bidder shall be allowed to withdraw his tender. Any such withdrawals, during the said period will entail forfeiture of the earnest money deposited with the tender. 16. Further information required, if any, can be had from the office of the Executive Engineer (Trans), Gujarat Energy Transmission Corporation, Transmission Division, Jetpur. But it must be clearly understood that the tenders must be received complete in every respects by the due date & time. 17. The notice inviting tender, general instructions to the contractors & all documents of this tender shall form part of the contract. 18. Work under this contract shall be completed in all respects within stipulated period from the date of commencement order issued by field office. However, interim mile stones to be jointly fixed after issue of LOI. 19. Bidders must quote firm price only, till completion of work under contract, & this is to be confirmed by bidder while submitting his offer. No escalation towards labor and material / fuel shall be paid in this execution of contract. 20. Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act, 1948 & rules there under as applicable from time to time in pursuant to the State Government notification. The concerned contractor shall submit the details of the payment with due certificate of LWO/IRO of the Corporation 21. Once the offer submitted will not be returned back for any reason thereof in any case. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

14 22. The Bidders shall note: I. Percentage rates quoted shall cater for the cost of all materials & labor including all leads & lifts, tools, plants, consumables such as but not limited to fuels, lubricants, etc. II. Percentage rates quoted shall include for the are obviously & fairly intended & which may not have been specifically referred to in these documents but are essential for the satisfactory completion of the work. III. Percentage rates shall be firm for variations up to any extent for individual items. IV. No price escalation on any account, will be payable. 23. Each tender shall contain the name, residence & place of business of person or persons making the tender & shall be signed by the tenderer with his usual signature with seal of the company. 24. Tender by partnerships shall furnish the full names of all partners. It shall be signed with the partnership name by one of the members of the partnership or by an authorized representative followed by the name &designation of the person signing. 25. An attested copy of the constitution of the firm with the name of partners shall be furnished. Whenever, whether in submission of the tender or later in other matters, the signatures are made by one person on behalf of Directors or a firm or a corporation, an attested copy of the resolution of the partners or of law shall be supplied by the tenderer authorizing Witnesses & sureties shall be persons of status & probity, &their names, occupation & address shall be stated below their signatures. All signatures shall be dated. 26. Tenders by corporation shall be signed with the legal name of the corporation followed by the name of the state of incorporation & by the signature & designation of the president, secretary or other person authorized to bind it in the matter with rubber seal of the company. 27. Corporation reserves the right to delete any item of Schedule-B for which contractor shall not have any right to claim on this account. 28. The Bidders shall study the Conditions of site & shall resort to dewatering, where necessary, by appropriate methods & maintain reasonably dry areas to work at and no extra claim will be entertain on this account. 29. The Contractor shall prepare all required roads to execute various items of this Contract & arrange all transport of materials & all such costs shall be taken care of while quoting the rates. No extra payments shall be admissible towards such costs. On completion, this shall be cleared if asked by GETCO at no extra cost. 30. Gujarat Energy Transmission Corporation shall entertain no idle charges for any site conditions or any circumstances. 31. The Contractor shall take all requisite & necessary care to observe that no damage is occurred to the Existing structures, if any. For any damage to the Existing Structures of Gujarat Energy Transmission Corporation the Contractor shall be held responsible. 32. Tenders that do not fulfill all the above conditions & those specified in the documents attached with this contract document or incomplete in any respect are liable to rejection. 33. The submission of any bid connected with these document and specification shall constitute on agreement that bidder shall have no cause of action or claim against the GETCO for rejection of his bid. The owner shall always be at liberty F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

15 to reject or accept split any bid or bids at his sole discretion and any action will not be called into question and the bidder shall have no claim in that regards against the owner. 34. Site visit: The bidder is advised to visit the site and examine the site condition. Where in the work is proposed to be carried out and to get himself fully acquainted at his own responsibility for all information that may be necessary for quoting the tender bid and entering in to contract. All cost and liabilities arising out of the site visit shall be at bidder account. 35. Recoveries: (I) In case of any damage to equipment/machinery/ structure/building/ hardware/ conductor/ insulators etc. of GETCO or any public property due to negligence s of contractor or any other reasons attributed to contractor the decision of E.I.C. regarding the amount of recovery shall be final and binding. (II) If the contractor fails to execute the proportionate work as per direction of E.I.C. within the time frame given for completion of part / whole of the work GETCO shall get the work done through any other contractor and the cost of execution of such work along with 15% overhead charges shall be recovered from contractor. (III) For violation of any rule / regulation described here, the penalty of Rs. 500/- for each violation per day will be deducted from the payment of Bill. 36. Notwithstanding anything contained to the contrary in the specification or tenders in subsequent exchange of correspondence, the conditions of contract shall be binding on the contractor and any change or variations expressed or implied, however made in the said conditions shall not be valid or operative unless expressly sanctioned by the Corporation. The contractor shall be deemed to have fully informed himself and to have special knowledge of the provisions of the conditions of contract herein contained. 37 Tenderer shall be deemed to have full knowledge of relevant documents, site conditions etc. whether inspected or not by him. 38 Submissions of tender by a contractor implies that he has read the instructions and condition of contract herein contained and has made himself aware of the scopes and specifications of the work to be done. 39 These rules and directions shall form part of the contract. 40 In case of any deviation in any terms and conditions between Instruction to the bidders and Tender and contract for works, the terms and conditions mentioned in Instruction to the bidders will prevail. 41 Validity Of Tender: Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid opening & during this period no bidder shall be allowed to withdraw his tender. Any such withdrawals, during the said period will entail forfeiture of the earnest money deposited with the tender, and Corporation will take further action for not dealing with party etc. 42 Water Supply Connection: The contractor has to make his own arrangement of water for Maintenance and other activity at his own cost. 43 Separate Provident Fund Code: The contractor shall have a separate Provident Fund Code of RPFC in the name of company. The contractors, who do not posses such separate P.F. code, shall not be considered for acceptance of tender. The contractor has to submit such certificate showing P.F. code along with tender. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

16 44 Tenders received after time: The tenders received after time and date specified in the tender notice, will not be accepted. Once the offer submitted by the contractor before due date of submission, the contractor will not be allowed to submit revised / additional / modified / other even before due date. However, if the issue and receipt of tender is extended by the Corporation due to any reason, the contractor may submit the revised offer before due date of submission, if he wish to submit. 45 The work shall be completed within the period stipulated in the contract. The contractor has to organize & coordinate the works to suit these. In the event of any delay to any other reason not attributable to the contractor, reasonable extension in the completing the work may be given at the discretion & as decided by the Corporation but no compensation or idle charges will be paid to the contractor under any circumstances. 46 The price proposals will be opened in the presence of the bidder s representatives who choose to attend at the date and time and venue to be notified by the GETCO, after conclusion of the Technical Evaluation and Post Qualification process. 47 The Schedule-B shall be filled up with the quoted % above or below & shall be returned & submitted in sealed envelope superscripted Price Bid JOB CONTRACT FOR RENDERING FIRE FIGHTING SERVICES so as to reach the office of EXECUTIVE ENGINEER (TRANS), Gujarat Energy Transmission Corporation, Transmission Division, Jetpur. Schedules for tools & tackles, equipments, personnel details etc., and all other necessary details shall also be submitted, in Envelop I, i.e Technical Bid. Tenders will be opened on the day & time indicated in the tender notice in the presence of such bidders who wish to remain present. Any tender not bearing signature of the bidder & seal of the company on all the documents accompanying the tender is liable to rejection. Further it is specifically instructed that conditional tenders shall summarily be rejected. E. ADDITIONAL TERMS AND CONDITIONS: - 1. Contractor have to remain in constant touch with EE [TR] Jetpur for taking up the work. 2. On finalization of outage Contractor will be informed 1 day in advance for taking up the work. 3. On taking up of the work according to outage schedule, if it will be changed according to prevailing situation of power supply, Contractor have to carryout the work as per revised schedule and nothing will be paid extra for the same. 4. For availing outage on the line, Contractor has to depute their authorized representative approved by EE [TR] Jetpur and line clear will be issued to this authorized representative only. 5. The line clear will be issued for particular period and if contractor have fail to return in time then it will be viewed very seriously and any financial loss will be there, it will be recovered from contractor. 6. Any safety pre-cautions required before taking up the work on the line has to be arranged by Contractor i.e. earthing on either side of locations, safety belt etc. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

17 7. All the safety regarding human life and as per I. E. rules is to be observed by Contractor and regarding any violation of these GETCO will not take any responsibility. 8. For washing work all tools and tackles including clean water for cleaning required is to be arranged by the contractor. 9. After completion of washing work Engineer or GETCO s responsible person will be inspect the work and if any defect will be found then same is to be attended up to satisfaction of Engineer in charge at contractor s cost and risk. 10. During work if any damage is done to the GETCO s property such as insulator, conductor hardware, the cost of the same will be recovered from contractor. 11. The GETCO will not be liable for the infringement of the rules described under workman compensation due to injuries and accident to the workman etc. Contractor has to observe and comply with various provisions under above Act etc. 12. Contractor has to work as per location and line allotted by EIC in LCP, If any work will be carried out outside the scope of instruction, the contractor is responsible for the risk and cost of un-instructed work, and GETCO will not pay any additional charges for that work. 13. Contractor shall have to engage qualified and experienced supervisor having necessary electrical license for supervision and capable in managing the work. 14. The work is to be completed as per the time limit and no extension in time limit will be granted unless other wise justified and recommended by the competent authorities, the penalty will be levied as per GETCO s rules, if the work is not completed in time and according to our requirement. 15. The time limit for the above work is 6 months from the date of issue of the order. GETCO reserves right to extend the contract for year or part thereof. 16. The bill will be passed on actual work done bases. The GETCO will not be held liable for any payment if no work or partial work executed due to non availability of outages or work is postponed due to unavailable circumstances. 17. Contractor have to submit bill in triplicate to Division Office. 18. Contractor have to make their own arrangement for transporting of necessary materials and laborers for this job from GETCO s yards centers / sub-station entrusted the line at his cost only. 19. If excess work is required to be carried out it will be paid as per rate accepted by the GETCO and it will be payable after completion of necessary formalities as per GETCO s rules. 20. Contractor will have to take insurance of all persons engaged for this work till completion of work. GETCO will not be liable for any compensation due to accident either electrical or mechanical to contractor and persons engaged by contractor for this work. Contractor have to produce the proof of such insurance to the EE [TR] Jetpur % amount will be deducted from each R. A. bills / as retention for this work. 22. Contractor has to produced a copy of registration as contractor. 23. Contractor has produced Solvency at least Rs. 50, Contractor has to produced a copy of P. F. code registration from P. F. Office. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

18 25. Successful contractor has to submit the monthly copy of P. F. challans of P. F. paid in to P. F. office of employees who engage for this job. Other wise no any R. A. bill or final bill will be passed and paid. 26. Successful contractor has to intimate his P. A. N. No. to the undersigned. 27. Contractor has to offer their rates inclusive of all taxes applicable. 28. No any material will be provided by the GETCO to contractor for this job. 29. Contractor has to pay revenue loss as asked by EE [TR] Jetpur if wholly work is carried out by the contractor beyond permissible time limit of line shut down on a particular date. 30. No tenders will be accepted other than received by R.P.A.D. at Tr. Dn. Jetpur. 31. If successful contractor who awarded the contract fail to execute the entire work or part thereof, it will be got done at the risk and cost of successful contractor. 32. Contractor has to produce a copy of Service Tax registration certificate. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

19 F. TECHNICAL CONDITION: General Conditions of Contract The contractors shall at their own expense make all necessary provisions for housing, water supply, and sanitary arrangements for their employees as well as for works and shall pay direct to the authorities concerned, all rates and taxes. The contractor shall make their own arrangements for the necessary approach, road, for transport of their materials and be responsible for the compensation on account of damage to crop etc. & shall till completion of work. All the royalty charges, Octroi and other duties & all taxes will be paid by the contractor and no extra be claimed on this account. It must be distinctly understood that conditions of contract and of claims in respect of extra work, will not be allowed unless the works to which they relate is clearly without the spirit and meaning of the specifications or unless such works are ordered in writing by the Engineer-in-charge and claimed for in specified manner. On completion of the work, the site shall be cleared by the contractor within the stipulated period, and ground brought to original state and they shall not be entitled for any extra claim on this account. General Specifications of the relevant Indian standard specification shall also apply. Damage to work clause: 1. Any components or part of the work shall not be given to any sub-contractor without approval of the competent authority of the Corporation. The whole responsibility of the execution of the work, as per the terms and conditions of the contract, will entirely rest of the main contractor. The main contractor shall always keep his responsible representative, preferably a technical hand, on work site with powers to sign M.R.s. and take necessary decision and implement the instructions issued in the interest of efficient execution of the works. 2. The Engineer-in-charge will fix the hours of work, and no work shall be executed beyond that period. 3. Contractor will be asked to present the sample of materials, and the approved samples will be preserved at the site of work, and no charge in the approved sample will be allowed, without the written permission of the Engineer-in-charge. 4. In any work is not executed according to the specifications, and the directions of the Engineer-in-charge, the same will be rejected, and the contractor has re execute the same without any financial implication to the Corporation. 5. Contractor will have to communicate the name of his authorized agent, who shall be present on the works, and shall be authorized to sign the material requisitions, receive instruction given verbally or on the order book, on behalf of the contractor. 6. The contractor will have to sign the conditions of contract, and execute the agreements, send the list of previous works executed, solvency certificate and pay up the security deposits, falling to that, the tender will be rejected and earnest money deposited will be forfeited. The value of the stamp paper and stamp duty charges shall be borne by the contractor. 7. Tenderer must return the form of tender, with the specifications and the schedule of quantities, and rates and other schedules only signed on each page. Any F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc

20 tender not bearing signature of the tenderer on all the documents accompanying the tender is liable to be rejected. 8. Before submitting his tender, unit rates, which shall be for the finished work complete, the tenderer shall closely examine the specifications and carefully study site conditions which form a part of the contract, to be entered into by the accepted tenderer. 9. The Tenderer must visit the site of works and see for himself the site conditions regarding water, labour conditions rates approach road during all seasons and all other matters affecting the works before submitting the tender. 10. The submission of tender by a contractor implies that, he has read these instructions, the conditions of contract etc. and has made himself aware of the scope and specifications of the work to be done, and of conditions and rates at which stores will be issued to him, and local conditions and other factors bearing on the executions of the work. The Corporation will not therefore, after acceptance contractor s rate, pay any extra charge for lead or for any other reason. In case the contractor is found later on, to have misjudged the site conditions. 11. The tender document shall be written legibly and free from erasure, over writing or conversions of figures. Correction where unavoidable, shall be made by crossing out, initialing, dating and rewriting. 12. The Corporation or its officers, who accept tender, shall have the right of rejecting all or any of the tenders, and will not be found to accept the lowest offer not to assign any reasons whatever, for the rejection of any tender or all tenders 13. The tender notice to tenderers shall from a part of the contract. 14. The entire work is to be completed, within the stipulated time limit from the date of issue of letter for commencement of the work by field office. The contractor will not be eligible for any extra for the idle period of works, or waiting period that may be required to suit other consideration, and no claims for compensations on account of such, will be considered. However in case of delay due to circumstances beyond the control of contractors, either in date of commencement or due to, waiting during construction, extension in time may be considered for completion of works, without any penalty to the Corporation. 15. The contractor shall keep full time qualified person at the site, who shall be fully authorized to receive and comply with such instructions, as given by the Executive engineer. The name of such Engineer with his qualifications and experience shall be intimated by the contractor. The Executive Engineer shall have the right to demand the removal of any technical personnel, skilled or unskilled workmen, who in his opinion are considered to cause bad workmanship in the execution of works or to cause indiscipline. 16. Bills shall be submitted by the contractor monthly on or before the date fixed by the Executive Engineer, for all works executed in the previous months. 17. Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and provisions of the Tender & contract for works as applicable, and in default thereof to forfeit and pay to the Corporation the sums of money due. 18. The contractor shall keep instruction book on site, for taking site instruction from time to time. This book shall be made available on site whenever asked for. 19. The contractor shall pay wage to the workers, as per minimum wages act as declared by the Government time to time. 20. The contractor shall follow all labour laws of Govt. F:\27.TENDER\01Web Tender For Fire system & Fire Equipments maint. work.doc