Employee Benefits. Annual Enrolment and Salary Reporting Webinar. For help with this Webinar in progress, please call ext.

Transcription

1 Welcome. This Webinar will give you a review of the plan provisions, an overview of what employees need to do, and an overview of what school administrators need to do for the annual enrolment and salary reporting over the next few months. How to use the Webinar Control Panel The Webinar Control Panel is located at the top right of your computer screen and can be present in either a minimized or full-sized version. Click on the red arrow to switch the Control Panel between minimized and full-sized modes. Audio Controls. You can listen to and ask questions during the Webinar using your computer speakers and microphone or by calling in using your telephone. Choose one of these options in the control panel in the area labeled Audio. If using your computer speakers and microphone make sure they are connected. If calling in via telephone, call the number in the Control Panel and enter the Access Code and Audio PIN.

2 Overview 1. Review of plan provisions. 2. What do your employees need to do? 3. What does the school administration need to do? /2013 Final pension salary reporting in September. 5. Timeline and Important Deadlines.

3 Review of Plan Provisions Pension: Employee Benefits Eligibility/Participation requirements: All Employees employed on a full-time basis, must participate in the Plan as of the date of their employment. Employees who were previously Plan participants must be included regardless of the number of hours they work. Supply/Substitute teachers are eligible if they have prior credits in the plan. Employees scheduled to work less than full-time must be enrolled: 1. If they were employed on or before 9/1/2012 and earned more than $17,768 ($12,692 in Manitoba) in fiscal year 2012/ If they work in more than one Pension participating school, all hours worked are combined for the purpose of eligibility.

4 Review of Plan Provisions Employee Benefits Pension - Calculation of Percentage of Full-Time Employment The calculation is based on the percentage of full-time each employee is expected to work from 09/01/2012 thru 08/31/2013. For Example: Employee works 100% of full-time for plan year equals 100% full-time. Employee works 100% of full-time for 1/2 of plan year equals 50% full-time. Employee works 50% of full-time for 1/2 of plan year equals 25% full-time. Employee works 100% of full-time for 10 months of plan year equals months / 12 months =.8333 Employee works 85% of full-time for 10 months of plan year equals % / 12 months x 10 months =.7083

5 Review of Plan Provisions Insurance: Employee Benefits Eligible employees will participate in the Basic Plan unless they are covered by a Spouse s employer health and dental plan. Those eligible employees who opt out of the Basic Plan because they are covered for health and dental through a spouse s employer plan will participate in the Limited Benefit Plan. Each school has chosen either the 40%, 50%, or 75% plan which sets the level of employment that determines eligibility for that school s employees. The required number of hours is by plan selected, as follows; 40% of full-time = 16 hours per week for non-educational employees and 400 classroom hours per year for educational employees. 50% of full-time = 20 hours per week for non-educational employees and 500 classroom hours per year for educational employees. 75% of full-time = 30 hours per week for non-educational employees and 750 classroom hours per year for educational employees.

6 The amount of compensation reported to the Plan: Pension: Equals the amounts paid during the plan year that must be reported to Revenue Canada on Income Tax Form T-4. It does not include reimbursements, fringe benefit payments or amounts taxable to the employee which are not direct salary or wages. Insurance: Equals the current monthly amount being paid as if it was earned for 12 full months. It does not include reimbursements, fringe benefit payments or amounts taxable to the employee which are not direct salary or wages.

7 What do your employees need to do? Employees are offered choices based on the selections made by the school on the School Selection Form. Online enrolment is necessary only if changes are desired. Employee Benefits

8 What do your employees need to do? If the participant can t remember their username and password, they should select the button Don t have my username or password.

9 What do your employees need to do? Log in and proceed through selection process between June 1 - July 16, 2013.

10 What do your employees need to do? For new hires, send in paper forms. Changes may be made after July 16th until August 31 by paper form only.

11 What does the school administration need to do? Login to the Manager Self Service system using their User ID and Password. (for help call Kathy Doezema at , x229, or Sign in at

12 What does the school administration need to do? Report new plan year salaries effective September 1, 2013 online, between June 1 - July 16, You can save this information in Excel.

13 What does the school administration need to do? Terminations may be made online.

14 What does the school administration need to do? New hires may be set up online (Forms are required in addition to online set up).

15 2012/2013 Final pension salary reporting due in September Very important to respond by deadline so that participant s pension accounts are credited accurately. Verification begins August 15th and must be completed by September 6, You can save this information in Excel.

16 2012/2013 Final pension salary reporting due in September Be sure to save your work as you go and once you have all of the correct information entered, select the box at the bottom of the page that asks you to confirm your data. Once you check that box, you will have the option to click a Submit button to send us your information. You can save this information in Excel.

17 Electronic Payment Options You can pay both insurance and pension invoices electronically. Use one of these two methods: Christian Schools International can initiate a debit from your bank account on the last business day of each month. You can initiate an electronic payment from your bank account to Christian Schools International.

18 Timeline June 1, 2013 Schools Online reporting begins for new plan year salaries for school year. Participants Current participants can make changes for insurance for school year online. July 16, 2013 Both new plan year salary submissions and re-enrolment changes need to be completed.

19 Timeline August 15, 2013 Schools Online Salary Verification Begins. Schools must verify and submit current year ( ) salaries online to prepare for employee status reports. September 6, 2013 Schools must have completed current year ( ) salary verification online and have submitted it.

20 Thank You for Attending Please feel free to call us with any questions or for more information. (877)