Board Briefs of Regular Meeting

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1 Board Briefs of Regular Meeting The Board of Trustees Graham ISD A COPY OF THE MEETING MATERIALS CAN BE VIEWED ON THE DISTRICT WEBSITE: FROM THE HOME PAGE SELECT THE SCHOOL BOARD TAB, THE SELECT NOTICE/AGENDA. A Regular Meeting of the Board of Trustees of Graham ISD was held Wednesday, November 9, 2016, beginning at 5:30 PM in the PIONEER ELEMENTARY, 1425 FIRST STREET, GRAHAM, TX Board members present: Meredith Lucas, Andrea Lowery, Stan Peavy, III, Steve Jones, Z.T. Burkett, Pat Martin, and Jay Tillotson. Administrators present: Superintendent Sonny Cruse, Assistant Superintendent Don Davis, Assistant Superintendent Robert Loomis, Curriculum Director Gary Browning, Pioneer Elementary Principal Lisa Budarf, Graham High School Principal Joe Gordy, Technology Director Jayne Beale, and Special Education Director Colleen Netterville Visitors: Thomas Wallner, Carol Willis, Wes McDaniel, and Rachel Kirkland OPEN FORUM: No one requested to address the Board during Open Forum. SUPERINTENDENT S REPORT Lightning Detection System o All of the hardware has been installed at GHS, GJHS and the Baseball/Softball complex. o Batteries need to be charged and software needs to be loaded on administrative devices. Ag Center Project Update o 3 of the 4 structures are in progress. o 1 is nearly completed. o The 4th structure (pole barn)- ½ of the concrete has been poured. o Estimated time to completion- Christmas break. Wind Farm Update o In 2010 the Graham ISD Board of Trustees approved an agreement with Senate Wind. o A Chapter 313 Agreement governs the revenue and agreement between Graham ISD and Senate Wind. o Fundamentally, the Chapter 313 Agreement is what allows the district to receive the revenue and not have it be part of the TEA funding formula.

2 o The district receives approximately $6800 per month and will receive this for the next 3 years o The law firm of Moak, Casey & Associates are the experts in this area. o In October Moak, Casey informed the District and Senate Wind that per the approved agreement Senate Wind will owe the District an additional $64,624 this year. o This amount is based upon 40% of the Tax Benefit being received by Wind Energy. Correspondence o Thank you from the Golden and Roye family for sending a Peace Lily Plant in honor of their dad who passed away. o Letter from Marlene, Jim and the Docents from the Old Post Office Museum and Arts Center stating how much they enjoyed having our 7th grade students visit the exhibit. o Letter received from Elton Montgomery regarding the wet/dry election. Each board member was forwarded a copy of the letter. TASB Compensation Review o Several years ago the district had TASB conduct a review of the district salary structure and assist with creating the salary structure currently in place. o It is time to have our salary structure reviewed and consider possible adjustments. Positions Open o Spanish o Special Education Inclusion District of Innovation o During the last Texas Legislature HB 1842 was passed creating the potential for districts to complete a process to be designated as a District of Innovation. o The designation allows a district to request exemption from up to 70 specific Texas Education Code items. o Sonny Cruse, Robert Loomis, Gary Browning and Dr. Netterville attended a District of Innovation summit at Mansfield ISD earlier this week. o A few areas have been identified that by working through the process to become a District of Innovation may benefit Graham ISD. School Calendar- Start Date Contracts Certifications in area of CTE and Spanish Class Sizes o To begin the process, the Board must consider and approve a Resolution. Upcoming Events o Woodland Hamburger Supper- Drive Thru Service will begin at 4:30 o Graham Steer Playoff Game vs Godley at Springtown 7:00 pm o GISD Veteran s Day Tribute- 9:00 am on November 11 at Graham Memorial Auditorium o Basketball season- see the district calendar o Thanksgiving Holiday o December Board Meeting- December 14 Need to move the start time to 5:00 pm

3 o Board/Administration Christmas Dinner December 14 at Neri s CONSENT AGENDA Minutes District Financial Summary Report Tax Collection Report Investment Report Interest Report Enrollment Report Budget Amendments A motion was made by Z.T. Burkett, seconded by Steve Jones, carried 7 to 0 to approve the consent agenda as presented. REPORTS Pioneer Elementary Lisa Budarf, Principal at Pioneer Elementary updated the Board on the Read Well Curriculum the teachers are using. Ms. Lewis, Kindergarten Teacher shared with the Board that the students are enjoying this curriculum, and ALL students are learning. Attendance at Pioneer has improved since Pre-K became a full-day program. Brandi Menard, the Family and Community Engagement, Teacher has completed the first round of Tier 2 PBIS interventions and behavior coaching for students, parents, and teachers. High Qualified Report Robert Loomis reported that as of September 30, 2016, 99.77% of classes taught at Graham ISD are by Highly Qualified Teachers. PBMAS Report PBMAS is an additional accountability component designed to focus on school district effectiveness within its programs. These programs include: Bilingual / ESL, Special Education, CTE, and Title 1. Each program is monitored based on components that are both shared and unique to that program. Currently, GISD has received a score of 4 in Special Education Students Writing. The indicators are scored on a scale of 0 4 with the lower score being the better result. A score of 4 will put your district on the Staged list. Currently, GISD has not been notified if we will be staged this year. If so, we will develop a District Plan and submit it to TEA for approval.

4 DISCUSSION ITEMS Energy Savings Proposal Received from Ideal Impact: Mr. Wes McDaniel, from Ideal Impact shared results from an energy audit that was conducted by Ideal Impact on behalf of the district. The audit indicated an opportunity for savings at Graham High School, Pioneer Elementary and the GISD Administration office. The cost of performing this work is $156,748. The guaranteed savings is $41,352 per year for the first four years. The net 15-year savings is estimated to be $1,160,680. A draft contact was given to GISD, and has been forwarded to our attorney for review. Goal Setting: Mr. Cruse shared that the GISD Mission statement and District Goals have not been updated since the school year. Andrea Lowery suggested the Board look at the goals that were set during the Team of 8 Training last month and incorporate those into the District s Mission Statement and Goals. Addition of Soccer: Mr. Cruse shared that he has worked with Coach Davidson on the timeline for getting Soccer started. We also have some personnel in the district that would be interested in coaching soccer. Project Lead the Way at Graham Junior High School: Mr. Cruse shared there were several teachers and administrators from Graham ISD that toured Granbury ISD s Project Lead the Way classes. Further conversations will take place as Graham moves forward in establishing Project Lead the Way at the Junior High Level. Board Operating Procedures: Mr. Cruse, Andrea Lowery and Stan Peavy worked on a new Board Operating Procedures Manual. A draft was presented to the Board. A vote will take place in a following meeting to accept the document. District Projects Including: Tennis Court Improvements, Parking (GHS, Field House, GJHS), Graham Learning Center, Phone System: Mr. Cruse shared that the district has placed money in the school budget for capital improvements. Some possible projects are: Tennis Court Upgrades, Parking near the Field House on Tennessee, a parking lot across from GJHS, new phone system, update Graham Learning Center, GHS security camera system, Energy project, AC Controls, and GHS sidewalks.

5 GISD Technology Report Jayne Beale gave an overview of the Technology Department: The Infrastructure, Laptops, IPads, Other Technology, upcoming upgrades, CIPA Compliance, and the proposed technology rotation schedule (5-year plan). ACTION ITEMS: Consider Approval of the GISD Dysgraphia Plan: A motion by Stan Peavy, seconded by Pat Martin, carried 7 to 0 to approve the Dysgraphia Plan as presented by Administration. Consider Approval of the GISD Dyslexia Plan: A motion by Stan Peavy, seconded by Pat Martin, carried 7 to 0 to approve the Dyslexia Plan as presented by Administration. Consider Approval of a Budget Amendment to Resurface the GHS Tennis Courts: A motion by Steve Jones, seconded by Z.T. Burkett, carried 7 to 0 to approve the budget amendment to repair and resurface the GHS Tennis Courts. Consider Approval of the Updated GT Policy: A motion by Andrea Lowery, seconded by Pat Martin, carried 7 to 0 to approve the updated GT Policy as presented by Administration. Consider Approval of the Instructional Materials Committee: A motion by Z.T. Burkett, seconded by Steve Jones, carried 7 to 0 to approve the following teachers to serve on the Instructional Materials Committee: Stephen Hunter, Kimberly Hernandez, Sherri Walker, Cheryl Sides and Melissa Hardin. Consider Approval of a Budget Amendment for 2014 Values Appeal: A motion by Pat Martin, seconded by Jay Tillotson, carried 7 to 0 to approve the Budget Amendment in the amount of $36, for 2014 Values Appeal. Consider Approval of Budget Amendments for Newton Field Project: A. Huckabee Architects B. CPRI Light Pole Relocation

6 A motion by Jay Tillotson, seconded by Z.T. Burkett, carried 7 to 0 to approve a budget amendment in the amount of $8,783 for Huckabee Architects and a budget amendment in the amount of $32,800 for final payment to CPRI lights and relocation. Consider Approval of Investment Officer Resolution: A motion by Steve Jones, seconded by Z.T. Burkett, carried 7 to 0 to approve Don Davis as the Investment Officer for Graham ISD. The Board did not have any items to discuss in executive session. Meeting was adjourned.

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