CHANGES GUIDE United Kingdom

Transcription

1 IATA TRAVEL AGENT CHANGES GUIDE United Kingdom

2 CHECK LIST Please note that as of 4 th of October 2016 all Change requests should only be submitted via IATA customer portal at Please note that in case you are not a portal user ( you need to register and then use the dedicated service IATA Accreditation and Changes. Please note that IATA may request any additional document during the Application/Change process that might be considered as necessary to meet the qualifications. Change of Ownership/Shareholding Instructions and special requirements in order to notify IATA of a Change of Ownership or Shareholding defined in the IATA Resolution 818g, Section 10, paragraphs 10.2, 10.3, 10.9 and (existing IATA travel agents check your current TAH- Travel Agents Handbook). Please take note of the effect of Changes of ownership/ shareholding on Bonding Requirements, as follows: A Financial Security will be required, if an Agent undergoes a complete or significant change of ownership after approval. This is defined as a total acquisition, or a transfer exceeding 49% of the paid-up share capital, representing a change in control (from one shareholder to another, or to a new shareholder), whether in a single transaction or as a result of a series of transactions, over a period of not more than 3 years. The Financial Security will continue (and may be adjusted in line with turnover) until at least three years' accounts under the new ownership have been submitted to and reviewed by IATA. Notwithstanding the above and for the purposes of this Section only, the credit rating of an Agent obtained from a Credit Information company appointed by IATA, may be taken into account to form a complete evaluation of the financial status and creditworthiness of an Agent. Provided that the credit rating of an Agent is at a level of good credit worthiness (or the equivalent), an Agent will not be required to provide a Financial Security. The credit rating of an Agent will be monitored for the full period of three years after the change has occurred and three sets of annual accounts have been reviewed by IATA. If at any time during this period the credit rating falls below good credit worthiness (or the equivalent) the Agent will be required to provide a Financial security, calculated as above, which will be held in place until the 3 year period has been completed and the third set of annual accounts has been reviewed and meet the criteria applicable at the time.

3 Change of Shareholding: Notice of Change Form signed by authorised person of the Agency submitted seven days before the change is to be effected. Financial statements Annual accounts must be provided by the agency, they must be audited and no more than six months old newly formed companies that have traded for less than 12 months must submit an opening balance sheet, certified by a statutory auditor. Sole traders, partnerships and UK registered limited companies, that meet the conditions for exemption from audit as a small company as defined by the UK Companies Act, may submit certified accounts, provided that (i) the certification is issued by an independent reporting accountant (see Note 1 of the Local Financial Criteria) and (ii) the Agent settles its BSP liabilities four times monthly, according to the published BSP Reporting Calendar. The membership confirmation for the accountant must be provided Completed UK Money Laundering Legislation Form for all staff members and shareholders/owners Official certificate of company registration (where applicable) A copy of the Passport/ID-card for every shareholder/owner A copy of the Article of incorporation Copy of CVs of all staff members and shareholders/owners Where the new shareholding Company is owned by the previous shareholders of the agency official proof of shareholding (e.g Stock Transfer Form) must be provided with the Notice of Change. Important Note: If this represents a complete change to the legal status of the Agency then the following documents are also required. A completed Application form for Approval as an IATA Passenger Sales Agent Copy of travel agent license (where applicable) Official certificate of company registration (where applicable) A copy of the Passport/ID-card for every shareholder/owner A copy of the Article of incorporation Financial statements Annual accounts must be provided by the agency, they must be audited and no more than six months old newly formed companies that have traded for less than 12 months must submit an opening balance sheet, certified by a statutory auditor. Sole traders, partnerships and UK registered limited companies, that meet the conditions for exemption from audit as a small company as defined by the UK Companies Act, may submit certified accounts, provided that (i) the certification is issued by an independent reporting accountant (see Note 1 of the Local Financial Criteria) and (ii) the Agent settles its BSP liabilities four times monthly, according to the published BSP Reporting Calendar. The membership confirmation for the accountant must be provided Bank Guarantee/Insurance Bond - the level and mandatory sample text will be informed after receipt of the financial statements

4 Photos of the interior and exterior of the Travel Agency location Sample of Travel Agency s letterhead along with stamped and signed declaration of Agency s working hours Payment for this change will be done via an ADM in BSP please see below Change of Ownership: Buyer to be handled as new applicant, therefore the following documents are required: A Notice of Change Form signed by authorised person of the Agency submitted seven days before the change is to be effected A completed Application form for Approval as an IATA Passenger Sales Agent Official certificate of company registration (where applicable) A copy of the Passport/ID-card for every shareholder/owner A copy of the Article of incorporation Bank Mandate please see template and instructions in this guide Bank letter with full bank account details - please see template and instructions in this guide Financial statements Annual accounts must be provided by the agency, they must be audited and no more than six months old newly formed companies that have traded for less than 12 months must submit an opening balance sheet, certified by a statutory auditor. Sole traders, partnerships and UK registered limited companies, that meet the conditions for exemption from audit as a small company as defined by the UK Companies Act, may submit certified accounts, provided that (i) the certification is issued by an independent reporting accountant (see Note 1 of the Local Financial Criteria) and (ii) the Agent settles its BSP liabilities four times monthly, according to the published BSP Reporting Calendar. The membership confirmation for the accountant must be provided The copy of the contract signed with the GDS Completed UK Money Laundering Legislation Form for all staff members and shareholders/owners Copy of CVs of all staff members and shareholders/owners Photos of the interior and exterior of the Travel Agency location Sample of Travel Agency s letterhead along with stamped and signed declaration of Agency s working hours Payment for this change will be done via an ADM in BSP please see below

5 Bank Guarantee/Insurance Bond - the level and mandatory sample text will be informed after receipt of the financial statements Change of Legal Status A Notice of Change Form signed by authorised person of the Agency submitted seven days before the change is to be effected A completed Application form for Approval as an IATA Passenger Sales Agent Copy of travel agent license (where applicable) Official certificate of company registration (where applicable) A copy of the Passport/ID-card for every shareholder/owner A copy of the Article of incorporation Financial statements Annual accounts must be provided by the agency, they must be audited and no more than six months old newly formed companies that have traded for less than 12 months must submit an opening balance sheet, certified by a statutory auditor. Sole traders, partnerships and UK registered limited companies, that meet the conditions for exemption from audit as a small company as defined by the UK Companies Act, may submit certified accounts, provided that (i) the certification is issued by an independent reporting accountant (see Note 1 of the Local Financial Criteria) and (ii) the Agent settles its BSP liabilities four times monthly, according to the published BSP Reporting Calendar. The membership confirmation for the accountant must be provided Bank Guarantee/Insurance Bond - the level and mandatory sample text will be informed after receipt of the financial statements Photos of the interior and exterior of the Travel Agency location Sample of Travel Agency s letterhead along with stamped and signed declaration of Agency s working hours Payment for this change will be done via an ADM in BSP please see below

6 Change of Name Instructions and special requirements in order to notify IATA of a Change of Name Notice of Change Form signed by an authorised person of the Agency submitted at least seven days before the change is to be effected. Copy of travel agent license under new name (where applicable) Official certificate of company registration under new name A copy of the Passport/ID-card for every shareholder/owner A copy of the Article of incorporation Payment for this change will be done via an ADM in BSP please see below Bank Guarantee/Insurance Bond if agency holds existing bond with IATA a new bond will be required under the new legal entity s name Change of Location Written notification on company s letterhead or Notice of Change Form signed by an authorised person of the Agency submitted at least seven days before the change is to be effected. Payment for this change will be done via an ADM in BSP please see below Voluntary Relinquishment Voluntary Relinquishment Form signed by an authorized person of the Agency. Your bank account must stay open for debits for up to two months after the relinquishment date. Direct Debit update Bank Mandate please see template and instructions in this guide Bank letter with full bank account details - please see template and instructions in this guide CONTACT DETAILS PLEASE RAISE YOUR CASE VIA OUR CUSTOMER PORTAL

7 FEES 0travel%20agents.pdf DIRECT DEBIT COMPLETION Please find on the following page the Direct Debit mandate. The bank account should be set up in the Legal Name of the agency and must be with a UK registered bank. Complete the mandate with the account details. An authorised signatory for the account must sign it. At least 30 days notice must be given to IATA if you change your bank details for a new Direct Debit instruction to be set up. Please send the original mandate to our Accreditation Department. The mandate will be sent to the bank once received and set up in the IATA systems. The address to send this to is: IATA Accreditation Department Torre Europa Paseo de la Castellana, Madrid Spain If you require any further details on this or any other matter please raise your case via our web portal and a customer service representative will be happy to assist.

8

9 (Letterhead of the Bank) International Air Transport Association Torre Europa Paseo de la Castellana, Madrid Spain We (Bank s name) hereby confirm to IATA that the agent (Agent s legal name) holds the following bank account (bank account details) and sort code (sort code) to be set up for direct debit purposes in favor of IATA. Date and Place Signature of bank representative and stamp

10 UK MONEY LAUNDERING LEGISLATION

11 UK MONEY LAUNDERING FORM