INFORMATION REGARDING THE UNION REGISTRY SWITCHOVER

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1 INFORMATION REGARDING THE UNION REGISTRY SWITCHOVER In June 2012, the familiar Registry structure will undergo fundamental changes. All tasks that have been until now the responsibility of national registries will be taken over by a central EU-wide registry that has been developed by the European Commission and will be run by the Commission. The accounts, however, will continue to be administered by Member States, in the case of Germany by the DEHSt. The Union Registry will have two separate areas - the EU Emissions Trading Registry and the Kyoto Registry because in future, European emission allowances (EUAs) will no longer be tied in with Kyoto emission allowances (AAUs). The EU Emissions Trading Registry part will carry out all processes and transactions connected with EU emissions trading. This is where new accounts will be generated for all operator and person holding accounts previously held in the national registries. All accounts in the national registry starting with DE-120 or DE-121 will be re-generated as part of the EU Emissions Trading Registry and be given a new account identification code starting with EU EUA balances from the accounts will be automatically transferred to the new accounts. The Kyoto-Registry part will also hold all other accounts so far held in the national registries, including installation and person holding accounts with their country-specific account identification codes. This is necessary because the CERs and ERUs held in the national registry accounts will not be automatically transferred to the new accounts in the EU Emissions Trading Registry. From June 2012, this part of the Union Registry will also hold the national Kyoto registries for all Member States. However, only CERs and ERUs can be transferred between EU Emissions Trading Registry accounts (EU area) and the Kyoto Registry (Kyoto area), while EUA and aeua (aviation EUAs) transactions are limited to the EU Emissions Trading Registry. The switchover is associated with a number of changes concerning accounts, emission allowances and access, which will be explained to you in detail below. ACCOUNTS In the Union Registry, new accounts will be automatically generated for all existing operator and person holding accounts in the national registry. All new accounts in the Union Registry start with EU-100-, whether they are operator or person holding accounts. Once the data migration has been completed account holders and representatives will receive an at their currently stored address disclosing the new account identification code. In addition to the newly created accounts in the EU area, the Kyoto area of the Union Registry will also hold the previous national registry accounts with their identifiers starting with DE. The national registry at will cease to operate. Information regarding the Union Registry Switchover 1

2 Operator holding accounts in the Kyoto area of the Union Registry with an account identification code starting with DE must be closed after a transitional period. Person holding accounts in the Kyoto area of the Union Registry with an account identification code starting with DE, however, can be continued. In the Union Registry, person holding accounts may be opened in the Kyoto as well as in the EU area. The account identification code will start with DE or EU, depending on the area in which the account was opened. EUAs and aeuas (aviation EUAs) may be transferred between accounts within the EU area only. In order to continue to receive newly generated CERs from the CDM registry, project participants must hold on to an account in a Kyoto Registry ( e.g. with a DE identifier). An additional element has been introduced to the account identification code, the security code, which is derived from the account number. Its purpose is to prevent transaction errors caused by typing errors. All accounts in the Union Registry have account identification codes that follow the nomenclature shown in the illustration below. Account systematic of the Union registry in the EU part Account Type Commitment period resp. Holding account EU Country code Account number Security Code Account systematic of Kyoto registries in the Union registry (national Kyoto registry) Account Type DE Commitment period resp. Holding account Country code Account number Security Code Account systematic of Kyoto registries outside the Union registry (national Kyoto registry) Account Type JP Commitment period resp. Holding account Country code Account number The existing account identification codes will also be extended by a security code. The account identification code DE , for example, would become DE in the Union Registry. 2 Information regarding the Union Registry Switchover

3 As shown below, the security code must not be entered for transactions between Union Registry accounts and accounts of non-european Kyoto registries. Therefore, great care must be taken when passing on the account identification code to business partners, and, depending on whether transactions from within the Union Registry or from outside, the security code should be included or not. Transaction in the Union registry to an account of the Union registry in the EU part Entry of the acquiring account with security EU has to be entered Transaction in the Union registry to an account of the Union registry in the Kyoto part Entry of the acquiring account with security DE has to be entered Transaction from the Union registry to a Kyoto registry out of the Union registry When entering the acquiring account leave the security code field blank: JP Security code Transaction from a Kyoto registry outside the Union registry to the Union registry (EU part) Entry of the acquiring account without security EU Do not enter Transaction from a Kyoto registry outside the Union registry to the Union registry (Kyoto part) Entry of the acquiring account without security DE Do not enter Information regarding the Union Registry Switchover 3

4 EMISSION ALLOWANCES UND KYOTO CERTIFICATES The accounts transferred to the Kyoto area of the Union Registry will retain only CERs and ERUs previously held in the national registry, if applicable. EUAs will no longer be held in that account. EUAs from existing (national registry) accounts will appear on the new accounts in the EU area of the Union Registry. The number of allowances will be identical, but the actual allowances will have been re-generated and carry new serial numbers (serial numbers are not visible to users). Account balance before migration and decoupling EUA from AAU National registry Balance of DE EUA 25, CER 5, ERU 3,000 In Union registry a new account will be created Total 33,500 Previous account continues to exist in the Union registry (additional security code) Account balances after migration and decoupling Union registry (Kyoto part) Balance of DE CER 5, ERU 3,000 Total 8,500 Union registry (EU part) Balance of EU EUA 25, CER ERU 0 Total 25,000 The new EUAs are no longer coupled with AAUs and only transferable between accounts with EU identification code. aeuas (aviation emission allowances) are also transferable only between accounts in the EU area of the Union Registry. aeuas must not be held on operator holding accounts. aeuas may be held on aircraft operator or person holding accounts in the EU area of the Union Registry. CERs and ERUs are transferable inside and outside the Union Registry (Kyoto as well as EU areas). 4 Information regarding the Union Registry Switchover

5 ACCOUNT HOLDERS AND AUTHORISED REPRESENTATIVES Account holders and authorised representatives of operator holding accounts and person holding accounts will be migrated into the Union Registry based on the data available in the national registry. This applies to accounts migrated into the Kyoto area as well as the newly created accounts in the EU area. Up to six authorised representatives and four additional authorised representatives per account may be nominated in the Union Registry. Additional authorised representatives can confirm, but not initiate transactions. ACCESS TO ACCOUNTS Accounts in the Kyoto and EU areas can be accessed via the same login. The login is carried out through ECAS (European Commission Authentication Service). The ECAS username is usually the same as the previous username in the national registry. Account holders for whom a login has been created during migration will be notified separately when they can decide on their ECAS password. This is done by clicking the link Lost your password? and entering the address provided for the national registry. Logging into the Union Registry requires username, chosen password and mobile phone number. The mobile phone numbers used for smstan access to the national registry have been passed on to ECAS by the DEHSt. Please do not create your own ECAS login before being notified because it would lead to name duplication during the data migration process. Once the migration process has been completed, the DEHSt will send out enrolment keys to authorised representatives by surface mail, which must be entered to re-establish access to the Kyoto area and to enable a first login to the EU area accounts. The enrolment key can be entered after the first login to the Union Registry via ECAS by following the link Enter your enrolment key. If authorised representatives have access to several national registries, all registries will be accessed by the same ECAS login. The authorised representative will thus be able to access accounts administered by different Member States. MIGRATION SCHEDULE From 14/05/2012, 10:00 CEST, registry accounts can no longer be changed. From 03/06/2012, 10:00 CEST transactions within the national registry can no longer be carried out. From 28/05/2012 to 19/06/2012, the Union Registry will be offline. From 20/06/2012, the Union Registry will be available with DE-120, DE-121-, and new EU- 100 accounts. On completion of the migration process, enrolment keys will be sent out to authorised representatives. Information regarding the Union Registry Switchover 5

6 POINTS TO REMEMBER In future, transactions can only be carried out between operator, aircraft operator, and person holding accounts and accounts that have been entered to a Trusted Accounts List relating to the account in question. The list can be amended by authorised representatives in the Union Registry. First transfers to a newly added account can only take place after seven days. However, the Trusted Accounts List is not expected to be available right from the start of the Union Registry. While the Trusted Account List is not yet available, there will be a transitional period during which transactions in the Union Registry will not be carried out unless confirmed by an additional authorised representative. The following information will not be carried over to the Union registry during migration from the national registries: Transaction limits, acquisition price, verifiers and their representatives, assignment of a verifier to an operator holding account, information on who initiated a transaction. HOW CAN YOU CONTRIBUTE TO A SMOOTH DATA MIGRATION PROCESS? Make sure that your national registry data is up-to-date. Check that all mandatory fields have been filled in. New mandatory fields have been added to the national registry for account holders as well as authorised representatives in February Activate the smstan procedure for all authorised representatives in the national registry. Individual mobile phone numbers for the smstan procedure must be provided for each of the authorised representatives of an account for data migration. If you use several logins in a national registry, please merge them into one or make sure that the different logins relate to different addresses. This is to avoid duplication of addresses in ECAS. 6 Information regarding the Union Registry Switchover