Certify quality instruction (New Goal 10/17/11 Based on AC Strategic Plan through 2015: Strategy 1.3).

Transcription

1 PET FORM Planning and Evaluatin Tracking ( Assessment Perid) Divisin f: Planning and Advancement (Frmerly Assessment and Develpment) Persn Respnsible fr this Divisin: Danita McAnally Peple Respnsible fr this Frm: Kristin McDnald Willey, Kara Larkan Skinner, Teresa Clemns, Jennifer Ashcraft, and Danita McAnally. Purpse Statement (With Last Updated Date): T create a culture fr cntinuus imprvement at Amarill Cllege (last reviewed fall 2011). Gal Statement #1 (Assessment): Certify quality instructin (New Gal 10/17/11 Based n AC Strategic Plan thrugh 2015: Strategy 1.3). 1A) Outcme/Objective Statement Upn receiving institutinal evidence frm administratin in charge f general educatin cmpetency reprts, CCSSE data, and Achieving the Dream data, each AC department chair/directr respnsible fr a PET frm will annually/semiannually identify at least ne imprvement r actin plan that was made based n institutinal evidence n an institutinally apprved questinnaire (New Outcme 10/17/11 Based n AC Strategic Plan thrugh 2015: Task 1.3.1). Nt Applicable The Office f Planning and Advancement has nt yet requested this infrmatin frm department heads/directrs. Prvide Previus Data/Result Imprvements Recmmendatins/Actins fr Preliminary Plan: Assessments Crdinatr and Nn Instructinal Assessment Cmmittee Drafting f Questins. Apprval f Questins/Editing f Questins fr Instructinal Frmat: Instructinal Assessment Cmmittee. Cmplete Plan: The Assessments Crdinatr will cmpile the CCSSE data and the general educatin reprt infrmatin; the Directr f Institutinal Research and research staff will cmpile the Achieving the Dream data; the Instructinal Assessment Cmmittee will revise/apprve the questinnaire dcument, and the infrmatin will be distributed t the department heads; the department heads will supply imprvement/actin plan infrmatin (if applicable).

2 Actin Plan: This Year s Plan: The Assessment s Crdinatr will present an imprvement centered questinnaire t the Instructinal Assessment Cmmittee fr their apprval. The dcument will then be presented r sent alng with institutinal data (CCSSE results, general educatin reprt, and Achieving the Dream data) t the department heads/directrs t gauge hw institutinal data is being used. Future Plan: Ntify thse respnsible fr a PET frm that they will be asked hw they are using data and fllw up with them t see hw they did use data t make imprvements. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): This Year s Plan: Data will be cllected ver the year. Future Plan: Unless this is integrated with the PET frm, the fllwing schedule applies: Fall/Spring Get frm and reprt apprvals and send frm and infrmatin t department heads; Spring Send frm in early April and request t have it returned by May 1 st. Budget Infrmatin Needed fr Future Actin (Cst/Details): Any annual fees assciated with Class Climate survey sftware. 1B) Outcme/Objective Statement After attending a General Educatin Cmpetency assessment training and assessing 100 student artifacts, General Educatin Cmpetency Cmmittee team members will identify at least ne area f student strengths and ne area f student weaknesses/areas fr imprvement n the cmmittee s general educatin assessment finding s dcument by the cnclusin f the spring semester (New Outcme 10/17/11 Based n AC Strategic Plan thrugh 2015: Task 1.3.1). Nt entirely applicable The cmmittee members prvided infrmatin n student strengths and weaknesses. Hwever, sme f the suggestins fr hw imprvements can be made shuld be strengthened. The weakness in the cmmittee s suggestins did nt stem frm a fault within the cmmittee, but frm the fact that the cmmittee members did nt receive an fficial training that utlined the desired criteria that needed t be included n their cmmittee reprt. Therefre, the request fr areas f strengths and weaknesses did nt cme until lng after the cmmittee had viewed the artifacts and submitted preliminary reprts. Nt Met New Outcme. In rder t btain quality results, cmmittee members need t be trained n the desired infrmatin needed fr institutinal imprvements t ccur. Imprvements Nt Applicable A training was nt ffered and new utcme Recmmendatins/Actins fr The Assessments Crdinatr will prvide the trainings; the cmmittee members will prvide the insight. Actin Plan:

3 A PwerPint will be presented that trains general educatin cmmittee members n the assessment prcess, cmmittee member expectatins, and n the new general educatin cmpetencies and rubrics. The PwerPint prvides descriptive infrmatin in the ntes field fr cmmittee members wh are unable t attend the initial training and fllw up, ne n ne trainings will als be ffered t cmmittee members wh cannt attend the initial training. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Fall The Cmmunicatin Skills, Critical Thinking Skills, and Empirical and Quantitative Skills cmpetency cmmittees will receive separate fall trainings at a time that appears t best accmmdate each cmmittee member s teaching schedule. Fllw up trainings fr thse wh cannt attend the initial training will be ffered at a time that wrks with the cmmittee member and assessment crdinatr s schedule. The Teamwrk cmmittee will be trained at a time when a sufficient number f artifacts are in place fr assessment. Budget Infrmatin Needed fr Future Actin (Cst/Details): Minimal cpying csts will be incurred t prepare sme artifacts (e.g. blue bks) that need t be darkened via the cpier befre they can be scanned and placed in AC s private, J drive system. 1C) Outcme/Objective Statement After receiving Planning, Evaluatin, and Tracking (PET) frm training and/r training materials, faculty/staff in each department will identify at least ne direct utcme, ne gal/utcme linked t the Strategic Plan, ne result, ne imprvement, and ne actin plan n their submitted PET frm by the cnclusin f the academic year (Revisin f Outcme 1.a. Based n AC Strategic Plan thrugh 2015: Task 1.3.1) Instructinal Results: PET Frms: 57 f 62 Submitted (92%) PET REQUIREMENTS MET NUMBER PERCENTAGE At Least 1 Direct Outcme 56 90% 1 Gal/Outcme Linked t Strategic Plan N/A Nt Required n Frm At Least 1 Result 54 87% At Least 1 Imprvement 26 42% At Least 1 Plan f Actin 45 73% Prvide Previus Data/Result The utcme was nt met. Amarill Cllege is strng in prducing direct utcmes and results, but must strengthen the gathering f imprvements/revisins. Hwever, it is imprtant t nte that AC did nt previusly, explicitly ask fr imprvements/revisins and actins as tw separate categries, which is why resulting data was nt prvided. Imprvements A new PET frm and respnse frm was created s that the desired infrmatin culd be mre easily captured. Fr example the term Use f Results has been changed t tw separate fields Imprvements and Recmmendatins/Actins. The Assessments Crdinatr als created a PET Methdlgy piece t ensure that each frm is judged using the same criteria.

4 Evaluate Why Imprvements Were Successful/Were Nt Successful: The change appears t have been successful. On the PET frms submitted thus far, mre infrmatin appears t have been prvided regarding imprvements and plans f actin and when it is nt, the Assessments Crdinatr nw can send a respnse frm back t the department requesting that the missing infrmatin be prvided. Prvide the Budget Infrmatin Needed t Make Past Imprvements (Cst/Details): Nt Applicable There were n significant budgetary csts fr imprvements t ccur. Recmmendatins/Actins fr Assessments Crdinatr Actin Plan: A faculty PET training will be ffered at the cnclusin f the spring semester and the beginning f the fall semester. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): The actin plan will ccur at sme pint between late April and September (spring training between April and May; fall training between August September). Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins Gal Statement #2 (Assessment): Certify quality supprt services including educatin/academic supprt, administrative supprt, and cmmunity services (New Gal 10/17/11 Based n AC Strategic Plan thrugh 2015: Strategy 1.3). 2A) Outcme/Objective Statement Upn receiving institutinal evidence frm CCSSE data and ther institutinal data, each AC supprt service area respnsible fr a PET frm will annually/semi annually identify any imprvements r actin plans that were made based n institutinal evidence n an institutinally apprved questinnaire (New Outcme 10/17/11 Based n AC Strategic Plan thrugh 2015: Task 1.3.1). Nt Applicable The Office f Planning and Advancement has nt yet requested this infrmatin. Prvide Previus Data/Result Imprvements Nt Applicable New Outcme Nt Applicable New Outcme

5 Recmmendatins/Actins fr Preliminary Plan: Assessments Crdinatr and Nn Instructinal Assessment Cmmittee Drafting f questins Cmplete Plan: The Assessments Crdinatr will cmpile the CCSSE data and the general educatin reprt infrmatin; the Directr f Institutinal Research and research staff will cmpile the Achieving the Dream data; the Instructinal Assessments Cmmittee will revise/apprve the questinnaire dcument, and the infrmatin will be distributed t nn instructinal areas; thse designated as respnsible fr nninstructinal areas will supply imprvement/actin plan infrmatin (if applicable). Actin Plan: This Year s Plan: The Assessments Crdinatr will present an Imprvements Made Based n Institutinal Evidence Questinnaire drafted dcument t the Nn Instructinal Assessment Cmmittee. The cmmittee will refrmat the dcument t best capture infrmatin that may nt always be present n a PET frm and the dcument will then be presented alng with institutinal data (such as the CCSSE results) t the Supprt Services supervisrs and/r administrative supervisrs. Future Plan: Ntify thse respnsible fr a PET frm that they will be asked hw they are using data and fllw up with them t see hw they did use data t make imprvements Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): This Year s Plan: Data will be cllected ver the year. Future Plan: Unless this is integrated with the PET frm, the fllwing schedule applies: Fall/Spring Get frm and reprt apprvals and send frm and infrmatin t department heads; Spring Send frm in early April and request t have it returned by May 1st. Budget Infrmatin Needed fr Future Actin (Cst/Details): Any annual fees assciated with Class Climate survey sftware. 2B) Outcme/Objective Statement After receiving Planning, Evaluatin, and Tracking (PET) frm training and/r training materials, administratin/staff in each department will identify at least ne direct utcme, ne gal/utcme linked t the Strategic Plan, ne result, ne imprvement, and ne actin plan n their submitted PET frm by the cnclusin f the academic year (Revisin f Outcme 1.a. Based n AC Strategic Plan thrugh 2015: Task 1.3.1) Nn Instructinal Results: PET Frms: 37 f 41 Submitted (90%) PET REQUIREMENTS MET NUMBER PERCENTAGE At Least 1 Direct Outcme 37 90% 1 Gal/Outcme Linked t Strategic Plan N/A Nt Required n Frm At Least 1 Result 33 80% At Least 1 Imprvement 31 76% At Least 1 Plan f Actin 34 83% Prvide Previus Data/Result

6 The utcme was nt met. Amarill Cllege is strng in prducing direct utcmes (althugh sme direct utcmes are strnger than ther direct utcmes), but must strengthen the gathering f results/imprvements/revisins. Hwever, it is imprtant t nte that AC did nt previusly, explicitly ask fr imprvements/revisins and actins as tw separate categries, which is why resulting data was nt prvided. Imprvements A new PET frm and respnse frm were created s that the desired infrmatin culd be mre easily captured. Fr example the term Use f Results has been changed t tw separate fields Imprvements and Recmmendatins/Actins. The Assessments Crdinatr has als begun t create a PET Methdlgy piece t ensure that each frm is judged using the same criteria. The change appears t have been successful. On the PET frms submitted thus far, mre infrmatin appears t have been prvided regarding imprvements and plans f actin and when it is nt, the Assessments Crdinatr can nw send a respnse frm back t the department requesting that the missing infrmatin be prvided. Nt Applicable There were n significant budgetary csts fr imprvements t ccur. Recmmendatins/Actins fr Assessments Crdinatr Actin Plan: A PET training shuld be ffered at the cnclusin f the spring semester, the beginning f the fall semester, r bth. The Nn Instructinal Assessment cmmittee will als need t be trained n assessing departments with the new PET frm and guided n the use f respnse frms. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Spring and Early Fall Fr PET Trainings, the nn instructinal cmmittee shuld be trained at the beginning f the spring semester; the entire nn instructinal bdy shuld be trained at sme pint between late April and September. Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. Gal Statement #3 (Institutinal Research): Adjust instructin and services based n assessment data (AC Strategic Plan thrugh 2015: Strategy 1.1). 3A) Outcme/Objective Statement After the cmpletin f student registratin each semester, the Office f IR and Student services will capture the primary intent fr each student attending AC and will prvide aggregated data frm Clleague abut student intent (Discntinued Outcme 12/16/11 Based n AC Strategic Plan thrugh 2015: Task 1.1.2). Fr at least the past 10 years, the Office f IR has tracked primary intent data in the Data Warehuse. Infrmatin

7 that reflects chrt intent is currently available nline (e.g. CCSSE chrt data) s the Office f IR des nt see a need t pst additinal student intent data. Prvide Previus Data/Result This utcme and gal was met and will be discntinued because cllecting this data and psting this data in a usable fashin will be a recurring IR functin. Imprvements CCSSE student intent data is currently available via the Planning and Advancement website. Successful CCSSE student intent data is currently available t the public. There are n significant budgetary needs fr future assessment actins. Recmmendatins/Actins fr Actin Plan: Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Budget Infrmatin Needed fr Future Actin (Cst/Details): N/A This utcme will be discntinued. 3B) Outcme/Objective Statement After making significant changes t the IR Databk, IR will cnduct a pre and pst survey (1= nt satisfied and 5=satisfied) f satisfactin with AC Emplyees and the average user satisfactin will be higher pst Databk changes than the satisfactin was pre changes (New Outcme Based n AC Strategic Plan thrugh 2015: Task ). N/A New Outcme Prvide Previus Data/Result N/A New Outcme Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE Lead Actin Plan: 1) Hld discussins with executive leadership t determine the standard data needs f the cllege.

8 2) Review current best practices fr higher educatin data representatin. 3) Cnstruct a survey t be distributed t select persnnel n campus fr a needs assessment. 4) Ensure the Databk aligns with the Achieving the Dream standards. 5) Cnduct a pre and pst survey f satisfactin with IR Databk. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. 3C) Outcme/Objective Statement After analyzing institutinal, cmmunity, and natinal data, the Office f IR will create an annual Key Perfrmance Indicatr Reprt that will identify departmental level data cmpnents that signify a healthy r unhealthy prgram. Upn the reprt s cmpletin, the data will then be presented t the president s ffice s that infrmed interventins and decisins can be made (New Outcme Based n AC Strategic Plan thrugh 2015: Task 1.3.1). N/A New Outcme Prvide Previus Data/Result N/A New Outcme Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE Lead Actin Plan: 1) A reprt will be created that includes the fllwing variables: enrllment, faculty wrklad analysis, cst, NCCBP data, graduates, transfers, retentin, utcmes assessment, CCSSE variables, areas fr ptential grwth, areas shwing a declining trend that may signify an at risk prgram, verall dashbard, verall cllege trend cmpared t department trend, demgraphics f thse enrlling, and a lk int the jb market analysis. 2) IR will ask departments t reprt n imprtant findings and hw they used the data and what they still lack r need frm IR in rder t imprve the usefulness f the reprt each year. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. 3D) Outcme/Objective Statement

9 IR will create an IR database (lg f all requests fr data), research prject prpsal frm, and standard IR reprt that will streamline the requests fr data (New Outcme Based n AC Strategic Plan thrugh 2015: Task ). N/A New Outcme Prvide Previus Data/Result N/A New Outcme Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE Lead Actin Plan: Change the culture f IR frm cunting and standard reprting t steering the directin f the cllege based n data and using intense analysis t ensure the usefulness f data and clse the gap t ultimately increase student success and advance the institutin. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Cst fr India Team Currently unsure hw many clck hurs this prject will take Gal Statement #4 (Institutinal Research): Cnnect planning and budgeting (AC Strategic Plan thrugh 2015: Strategy 4.1). Outcme/Objective Statement IR will cnduct at least ne predictive study per year. Pssible predictive studies include but are nt limited t the fllwing areas: 1) Identify the number wh wuld ptentially enrll in curses versus the ttal seat capacity. 2) Areas fr ptential enrllment grwth 3) Studies invlving retentin, graduatin, and transfer rate tpics (New Outcme Based n AC Strategic Plan thrugh 2015: Task 4.1.1) N/A New Outcme Prvide Previus Data/Result N/A New Outcme

10 Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE Lead Actin Plan: 1) Wrk with Financial Aid t identify the unmet need variable because this will be used as a factr in ne predictive mdel. 2) Present predictive mdel findings t Executive Leadership including President s Cabinet, Dean s Cuncil and any ther areas f the cllege deemed apprpriate. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. Gal Statement #5 (Institutinal Research): In rder t guide AC in making evidence based decisins the IR Department will input quality cntrl measures t ensure data integrity and validity (Based n AC Strategic Plan thrugh 2015: Strategy 4.6). 5A) Outcme/Objective Statement IR will cnduct a minimum f 6 prgramming (syntax/query) analyses each year (New Outcme Based n AC Strategic Plan thrugh 2015: Task ). N/A New Outcme Prvide Previus Data/Result N/A New Outcme Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE Lead Actin Plan: 1) Frm an annual plan t ensure this analysis ccurs

11 2) Track analysis thrugh the IR task list and prject tracking system Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. 5B) Outcme/Objective Statement IR will have a minimum f 4 discussins per year with IT and the Registrars t ensure that data is pulled frm the apprpriate area in the Clleague system (New Outcme Based n AC Strategic Plan thrugh 2015: Task ). N/A New Outcme Prvide Previus Data/Result N/A New Outcme Imprvements N/A New Outcme Recmmendatins/Actins fr Directr f IR/IE, Registrar, and the Chief Infrmatin Officer Actin Plan: 1) Plan Meetings 2) Track crrectins/changes that ccur due t these discussins in a Wrd dcument. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Planned implementatin By fall 2012 Budget Infrmatin Needed fr Future Actin (Cst/Details): Nt Applicable There are n significant budgetary needs fr future assessment actins. Gal Statement #6 (Grants): Secure new surces f revenue (Based n AC Strategic Plan thrugh 2015: Strategy 4.3). 6A) Outcme/Objective Statement Increase the institutin s grants and majr cntracts revenue by greater than the previus year (Indirectly Based n AC Strategic Plan thrugh 2015: Task ).

12 During FY 2011 (September 1, 2010 August 31, 2011), Amarill Cllege received $7,101, in external funds frm grant and cntract surces. $5,542, in grant funds. This is a 3.5% increase frm FY2010 grant funds received. $1,558, in cntract funds. This is a 54% increase frm FY2010 cntract funds received (the substantial increase is due t tw new funding cntracts frm Amarill Ecnmic Develpment Crpratin). grant applicatins. During FY2011, the Office f Grants (alng with partnering institutins and ther AC divisins) submitted six state, fur federal, and tw lcal 10 grants were awarded (6 state, 2 federal and 2 lcal) 2 grants were denied (bth federal) Prvide Previus Data/Result This utcme was met. The ttal funding frm grants and cntracts was increased ver the previus year (FY2010) and included new surces f funding. Imprvements 1) Grant submissins were develped t directly tie t the Targets fr Grants and Majr Cntracts plan and were based n white papers that included research, prjected csts, data, and faculty need/input. 2) A minimum f tw federal and tw state/private grants were submitted. 3) Grant and cntract pprtunities were mnitred weekly thrugh federal and state RFPs, Grants.gv, and BIG Online Search database. Imprvements were successful as evidenced by the increase in grant funding (reprted abve). NOTE: the plan was fully peratinal fr the first half f FY The Directr f Grants accepted a different psitin at AC in February The directr psitin remained pen during the secnd half f the year. Renewed subscriptin t BIG Online in FY2011 at a cst f $ fr a three year subscriptin. Recmmendatins/Actins fr

13 Senir Directr f Grants lead Actin Plan: Update Targets fr Grants and Majr Cntracts plan t align with AC s missin. Priritize grant prpsal pprtunities t ensure ptimal utilizatin f resurces and prvide feasible calendar fr prpsal submissins. Analyze current grant funding ver next five years and develp plan t replace funds frm cmpleted grant prjects. NOTE: with scheduled reductins in federal and state funding, the gals fr FY2012 and FY2013 are t maintain grant and cntract funding at 90% f FY2011 funding. Submit five funding prpsals that directly align with the Targets fr Grants and Majr Cntracts. Expected Time Frame Needed t Implement Actin Plan (Please prvide specific deadline date): Update, Priritize, and Analyze actins will be cmpleted by Submitting funding prpsals will be cmpleted by Budget Infrmatin Needed fr Future Actin (Cst/Details): Prjected $160,000 cnsulting fee t RMA needed fr FY2012, Prjected $160,000 cnsulting fee t RMA needed fr FY2013, Prjected $5,000 renewal fee fr Big Online (3 year membership) paid September 2013 Prjected $160,000 cnsulting fee t RMA needed fr FY2014, and Prjected $160,000 cnsulting fee t RMA needed fr FY2015 6B) Outcme/Objective Statement AC s Single Audit will have n mre than tw prgrammatic findings related t federal/state grants (Outcme Based n AC Strategic Plan thrugh 2015: Task ). The preliminary single audit reprt fr FY11 includes 11 findings, all f which are classified as significant deficiencies, nt material weaknesses. Prvide Previus Data/Result AC s FY11 Single Audit had zer material weakness findings, which met this utcme in part. Hwever, the utcme as riginally wrded in the PET frm was nt met. This utcme/bjective statement was nt adequately defined in the PET frm. The FY11 Single Audit findings included tw that were cmpletely utside the Office f Grant Cmpliance s realm f respnsibility. In additin, the Office f Grant Cmpliance is nt the nly AC ffice that can assume respnsibility fr the Single Audit findings. Audit findings are ften linked t institutin wide prcedural issues and are the shared respnsibility f several areas/departments. This was the case fr the majrity f the FY11 audit findings. The Office f Grant Cmpliance assisted Prject Directrs and the AC Business Office in the develpment f a Crrective Actin Plan fr each f the FY11 audit findings. The majrity f the findings had been identified and crrected prir t receipt f the preliminary audit reprt.

14 In an effrt t evaluate the preliminary reprt findings, an pinin was btained frm AC s federal grant cnsulting firm (RMA):... nne f the findings invlved material weaknesses, which have mre severe cnsequences particularly mnetary than findings f significant deficiencies. Althugh this term is used, it is clear in reading these findings, that nne f them have significant implicatins and primarily invlve imprving minr plicy, prcedural and cmpliance functins. Imprvements This was a new utcme/bjective created in , s n imprvements were made as a result f the PET Results. Hwever, the Office f Grants Cmpliance carried ut the fllwing preventative measures in t limit the number f findings in AC s FY11 Single Audit. 1. Audit (internal) all AC federal/state grants annually. 2. Review all mnthly and quarterly prject perfrmance reprts. 3. Mnthly review f grants/cntracts Time & Effrt submissins. 4. Assist Grant Accunting with quarterly financial salary adjustments based n Time &Effrt. Cmpliance/Grant Management training was nt cnducted fr Prject Directrs during the year, due t 1) the large number f federal grants that began their first funding year (requiring an increased number f crrespnding start up activities) and 2) persnnel changes within the AC Office f Grants. Evaluate Why Imprvements Were Successful/Were Nt Successful: Prvide the Budget Infrmatin Needed t Make Past Imprvements (Cst/Details): Nne Recmmendatins/Actins fr Grants Cmpliance Officer lead Actin Plan: Preventative Measures The Office f Grants Cmpliance will cnduct grant cmpliance/management training t federal and state grant Prject Directrs in This training will prepare and educate Prject Directrs n external and internal resurces available fr successful prject management. The Grants Cmpliance Officer will fllw up with the Prject Directrs upn cmpletin f the training t assess their cmfrt level (level f preparatin in the case f an audit) and request their feedback. In additin, the Office f Grants Cmpliance will cntinue the fllwing preventative measures in t limit the number f significant deficiency findings in AC s FY12 Single Audit. 1. Mini review (internal) f all AC federal/state grants annually. 2. Review all mnthly and quarterly prject perfrmance reprts. 3. Mnthly review f grants/cntracts Time & Effrt submissins. 4. Assist Grant Accunting with quarterly financial salary adjustments based n Time &Effrt. Respnsive Measures As in , if a finding is reprted n the AC Single Audit, the Office f Grants Cmpliance will cntinue the fllwing respnsive measures t crrect the finding.

15 Persn Respnsible (Wh will cmplete the actin?): Grants Cmpliance Officer lead Actin Plan: Preventative Measures The Office f Grants Cmpliance will cnduct grant cmpliance/management training t federal and state grant Prject Directrs in This training will prepare and educate Prject Directrs n external and internal resurces available fr successful prject management. The Grants Cmpliance Officer will fllw up with the Prject Directrs upn cmpletin f the training t assess their cmfrt level (level f preparatin in the case f an audit) and request their feedback. In additin, the Office f Grants Cmpliance will cntinue the fllwing preventative measures in t limit the number f significant deficiency findings in AC s FY12 Single Audit. 5. Mini review (internal) f all AC federal/state grants annually. 6. Review all mnthly and quarterly prject perfrmance reprts. 7. Mnthly review f grants/cntracts Time & Effrt submissins. 8. Assist Grant Accunting with quarterly financial salary adjustments based n Time &Effrt. Respnsive Measures As in , if a finding is reprted n the AC Single Audit, the Office f Grants Cmpliance will cntinue the fllwing respnsive measures t crrect the finding. Gal Statement #7 (Grants): New Revisin Based n Strategic Plan Revisins: Adjust instructin and services based n assessment data (AC Strategic Plan thrugh 2015: Strategy 1.1). Gal: Student services, academic supprt, and faculty will persnally assist each student regarding available cllege and career pprtunities. (Strategic Plan thrugh 2015 Gal 1 Strategy 1.1 ) Outcme/Objective Statement After training n the NAPE 5 step prcess, faculty in each f the three targeted career and technical educatin (CTE) prgrams (cmputer infrmatin science, drafting and manufacturing) will identify the rt causes and implement best practices fr vercming rt causes f lw female recruitment and retentin by cmpleting a gender equity rt causes wrksheet and timeline. (AC Strategic Plan thrugh 2015: Task : Gender Equity in the Wrkplace Team will annually assess the barriers t students enrlling and graduating in prgrams with lw nn traditinal gender. ESTABLISHED 12/2011) Drafting began the 5 step prcess in The fcus f the plan dealt with emplying female recruitment strategies. Prvide Previus Data/Result Drafting is n target t fulfill the intended utcme. In the year, Drafting cmpleted the 5 step prcess, set a timeline, and then fllwed the timeline that the prgram set. Imprvements

16 Imprvements in the Drafting Prgram: Offered NAPE 5 step prcess training, rt causes f lw female enrllment identified, and timeline fllwed by Drafting prgram. As a result, the drafting prgram successfully launched a recruiting campaign. The imprvements were successful Adding the 5 step prcess helped raise awareness f the Perkins Gender indicatrs and their imprtance at Amarill Cllege. Fr instance, as a result f the 5 step prcess, a female Amarill Cllege graduate (Rsalie Alvarez) was identified and asked t serve as a rle mdel fr the Drafting prgram. Rsalie s stry was advertised n the Amarill Cllege Website and she tld her stry in a Start Here. G Anywhere vide. Als, Tny Thmas (Assciate Prfessr Cmputer Assisted Drafting/Design) appeared n a lcal mrning shw t discuss drafting emplyment pssibilities fr men and wmen. The Perkins budget frm AC helps with Gender Equity initiatives. Recmmendatins/Actins fr Shawn Futs Team Leader fr Manufacturing and Cmputer Infrmatin Science Tny Thmas Drafting Actin Plan and Expected Time Frame Needed t Cmplete Actin Plan: COMPUTER INFORMATION SCIENCE/MANUFACTURING: Plan Set Up: Nvember and December 2011 Training: 1/13/12 Gender Equity Rt Causes Wrksheet: 1/13/12 (Begin Wrksheet) Timeline: Until the end f May 2012 t cmplete timeline DRAFTING: Plan: Tny Thmas will cntinue the prcess that he began during the year. Fr the year, Tny Thmas will fcus n retentin as ppsed t recruitment. Timeframe: It takes rughly tw years t cmplete this utcme. Hwever, gender equity must be an nging prcess Budget Infrmatin Needed fr Future Actin (Cst/Details): Gender Equity AC Funds These funds will be used t supprt gender equity effrts