The First Steps in Implementing a Simplified Earned Value Management System
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1 2007 Joint ISPA/SCEA National Conference & Workshop June 12-15, 2007 The First Steps in Implementing a Simplified Earned Value Management System Dorothy Tiffany, CPA, PMP NASA/GSFC
2 EVM System Interface Deficiencies Lack of Cost/Schedule/Scope Baseline Integration Inadequate EVM Requirements Definition Why is EVM so hard to implement? Inadequate Data and Tools to Analyze Status and Forecast Issues Insufficient Time for Training Just-in-time Problem Resolution 2
3 Mission Impossible??? Processes developed from most complex project imaginable System Limitations Reliance on COTS to solve the problem Cut back in training funds Inadequate EVM Requirements Definition EVM System Interface Deficiencies Insufficient Time for Training Cut back in staffing Why is EVM so hard to implement? Lack of Cost/ Schedule/Scope Baseline Integration Just-in-time Problem Resolution Inadequate Data and Tools to Analyze Status and Forecast Issues No time for analysis Unrealistic cost and schedule targets Frequent replanning with insufficient understanding of impacts to data integrity Over reliance on COTS tools and under appreciation of basic EVM concepts Lack of management emphasis on EVM analysis 3
4 Does EVM really have to be this hard to implement? 4
5 Earned Value Project Management is not a difficult concept to understand or to employ. It is certainly not as complicated a process as some have made it to be over the years. EVM Earned Value Project Management, Third Edition Quentin W. Fleming and Joel M. Koppelman 5
6 Processes developed from most complex project imaginable System Limitations Unrealistic cost and schedule targets Frequent replanning with insufficient understanding of impacts to data integrity Reliance on COTS to solve the problem Cut back in training funds Cut back in staffing No time for analysis Over reliance on COTS tools and under appreciation of basic EVM concepts Lack of management emphasis on EVM analysis 6
7 Implementing Simplified EVM Don t try to solve all the complex problems at once Incrementally implement EVM as project planning progresses Do a good job in analyzing the data that you do have Engage the various stakeholders that will benefit with successful EVM implementation 7
8 EVM First Steps Roadmap Define the Project Scope Assign Work Responsibility Schedule the Work Allocate the Resources Establish the Earned Value Project Baseline Assess and Award Earned Value Accumulate Actual Cost Analyze the Resulting Data Carefully 8
9 Define the Project Scope Work Breakdown Structure: Sample Project 1.0 Component A 2.0 Component B 3.0 Component C 4.0 Component D 5.0 Component E 6.0 Component F 7.0 Component G 9
10 Assign Work Responsibility WBS 1.0 WBS 2.0 WBS 3.0 WBS 4.0 WBS 5.0 WBS 6.0 WBS 7.0 Component A Component B Component C Component D Component E Component F Component G Systems Engineering Office Acme Company Launch Vehicle Manufacturer SATERN Corporation Flight Software Branch Engineering Division Mission Assurance & Safety Branch 10
11 Plan Schedule ID Task Name 1 Component A Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 2 Component B 3 Component C 4 Component D 5 Component E 6 Component F 7 Component G 11
12 Allocate the Resources Budget at WBS Completion 1.0 Component A Component B Component C Component D Component E Component F Component G 200 Total
13 Establish the Earned Value Performance Baseline Cumulative Plan Jul Aug Sep Oct Nov Dec Jan Feb At Completion 1.0 Component A Component B Component C Component D Component E Component F Component G Total
14 Traditional Plan versus Actual Through November Plan Actual 1.0 Component A Component B Component C Component D Component E Component F Component G Total How is the project doing? 14
15 Assess the Progress ID Task Name 1 Component A r 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 Component B 3 Component C 4 Component D 5 Component E 6 Component F 7 Component G 15
16 Assess Percent Complete November WBS Budget at Completion Percent Complete 1.0 Component A % 2.0 Component B % 3.0 Component C 150 0% 4.0 Component D % 5.0 Component E % 6.0 Component F % 7.0 Component G % Note: Percent complete status is based on milestone completion, technical judgment, and/or physical inspection. 16
17 Assess and Award Earned Value November WBS Budget at Completion Percent Complete Earned Value 1.0 Component A % Component B % Component C 150 0% Component D % Component E % Component F % Component G % 100 Note: Earned Value = BAC x Percent Complete 17
18 Accumulate Actual Cost November WBS Budget at Completion Percent Complete Earned Value Actual Cost 1.0 Component A % Component B % Component C 150 0% Component D % Component E % Component F % Component G % Total Still think the project is doing okay? 18
19 Analyze the Resulting Data Carefully November WBS Planned Value Earned Value Actual Cost Budget at Completion 1.0 Component A Component B Component C Component D Component E Component F Component G Total The project has gotten far less work done than planned for a lot more money than the work should have cost. 19
20 Simple Formulas Forecast Problems Based on Past Performance Note: EAC = BAC or EAC = BAC (EV / AC) (EV / PV) 20
21 Is the Data Worth the Effort? 21
22 Thank you. Dorothy Tiffany NASA
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