Bonnie Beard Agriculture Center Dedication November 29, Design & Construction Managed Projects. Monthly Report

Transcription

1 Bonnie Beard Agriculture Center Dedication November 29, 2017 Design & Construction Managed Projects Monthly Report November 2017

2 Design & Construction Managed Projects Table of Contents Page Understanding the Monthly Report 3-6 Executive Summary 7 Program Cost Report by Schedule Phase 8 Program Cost Report by Project 9 PROJECT NAME PROJECT NUMBER PROJECT MANAGER Design Facilities Assessment 2018 DC Kamila Andrzejak 10 Close Out Bonnie Beard Agriculture Center DCXX-XXX Ashley Dixon 11 Dulles ES Classroom Enclosure-Phase II DCXX-XXX James Caylor 12 Report Date: 11/30/2017 Table of Contents

3 Design & Construction Managed Projects Understanding the Monthly Report Schedule Phase Description: Not Started- Design or construction activities have not begun Graphical representation of the total project budgets grouped by Phase Pre-Design- Activities between Board Approval of architectural services (if applicable) and actual design work Design-Programming and design through Construction Documents Bidding and Negotiations- Includes bidding, award and negotiation process with the contractor for construction work Construction-Construction work in progress Close Out Final inspection, submission and acceptance of required documents, and concluding payment Move In- Occupancy is permitted though minor activities or corrections continue - this phase includes project closeout Report Date: 11/30/2017 Understanding the Monthly Report 3

4 Design & Construction Managed Projects Understanding the Monthly Report Graphical representation of the /Costs status for the overall Program Column Headings: - budget funded through this report date -Approved budget adjustments by FBISD Current -Current project budget through the report period -Sum of all contracts, contract change orders, and purchase orders through the report period Additional to Complete-Additional costs anticipated on the project - plus additional commitments to complete Over/Under-Current minus the - it represents savings or overruns in the project Cost to Date-Sum of all contract invoices and general invoices entered through the report period % Expended-Cost to Date divided by Current Report Date: 11/30/2017 Understanding the Monthly Report 4

5 Design & Construction Managed Projects Understanding the Monthly Report Activity Description: Design -Duration from programming through Construction Documents Bidding and Negotiations-Duration of procurement activities through negotiations with the contractor for construction work Construction -Duration for construction Close Out-Duration for move in and closeout Activity Bars: Planned Bar- Baseline schedule for the project. The start and finish dates of the baseline are preset throughout the project and future schedule updates are measured against the baseline. Actual Bar- Actual performance by phase #: Number noted inside each bar indicates number of calendar days Dates: 1 st Column - Activity START date 2 nd Column - Activity END date Report Date: 11/30/2017 Understanding the Monthly Report 5

6 Design & Construction Managed Projects Understanding the Monthly Report Cost Description: Architect & Engineering/Professional Services-A/E Design Fees, A/E Design Reimbursables, Surveying, Geotechnical, Material Testing & Inspection, Commissioning, TAB (Test and Balancing), Consulting Other, Haz-mat Consulting Services Construction-Facility Construction in general and other associated costs such as Allowances and Construction Contingency Furniture, Fixtures & Equipment-Costs for furniture, fixtures and equipment Site Development-Permit & Site Fees related to construction Administrative and Other Project Costs- Construction related costs outside of main Construction Contract with the General Contractor. It includes: Temporary Buildings & Services, Printing/Misc., Bid Advertising, Hazmat/Abatement, etc. Project Contingency- to be used as necessary for unanticipated project costs following approval from FBISD Report Date: 11/30/2017 Understanding the Monthly Report 6

7 Design & Construction Managed Projects Executive Summary Current : $4,354,747 : $4,354,747 Program Status* As of November 30, 2017, the Fort Bend Independent School District Design and Construction Department (FBISD D&C) currently has three capital projects. The active projects current budgets total $4,354,747 with approximately 19% in Design and 81% in Close-Out. The active projects have expended $3,235,499 representing approximately 74% of the current budget. The composition of the portfolio by phase of work is represented in the following table and charts: Phase # Projects Current Design 1 $ 835,298 Close-Out 2 $ 3,519,449 TOTAL 3 $ 4,354,747 Report Date: 11/30/2017 Executive Summary 7

8 Fort Bend Independent School District Design and Construction Department Program Cost Report By Schedule Phase Value of Projects by Phase Current Close Out $3,519,449 Design $835,298 Close Out $3,519,449 Total: $4,354,747 Design $835,298 BUDGET COMMITMENTS A B C=A+B D E F G H=D+E+F+G I=C-H J COST K=J/C Description Current Approved Pending Commitment s Estimate To Complete Commitment s Over/Under Cost To Date % Expende d Design $835,298 $835,298 $835,298 $835,298 0% Close Out $3,519,449 $3,519,449 $3,407,091 $6 $112,353 $3,519,450 $3,235,499 92% Grand Totals: $4,354,747 $4,354,747 $4,242,389 $6 $112,353 $4,354,748 $3,235,499 74% Report Date: 11/30/17 Program Cost Report By Schedule Phase 8

9 Fort Bend Independent School District Design and Construction Department Program Cost Report By Project $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Current Cost To date BUDGET COMMITMENTS COST A B C=A+B D E F G H=D+E+F+G I=C-H J K=J/C Project Name Current Commitment s Approved Pending Commitment s Estimate To Complete Commitment s Over/Under Cost To Date % Expended Bonnie Beard Agriculture Center $3,085,052 $3,085,052 $3,012,185 $26,630 $46,237 $3,085,052 $2,899,350 94% Dulles ES - Classroom Enclosure-Phase II $434,397 $434,397 $394,906 $(26,625) $66,116 $434,397 $336,150 77% Facilities Assessment Bond $835,298 $835,298 $835,298 $835,298 0% Grand Totals: $4,354,747 $4,354,747 $4,242,389 $6 $112,353 $4,354,748 $(0) $3,235, % Report Date: 11/30/2017 Program Cost Report By Project 9

10 FBISD Design and Construction Project Number : DC Project Manager : Kamila Andrzejak Architect/Engineer : PBK Architects, Inc. General Contractor : N/A Project Summary Facilities Assessment Bond SCHEDULE SUMMARY Design - Baseline: 9/18/2017 3/31/ Design - Actual: 9/18/ Bidding & Negotiations - Baseline: Bidding & Negotiations - Actual: Construction - Baseline: Construction - Actual: Move In - Baseline: Move In - Actual: Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 BUDGET COMMITMENTS COST A B C=A+B D E F G H=D+E+F+G I=C-H J K=J/C Description Current Approved Pending Estimate To Complete Over/Under Cost To Date % Expended Construction 0% Furniture, Fixtures & Equipment 0% Site Development 0% Administrative and Other Project Costs 0% Project Contingency 0% Architect & Engineering/ Professional Services $835,298 $835,298 $835,298 $835,298 0% Totals: $835,298 $835,298 $835,298 $835,298 0% SCOPE/COMMENTS PROJECT PHOTO BUDGET/COST STATUS SCOPE: This project includes the deficiency assessment of all 92 FBISD facilities for use in planning the 2018 Bond. The project also includes the development and updates of the Educational Specifications for elementary, middle, and high schools as well as the construction specifications to align with Board of Trustees ' Guiding Principles and stakeholder input. COMMENTS: Consultant has completed the assessment for 31 facilities in the East Zone and has begun the assessments for the West Zone. The Central Zone assessments will be forthcoming. $835K $835K A committee with staff, students, and community representatives met November 30th to further develop and update the elementary, middle, and high school Educational Specifications. A second committee meeting will be held on December 14th. Departmental meetings with the architect and FBISD staff are ongoing. K Current Cost To Date Report Date: 11/30/2017 Facilities Assessment Bond 10

11 FBISD Design and Construction Project Number : DCXX-XXX Project Manager : Ashley Dixon Architect/Engineer : PBK Architects General Contractor : Bass Construction Company, Inc. Project Summary Bonnie Beard Agriculture Center SCHEDULE SUMMARY Design - Baseline: 10/28/2015 2/29/ Design - Actual: 10/28/2015 5/12/ Bidding & Negotiations - Baseline: 3/1/2016 5/31/ Bidding & Negotiations - Actual: 5/13/2016 8/12/ Construction - Baseline: 6/1/2016 1/31/ Construction - Actual: 10/10/2016 9/12/ Close Out - Baseline: 2/1/2017 3/31/ Close Out - Actual: 9/12/ Oct-15 Oct-16 Oct-17 BUDGET COMMITMENTS COST A B C=A+B D E F G H=D+E+F+G I=C-H J K=J/C Description Current Approved Pending Estimate To Complete Over/Under Cost To Date % Expended Architect & Engineering/ Professional Services $134,615 $56,271 $190,886 $190,086 $800 $190,886 $152,253 80% Construction $2,879,052 ($226,192) $2,652,860 $2,623,795 $25,830 $3,235 $2,652,860 $2,548,794 96% Furniture, Fixtures & Equipment $100,000 $100,000 $57,001 $42,999 $100,000 $57,000 57% Site Development $22,018 $119,288 $141,306 $141,303 $3 $141,306 $141, % Administrative and Other Project Costs 0% Project Contingency $49,367 ($49,367) 0% Totals: $3,085,052 $3,085,052 $3,012,185 $26,630 $46,237 $3,085,052 $2,899,350 94% SCOPE/COMMENTS PROJECT PHOTO BUDGET/COST STATUS SCOPE: The scope of work for this project includes a pre-engineered metal building (8,521 square feet) including modular pens for both large and small animals, animal wash-off areas, and restrooms. COMMENTS: This project is in the close-out phase. The center's dedication was held on Wednesday, November 29th. $3,085K $3,039K $2,899K Current Cost To Date Report Date: 11/30/2017 Bonnie Beard Agriculture Center 11

12 FBISD Design and Construction Project Summary Project Number : DCXX-XXX Dulles ES - Classroom Enclosure-Phase II Project Manager : James Caylor Architect/Engineer : Archi Technics/3, Inc. General Contractor : Tandus & Firetron SCHEDULE SUMMARY Design - Baseline: 12/5/2016 1/30/ Design - Actual: 12/5/2016 1/30/2017 Bidding & Negotiations - Baseline: 1/31/2017 2/13/ Bidding & Negotiations - Actual: 1/31/2017 2/13/ Construction - Baseline: 2/13/2017 Construction - Actual: 3/3/2017 8/15/2017 Close Out - Baseline: 8/6/2017 8/10/2017 Close Out - Actual: 173 8/5/2017 8/16/ Dec-16 Feb-17 Apr-17 Jun-17 Aug-17 BUDGET Description Oct-17 COMMITMENTS COST A B C=A+B D E F G H=D+E+F+G I=C-H J K=J/C Current Approved Pending Estimate To Complete Over/Under Cost To Date % Expended $434,397 $434,397 $394,906 $(26,625) $66,116 Furniture, Fixtures & Equipment Site Development Administrative and Other Project Costs Project Contingency $434,397 $434,397 $394,906 $(26,625) Architect & Engineering/ Professional Services Construction Totals: Dec-17 SCOPE/COMMENTS 0% $434,397 $336,150 77% 0% 0% 0% 0% $66,116 $434,397 $336,150 PROJECT PHOTO 77% BUDGET/COST STATUS SCOPE: Phase II of this project includes flooring replacement and an upgrade to the fire suppression system which is scheduled for the Summer of COMMENTS: Close-out documents have been received and are being reviewed by FBISD staff. $434K $368K Current Report Date: 11/30/2017 Dulles ES - Classroom Enclosure-Phase II $336K Cost To Date 12