VALUE ADJUSTMENT BOARD MIAMI-DADE COUNTY, FLORIDA MEETING OF MAY 31, 2017

Transcription

1 VALUE ADJUSTMENT BOARD MIAMI-DADE COUNTY, FLORIDA MEETING OF MAY, 0 AGENDA 0 STEPHEN P. CLARK CENTER COMMISSION CHAMBERS CONFERENCE ROOM, ND FLOOR NW st Street Miami, Florida Wednesday May, 0 0:00 A.M. 0 TRANSCRIPT OF PROCEEDINGS

2 0 BOARD MEMBERS PRESENT: COMMISSIONER DANIELLA LEVINE CAVA, Chairperson DR. MARTA PEREZ, School Board Member MR. ANIBAL DUARTE-VIERA, Citizen Member MR. JOSÉ RENE INFANTE, Citizen Member ALSO PRESENT: ROBERT ALFARO, VAB Manager PEDRO J. GARCIA, Property Appraiser MARK MARTINEZ, Senior Deputy Clerk LAZARO SOLIS, Deputy Property Appraiser JORGE MARTINEZ-ESTEVE, ESQ, Assistant County Attorney RAFAEL MILLARES, ESQ., VAB Board Legal Counsel JOHN GUTIERREZ, Purchasing Manager of the Clerk of Courts 0

3 ITEM I N D E X PAGE 0 I. Adoption of Special Magistrate 0 recommendations/written findings to the VAB for the remaining uncertified property assessments (folios) for tax year 0 II. Final certification of the 0 property tax rolls (i.e. as to all assessments initially certified on an unadjusted basis on October, 0 and for which VAB hearings were held and Special Magistrates' recommendations submitted prior to May, 0). III. Status report on the procurement of VAB computer system. IV. Such other business as may properly come before the Board A. Approve and authorize the publication of 0 Tax Impact Notice 0

4 0 0 (Thereupon, the following proceedings were had:) COMMISSIONER LEVINE CAVA: Good morning everyone. We're going to get started as soon as everyone takes their seats. Good morning, and welcome to the Value Adjustment Board. I am Daniella Levine Cava. I'm a Commissioner serving on the VAB, and I'm sitting in for our Chair, Commissioner Pepe Diaz, who is not with us today. He's visiting people who are involved in military service, and honoring them today out of state. So we want to give him thanks for all that he does always to recognize and support our armed forces. So I'm going to ask that our attorney guide us through this agenda, and we're going to, after he goes through with that, have the opportunity for the public to be heard. MR. MILLARES: Thank you, Commissioner. Rafael Millares, VAB attorney. At this point I would like to declare

5 0 0 there being a quorum. So prior to beginning the meeting, Mr. Clerk, if you could do a roll call? MR. ALFARO: Good morning. Commissioner Levine Cava? COMMISSIONER LEVINE CAVA: Present. MR. ALFARO: Mr. Anibal Duarte-Viera? BOARD MEMBER DUARTE-VIERA: Present. MR. ALFARO: Dr. Martha Perez? BOARD MEMBER DR. PEREZ: Present. MR. ALFARO: Mr. Jose Rene Infante? BOARD MEMBER INFANTE: Present. MR. ALFARO: We have a quorum. MR. MILLARES: At this time I would like to take the opportunity to recognize Mr. Infante. Mr. Infante is our newest VAB Citizen Member. He was chosen by the School Board, and he is the second School Board Citizen Member in the history of the VAB here in Miami Dade. Welcome, Mr. Infante. And if you would introduce yourself to all of us, and maybe give us bits of information about who you are.

6 0 0 BOARD MEMBER INFANTE: Thank you. I'm Jose Rene Infante. My business is in South Dade. For the last years, we've been trying to develop South Dade to what the levels are today, but we're not happy yet. We recognize that the School Board plays an incredible role in educating our people. So that's one of the main reasons I'm here. Also, South Dade is re-branding itself through the EDC. We have had the support of our two Commissioners, Commissioner Levine Cava and Moss. And also the five Mayors. So South Dade stands very tall, but it's a tall thing to do to brand South Dade. We have a lot of work ahead, and I look forward to being helpful to this Board in any sort of data that you will find me. Thank you. MR. MILLARES: Thank you so much, Mr. Infante. Welcome on behalf of all of us. At this time I would like to --

7 0 0 BOARD MEMBER DR. PEREZ: Point of order, sir? MR. MILLARES: Oh, I'm sorry. Go ahead, Dr. Perez. BOARD MEMBER DR. PEREZ: I would like to first congratulate whoever wrote the minutes for the meeting. I thank that person. They were very well written. I would like to propose that in all our meetings, not only do we have the minutes, but that we approve the minutes before we continue, Madam, Chair. I motion that we have minutes at subsequent meetings, and that we approve them at the beginning of our Board meetings. COMMISSIONER LEVINE CAVA: Excellent. Is there any discussion on that item? We have a motion. Second? BOARD MEMBER DUARTE-VIERA: Second. COMMISSIONER LEVINE CAVA: Very good. All in favor? BOARD MEMBERS COLLECTIVELY: Aye. COMMISSIONER LEVINE CAVA: Okay,

8 0 0 great. So that was to have them. And now let's approve the minutes. BOARD MEMBER DR. PEREZ: Yes. COMMISSIONER LEVINE CAVA: So you want to move the minutes? BOARD MEMBER DR. PEREZ: Right. I move the minutes. COMMISSIONER LEVINE CAVA: All right. Do I hear a second? BOARD MEMBER DUARTE-VIERA: Second. COMMISSIONER LEVINE CAVA: Very good. All in favor? BOARD MEMBERS COLLECTIVELY: Aye. COMMISSIONER LEVINE CAVA: Very good. So we have that new procedure. Thank you for that. MR. MILLARES: Excellent. Thank you. And we continue to keep meeting minutes. I would like to recognize Ms. Rosemarie Estivez from the VAB staff for doing an excellent job. Thank you so much Dr. Perez for recognizing her. At this time I would like to move to get through the agenda.

9 0 0 Agenda Item Number is the adoption of the Special Magistrate recommendations regarding the written findings to the VAB -- COMMISSIONER LEVINE CAVA: I'm so sorry, Mr. Attorney. One second. We were going to have the public opportunity to be heard first. MR. MILLARES: Oh, I apologize. Sure. We can absolutely do that first. I would invite anyone from the public who wishes to speak. We have received two requests -- two written requests to speak, but I believe Commissioner Levine Cava is going to be open to hearing perhaps others speak on a two-minute time limit. COMMISSIONER LEVINE CAVA: So if there's anyone who would like to speak, just please approach the -- well, nobody wishes to speak. MR. MILLARES: On any item. COMMISSIONER LEVINE CAVA: All right. So we'll close the opportunity to be heard. Do we need to adopt the agenda?

10 0 0 0 MR. MILLARES: Yes, let's do so. COMMISSIONER LEVINE CAVA: Very good. So -- BOARD MEMBER DR. PEREZ: Motion to adopt the agenda. BOARD MEMBER DUARTE-VIERA: Second. COMMISSIONER LEVINE CAVA: All in favor? BOARD MEMBERS COLLECTIVELY: Aye. MR. MILLARES: Thank you so much. So Item Number, adoption of Special Magistrate's recommendations regarding the written findings to the VAB for the remaining uncertified property assessments (folios) for tax year 0. I will need a motion for that. BOARD MEMBER DR. PEREZ: Motion? BOARD MEMBER DUARTE-VIERA: Second. COMMISSIONER LEVINE CAVA: Any discussion? All in favor? BOARD MEMBERS COLLECTIVELY: Aye. COMMISSIONER LEVINE CAVA: Any opposed? Very good.

11 0 0 MR. MILLARES: Okay. Moving on to Item Number. Mr. Clerk will past around some documents that we'll read in Agenda Item Number. This is in regard to the final certification of the 0 property tax rolls, (i.e. as to all assessments initially certified on an unadjusted basis on October, 0, and for which VAB hearings were held, and Special Magistrates' recommendations submitted prior to May, 0). COMMISSIONER LEVINE CAVA: I have a question. These are posted on our website as well? How does the public get notice of this? MR. MILLARES: I will let -- Mr. Clerk, please respond. MR. ALFARO: The certificates are sent to the Department of Revenue. Once we send it to the Property Appraiser's Office, and they do reconcile with their certification, then they're sent to the Department of Revenue for publication. COMMISSIONER LEVINE CAVA: So just

12 0 0 something like the agenda and the minutes, are these posted? MR. ALFARO: We have a full transcript the entire meeting available on our website. COMMISSIONER LEVINE CAVA: On our website? MR. ALFARO: Yes, ma'am. COMMISSIONER LEVINE CAVA: So basically some of our process is documented there, but the findings are certified and then documented and maintained in the State's website? MR. ALFARO: That is correct. And I think Mr. Garcia and Mr. Solis can probably tell you about, you know, when that information is sent to the Department of Revenue. MR. SOLIS: Good morning. Our certification will occur in approximately two to three weeks. We are still in the process of entering the results from the hearings as the fact finding sheets become available. And just as a point of clarification,

13 0 0 our certification includes not only the VAB changes, but also the PA corrections or settlements that the PA enters into. COMMISSIONER LEVINE CAVA: So what are we approving at this time? MR. ALFARO: We're approving the Special Magistrate's recommendations for the entire tax roll of 0. Anything that went through appeal through the VAB. BOARD MEMBER DR. PEREZ: So move. COMMISSIONER LEVINE CAVA: Is there a second? BOARD MEMBER DUARTE-VIERA: Second. COMMISSIONER LEVINE CAVA: Very good. Okay. Discussion? Okay. I'll say any opposed? (No response). Okay. So it's approved. MR. ALFARO: Madam Chair, we have two certificates. One for real estate, and one for tangible personal property. COMMISSIONER LEVINE CAVA: You say we have two certificates? MR. ALFARO: Two certificates. One for real estate, and one for tangible

14 0 0 personal property. COMMISSIONER LEVINE CAVA: And those are the documents that I've just signed? MR. ALFARO: That just now been signed. COMMISSIONER LEVINE CAVA: And they'll be submitted to the State? MR. ALFARO: Correct. COMMISSIONER LEVINE CAVA: Okay. Very well. And the next item? MR. MILLARES: Item Number is to provide the VAB Board Members with staff's report on the procurement of new VAB computer system. That status is that we have, as staff, as well as the technology committee that was put together back in 0 to advise the Board on these matters. We have been working very diligently on this. We were instructed at the last VAB meeting to take certain steps. One of those steps was to find out if we would be able to piggyback off of any State procured VAB contracts with a specific

15 0 0 vendor named Axia, a/k/a Pioneer Group. We found that none of the other VABs have gone through the State procurement process. So the answer is, we cannot piggyback off of any of those contracts. That's just one of the steps that VAB asked us to take. We, obviously, are going to continue working on the next two, and we'll have a further update at our next VAB meeting hopefully sometime during the summer. COMMISSIONER LEVINE CAVA: Does any members have questions about that? BOARD MEMBER DR. PEREZ: Thank you. So, Mr. Attorney, is it your recommendation that we approve this Axia? MR. MILLARES: At this time I think it would be premature for me to say. I think that VAB -- when the technology committee finishes, they will advise on that. BOARD MEMBER DR. PEREZ: And when is that going to be? MR. MILLARES: I wish I could give you a specific date. I'm targeting

16 0 0 sometime during the summer to give you kind of the next step or recommendation as to how to proceed on that. VAB will take the next step, which is to say, yes we're going to go with a local procurement process, or no we won't. Or we're going to try and go for Pioneer Group/Axia, or we won't. Those sorts of decisions. If there's no further comments, I will go ahead and move on to Item Number, which is such other business as may properly come before the Board. I'd like to take Sub Item A, which is: Approve and authorize the publication of the 0 Tax Impact Notice. You should have it in front of you. Basically, this is a summary of the VAB's actions and activities for the entire year. So we request a motion to authorize this for publication. BOARD MEMBER DR. PEREZ: So moved. COMMISSIONER LEVINE CAVA: It's been

17 0 0 moved. BOARD MEMBER INFANTE: Second. COMMISSIONER LEVINE CAVA: Okay. Seconded. I have a question. Will this be posted on the website for the VAB? MR. ALFARO: We'll do that. We can post it on our website, yes. COMMISSIONER LEVINE CAVA: I think it's much easier having people involved. MR. ALFARO: Sure. COMMISSIONER LEVINE CAVA: Anything else. Mr. Attorney? MR. MILLARES: That's all I have. BOARD MEMBER DR. PEREZ: Madam Chair? THE CLERK: Please, go ahead. BOARD MEMBER DR. PEREZ: Just a comment about what a beautiful thing is it to have the final certification on the property tax roll. This is historical and a wonderful thing. Congratulations to all those who made it possible. And this makes quite a difference for our entire community and for the school district to meet their deadlines.

18 0 0 So thank you very much. COMMISSIONER LEVINE CAVA: And I'd like to echo those sentiments. Thank you very much for working efficiently and effectively to make sure that there would be no open period where the budget was not done, which had implications to the School Board. So congratulations. Anybody else? Comments? Questions? All right. Would someone like to move to adjourn? BOARD MEMBER DUARTE-VIERA: I so move. COMMISSIONER LEVINE CAVA: All right. Second? BOARD MEMBER DR. PEREZ: Second. COMMISSIONER LEVINE CAVA: Second. And without objection, we are adjourned. Thank you. MR. MILLARES: Thank you everyone. COMMISSIONER LEVINE CAVA: Excuse me. I'm so sorry. Just a second. We're having a question here.

19 Just to confirm, the people that signed up were given the opportunity to speak, and they waived their right. Thank you for making sure. We're adjourned. (Thereupon, the VAB meeting was concluded at 0: a.m.) 0 0

20 0 CERTIFICATE OF REPORTER STATE OF FLORIDA ) COUNTY OF MIAMI-DADE ) SS: 0 I, Jannett Taylor-Brown, Court Reporter and Notary Public in the State of Florida, do hereby certify that a meeting was held before the VALUE ADJUSTMENT BOARD on May, 0; and that the foregoing pages, numbered to 0, inclusive, constitute a true and correct transcript of my stenographic notes. WITNESS my hand in the City of Miami, County of Dade, State of Florida, this th day of June, 0. 0 JANNETT TAYLOR-BROWN Court Reporter

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