LETTER OF TEDER FOR SUPPLY OF ZINC SULPHATE 33% (ISI) AGRICULTURE GRADE DURING

Transcription

1 LETTER OF TEDER FOR SUPPLY OF ZINC SULPHATE 33% (ISI) AGRICULTURE GRADE DURING From To The Managing Director Mahatma Gandhi Markfed Bhavan, Jambagh Hyderabad Sir, In pursuance to the Tender Notice inviting sealed Tenders for the supply of Zinc Sulphate 33% (ISI) under various departmental subsidy schemes through your retail network in the State of Telangana, we offer the following: 1. I/We have thoroughly examined and understood the said notice & terms and conditions in Tender Documents and I/We agree to abide by the same. 2. As required in the Para No.14 (a) of the Tender schedule, Earnest Money Deposit in the form of Demand Draft in favour of T.S. Markfed is enclosed herewith. Sl. No. 1 2 Name of the Bank DD.No.&Date Amount Rs. 3. As specified in the Para No.24. of the Tender schedule, we, herewith enclose our banker s letter in original as in Annexure-I and work experience as in Annexure-II. 4. As per the Para No.28.1, 28.2, 28.3 of the Tender schedule we offer the rates for supply of Zinc Sulphate 33% (ISI) in the state of Telangana as mentioned in the Annexure-III enclosed hereto. 5. As specified in the Tender schedule, we herewith enclose all the required certificates according to the tender schedule. Signature of Tenderer 1

2 6. I/We do hereby declare that the entries made in the tender are true and correct and also undertake that I/We shall be bound by the act of my/our authorized representatives. 7. We undertaking to supply Zinc Sulphate 33% ISI Agricultural Grade as specified in the Tender schedule at Para No 15(a) and 15(b). 8. I/We hereby state & declare. I. That I/we are not minor (s) II. That I/we have not been declared insolvent (s). III. That I/we have not been convicted in any Court for offences involving moral turpitude. IV. That I/we have not been blacklisted. 9. I, S/O, R/O offer the tender on my own behalf/on behalf of M/s. in the capacity of its (Designation) 10. The letter of authority duly signed by the tenderers on whose behalf the tender is filed is enclosed. Signature of Tenderer 2

3 Name: Proprietor/Managing Director/Partners ENCL: 1. Financial capacity (Annexure-I) 2. Track record of experience (Annexure-II) 3. Rate contract & Qty. offered (Annexure-III) 4. Annexure IV & VI 5. Manufacturing Certificate of the Product. 6. Agriculture license of T.S. Govt. for marketing zinc sulphate in Telangana. 7. GST Registration and PAN certificates 8. Audited Balance Sheets for the last three years 9. Income Tax Returns for the last 3 years. 10. Declaration for not blacklisted in the form of affidavit.. 3

4 TENDER SCHEDULE FOR SUPPLY OF ZINC SULPHTE 33% (ISI) AGRICULTURAL GRADE LAST DATE FOR RECEIPT OF SEALED TENDERS UPTO 11:00AM_ON TERMS & CONDITIONS 1. Sealed Tenders completely filled in all respects shall be put in an envelope duly super scribing with TENDER FOR SUPPLY OF ZINC SULPHATE 33% ISI AGRICULTURE GRADE. The envelope should be closed and sealed and addressed to the Managing Director, TS MARKFED, Mahatma Gandhi Markfed Bhavan, , 3 rd Floor, Jambagh, Hyderabad Tenders will be received either by Ordinary or Registered Post or in person on all working days up to 1 1 : 0 0 A M o n MARKFED bears no responsibility for loss or delay of tenders sent by post. 3. All the Tenders received will be opened at 3:30 PM on at the Head Office of TS MARKFED located at H.No , 3 rd floor, Mahatma Gandhi Markfed Bhavan, Jambagh, Hyderabad Managing Director, TS MARKFED reserves the right to negotiate with the Tenderers on opening of the sealed tenders, if the rates offered in the tenders are not satisfactory. 5. The tenderer should enclose the demand draft drawn in favor of TS Markfed for Rs (FIVE Thousand Rupees only) towards the cost of tender document. 6. Only the Manufacturers of the product and only those having Agriculture license of TS Govt. for marketing of the product should participate in the tenders. 7. Manufacturing license of the product shall be enclosed. The tenderer who do not submit manufacturing license, the tender will not be accepted. 8. The tenderer should possess valid ISI certificate and registration certificate of ISI (copies of proof to be enclosed). 4

5 9. The tenderer should possess the Agriculture license issued by Govt. of Telangana for marketing of Zinc Sulphate 33% in Telangana. (Proof to be enclosed). 10. The tenderer sh ould p o s s e s s the requisi te GST re gi s tr a ti o n f or marketing of the product in the State of TELANGANA (Proof to be enclosed). 11. PAN certificate to be enclosed. 12. Income Tax Returns and Audited Balance Sheets for the last 3 years shall be enclosed. 13. EARNEST MONEY DEPOSIT (EMD): a. Every Tender shall be accompanied by EMD for Rs.5,00,000/- (Rs: Five Lakh Rupees only) in the form of Demand Draft drawn on any Nationalized Bank in favour of TS MARKFED payable at Hyderabad. No tenders will be accepted without EMD. b. No interest is payable on the EMD. c. EMD will be returned to all the unsuccessful tenderers after the final decision on the tender. In case of successful tender (s) the EMD shall be retained and shall be converted as Security Deposit. d. FORFEITURE OF EARNEST MONEY/SECURITY DEPOSIT: If any Tenderer subsequently withdraws his offer/tender or refuse to supply at offered rate, or makes any modification/alteration unilaterally after opening or delay supply, shall be subjected to the forfeiture of Earnest Money Deposit. If any document is found manipulated/ false, EMD/SD may be forfeited. 15. SPECIFICATIONS OF ZINC SULPHATE 33% (ISI) AGRICULTURAL GRADE (AS PER THE FCO 1985): a. Zinc Sulphate 33% (ISI) Agriculture Grade Matter- insoluble in water per cent by weight, maximum 1 Zinc (as Zn) per cent by weight, minimum 33 Lead (as Pb) per cent by weight, maximum Iron (as Fe) per cent by weight, maximum 1 ph (5% solution) not less than 4 Sulphate Sulphur (as S) per cent by weight, minimum 15 Cadmium (as Cd) per cent by weight, maximum Arsenic (as As) per cent by weight, maximum

6 b. Compliance of FCO 1985 provisions: 16. PACKING: The tenderer should fulfill all the formalities required as per the Fertilizer Control Order, 1985 and should comply with all the provisions of the FCO. The tenderer will be held responsible for any deviations or any consequences arising out of non-compliance of the FCO provisions Packing specification with detailed description for Zinc Sulphate shall be quoted in the tender invariably and if failed to do so will entail rejection of the tender Packing should be as per the specification stipulated by the TS MARKFED i.e. the Poly woven sack in 10 Kgs, 20 Kgs and 50 Kgs packing printed / laminated HDPE Poly-woven sack Bagging Specifications: For 50 Kg 21 x32, 20 Kg-20 x22, 10Kg 14 x18, with handles, Mesh 12 x12. Denier 1000, gauge 100, Lamination: Weight: 50 Kgs 105 grams, 20 Kgs 70 grams, 10 Kgs-45 grms, Colour Ivory and bags super scribing details, i.e. TS Markfed Name, Zinc Sulphate 33% ISI Agriculture Grade, Batch No, Manufacture date, expire date and MRP. 17. General Terms & Conditions duly signed and stamped on each page by the Tenderer. 18. An undertaking on the letter head of the proprietor/firm/llp/company certifying that the Information furnished above are correct and true and legally binding. VALIDITY: 19. The Tenderers who have submitted their tender shall be bound by their offer and by the terms and conditions which will be valid up to from the date of offering the tender. 20. TS MARKFED reserves the right to accept/reject any or all the tenders/rates offered without assigning any reason thereof. TS Markfed is not bound to accept the lowest or any other tender and reserves the right to negotiate the rates with any or all the Tenderers. SECURITY DEPOSIT: 21. The successful tenderers will have to deposit an amount of Rs.10,00,000/- (Rupees Ten Lakhs only) towards Security Deposit within (7) seven working days from the date of confirmation of the tenderer in addition to EMD already 6

7 deposited, if fails to deposit amount then 2% of penalty will be calculated on unpaid amount upto a maximum of 10 working days. 22. If tenderer fails to deposit even after 10 days, EMD will forfeited and final decision will be of Managing Director of T.S.MARKFED in this matter. 22. No interest is payable on Security Deposit. 23. The successful tenderer shall be required to enter into an agreement with TS MARKFED within 10 working days from the date of payment of total security deposit, to supply Zinc Sulphate 33% under departmental subsidy schemes as per the tender schedule terms and conditions without any deviations, if tenderer fails to enter agreement then EMD and SD will be forfeited and further legal action will be initiated against the tenderer. 24. The tenderer must be financially sound and possess technical experience and proper successful track record. In support of evidence of his financial soundness and evidence of the experience, the tenderer shall furnish the IT returns of the firm along with the tender and required information as detailed in Annexure I, & II. 25. Preference will be given to reputed local manufacturers. 26. All or any disputes arising out of working or interpretation of this contract shall be resolved only by process of Arbitration. 27. The person authorized by Registrar of Co-operative Societies ( is Registrar for the purposes under section 61 of A.P.C.S Act VII of 1964) and act as Arbitrator and he shall decide any such reference at the instance of either party, as if it is a dispute under Section 61 of the A.P.C.S Act VII of TENDER PRICE AND CONTRACT REQUIREMENTS: 28.1 Tenderers are required to quote price of each item in figures and in words (in case of dispute the later will prevail) in the Schedule of price as Annexure-III and fill in all blanks legibly and properly. Corrections, if any, shall be made out by crossing out, rewriting, signing and dating The price quoted shall be inclusive of all taxes for all kinds of packing The rate quoted in the Tender, shall be inclusive of packing, forwarding, freight for delivery on FOL Basis, insurance, loading, unloading, storage, movement to anywhere in the State of Telangana and complete in all respects. 7

8 28.4 The tenderer shall fill up and sign the letter of tender and all other schedules which are included in the Tender documents Tenderers shall submit their tenders in accordance with the specifications of t h e tender documents only. Alternatives/conditions will not b e considered The Schedule of prices shall be firm and remain fixed during the entire currency of the contract and completion of all contractual obligations. Any extension of time granted by tender accepting authority to complete the supply schedule shall be subject to the condition that there will be no additional financial implication to the T.S. MARKFED. 29. DELIVERY: 29.1 The rates offered should be on FOL destinations in the entire State of Telangana Indents will be placed with the suppliers only after receiving the batch wise analysis reports i.e. Original Form J and Form L as per the FCO specifications. In case of duplicates, these forms should be attested by the concerned Agriculture Officer/Asst. Director of Agriculture The supplier should deliver the stocks as per the quantities and destinations given by MARKFED within three days from the date of placement of Indent by MARKFED, if fails to supply stocks within stipulated time then 5% penalty will be calculated for not supplied quantity The stocks will be accepted for distribution only after receiving analysis reports of the samples drawn at the destination point by the M.A.Os concerned confirming to the specifications of the product In case of variations i n t h e a n a l y s i s report from the conf i r m e d specification/or substandard, the stocks will be rejected, and the supplier is solely responsible for the action initiated by the departmental enforcing authorities and the supplier should replace the entire stocks at his cost. 30. In the event of failure of samples drawn by Dept. of Agriculture and seizure of stocks by the Agriculture Department enforcing authorities, the TS Markfed will be forced to seize the EMD and the Security Deposit of the contractor and shall not be released till the issue/case is resolved. TS Markfed will also have right to claim any damages/expenses/additional cost incurred by them to make alternative arrangements to meet the required supplies/time schedules. 31. In the event of failure of the sample drawn from the stocks positioned by Markfed, Markfed will not be liable to take any responsibility for such sub-standard stock. Markfed shall not accept such stock having been supplied to the buyer even though the stock might have been positioned at the destinations/locations against an indent/purchase order placed by the Markfed. Further, in the event of any 8

9 sample failure, the invoices raised by the tenderer in the name of the Markfed for such quantities, will become defunct, even such quantities were acknowledged by the recipients at the destination points / locations and Markfed will not be responsible for payment of such invoices. Whether the tenderer expresses explicitly through a formal communication or not or whether such invoices returned by the tenderer to the seller or not, it shall be the responsibility of the tenderer to cancel all such invoices and Markfed shall not be held for any liability either for the stocks or payment. 32. Prices increase shall not be entertained at any circumstances once the rate is finalized in Tender. 33. The suppliers should have one buffer stock point as indicated by TS Markfed in one centralized location and furnish the quantities available there along with preliminary analysis report for each batch separately. 34. The tenderer should include the godowns in their agricultural License and furnish the same. 35. Tenderers are also responsible for movement of stocks from buffer stock point to the destinations indicated by Markfed at his own cost. 36. The tenderers who have failed to fulfill their supply contract in the past need not participate in the tender and their bids will summarily be rejected and furnish past three years supplies and indents duly signed copies. 37. In case the tenderer refuses to accept the work order or refuses to perform the job on the rate quoted by him or increases the rates after acceptance of work order from the opening date of tender, his EMD & SD shall be liable to be forfeited. 38. Price quoted shall be valid up to The supplier/s shall supply the stocks irrespective of the quantity and irrespective of the destination point i.e more than three and above destination point if fails to supply the contractor or rejects indent payment for the supplied quantity will not be release and EMD/SD will be forfeited and future participation in tender will not be acceptable and final decision is MANAGING DIRECTOR, TS MARKFED. 40. The supplier/s shall be required to take back the stocks of Zinc Sulphate 33% that will be left unsold for what so ever reason at the end of the season/contract period at their/his cost only and management is not responsible for left over stock other taxes and payment for the left over quantities 41. The Supplier has to collect the utilization certificates for the quantity distributed to the farmers from the Agriculture Department of the concerned districts and District Manger s should coordinate in collection of Utilization Certificates from DAO s concerned 9

10 42. TERMS OF PAYMENT: 42.01: All payments will be made by way of Cheque or through RTGS transfer : 60 % payment will be done on submission of delivered acknowledgements of the Stocks to the destinations and confirmations of the District Manager s along With the acknowledgements to this office 42.03: 25% payments will be done on completion of season and final report of stocks supplied to the extent of Actual quantity distributed and same informed by District Manager s : 15% payments will be released subject to receipt of the utilization certificates and subsidy amount from the Commissioner and Director of Agriculture. Sd/- Managing Director 10

11 1. Name of the Proprietor/Firm/ : LLP/Company 2. Address of the Registered Office : Annexure I FINANCIAL CAPACITY 3. Address of the Office for Communication : 4. Annual Turnover (Rupees) for : : (Tentative sheet) 5. Average net worth (Rupees) : (for above 3 years) I hereby authorize the Managing Director, T.S. Markfed, Hyderabad and its Consultants/Representatives to seek information as required from our Bankers and Insurers. Signature of Persons authorized : Name and Designation : Date: Attachments: Audited Annual Reports for the Three (3) proceedings financial years , and i.e. Banker s Letter (Original confirming bid capacity). Signature of the Tenderer 11

12 Annexure - II TRACK RECORD OF EXPERIENCE Sl. No. Year Name of Material Name of the Department Address of the Department Contract Ref. & Date Value of the Contract (Rs.) Scope of Work (with Quantities supplied) Contact Official of the Department with whom the Rate contract is executed NAME : Phone No. Signature of the Tenderer

13 Annexure III RATE CONTRACT Price: The rates should be quoted for supply of Zinc Sulphate 33% inclusive of all taxes, packing, forwarding, freight for delivery on FOL basis, insurance, loading, unloading at destination, storage, movement to anywhere in the state of Telangana and complete in all respects Sl. Product No 1 Zinc Sulphate 33% (ISI) Rate Per MT (in figures & in words) 10 KGs 20 KGs Packing Packing 50 KGs packing QUANTITIES OFFERED: The quantity offered month wise should also be indicated by the suppliers. MONTH April 2019 May 2019 June 2019 July 2019 August 2019 September 2019 October 2019 November 2019 December 2019 January 2020 February 2020 March Qty. in MTs Signature of the Tenderer Name and Address Company Seal

14 ANNEXURE IV D E C L A R A T I O N On Rs.100/- Non Judicial stamp paper 1. I/We have read and understood the terms and conditions of TENDER relevant to Notification no. TS Markfed/Zinc/ dated and I/We have submitted all the documents in accordance with the terms and conditions of the above Notification. 2. I/We shall not sell the products being quoted through this TENDER, at a lower price either to Government / Private in the State of Telangana by way of giving any additional trade discount or incentives. If such instance is noticed, the TS Markfed can restrict all payments to such a lower rate apart from initiating penal action. 3. The information furnished in the Application for TENDER are true and factual and I/We clearly understand that our TENDER is liable for rejection, if any vital information is found either not true or incorrect at any point of time. PLACE: SINGATURE OF THE SUPPLIER DATE: WITH SEAL OF SUPPLYING AGENCY

15 ANNEXURE V (DECLARATION FOR NOT BLACKLISTED) To The Managing Director, TS Markfed, Hyderabad Dear Sir, On Rs.10/- Non Judicial stamp paper Sub: Tender for Zinc Sulphate 33% ISI Agriculture Grade Supplies for distribution to farmers in Telangana against Govt. subsidy schemes. Ref: TS Markfed/Zinc/ Dated * * * * * I/We hereby confirm that our firm or our sister concern has not been banned or blacklisted by any State Governments / Govt. Organizations / financial Institutions / Court/ Public Sector Unit/ Central Government. Place: Date: Signature of the supplier Name: Designation: Seal

16 ANNEXURE VI (AUTHORISATION LETTER ON LETTER-HEAD FROM THE FIRM) To The Managing Director, TS Markfed, Hyderabad Dear Sir/Madam, Sub: Tender for Zinc Sulphate 33% ISI Agriculture Grade Supplies for distribution to farmers in Telangana against Govt. subsidy schemes. Ref: TS Markfed/Zinc/ Dated * * * * * I / We (manufacturer) hereby certify that Sri is working as (Designation) in our company / firm and he is authorized to represent on our behalf for submission of technical and price bids for the products of our manufacture and to revise and finalize the prices and conclude the contracts. Sri is also authorized to submit all or any other documents that may be required by TS Markfed to consider our bid for supply Zinc Sulphate 33% for the year Signature of Authorized Representative: Attested Signature of the Manufacturer Name : Designation: Seal :

17 CHECK LIST Zinc Sulphate 33% ISI Agriculture Grade Sl. Document description Yes 1 2 Tender Schedule duly signed and stamped on all pages. DD for Rs.5000/- towards cost of Tender Document 3 DD for Rs.5,00,000/- towards EMD 4 Annexure-I - including Audited Annual Reports and 5 Annexure-II - Track record of experience Annexure-III - Rate contract & Qty. offered Annexure IV - Declaration on Non- Judicial Stamp Paper Annexure V - Declaration for not blacklisted 9 Annexure VI Authorization letter Manufacturing License for Zinc Sulphate 33% Agriculture license of T.S. Govt. for marketing Zinc Sulphate in TS. 13 Sales Tax/GST registration number and certificate & Sales Tax/ GST clearance certificate CST /No. and validity 14 PAN certificate 15 Audited Balance Sheets for the last Three years 16 Income Tax Returns for the last 3 years