Pre-Qualification Application Form for Third Party Agencies

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1 Pre-Qualificatin Applicatin Frm fr Third Party Agencies Ntes t Applicants General: Please type r print yur replies legibly. Submitted dcuments must be in PDF Frmat. s shall be submitted at EHSPrts.PreQualificatin@trk.pcfc.ae (each nt exceeding 5 MB). Applicatin and Frms are available n Trakhees Website fr dwnlading. Third Party Agencies wh are seeking registratin with Trakhees shall submit ne cpy f this frm duly filled by an authrized cmpany representative alng with cpy f the supprting dcuments as required. Third Party Agencies shall ensure that all prvided infrmatins are crrect and nt fund t be indulging in any malpractice such as prviding f frged, incrrect r incmplete infrmatins. Table f Cntents: Cntent Part A General Cmpany Particular... General Details Part B s Checklist Table 1 (New )... Table 2 (Renewal )... Table 3 (Amendment ) Table 4 (Additinal Requirements)... Part C Appendixes Appendix 1 (Request Letter) Appendix 2 (Resume)... Appendix 3 (Prven Track Recrds)... Appendix 4 (List f Staff)... Appendix 5 (List f Gas Mnitrs).. Appendix 6 (List f Diving Equipment). Appendix 7 (List f Bunker Rad Tankers)... Appendix 8 (List f Bunker Barges)... Appendix (List f Vehicles)... Page N Classificatin: Public Rev. 00 January 2018 Page 1 f

2 1. Cmpany Particulars Part A (Applicable fr All Types f s) Cmpany Name Cmpany Address Details P.O Bx Telephne Address Website Client Trakhees ID Persn in Charge fr Client Query Mbile Number Nte: Infrmatin prvided in abve table will be upladed in Trakhees Website. 2. General Details Third Party Agency Categry Type f Applicatin Date f Number f Emirati Staff Number f Staff Number f Years in Operatin in UAE Offices Abrad (If Yes Mentin Detail) Rev. 00 January 2018 Page 2 f

3 Part B ( s Checklist) Please tick mark ( ) all relevant bxes with reference t the categry submitted. All s mentined n belw Tables as applicable shall be submitted alng with the Applicatin Frm. s file must be renamed as per belw: (Ex: D1- Request Letter) Table (1) (Applicable nly fr New ) 1 D1-Request Letter* 2 D2-Trade License 3 D3-Cmpany Prfile Name 4 D4-Liability Insurance (Includes cmpany activity and peratin area ) 5 D5-HSE Management System (Quality Manual) 6 D6-Quality Certificatin ( ISO )** 7 D7-Cnflict f Interest (Refer t Frm: PMF-01b) 8 D8-Blacklisting Frm (Refer t Frm: PMF-01c) D-Apprval frm Other Authrity (Internatinal / Federal / Lcal )** 10 D10-Valid Training Card (s)*** 11 D11-Valid Accreditatin Card*** 12 D12-Prven Track Recrds * 13 D13-List f Staff * Rev. 00 January 2018 Page 3 f

4 Table (2) (Applicable nly fr Renewal ) 1 D1-Request Letter* 2 D2-Trade License Name 3 D3-Liability Insurance (Includes cmpany activity and peratin area ) 4 D4-Quality Certificatin ( ISO )** 5 D5-Cnflict f Interest (Refer t Frm: PMF-01b) 6 D6-Blacklisting Frm (Refer t Frm: PMF-01c) 7 D7-Apprval frm Other Authrity (Internatinal / Federal / Lcal )** 8 D8-Valid Training Card (s)*** D-Valid Accreditatin Card*** 10 D10-List f Staff * Table (3) (Applicable nly fr Amendment ) 1 D1-Request Letter* 2 D2-Trade License Name 3 D3-List f Staff / Rad Tanker fr Amendment * 4 D4-Valid Training Card(s)*** Rev. 00 January 2018 Page 4 f

5 Table (4) (Additinal Requirements) 1. Ship Survey Cmpany (B) (Refer Client Prcedure Clause 5.0/5.1 Minimum Eligibility Criteria) Name 14 D14 -Surveyrs Resume* 15 D15 -Prf f Educatinal/Prfessinal/Training/Experience Certificate(s) 16 D16 -List f List f Gas Mnitr(s) and Calibratin Certificate(s)* 2. Cmmercial Diving Cmpany (Refer Client Prcedure Clause 5.0/5.2 Minimum Eligibility Criteria) Name 17 D17 -Prf f Prfessinal /Experience Certificate(s) 18 D18 -Valid Medical Certificate(s) 1 D1 -List f Diving Equipment(s) and Test Certificate(s)* 3. Hazmat Operatin Cmpany (Refer Client Prcedure Clause 5.0/5.3 Minimum Eligibility Criteria) 20 D20 -Hazmat Supervisr Resume* Name D21 -Prf f Educatinal/Prfessinal/Training/Experience Certificate(s) fr Hazmat Supervisr D22 -Prf f Educatinal /Training/Experience Certificate(s) fr Hazmat Operatrs 23 D23 -Occupatinal Health Card Rev. 00 January 2018 Page 5 f

6 4. Bunker Supply Cmpany A. Rad Tanker(s) Name 24 D24-Driving License 25 D25-Rad Bunker Tanker Registratin (Frnt and Back Units) 26 D26-Hazmat Material Vehicle Driving Permit fr Drivers 27 D27-Rad Bunker Tanker Apprval frm UAE Civil Defense 28 D28-Valid Hse Test Certificate(s) 2 D2- Rad Bunker Tanker Pump Test Certificate 30 D30-List f Rad Bunker Tanker(s) * B. Bunker Barge(s) Name 31 D31-Dubai Maritime City Authrity ( DMCA) Marine Craft Bunkering Permit 32 D32-Navigatin License and Minimum Safe Manning Certificates frm FTA 33 D33-Permanent Certificate f Registry 34 D34- Certificate f Class with Annual Endrsement 35 D35- Updated OCIMF Questinnaire (Q 88) 5. Ship Chandler Cmpany. 36 D36-List f Vehicle(s) * 37 Name D37-Trakhees Vehicle Entry Permit (Applicable fr Fd /Gas Cylinder Suppliers) Nte: *Refer t Appendix **Nt Mandatry ***Refer t Prcedure PMP-01 Sectin 6.0 Training Rev. 00 January 2018 Page 6 f

7 Part C (Appendix) Appendix 1 Request Letter (Applicable fr all Third Party Agencies Categry) Date: T: Prts & Maritime Sectin - Manager Inspectin Department -Trakhees Dubai, UAE. Sub: Registratin with Trakhees Prts & Maritime Sectin fr Third Party Agency Prequalificatin Dear Sir, Our Cmpany M/S wants t register with Trakhees - Prts & Maritime Sectin t carry ut jbs in Prts, Shipyards and Maritime Areas within PCFC Jurisdictin. Necessary dcuments attached as per applicatin Frm fr yur perusal. Cmpany Jb Prfile Outline (Prvide a descriptin f cmpany activities currently undertaken within 200 wrds): Example: LSA & FFA Servicing. Navigatin Equipment Service. Equipment Lad Testing. Under Water Survey. Ship Agency Services. Regards, Name: Designatin: Date: Signature: Cmpany Stamp: Rev. 00 January 2018 Page 7 f

8 Appendix 2 Resume (Applicable fr Ship Surveyr and Hazmat Supervisr) Psitin : Name : Date f birth : Natinality : Educatin : Prfessinal Qualificatins: Training Curses Attended: Membership f Internatinal/Federal Scieties (If Available): Wrk Experience: Regards, Name: Designatin: Date: Signature: Cmpany Stamp: Rev. 00 January 2018 Page 8 f

9 Appendix 3 Prven Track Recrd (Summary fr Last 5 Activities) (Applicable fr all Third Party Agencies Categry) Sr. N. Date Lcatin Vessel / Client Name Jb Descriptin Appendix 4 List f Staff (Relevant t Services Prviders) (Applicable fr all Third Party Agencies Supervisrs / Surveyrs /Hazmat Operatrs /Divers /Shipping Agent / Ship Chandlers and Bunkers Drivers) Sr. N. Name Designatin Trakhees Training Card N Training Expiry Date Appendix 5 List f Gas Mnitr(s) (Applicable fr Survey Cmpanies-B) Sr. N. Gas Detectin Equipment Calibratin Date Calibratin Due Date Certificate Number Appendix 6 List f Diving Equipment(s) (Applicable fr Diving Cmpanies) Sr. N. Diving Equipment Test Date Test Due Date Certificate Number Appendix 7 List f Bunker Rad Tanker(s) (Applicable fr Bunker Cmpanies) Sr. N. Bunker Rad Tanker Frnt Unit Registratin Number Bunker Rad Tanker Back Unit Registratin Number Specify Number f Mnth(s) fr Permit Issuance Appendix 8 List f Bunker Barge(s) (Applicable fr Bunker Cmpanies) Sr. N. Bunker Barge Name Bunker Barge IMO Number Specify Number f Mnth(s) fr Permit Issuance Appendix List f Vehicle(s) (Applicable fr Ship Chandler Cmpanies) Sr. N. Vehicle Registratin Number Supply Prduct Details Expiry Date f Trakhees Pass Rev. 00 January 2018 Page f

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