Agenda. Tuesday, September 18, :30AM. Los Angeles County Metropolitan Transportation Authority BUS OPERATIONS SUBCOMMITTEE

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1 Agenda Tuesday, September 18, :30AM Los Angeles County Metropolitan Transportation Authority BUS OPERATIONS SUBCOMMITTEE Windsor Conference Room 15th Floor 1. Call to Order 1 minute 2. Approval of July 17, 2007 Minutes 1 minute 3. Chair s Report 5 minutes 4. Legislative Report 10 minutes 5. Prop C Allocation 10 minutes 6. FY08 SRTP Guidelines Update 10 minutes 7. FY08 Prop. C 5% Security MOU and MOSIP MOU Update 10 minutes 8. FY08 State Budget Impact on STA and Other Funding Marks 10 minutes 9. EZ Pass Guidelines 10 minutes Action David Reyno Action BOS Information David Reyno Information Raffi Hamparian/Marisa Yeager/ Michael Turner Information Michelle Caldwell Information Susan Richan Information Susan Richan Information Susan Richan /Toye Oyewole Discussion/Possible Action Patricia Chen

2 10. Prop 1B Transit Bonds - Senate Bill 88 - Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) 11. ASI Draft Action Plan Update 10 minutes 12. Election of BOS Officers for minutes Information Gloria Anderson Information Arun Prem Action BOS 13. New Business Information BOS 14. Adjournment Information Items: 90-day Rolling Agenda Pre-SAFETEA-LU % Discretionary Fund Balances Pre-SAFETEA-LU % Fund Balances Pre-SAFETEA-LU TE1% Fund Balances RTAA-CMAQ Fund Balances SAFETEA-LU % Discretionary Fund Balances SAFETEA-LU % Fund Balances SAFETEA-LU TE1% Fund Balances Summary of Invoices FY Document Requirement Status Summary of EZ Pass Invoices FY07 TDA/STA Claim Summary for FY07 Regional Pass Sales BOS Agenda Packages can be accessed online at: Please call MARTHA BUTLER at or ilda Licón at if you have questions regarding the agenda or meeting. The next BOS meeting will be held Tuesday, October 16, 2007 at 9:30 am in the Windsor Conference Room, 15 th Floor of the Gateway Building.

3 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE 1. Call To Order Chair called the meeting to order at 9:35am. N/A LEAD Dana Lee 2. Approval of May 15 Minutes approved with one minor change to the minutes of June 5, Approved N/A Dana Lee and June 5, 2007 Minutes 3. Chair s Report Dana reported on the following items: Information N/A Dana Lee TAC meeting last week. TAC voted to accept Metro staffs recommendations on the Call-For-Projects allocations. The Board had a workshop last month but really didn t have any questions or make any changes to the recommendations. TAC did recommend that all of the Goods Movements projects apply for the State Transportation Bond instead of getting regional money. The Board did not like this recommendation so TAC rescinded it. Instead TAC will only encourage those projects to apply for the bond money once it becomes available and the guidelines established. The Call-For-Projects recommendations will go to the Board next week. Also included in this Board report are de-obligations, re-certifications, and extensions. There is a list in the report of what they are going to the Board with. Dana encouraged members to check this list to make sure that they don t have a project on there that might be affected. 4. Legislative Report State: Michael Turner reported that the State is still trying to take most of the public transportation account money both Spillover and PTA money. There is basically a big call for arms going on to raise the level of the communications to primarily the Governor s Office. The bottom line is that the Conference Committee left the Governor s budget cuts. They restored $750 million of the Governor s $1.3 cut and the Republicans are saying this is not enough. There are other things they want out of the budget and they want the public transit money to be used to meet those obligations. The $750 million remaining from the Conference Committee action is still at risk. They Information N/A Raffi Hamparian/ Michael Turner/Marissa Yeager 1 of 8

4 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE may take all of it or a portion of it. The focus now is getting communications to the Governor s Office and members of the Republican caucus. The Democrats are pretty solid that the Conference Committee action was acceptable. This not only affects transit projects but this money goes into the STIP which funds transit and highway projects. LEAD Bond Implementation: Michael reported that there are two issues. One is the two bills dealing with how the transit money is allocated. Metro is opposing Senator Perata s bill which would let the CTC make findings on expenditures of the transit funds. One reason worth opposing this is the CTC s recent action in which they took the transit projects out of the STIP. This has since been rectified. The Speaker has another measure which does not give it to the CTC. The other bill is the measure implementing the transit safety pot. There s a billion dollars for transit system safety and security which also includes disaster preparedness. There is discussion on some of this money going to the water transit district in the Bay area which is probably moving forward. Federal: Marisa Yeager announced that the Senate and House Appropriations Committees passed their appropriations FY08 bills. They are expecting Conference Committee hopefully before August recess but this schedule has been known to slip. The House Appropriations bill was for $104 billion. Specific to FTA funding that is $9.7 billion but expect some funding shortfalls by the end of the year by the time we approve all 13 appropriations bills. Marisa reported that the OMB White House Office of Management & Budget released their figures last week that forecasted a shortfall in the highway trust fund. This is important to follow because we really see what the true impact is to our overall programs, especially to transit. Expect hearings by the end of this month or after 2 of 8

5 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE August recess from the House Transportation and Infrastructure Committee. Appropriators are leaning on the House T & I Committee to make sure that happens because they state what their role is, to spend the money, and they expect the authorizing committee to do their due diligence to resolve the issue. There are a couple of proposals that have come forth in terms of raising the gas tax to 50 cents but we will see what the reality of that is. LEAD FTA Administrator James Simpson was in Los Angeles last week. He traveled around Los Angeles quite extensively. He spent half a day at the Port as well as rode the Orange Line and Metro Rapid. He didn t realize the extent of networks that we have here in our region so he is looking forward to spending more time here. 5. JARC/New Freedom Grants Marisa also reported that Mobility 21 Summit is scheduled for Monday, November 5, 2007 at the Ontario Convention Center. This is now a regional summit (5 counties). Gladys reported that they received about 21 applications between both JARC and New Freedom. Recommendations were finalized. Seven applications were recommended for a total of $684,000. Award letters were sent to the sponsors and the projects submitted to SCAG to be included in the TIP amendment. There is about $8 million still available. The evaluation process included representatives from Metro, one from the City of Los Angeles and one from the City of Covina. The applications were evaluated based on scoring criteria which was the same criteria included on the application form. They were also evaluated based on whether or not they met the requirements of the program. Metro is in the process of submitting these applications to the FTA and working on the MOUs with the agencies. Metro also needs to begin preparing for the next call expected to happen in the fall. Information N/A Gladys Lowe Gladys was asked about the selection committee and how it was decided who would sit on it. Gladys explained that they have a committee for the New Freedom applications 3 of 8

6 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE because it is a specialized program. One member was selected by LTSS, a member from another committee that Gladys could not remember, and 3 Metro members who were selected based on their expertise. Gladys was also asked if there was a reason why no one came to BOS to ask if there should be a BOS rep. and would they consider that. Gladys said that there was no reason, they were looking for people familiar with ADA and that if someone is interested, she would like to know. Gladys was asked if she could provide a list of the scoring but Gladys said that she could not do that. She can meet individually with anyone to go over their scores. LEAD Gladys stated that they are still working on what to do next with the remaining $8 million. Gladys stated that they would probably not lapse until at least September of next year. The hope is that by December, they will have some more projects recommended for funding. They don t want to move into FY08 with too much money since they will get more in FY08 that will add to this $8 million. They were waiting for the Coordinator Plan to be completed but they will probably have to work with a draft since she does not believe that it will be done on time. The next JARC/New Freedom funding opportunity should be this coming fall. Some discussion also took place on the initial funding amount of $8.6 million and the administrative fees taken. Gladys stated that it was difficult to even fund the 7 applications that they did. They tried to work with some of the agencies to fill out some of the missing information but some applications were just too bad. They would be willing to provide some type of training to help agencies submit a better application. A motion was also made and passed to have Kim Hemperly represent BOS on the committee for the next round. Andre Colaice also addressed Access Service s interest in being a participant in this program and ensuring that these funds do not lapse. They had applied in this process but did not get funding. 4 of 8

7 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE 6. Update On Discretionary Grant Applications submitted to the MTA In May Ray Tellis began by first introducing BOS to Charlene Lorenzo who is now working for FTA. Ray reported on the FY07 Bus Discretionary Program. He explained that applications were accepted from the designated recipients only, which in LA is Metro. Metro submitted about 27 applications on behalf of everyone. Region 9 evaluated the applications based on the established criteria and ranked them by high, medium, medium high, etc. The regional office, working with the administrator, determined the priorities and sent those priorities to Headquarters. Headquarters is now evaluating the applications and the regional priorities. Ray stated that the one delay is that they do not know what portion of the $438 million available under the bus capital program will go towards the congestion initiative known as the Urban Partnership. Metro s Urban Partnership application was denied so funding under this Program will not go to the LA region. The priority list of projects added up to about $318 million nationwide. By mid July, it was hoped to have the selection finalized and the announcement process begun but they do not know what number they are working with. It may a little while until they can make a final selection. Information LEAD Ray Tellis - FTA 7. New Transportation Improvement Program (TIP) Program Metro Database Ray was asked if there was a deadline in which these funds need to be obligated or in a grant. Should Grantees expect an announcement and then have to put it into something quickly. Ray stated that once announced they will be considered bus capital earmarks. They will lapse in the same period of appropriations plus two (September 09). If a project was selected it would be because the applicant showed project readiness. SCAG has agreed with Metro to expedite the TIP process so that the projects can get into the TIP quickly. Nancy reported on Metro s new program Metro Database. Currently, cities call her or someone in her group for FTIP information. Now this will be accessible to everyone on the world wide web. All TIP amendments will now be the responsibility of the cities to enter them directly. They will no longer be taking pdf files, faxes or hard copies of TIP amendments. Metro will hold about 10 workshops between July and October to teach 5 of 8 Information Nancy Marroquin

8 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE everyone about the new database. It is very important that the verification letters received from the BOS members included the person responsible for entering this data. This database will give access to everybody to print out TIP sheets, view their project tip sheets or make amendments. Dana Lee asked if everyone would still have the same general deadlines as before. Nancy stated that all the deadlines will now be posted so anyone can go on line and check them. The timeline is still going to take about the same time, it is just the process itself that is changing. Everything is just being consolidated electronically versus having all of these TIP sheet documents or paper trail. A question was also asked about the training. There was a session scheduled for after the next BOS meeting but since the August BOS meeting was canceled, Nancy will look into moving the training session from the afternoon to the morning. Nancy stated that they will still send out reminders on some of the more major deadlines but the onus is on the agencies to make sure that their data is updated at all times. There was some concern that some may miss some of their deadlines without these reminders. Nancy stated that the plan is to go live in September. LEAD 8. Fiscal Year 2008 Transit Fund Allocations Board Report Susan Richan announced that they would like to receive approval on the second final version of the funding marks. They only a difference from the previous years is that there will be no fuel increase so there is no need to do those MOUs. They will have to do MOUs for the Prop C 5% Security but that is on-going and she wasn t sure who would be doing those. Susan stated that she is involved in the incentive portion and that it would change a bit since Redondo Beach and Norwalk are no longer under that 6 th priority. This freed up some money, Redondo Beach was getting $300,000 and Norwalk was getting $175,000 as kind of a two-year assistance. Per the request of the County and the City of Avalon, they stated that they had not been bumped up for at least ten years for their services so the money was added there. Susan stated that nothing really changed from the last submittal of the funding allocations except for the addition of a few tables and some minor changes to a project description and a typo. 6 of 8 Discussion/Action Nalini Ahuja/Susan Richan

9 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE A question was asked about the Hollywood Bowl service and whether the County was being given more money and using less of their money to run the service. Susan explained that when the program first started they were given $522,000, which was about 60% of the program. Over the past 12 years, we are now paying for only about 15% of the program. The County would like Metro to pay a little more of their share. The cost of the service varies from year to year as well based on the amount of performances each season. Grace asked a question about the Prop C discretionary money in which about $293 million is shown on the bigger charts yet only about $50 million is allocated, where does the rest of the money go. Susan began to try to explain it and explained that much of this is funded through Metro s budget process. Most of it is allocated to MTA by the MTA. Susan suggested that someone from the Metro s Budget Office come back to BOS to explain how the rest of this money is allocated. Jaime asked if all of the agencies submitted audited data for the year for the FAP calculations. Susan stated that there might have been one but she believed that it had now been taken care of. Jaime stated that Foothill Transit s Finance Manager had not received any of the back up information to ensure that the formula was applied correctly. Dana reported that the TPM forms were all sent out and that David Reyno should have them. BOS then made a motion to pass the funding marks. This motion was seconded and approved unanimously. Foothill Transit was opposed. LEAD 7 of 8

10 Bus Operations Subcommittee Minutes/Action Items July 17, 2007 AGENDA ITEM ACTION/DISCUSSION REQUESTED ACTION TAKEN FOLLOW- UP DATE 9. New Business Andre Darmknin announced that there will be a SCAG Regional Transit Summit on Information LEAD March 20, Mayor Antonio Villaraigosa was invited to be the key note lunch speaker. It will be held downtown. SCAG will be going to the CTCs first and then to the transit operators to get their input into what should be in this summit. They will also be contacting various potential sponsors. A question came up about whether a LA County Disparity Study was done. Dana stated that she believed that Metro was conducting one. Joe Hernandez from Metro will be invited to the next BOS meeting to give an update on this. Dana Lee commented on when the SRTP guidelines and when they are due. She knew that sometime around August they received a memo and then it was due October 31 st. She is assuming that this is the same schedule but she has a call in to Susan to confirm. Dana also announced that she is forming a BOS sub-committee to review and study the 15% and 1% process. The committee would look at the way we do it, what the guidelines are, how we develop the criteria and what kind of projects get funded. A number of volunteers were taken to sit on the committee. David Feinberg will chair the committee. Dana also reported that everyone should have gotten an from SCAG about the 1% MOU. This is sort of the go ahead to spend allocated TEA 1% money from FY06. However, there were few agencies who have not signed their MOUs, such as Commerce. August BOS meeting is cancelled. 10. Adjournment Meeting was adjourned at 11:30am. 8 of 8

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12 Bus Operations Subcommittee Sign-In Roster - July 17, 2007 Meeting REPRESENTATIVE SIGNATURE TELEPHONE FAX robertinlb@msn.com Gardena M" unlclpal. Bob Hildebrand Bus Lines I Joseph Loh jloh@ci.gardena.ca.us La Mirada Transit. I Judith G. Quinonez Sl jquinonez@cityoflamirada.org./ V U Vanessa Ivie vivie@cityoflamirada.org. Dana Lee J dlee@lbtransit.com Long Beach Transit. Brynn Kernaghan bkernag@lbtransit.com Corinne Ralph corinne. ralph@lacity.org LADOT I John Fong jfong@dot.lacity.org Martha D'Andrea martha.dandrea@lacity.org Montebello Bus Lines Manchi Yi myi@cityofmontebello.com I \ - I LauraCornejo Miriam Quiros J j r / /"/ V""",, \,_ c I,corneio@citvofmontebello.com mquiros@cit'lofmontebello.com I Steve Fox I / {C::>X I I I foxs@metro.net MTA Operations.Annelle Albarran I I I I albarrana@metro.net

13 Bus Operations Subcommittee Sign-InRoster- July 17, 2007 Meeting REPRESENTATIVE TELEPHONE FAX Norwalk Transit System _ Theresa Clark Susan Chow tclark@ci.norwalk.ca.us I I schow@clnorwalk.ca.us Santa Clarita Transit Santa Monica Big Blue Bus I Susan Lipman David Feinberg Marci Malaster I I slipman@santa-clarita.com x5848 I I davi-feinberg@clsanta- monlca.ca.us x marci.malaster@smgov.net Torrance rev. 7/17/07 Transit Dennis Kobata I I Enny Chung I dkobata@torrnet.com I I echung@torrnet.com REPRESENTATIVE SIGNATURE TELEPHONE FAX 50""G -ra,/ rvou, - DAW\,J',,J 1e:L-Lf /'- ' Ztg- Z'5"1.-13S) 213. wz.?lj Sb caai'~11i\. S'c.a,,tA, 01/ rta- GG (J('4\Jb> 'Zo2.-~q5 2.. ~~. (U.~b e.{l~.j.<jt'r

14 BOS Attendance Chart 2007 Agency Representative Antelope Valley Transit Authority Alt: Kate Froemming January February March April May June July Rep: Kim Hemperly Arcadia Transit Rep: Martha Eros Beach Cities Transit Rep: Terisa Price Henry Chister Claremont Dial-A- Ride Rep: Scott Carroll Alt.: George Sparks Alt: Anna Sanchez Rep: Dan Gomez Commerce Municipal Bus Lines Alt.: Martha Alvarez Culver City Rep:Grace Eng Alt: Art Ida Foothill Transit Secy: David Reyno Alt.: Richard Hasenohrl Gardena Municipal Robert Hildebrand Bus Lines Alt. Rep: Joseph Loh La Mirada Transit Rep: Judith Quiñonez Alt.: Vanessa Ivie Alt: Tony Moreno LADOT Rep: Corinne Ralph Alt.: John Fong Long Beach Transit Alt: Martha D Andrea Chair: Dana Lee Alt.: Brynn Kernaghan Rep: Laura Cornejo Montebello Bus Alt.: Manchi Yi Lines Alt: Miriam Quiros MTA Rep: Chris Gallanes Rep: Steve Fox Alt.: Annelle Albarran Norwalk Transit Rep: Jaime Becerra Rep: Theresa Clark Alt: Susan Chow Santa Clarita Transit Rep: Susan Lipman Santa Monica s Big Rep: David Feinberg Blue Bus Alt.: Marci Malaster Torrance Transit Rep: Dennis Kobata Alt.: Enny Chung August September October November December As Of August 2007 Quorum? (9 Members or more)

15 Los Angeles County EZ Transit Pass Regional Program Guidelines for Participating Agencies Attachment B This document prescribes the Guidelines for participation in the Los Angeles County Regional EZ Pass Program. This document is an attachment to the MOU between participating agencies and the Los Angeles County METRO and has binding force and effect. Amendments to this document must be approved by a simple majority of the Los Angeles County Bus Operations Subcommittee and Local Transit Systems Subcommittee with the concurrence of the METRO CEO. The EZ pass program is a regional pass program that will allow patrons to transfer among participating transit systems, thus providing seamless travel and increased mobility throughout the greater Los Angeles County area. A. Types of EZ transit pass fare media to be honored by participating agencies: TYPE OF PASS SUB-CATEGORY REGULAR PASSES SENIOR/DISABLED REGULAR PASS with Zone SENIOR/DISABLED with Zone Monthly Monthly Monthly Monthly B. List of participating agencies Antelope Valley Transit Authority Beach Cities Transit City of Burbank Burbank Local Transit City of Carson City of Commerce City of Huntington Park City of Monterey Park Spirit Bus City of Pasadena Area Rapid Transit System City of Santa Fe Springs Metro Express City of South Pasadena GoldLink Culver City Municipal Bus Lines Foothill Transit Gardena Municipal Bus Lines Glendale Beeline Long Beach Transit Los Angeles Department of Transportation Los Angeles County Metropolitan Transportation Authority Montebello Bus Lines Norwalk Transit Palos Verdes Peninsula Transit Authority

16 Santa Clarita Transit Santa Monica s Big Blue Bus Torrance Municipal Area Express Torrance Transit Attachment B Additional agencies may join the EZ Pass Program with the concurrence of the participating agencies. C. Methodologies for recording EZ transit pass boardings 1. Actual boardings as recorded in farebox data Agencies who can produce farebox data that records actual EZ transit pass boardings can use this boarding number for fare reimbursement. 2. Boardings based on survey data. Boarding Data compiled from onboard surveys can be used for fare reimbursement. These surveys can also be used to document undercounting of EZ pass boardings Surveys must use a reliable statistical methodology to record EZ transit pass boardings on a line by line basis. Surveys must be conducted at least once per fiscal year. D. EZ transit pass Fare Reimbursement 1. Operator boardings shall be reimbursed at the higher of average fare or average cash fare. 2. Data used to calculate the annual average fare or average cash fare is for the same fiscal year that reimbursement is requested, i.e. Fiscal Year estimated data will be used for Fiscal year reimbursement. The annual average fare or average cash fare can be calculated using either Option 1 or Option 2. Average Fare: Option 1: All Farebox Revenue: All fare revenue including pass sales. All EZ-Transit Pass Sales Revenue: All EZ-Transit Pass revenue received from METRO. Student Fare Revenue: All revenue cash and pass fare media not part of the EZ-Transit pass program, i.e. student and college fares. All Boardings: Total of all boardings. 2 EZ Transit Pass Guidelines

17 Attachment B All EZ-Transit Pass Boardings: Total boardings using EZ-Transit pass media to board bus. Student Fare Boardings: Total boardings using college or student fare media to board bus. Complimentary Boardings: Complimentary boardings such as legally blind, children or other free boardings. Average Fare = All farebox Rev All EZ Pass Sales Rev.-Student Fare Revenue All Bdgs. All EZ transit pass Bdgs. Student Fare Bdgs. Comp. Bdgs. Reimbursement Methodology = Average Fare X EZ Pass system boardings Option 2 (different annual average fares for each type of EZ-Transit pass media): Local Revenue: Total revenue form local cash fares and all local pass sales. Senior Local Revenue: Total revenue from senior cash fares and all senior pass revenue. Express Revenue: Total revenue from all express service cash fares and all express pass revenue. Senior Express Revenue: Total Revenue from senior express cash fares and senior express pass revenue. Local Boardings: Total boardings paying a local cash fare or using a local pass. Senior Local Boardings: Total boardings paying a senior cash fare or using a senior pass. Express Boardings: Total boardings paying express cash fare or using an express service pass. Senior Express Boardings: Total boardings paying senior express cash fare or using a senior express pass. Complimentary Boardings: Proportion of complimentary boardings associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Note: A separate calculation for annual average cash fare is to be completed for each type of EZ-transit pass fare media. No calculations should include student fare revenues, student boardings or complimentary boardings. Local Average Fare = Local Revenue Local Boardings 3 EZ Transit Pass Guidelines

18 Attachment B Senior Average Fare = Senior Fare Revenue Senior Boardings Express Average Fare = Express Revenue Express Boardings Senior Express Average Fare = Senior Express Revenue Senior Express Boardings Reimbursement Methodology: Local Average Fare X Local EZ Pass boardings Senior Average Fare X Senior EZ Pass boardings Express Average Fare X Express EZ Pass boardings Senior Express Average Fare X Senior Express EZ Pass boardings Average Cash Fare: Option 1: All Farebox Revenue: All fare revenue including pass sales. All EZ-Transit Pass Sales Revenue: All EZ-Transit Pass revenue received from METRO. Student Fare Revenue: All revenue cash and pass fare media not part of the EZ-Transit pass program, i.e. student and college fares. Multiride Fare Revenue: All revenue from multi-ride passes or tickets or other fare media. All Boardings: Total of all boardings. All EZ-Transit Pass Boardings: Total boardings using EZ-Transit pass media to board bus. Student Fare Boardings: Total boardings using college or student fare media to board bus. Multi-ride Fare Boardings: Boardings using multi-ride fare media to board bus. Complimentary Boardings: Complimentary boardings such as legally blind, children or other free boardings. Average Cash Fare = All farebox Rev All EZ Pass Sales Rev. Multi-ride Fare Rev. All Bdgs. All EZ transit pass Bdgs. Student Fare Bdgs. Comp. Bdgs. Mulit-ride Bdgs. Reimbursement Methodology = Average Cash Fare X EZ Pass system boardings 4 EZ Transit Pass Guidelines

19 Attachment B Option 2 (different annual average cash fares for each type of EZ-Transit pass media): Local Revenue: Total revenue form local cash fares and all local pass sales. Senior Local Revenue: Total revenue from senior cash fares and all senior pass revenue. Express Revenue: Total revenue from all express service cash fares and all express pass revenue. Senior Express Revenue: Total Revenue from senior express cash fares and senior express pass revenue. Multi-ride Revenue: Proportion of revenue from multi-ride fare media associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Local Boardings: Total boardings paying a local cash fare or using a local pass. Senior Local Boardings: Total boardings paying a senior cash fare or using a senior pass. Express Boardings: Total boardings paying express cash fare or using an express service pass. Senior Express Boardings: Total boardings paying senior express cash fare or using a senior express pass. Multi-ride Boardings: Proportion of boardings using multi-ride fare media to board bus associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Complimentary Boardings: Proportion of complimentary boardings associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Note: A separate calculation for annual average cash fare is to be completed for each type of EZ-transit pass fare media. No calculations should include student fare revenues, student boardings or complimentary boardings. Local Average Cash Fare = Local Revenue Local Multi-ride Revenue Local Boardings Local Multi-ride Boardings Senior Average Cash Fare = Senior Fare Revenue Senior Multi-ride Revenue Senior Boardings Senior Multi-ride Boardings Express Average Cash Fare = Express Revenue Express Multi-ride Revenue Express Boardings Express Multi-ride Boardings Senior Express Express Average Cash Fare = Senior Express Revenue Senior Express Multi-ride Revenue Senior Express Boardings Senior Express Multi-ride Boardings 5 EZ Transit Pass Guidelines

20 Attachment B Reimbursement Methodology: Local Average Cash Fare X Local EZ Pass boardings Senior Average Cash Fare X Senior EZ Pass boardings Express Average Cash Fare X Express EZ Pass boardings Senior Express Average Cash Fare X Senior Express EZ Pass boardings 3. Each agency will collect actual EZ transit pass boardings on its system. Each agency will submit to METRO at the end of the current fiscal year actual boarding counts. At the end of the fiscal year, the agency will reconcile the average fare or average cash fare with METRO based on actual revenue and boardings. Payments will be adjusted based on the reconciled average fare or average cash fare. Alternatively, operators may choose to update the average each month using actual revenue and boardings data for that month s invoice. 4. The Agency may also request adjustments based on final audited boardings, as determined by statistically valid survey as described in Item C, #2. 5. For an agency to receive reimbursement from METRO, as described above, the agency shall invoice METRO on a monthly or quarterly basis. Each invoice shall contain the calculation of the number of all valid EZ transit pass boardings honored for all fixed routes that the agency operated and the Average Cash Fare (estimated or actual). Invoices shall also include the total EZ transit pass sale revenue received by the Agency. The total remittance to the Agency will be the net value of the total EZ transit pass boardings times the Average Fare or Average Cash Fare minus the EZ transit pass sales revenue. All unused, unsold EZ transit passes shall accompany the invoice from the agency. 6. All appeals to the reimbursement process, including fare revenue calculation, shall be brought by a participating agency to the Bus Operations Subcommittee (BOS) and Local Transit Systems Subcommittee (LTSS). The EZ transit pass Working Group will make a recommendation to the full BOS and LTSS, which will make recommendations for final resolution by the METRO CEO E. EZ transit pass Media Sales Rules 1. The EZ transit pass monthly sale period shall commence no earlier than the 25th of the previous month and continue until the 10th of the current EZ transit pass month. 2. All sales outlets must enter into a consignment agreement with METRO or the participating agencies. All customer service to sale vendors shall be conducted by METRO staff or the participating agencies. 3. Mail and online orders can commence earlier than the 25th of the month as determined by the participating agencies internal deadlines. 4. METRO will supply participating agencies with EZ transit pass fare media between the 10th and 15th of the month. 6 EZ Transit Pass Guidelines

21 Attachment B F. Audit 1. Each Agency s procedures for recording boardings and invoicing will be subject to audit each year at Metro s expense. The audits covering fiscal years through will be conducted as part of the Triennial Performance Audit. The audits for subsequent years will be conducted as annual EZ transit pass audits. An agency may conduct its own EZ transit pass audit, so long as it uses the same scope of work that METRO uses for its EZ transit pass audit. 2. Each Agency shall include in its annual Transit Performance Measurement (TPM) Report the EZ transit pass boardings for the year. G. Service Provision 1. Each Agency will honor all valid EZ transit passes on all of its local Fixed route service bus lines. 2. Each Agency will participate in the EZ transit pass program in accordance with the EZ transit pass Agreement regarding usage and fare reimbursement between METRO and the Agency, the METRO Board report dated April 25, 2002 as approved by the METRO Board and these Guidelines. H. Identification Requirements for Senior and Disabled 1. Seniors Passengers must be at least 62 and show proof of age to purchase and to board using one of the following identification cards: DMV senior (or license), Medicare, Long Beach Transit senior, METRO senior, Torrance Transit senior, Gardena Municipal Bus Line senior, or appropriate senior identification. 2. Disabled/Medicare Passengers must be disabled and show one of the following identification cards to purchase and to board: Access Paratransit, DMV placard receipt, LACTOA, Medicare, Long Beach Disabled, or appropriate disabled identification. Revised by EZ transit pass Working Group 5/24/2007 Approved: METRO CEO DATE 7 EZ Transit Pass Guidelines

22 Los Angeles County EZ Transit Pass Regional Program Guidelines for participatingparticipating Agencies Attachment B This document prescribes the Guidelines for participation in the Los Angeles County Regional EZ Pass Program. This document is an attachment to the MOU between participating agencies and the Los Angeles County MTAMETRO and has binding force and effect. Amendments to this document must be approved by a simple majority of the Los Angeles County Bus Operations Subcommittee and Local Transit Systems Subcommittee with the concurrence of the MTAMETRO CEO. The EZ Pass Program pass program is a regional pass program that will allow patrons to transfer among participating transit systems, thus providing seamless travel and increased mobility throughout the greater Los Angeles County area. A. Types of EZ Transit Passtransit pass fare media to be honored by participating agencies: TYPE OF PASS REGULAR PASSES SUB-CATEGORY Monthly SENIOR/DISABLED REGULAR PASS with Zone SENIOR/DISABLED with Zone Monthly Monthly Monthly B. List of participating agencies Antelope Valley Transit Authority Beach Cities Transit City of Burbank Burbank Local Transit City of Carson City of Commerce City of Huntington Park City of Monterey Park Spirit Bus City of Pasadena Area Rapid Transit System City of Santa Fe Springs Metro Express City of South Pasadena GoldLink Culver City Municipal Bus Lines Foothill Transit Gardena Municipal Bus Lines Glendale Beeline Long Beach Transit Los Angeles Department of Transportation Los Angeles County Metropolitan Transportation Authority Montebello Bus Lines

23 Norwalk Transit Palos Verdes Peninsula Transit Authority Santa Clarita Transit Santa Monica s Big Blue Bus Torrance Municipal Area Express Torrance Transit Attachment B Additional agencies may join the EZ Pass Program with the concurrence of the participating agencies. C. Methodologies for recording EZ Transit Pass Usagetransit pass boardings 1. 1). Actual boardings as recorded in farebox data Agencies who can produce farebox data that records actual EZ Transittransit Passpass boardings can use this boarding number for fare reimbursement. 2. 2). Boardings based on survey data. Boarding Data compiled from onboard surveys can be used for fare reimbursement. These surveys can also be used to document undercounting of EZ pass boardings Surveys must use a reliable statistical methodology to record EZ Transit PassEZ transit pass boardings on a line by line basis. Surveys must be conducted at least oneonce per fiscal year. D. EZ Transit PassEZ transit pass Fare Reimbursement 1. Operator boardings shall be reimbursed at the higher of average fare or average cash fare. 2. Data used to calculate the annual average fare or average cash fare is for the same fiscal year that reimbursement is requested, i.e. Fiscal Year estimated data will be used for Fiscal year reimbursement. The annual average fare or average cash fare can be calculated using either Option 1 or Option 2. Average Fare: 1. Data used to calculate the annual average fare is from the same fiscal year that reimbursement is requested, i.e. Fiscal Year data for Fiscal year reimbursement. The annual average fare can be calculated using either Option 1 or Option 2. Option 1: 2 EZ Transit Pass Guidelines

24 Attachment B All Farebox Revenue (Variable A): All fare revenue including pass sales. All EZ-Transit Pass Sales Revenue (Variable B): All EZ-Transit Pass revenue received from MTAMETRO. Student Fare Revenue (Variable C): All revenue cash and pass fare media not part of the EZ-Transit pass program, i.e. student and college fares. All Boardings (Variable D): Total of all boardings. All EZ-Transit Pass Boardings (Variable E): Total boardings using EZ- Transit pass media to board bus. Student Fare Boardings (Variable F): Total boardings using college or student fare media to board bus. A-B-C D-E-F = Average Fare Complimentary Boardings: Complimentary boardings such as legally blind, children or other free boardings. Average Fare = All farebox Rev All EZ Pass Sales Rev.-Student Fare Revenue All Bdgs. All EZ transit pass Bdgs. Student Fare Bdgs. Comp. Bdgs. Reimbursement Methodology = Average Fare X EZ Pass system boardings Option 2 (different annual average fares for each type of EZ-Transit pass media): Local Revenue (Variable G): Total revenue form local cash fares and all local pass sales. Senior Fare Local Revenue (Variable H): Total revenue from senior cash fares and all senior pass revenue. Express Revenue (Variable I): Total revenue from all express service cash fares and all express pass revenue. Local Boardings (Variable J): Total boardings paying a local cash fare or using a local pass. Senior Express Revenue: Total Revenue from senior express cash fares and senior express pass revenue. Local Boardings: Total boardings paying a local cash fare or using a local pass. Senior Local Boardings (Variable K): Total boardings paying a senior cash fare or using a senior pass. Express Boardings (Variable L):: Total boardings paying express cash fare or using an express service pass. Senior Express Boardings: Total boardings paying senior express cash fare or using a senior express pass. 3 EZ Transit Pass Guidelines

25 Attachment B Complimentary Boardings: Proportion of complimentary boardings associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Note: A separate calculation for annual average cash fare is to be completed for each type of EZ-Transittransit pass fare media. No calculations should include student fare revenues, student boardings or complimentary boardings. G J H K = Local Average Fare = Senior Average Fare I L = Express Average Fare Local Average Fare = Local Revenue Local Boardings Senior Average Fare = Senior Fare Revenue Senior Boardings Express Average Fare = Express Revenue Express Boardings Senior Express Average Fare = Senior Express Revenue Senior Express Boardings Reimbursement Methodology: Local Average Fare X Local EZ Pass boardings Senior Average Fare X Senior EZ Pass boardings Express Average Fare X Express EZ Pass boardings 2. Each agency will collect actual EZ Transit Pass boardings on its system. Each agency will submit to MTA for the first six months of the current fiscal year either actual boarding counts or boarding estimations to MTA. Should an agency have used boarding estimations, at the end of six months both the agency and the MTA will reconcile the estimation boardings for the first six months to the actual boardings submitted for the same period. 4 EZ Transit Pass Guidelines

26 3. The Agency may also request adjustments based on final audited figures as recorded in the year end financial audits. Attachment B 4. For an agency to receive reimbursement from the MTA, as described above, the agency shall invoice the MTA on a monthly or quarterly basis. Each invoice shall contain the calculation of the number of all valid EZ Transit Pass boardings honored for all fixed routes that the agency operated and the Average Fare. Invoice shall also include the total EZ Transit Pass sale revenue received by the Agency. The total remittance to the Agency will be the net value of the total EZ Transit Pass boardings times the Average Fare minus the EZ Transit Pass sales revenue. All unused, unsold EZ Transit passes shall accompany the invoice from the agency. 5. All appeals to the reimbursement process, including fare revenue calculation shall be brought by a participating agency to the Bus Operations Subcommittee (BOS) EZ Transit Pass Working Group who will make a recommendation to the full BOS, which will make recommendation for final resolution by the MTA CEO. E. EZ Transit Pass Media Sales Rules 1. The EZ Transit Pass monthly sale period shall commence no earlier than the 25 th of the previous month and continue until the 10 th of the current EZ Transit Pass month. 2. All sales outlets must enter into a consignment agreement with the MTA or the participating agencies. All customer service to sale vendors shall be conducted by MTA staff or the participating agencies. 3. Mail and online orders can commence earlier than the 25 th of the month as determined by the participating agencies internal deadlines. 4. MTA will supply participating agencies with EZ Transit Pass fare Senior Express Average Fare X Senior Express EZ Pass boardings Average Cash Fare: Option 1: All Farebox Revenue: All fare revenue including pass sales. All EZ-Transit Pass Sales Revenue: All EZ-Transit Pass revenue received from METRO. Student Fare Revenue: All revenue cash and pass fare media not part of the EZ-Transit pass program, i.e. student and college fares. Multiride Fare Revenue: All revenue from multi-ride passes or tickets or other fare media. All Boardings: Total of all boardings. All EZ-Transit Pass Boardings: Total boardings using EZ-Transit pass media to board bus. 5 EZ Transit Pass Guidelines

27 Attachment B Student Fare Boardings: Total boardings using college or student fare media to board bus. Multi-ride Fare Boardings: Boardings using multi-ride fare media to board bus. Complimentary Boardings: Complimentary boardings such as legally blind, children or other free boardings. Average Cash Fare = All farebox Rev All EZ Pass Sales Rev. Multi-ride Fare Rev. All Bdgs. All EZ transit pass Bdgs. Student Fare Bdgs. Comp. Bdgs. Mulit-ride Bdgs. Reimbursement Methodology = Average Cash Fare X EZ Pass system boardings Option 2 (different annual average cash fares for each type of EZ-Transit pass media): Local Revenue: Total revenue form local cash fares and all local pass sales. Senior Local Revenue: Total revenue from senior cash fares and all senior pass revenue. Express Revenue: Total revenue from all express service cash fares and all express pass revenue. Senior Express Revenue: Total Revenue from senior express cash fares and senior express pass revenue. Multi-ride Revenue: Proportion of revenue from multi-ride fare media associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Local Boardings: Total boardings paying a local cash fare or using a local pass. Senior Local Boardings: Total boardings paying a senior cash fare or using a senior pass. Express Boardings: Total boardings paying express cash fare or using an express service pass. Senior Express Boardings: Total boardings paying senior express cash fare or using a senior express pass. Multi-ride Boardings: Proportion of boardings using multi-ride fare media to board bus associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Complimentary Boardings: Proportion of complimentary boardings associated with Local Average Cash Fare, Senior Average Cash Fare, and Express Average Cash Fare, respectively. Note: A separate calculation for annual average cash fare is to be completed for each type of EZ-transit pass fare media. No calculations should include student fare revenues, student boardings or complimentary boardings. Local Average Cash Fare = 6 EZ Transit Pass Guidelines

28 Attachment B Local Revenue Local Multi-ride Revenue Local Boardings Local Multi-ride Boardings Senior Average Cash Fare = Senior Fare Revenue Senior Multi-ride Revenue Senior Boardings Senior Multi-ride Boardings Express Average Cash Fare = Express Revenue Express Multi-ride Revenue Express Boardings Express Multi-ride Boardings Senior Express Express Average Cash Fare = Senior Express Revenue Senior Express Multi-ride Revenue Senior Express Boardings Senior Express Multi-ride Boardings Reimbursement Methodology: Local Average Cash Fare X Local EZ Pass boardings Senior Average Cash Fare X Senior EZ Pass boardings Express Average Cash Fare X Express EZ Pass boardings Senior Express Average Cash Fare X Senior Express EZ Pass boardings 3. Each agency will collect actual EZ transit pass boardings on its system. Each agency will submit to METRO at the end of the current fiscal year actual boarding counts. At the end of the fiscal year, the agency will reconcile the average fare or average cash fare with METRO based on actual revenue and boardings. Payments will be adjusted based on the reconciled average fare or average cash fare. Alternatively, operators may choose to update the average each month using actual revenue and boardings data for that month s invoice. 4. The Agency may also request adjustments based on final audited boardings, as determined by statistically valid survey as described in Item C, #2. 5. For an agency to receive reimbursement from METRO, as described above, the agency shall invoice METRO on a monthly or quarterly basis. Each invoice shall contain the calculation of the number of all valid EZ transit pass boardings honored for all fixed routes that the agency operated and the Average Cash Fare (estimated or actual). Invoices shall also include the total EZ transit pass sale revenue received by the Agency. The total remittance to the Agency will be the net value of the total EZ transit pass boardings times the Average Fare or Average Cash Fare minus the EZ transit pass sales revenue. All unused, unsold EZ transit passes shall accompany the invoice from the agency. 6. All appeals to the reimbursement process, including fare revenue calculation, shall be brought by a participating agency to the Bus Operations Subcommittee (BOS) and Local Transit Systems Subcommittee (LTSS). The EZ transit pass Working Group will make a recommendation to the full BOS and LTSS, which will make recommendations for final resolution by the METRO CEO 7 EZ Transit Pass Guidelines

29 E. EZ transit pass Media Sales Rules Attachment B 1. The EZ transit pass monthly sale period shall commence no earlier than the 25th of the previous month and continue until the 10th of the current EZ transit pass month. 2. All sales outlets must enter into a consignment agreement with METRO or the participating agencies. All customer service to sale vendors shall be conducted by METRO staff or the participating agencies. 3. Mail and online orders can commence earlier than the 25th of the month as determined by the participating agencies internal deadlines. 4. METRO will supply participating agencies with EZ transit pass fare media between the 10th and 15th of the month. F. Audit 1. Each Agency s procedures for recording boardings and invoicing 1. will be subject to audit during the Agency s regular Triennial Performance Audit conducted each year at MTAMetro s expense. The audits covering fiscal years through will be conducted as part of the Triennial Performance Audit. The audits for subsequent years will be conducted as annual EZ transit pass audits. An agency may conduct its own EZ transit pass audit, so long as it uses the same scope of work that METRO uses for its EZ transit pass audit. 2. Each Agency shall include in its annual Transit Performance 2. Measurement (TPM) Report the EZ Transit Passtransit pass boardings for the year. year. G. Service Provision 1. Each Agency will honor all valid EZ Transit Passestransit passes on all of its local Fixed route service bus lines. 2. Each Agency will participate in the EZ Transit Pass Programtransit pass program in accordance with the EZ Transit Passtransit pass Agreement regarding usage and fare reimbursement between MTAMETRO and the Agency, the MTA METRO Board report dated April 25, 2002 as approved by the MTAMETRO Board 2. and these Guidelines. H. H. Identification Requirements for Senior and Disabled 8 EZ Transit Pass Guidelines