HHI_ProgressReport_03_ doc 1 Submitted 6/15/2007! "

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2 TABLE OF CONTENTS SECTION 1 WORK PROGRESS Work Accomplishments by Task Projected Work... 9 SECTION 2 SCHEDULE/TRACKING Schedule Status SECTION 3 BUDGET Budget Status Budget Status by Task Budget Status by Sub-Contractor Budget Status by MBE/WBE SECTION 4 PROJECT ISSUES Out of Scope Work

3 SECTION 1 WORK PROGRESS 1.1 Work Accomplishments by Task Summary of work completed in the previous month, organized by task. Task A Data Collection and Review Subtask A-1: Develop Data Collection and Management Plan DCMP [Initial Draft] submitted at April 18 Progress Meeting. Comments received from District on June 4. Enhancements in progress by MWH. Subtask A-2: Assemble and Review Existing Information This activity is substantially complete with final documentation in progress. As of June 1, the following existing information has been collected: CCSE - GIS database South Euclid - Updated sewer map & several relief projects East Cleveland - Deanwood / Caledonia site map Cleveland Heights - Drawings for several projects University Heights - Drawings for several projects Shaker Heights. - Chagrin Blvd relief sewer Lyndhurst - Updated sewer GIS Highland Heights - Colony / Eastlawn relief sewer drawings University Heights - Drawings for several projects Richmond Heights - Drawings for several projects Mayfield Heights - Drawings for Temple & Crestwood projects Mayfield Village - Updated sewer map Pepper Pike - Updated infor. for ongoing & future projects Beachwood - Updated infor. for ongoing & future projects Subtask A-3: Interview with HHI Communities and Other Stakeholders Interviews were scheduled in general priority to the degree of impact on the HHI system model and in locating flow meters for the HHI metering program. 3

4 Tier Date Set City Tier 1 Tier 2 Tier 3 Apr 13 COMPLETE Apr 19 COMPLETE Apr 12- COMPLETE Apr 12 COMPLETE Apr 17 COMPLETE Apr 05 -COMPLETE May 15 - COMPLETE May 08 - COMPLETE Apr 26 COMPLETE May 11 Follow Up - COMPL. Apr 23 - COMPLETE Apr 24 - COMPLETE May 31 - COMPLETE May 31 - COMPLETE May 24 - COMPLETE NOT NECESSARY NOT NECESSARY Cleveland Heights Shaker Heights East Cleveland South Euclid Lyndhurst Cuyahoga County Mayfield Heights Mayfield Village Richmond Heights Highland Heights University Heights Beachwood Gates Mills Pepper Pike Cleveland Willoughby Hills Subtask A-4: Interview with NEORSD personnel. Activity planning discussions with District. Advance planning for June 22. Subtask A-5: Update HHI System Database Subtask A-5a Collection System Verification Received updated GIS from NEORSD Compared updated NEORSD GIS with CCSE GIS database Verified data in NEORSD GIS vs. information received from communities. Subtask A-5b Information and Data to be updated Entered invert information into the CSI Sewer Pipes feature class for all HHI contracts Subtask A-5c Data Coordination Meetings Held Data Coordination Meetings on May 3 and May 10. Subtask A-5d Data Deliverables No activity this period 4

5 Task B HHI System Inspection & Condition Assessment Task B-1 Develop a Field Safety Program and Procedures Field Safety Program and Plans have been prepared. Tier Comments Submitted MWH COMPLETE April 16, 20 M&E COMPLETE April 16, 20 C&K COMPLETE April 16, 20 ADS COMPLETE March 20, 20 DLZ COMPLETE April 19, 20 Task B-2 Inspection of HHI System Pre- Meeting held March 29, 20. In attendance were NEORSD, MWH, M&E, C&K and DLZ Meeting held April 29, 20. In attendance were MWH, C&K and M&E. Work Package 10 f 6 issued. Develop PDF Books for Contracts H1, H2, H3 CRBRS, 2B, NRRS, 6,7A,7C. PDFs loaded onto FTP site for team use. Develop MH plates for inspection, Plates developed for H1-6, H2-1,3,4,5,6,7,8&11. Plates uploaded to FTP site for team use. Task B-2a MH Inspection C&K Inspections Cranbrook Near completion Bonnieview Near completion H2 Near completion Richmond Rd ICRS Near Completion DLZ Inspections Prepared work package for DLZ to begin manhole inspections and surveys in Cleveland Heights where invert and rim elevation data is missing along proposed model network. DLZ prepared MH plates for BTRS 1& 2 Contracts 5

6 Task B-2b Pipe Inspection C&K Inspections Work Package#1 Cranbrook Complete Bonnieview Complete H2 Complete Richmond Rd ICRS Complete Work Package #2 H1 Just Beginning H3 Not Started Task B-2c Inspection Deliverables No activity this period Task B-3 Condition Assessment No activity this period Task C HHI Sewer System Operational Evaluation Task C-1 Flow Monitor and Rain Gauges Subtask C-1a Flow Monitoring and Rain Gauge Consultant This task is complete. Subtask C-1b Recommend Flow Monitor and Rain Gauge Sites Removed flow meter LSRS-06 due to insufficient flow Moved flow meter from LSRS-09A (illicit connection at Cedar/Washington) to H3-03 (upstream of Scottish Highlands Pump Station) Relocated meter BTRS-02A onto the 15 sewer coming from west on Elmwood at intersection with Belvoir. This is newer PFL location. Relocated meter BTRS-08A upstream to improve hydraulics Subtask C-1c Flow Monitoring and Rain Gauge Requirements Reviewed monitoring data on May 23 rd. Most meters are recording good data. Several meters have high velocities during dry weather. At this time there has not been much significant rainfall and we anticipate the need to extend the monitoring period. Subtask C-1d Flow Monitoring Documentation 6

7 Task C-2 HHI System Model Subtask C-2a Model Selection, Development and Calibration Substantial Completion of the Model Strategy TM Identified preliminary model network based on sewers greater than or equal to 15 in diameter. This maybe increased to 18 or greater once data needs are more fully assessed. Determined available sources of invert information for preliminary model network and populated GIS with this information. Invert information was readily available along modeled sewers in South Euclid and along Cuyahoga County-owned sewers. In addition, invert information from the existing Doan Brook collection system model has been copied into the GIS. Subtask C-2b Model Data Integration with GIS Task C-3 Operational Evaluation Subtask C-3a Determination of Base Dry Weather and Peak Design Storm Flows Subtask C-3b Hydraulic Capacity Evaluation Subtask C-3c I/I Problem Identification Subtask C-3d Final Modeling Report Subtask C-3e Operational Evaluation Report Task C-4 Community Discharge Permit Related Activities Subtask C-4a Recommendation of Updates to PFLs Subtask C-4b Hydraulic Capacity Evaluation of Local Sewers Subtask C-4c Community Reports Task C-5 Operation and Maintenance Manuals 7

8 Task C-6 Surge Modeling Task D Project Administration Task D-1 Project Organization and Management Continue development of MWH internal Project Execution Plan Update project schedule. Distributed at Meeting #2 - May16. To be updated reviewed monthly and updated quarterly. Developing Sub-agreement for: Regency 50% complete Reviewed monthly budget and reports for May-20. Task D-2 Progress Meetings Prepared, attended and document Meeting #2 - May 16, 20 Task D-3 Document and Data Management Task D-4 Final Report 8

9 1.2 Projected Work Summary of work anticipated in the upcoming month, organized by task. Task A Data Collection and Review Subtask A-1: Develop Data Collection and Management Plan Address NEORSD comments and issue as formal project document. Subtask A-2: Assemble and Review Existing Information Prepare Tech Memo A-2 and associated documentation summarizing the results of this activity. Subtask A-3: Interview with HHI Communities and Other Stakeholders Prepare Tech Memo A-2 and associated documentation summarizing the results of this activity. Subtask A-4: Interview with NEORSD personnel. First meeting scheduled for June 22, 20. Subtask A-5: Update HHI System Database Subtask A-5a Collection System Verification Ongoing Subtask A-5b Information and Data to be Updated Continue updating GIS database according to new information received. Subtask A-5c Data Coordination Meetings No further meetings planned this period. Subtask A-5d Data Deliverables No activity planned this period Task B HHI System Inspection & Condition Assessment Task B-1 Develop a Field Safety Program and Procedures 9

10 Task B-2 Inspection of HHI System Prepare schedule. Inspection to subdivided into 6 work packages. Work Package Contracts Lineal Footage Month of Anticipated Inspection 1 Cranbrook Bonnieview H2 2 H1 H3 Richmond Rd. 3 BTRS-1 BTRS-2 4 G 3 2A 5 1A 1B 3N Noble Rd. Runneymede 6 6 7A 7C 3,900 ft. 3,300 ft. 13,100 ft. 19,900 ft 11,300 ft. 6,500 ft. 16,700 ft. 13,800 ft. 11,700 ft. 12,000 ft. 3,700 ft. 3,200 ft. 2,100 ft. 3,600 ft. 2,200 ft. 3,800 ft. 8,900 ft. 15,300 ft. 8,800 ft. Complete Complete Complete June 20 June 20 Complete July 20 August 20 September 20 October 20 Task B-2a MH Inspection Will prepare work packages for DLZ to perform surveys of all flow meter locations (located in non-neorsd sewers) Will prepare work packages for DLZ to perform surveys and inspections of known SSO locations (non-doan Brook area since we have details on those) Will prepare work packages for DLZ to perform surveys/inspections along miscellaneous sewer reaches where information is needed for modeling purposes Misc. work/punch list for C&K Manhole Comments R2RSAA05 To be done at night because of traffic R2RSAB05 To be done at night because of traffic BONIAA05 Done but I do not have data SOMRA005 Done but I do not have data CRANA030 to 015 To be performed after June 7th CRANA010 Buried 10

11 Task B-2b Pipe Inspection Work Package #2 H1 Continue Inspection H3 Continue Inspection Work package No. 3 to be issued in late June. Misc. work/punch list for C&K Pipe Comments BONIA015- BONIAA05 High flow, might need to plug temporarily. Remote access R2RSA010-R2RSAB05 To be done at night because of traffic HID00020-R2RSAB05 To be done at night because of traffic Task B-2c Inspection Deliverables Deliverables for Work Package No. 1 should begin to arrive in June. Task B-3 Condition Assessment No activity projected. Task C HHI Sewer System Operational Evaluation Task C-1 Flow Monitor and Rain Gauges Subtask C-1a Flow Monitoring and Rain Gauge Consultant This activity is complete. Subtask C-1b Recommend Flow Monitor and Rain Gauge Sites No activity projected. Subtask C-1c Flow Monitoring and Rain Gauge Requirements Continue to review rainfall and flow data for quality and completeness and to determine how long to continue the monitoring program Subtask C-1d Flow Monitoring Documentation Data to continue being uploaded onto FTP site and ADS s web portal. Task C-2 HHI System Model Subtask C-2a Model Selection, Development and Calibration Finalize Model Strategy TM Import updated GIS into InfoWorks Split model into three separate modeling basins (Heights, Hilltop minus BTRS, and BTRS) Refine model network Delineate sub-basins within each drainage area 11

12 Subtask C-2b Model Data Integration with GIS Task C-3 Operational Evaluation Subtask C-3a Determination of Base Dry Weather and Peak Design Storm Flows Subtask C-3b Hydraulic Capacity Evaluation Subtask C-3c I/I Problem Identification Subtask C-3d Final Modeling Report Subtask C-3e Operational Evaluation Report Task C-4 Community Discharge Permit Related Activities Subtask C-4a Recommendation of Updates to PFLs Subtask C-4b Hydraulic Capacity Evaluation of Local Sewers Subtask C-4c Community Reports Task C-5 Operation and Maintenance Manuals Task C-6 Surge Modeling Task D Project Administration Task D-1 Project Organization and Management Finalize MWH internal Project Execution Plan. Project Schedule to be updated reviewed monthly and updated quarterly. 12

13 Prepared Sub-agreements for: Regency Inc. Maintain File System and FTP Site. Reviewed Monthly budget and reports for June-20. Task D-2 Progress Meetings Prepare Progress Report Prepare for June Progress Meeting Task D-3 Document and Data Management Maintain File System and FTP Site. Task D-4 Final Report 13

14 SECTION 2 SCHEDULE/TRACKING 2.1 Schedule Status Task Task Description Start Date End Date Comment to Schedule Item HHI OEP Notice to Proceed Wed 3/7/ Wed 3/7/ Task A - Data Collection, Review & Wed 3/21/ Thu 5/1/08 Update A-1 Create DCMP Wed 3/21/ Tue 4/17/ Submitted April 18, 20 A-1 Revise DCMP Mon 6/4/ Wed 6/20/ Predicted to be updated on schedule A-2 Assemble Exist. Info. Mon 4/2/ Fri 6/8/ Received Mayfield Hts off-line storage dwgs 6/8/. Any further existing information received will be addressed under other tasks. Target completion date for Tech Memo A-2 is June 29. A-3 Interview Communities Mon 4/2/ Fri 6/1/ Completed on schedule. TM A-3 submittal by 6/20. A-4 Interview SSMO & Engin. Personnel Mon 4/2/ Fri 4/27/ 1 st information sharing meeting scheduled for 6/22. 2 nd meeting to be scheduled in July. A-4 Submit T.M. - NEORSD Interv. Mon 4/30/ Mon 4/30/ Schedule will slide. Minutes for 6/22/ meeting will be done by 7/12/. TM A-4 to follow any subsequent meetings or interviews. A-5b Update HHI Database Mon 5/14/ Fri 6/15/ Anticipate substantial completion by mid-june. Other subsequent updates as required. A-5b Update and Submit Final Database Fri 4/4/08 Thu 6/1/08 Predicted to slide. Submit database 1 week after completion = June 8. A-5c Data Coord. Mtg. 1 Fri 4/6/ Fri 4/6/ Completed May 3 A-5c Data Coord. Mtg. 2 Fri 5/25/ Fri 5/25/ Completed May 10 A-5c Data Coord. Mtg. 3 Fri 9/21/ Fri 9/21/ Predicted to be complete on schedule Task B - HHI System Inspection Wed 3/21/ Mon 2/18/08 B-1 Field Safety Program [HASP] Wed 3/21/ Tue 4/17/ On schedule 14

15 Task Item Task Description Start Date End Date Comment to Schedule B-1 Submit HASP Wed 4/18/ Wed 4/18/ On schedule B-2 Inspection of HHI System Tue 5/1/ Mon 10/15/ Work Ongoing no expected delays B-3 Condition Assessment Tue 10/16/ Mon 2/18/08 N/A Task C HHI Model and Evaluation Thu 3/15/ Thu 5/1/08 C-1b Select Sites for Flow Meter & Rain Thu 3/15/ Thu 3/15/ Complete Gauges C-1b Field Verify Site Selection Tue 3/20/ Tue 4/10/ C-1b Install Meters Wed 3/28/ Mon 4/30/ 98% completed by end of April. C-1c Meters Collect Data Tue 5/1/ Fri 6/29/ Task began on schedule C-2 Modeling Tue 5/1/ Wed 1/9/08 See Subtask Items that follow. C-2a Prepare TM Modeling Strategy Tue 5/1/ Fri 6/15/ Delayed C-2a Submit TM Wed 6/20/ Wed 6/20/ Delayed C-2a Breakout Model Into 3 Parts Mon 6/18/ Wed 6/20/ Delayed C-2a Delineate Sub Catchments Mon 6/18/ Fri 7/13/ Delayed C-2a Populate Model Mon 7/16/ Fri 8/10/ Delayed C-2a Validate Model Mon 8/13/ Fri 8/17/ Delayed C-2a Flow Monitoring Data Review Mon 8/6/ Fri 8/10/ Proposed delay due to lack of rain C-2a Model Calibration Mon 8/27/ Fri 12/21/ Approx 1 month delay due to anticipated flow monitoring extension C-3a Determine DWF Peak Design Storm Mon 12/31/ Fri 1/18/ C-3b Operational Evaluation Mon 1/21/ Fri 4/4/08 C-3b. Determine Hydraulic Capacity Eval. Of Mon 1/21/ Fri 2/15/08 C-3c C-4b HHI C-4a Establish PFLs Mon 4/7/08 Fri 5/9/08 C-4c Prepare Community Reports Mon 5/12/08 Fri 6/13/08 C-3e Operation Evaluation Report Mon 5/12/08 Fri 6/13/08 C-3d Submit Draft Report Mon 6/16/08 Mon 6/16/08 D-4 Final Report Fri 4/4/08 Thu 5/1/08 15

16 SECTION 3 BUDGET 3.1 Budget Status $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- M ont hly Tracking Nov- Dec- Jan- 08 Feb- 08 Mar- 08 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Revenue Recognized Projected Revenue Cumulative Projected Revenue $0 3.2 Budget Status by Task Task A TOTAL $ 300,874 $ 95,585 $ 205, % 35.34% $ 106,337 Task B TOTAL $ 1,732,902 $ 7,917 $ 1,724, % 0.48% $ 8,365 Task C TOTAL $ 1,317,918 $ 189,364 $ 1,128, % 22.47% $ 296,174 Task DTOTAL $ 606,985 $ 42,990 $ 563, % 7.12% $ 43,234 ALLOWANCES $ 3 $ - $ % 0.00% $ - TOTALS $ 3,958,682 $ 335,856 $ 3,622, % 11.47% $ 454,109 14

17 3.3 Budget Status by Sub-Contractor Metcalf & Eddy $ 508,596 $ - $ 508, % C&K Industrial $ 617,355 $ - $ 617, % DLZ $ 408,618 $ - $ 408, % C&K McTech $ 65,367 $ - $ 65, % Regency $ 50,000 $ - $ 50, % ADS $ 363,900 $ 129,832 $ 234, % Premium Tech Services $ 70,100 $ 23,478 $ 46, % ASI $ 50,000 $ - $ 50, % WRCE $ 76,000 $ - $ 76, % AA Blue Print $ 30,000 $ 694 $ 29, % UIC - Allowance $ 1 $ - $ 1 0.0% TOTALS $ 2,239,937 $ 154,004 $ 2,085, % Note that the amounts expended may not match the totals in the invoice, since the budget status reported includes current costs while the actual invoice from the sub consultants may lag one month. 3.4 Budget Status by MBE/WBE AA blueprint performed reprographic duties. Premium assisting ADS with Flow Monitoring DLZ beginning MH inspections in Cleveland Heights M-Tech assisting C&K with deep shaft inspections! MBE $ 544,086 $ 23,478 $ 520, % WBE $ 206,000 $ 694 $ 205, % SECTION 4 PROJECT ISSUES 4.1 Out of Scope Work No out of scope work occurred or expected at this time. 15