MINUTES of the Regular Meeting of the City Council held on Monday, April 19, Mayor Alderman Alderman Alderman Alderman Alderman Alderman

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1 97 MINUTES of the Regular Meeting of the City Council held on. PRESENT: OTHERS: ABSENT: Mayor City Clerk City Manager City Treasurer Director of Community Services Director of Infrastructure Director of City Manager s Office City Clerk s Office R.D. Tarleck R. Dodic B.A. Lacey M.A. Simmons K.E. Tratch S.G. Ward T.H. Wickersham D. Nemeth G. Sherwin C. Wight B. Beck D. Hawkins K. Hopkins D. Sarsfield J.H. Carlson R.K. Parker CALL TO ORDER: Mayor Tarleck called the meeting to order at 1:33 p.m. 1. ANNOUNCEMENTS: Mayor Tarleck announced that the Shooting Range is closed as of April 20, 2010, pending further investigation of the shooting incident. 2. CONSENT AGENDA: 2.1 Approval of April 6, 2010 Minutes Stan Dilworth, City Assessor, re Downtown Redevelopment Incentive Policy 2.3 Garth Sherwin, City Manager, re C-10-11, Invitation to Tender; Construction of Sidewalks, Curbs, Gutters, Driveway Crossings 2.4 Garth Sherwin, City Manager, re Tender Summary Report for March Follow-up Action List M.A. SIMMONS: BE IT RESOLVED THAT the minutes of the Regular Meeting held Tuesday, April 6, 2010 be approved AND FURTHER BE IT RESOLVED THAT the report from the Administration

2 98 CONSENT AGENDA: (continued) recommending the phase out of the 2004 Downtown Redevelopment Incentive Policy, a cancellation of part of the 2010 property tax in the amount of $33,269.33, be approved AND FURTHER BE IT RESOLVED THAT the recommendation of the Administration to award C-10-11; Invitation to Tender; Construction of Sidewalk Curbs, Gutters, Driveway Crossings to the low bidder, McNally Contractors Ltd. of Lethbridge, AB at a total cost of $1,332, less GST for a net cost to the City of Lethbridge of $1,269,411.00, be approved AND FURTHER BE IT RESOLVED THAT the Tender Summary Report for March 2010, be received as information and filed AND FURTHER BE IT RESOLVED THAT the Follow-up Action List, be received as information and filed. City Manager, City Clerk, City Treasurer, Purchasing Manager, Assessment and Taxation Manager 3. ADOPTION OF AGENDA: THAT the communications as presented by the City Clerk be laid on the table for further consideration. 4. PRESENTATIONS: 4.1 Kathy Hopkins, Director, City Manager's Office, re Civic Square Plan 625-D Kathy Hopkins, Director, City Manager s Office, advised that the Lethbridge Curling Club presented a request to the City Council on March 23, 2009 for consideration of the reconfiguration of the Civic Sportsfield to assist in meeting the club s immediate parking issues and its longer term expansion needs. The request was referred to Administration for the development of a strategy for meeting the needs of the club and implications for the site. Mrs. Hopkins advised the City Council had adopted a Master Plan for the site in The Master Plan and its recommendations were discussed with the London Road Neighbourhood Association, the Lethbridge Senior Citizens Association, and the Lethbridge Curling Club. Kirk Mearns, President, Lethbridge Curling Club, provided background information on the Curling Club. The current curling and skating facility was constructed in There are approximately 1,400 curlers on a weekly basis.

3 99 PRESENTATIONS: (continued) 625-D Conrad Westerson, Facilities Services Manager, provided information on the condition of the facility. It was estimated that the next fifteen year life cycle costs are $2.8 Million. This does not include any functional upgrades. The planned expansion of 6 th Avenue South will eliminate many parking spots. Mr. Mearns outlined some of the current problems with the facility: Locker rooms are too small Require barrier free accessibility on all levels Ice sheets insufficient for demand Parking limitations It was requested that a Master Plan be prepared to assess functional needs, facility condition, potential site locations and partnerships, conceptual design, business case, and capital construction costs. The estimated cost is $125,000. S.G. WARD: BE IT RESOLVED THAT the communication from the Administration addressing the immediate parking concerns of the Lethbridge Curling Club and YMCA in the Civic Square and the Curling Club s request for reconfiguration of the square, be received as information and filed AND FURTHER BE IT RESOLVED THAT the following recommendations: The Curling Club Master Plan Project be referred to the 2011 to 2013 Capital Improvement Program The current City Hall Parking lot be used as an alternate parking lot during evenings and weekends for the Lethbridge Curling Club and the YMCA be approved AND FURTHER THAT Kathy Hopkins, Conrad Westerson and Kirk Mearns (Lethbridge Curling Club) be thanked for their presentation. Community Services, City Treasurer, City Clerk 4.2 Chris Burton, Director, Volunteer Lethbridge, re National Volunteer Week (April 18 to 25, 2010) 625-D Chris Burton, Director, Volunteer Lethbridge, presented information on National Volunteer Week. The theme for the 2010 National Volunteer Week is From Compassion to Action. During 2009, 732,347 hours were volunteered through the member agencies represented by Volunteer Lethbridge.

4 100 PRESENTATIONS: (continued) 625-D B.A. LACEY: BE IT RESOLVED THAT the communication from Laurie Ruff, Executive Director, Volunteer Lethbridge, requesting an opportunity to address City Council regarding National Volunteer Week and to present the 2009 Volunteer Hour Plaque, be received as information and filed AND FURTHER BE IT RESOLVED THAT Chris Burton, Director of Volunteer Lethbridge, be thanked for her presentation. Community Services, City Clerk 4.3 Frank Toth, re May 1, 2010, World-Wide Day of the Working Man: Recognition of the Lethbridge Coalbank Coal Miners 625-D Frank Toth requested that the City of Lethbridge celebrate the memory of the Lethbridge Coalbanks coal miners. The Norbridge Seniors Organization will be holding a Tribute to the Miners Memorial banquet on May 1, Members of City Council were encouraged to attend. T.H. WICKERSHAM: BE IT RESOLVED THAT the letter from Frank Toth advising that May 1, 2010, is World-Wide Day of the Working Man and requesting that on this day, the City of Lethbridge celebrate the memory of the hard-working Lethbridge Coalbank Coal Miners, be received as information and filed AND FURTHER THAT City Council affirm our commitment to the Downtown Gateway Project and consideration of the Lethbridge Coalbank Coal Miners when public art is included in the proposed gateways AND FURTHER THAT the City of Lethbridge recognize the Lethbridge Coalbank Coal Miners in some appropriate form of public art AND FURTHER THAT this matter be referred to the Public Arts Acquisition Committee AND FURTHER THAT Mr. Toth be thanked for his presentation. Community Services, City Clerk

5 101 PRESENTATIONS: (continued) 4.4 HEARING: 2010 Downtown Business Revitalization Zone (BRZ) Budget (Bylaws 5641 and 5645) 525 A Hearing was held on the proposed 2010 Downtown Business Revitalization Zone (BRZ) Budget. A copy of the budget had been mailed out to all members of the Downtown Lethbridge BRZ. There was no response to the Mayor s three calls for anyone wishing to speak to City Council on this matter. City Treasurer, City Solicitor, Assessment and Taxation Manager, City Clerk 5. SUBMISSIONS: 5.1 Garth Sherwin, City Manager, re SC-10-23, Sole Source; Network Equipment Purchase 700 M.A. SIMMONS: BE IT RESOLVED THAT the communication from the Administration requesting approval to proceed with awarding the Sole Source purchase, SC-10-23; Network Equipment, to complete the roll-out of the Voice over Internet Provider phone system, to Unis Lumin of Calgary, AB at a total cost of $134,400 less GST for a net estimated cost to the City of Lethbridge of $128,000, be approved. City Manager, City Treasurer, City Solicitor, Purchasing Manager, Infrastructure Services 5.2 Garth Sherwin, City Manager, re E-10-05, Request for Quotation; 2010 Low and Medium Voltage Cable Requirements 700 T.H. WICKERSHAM: BE IT RESOLVED THAT the communication from the Administration requesting approval to award the Request for Quotation; E-10-05, 2010 Low & Medium Voltage Cable Requirement, to the low bidder, Nexans Canada Inc. of Markham, ON at a total cost of $1,544,452 less GST for a net estimated cost to the City of Lethbridge of $1,470,906.67, be approved. City Manager, City Treasurer, City Solicitor, Purchasing Manager, Infrastructure Services

6 102 SUBMISSIONS: (continued) 5.3 Garth Sherwin, City Manager, re SC-10-24, Sole Source; Water Meters 4 year contract 700 M.A. SIMMONS: BE IT RESOLVED THAT the communication from the Administration requesting approval to proceed with awarding the Sole Source purchase, SC-10-24, Water Meters four (4) year contract to Accu-Flo Meter Service Ltd. of Calgary AB at a total cost of $1,351,098 less GST for a net estimated cost to the City of Lethbridge of $1,286,760, be approved. City Manager, City Treasurer, City Solicitor, Purchasing Manager, Infrastructure Services 5.4 Garth Sherwin, City Manager, re SC , Request for Proposal; Garry Drive Reservoir Civil/Structural Design/Build 700 B.A. LACEY: BE IT RESOLVED THAT the communication from the Administration requesting approval to award the Request for Proposal; C , Garry Drive Reservoir Civil/Structural Design/Build to the highest evaluated proponent, Getkate Construction Ltd. of Lethbridge, AB at a contract cost of $3,250,869.50, (net GST) AND FURTHER BE IT RESOLVED THAT the Project Manager be given the authority to manage a contingency fund for the project totaling $500,000 (net GST). City Manager, City Treasurer, City Solicitor, Purchasing Manager, Infrastructure Services 5.5 Dianne Nemeth, City Clerk, re Downtown Business Revitalization Zone 2010 Budget 525 BE IT RESOLVED THAT the 2010 Budget for the Downtown Lethbridge Business Revitalization Zone, be approved. City Treasurer, City Solicitor, Assessment and Taxation Manager, City Clerk

7 103 SUBMISSIONS: (continued) 5.6 Bert Lapointe, 702 Wing, re MGen Armstrong, Commanding Officer, 429 Squadron, request to paint the City of Lethbridge "Coat of Arms" on a C-17 (tail number 702) in appreciation to -their Adoptive City 625-D S.G. WARD: BE IT RESOLVED THAT the communication from Bert Lapointe, 702 Wing regarding the request from MGen (retired) Armstrong, Honorary Colonel, 429 Squadron, to paint the City of Lethbridge Coat of Arms on a C-17 (tail number 702) in appreciation of their adoptive City, be received as information and filed AND FURTHER BE IT RESOLVED THAT the City of Lethbridge advise Bert Lapointe that the City is proud to have the Coat of Arms on the C-17 AND FURTHER BE IT RESOLVED THAT the request be approved. City Manager, City Clerk 5.7 Corey Wight, City Treasurer, re 2010 Taxation Requirements (Bylaw 5638) 510 BE IT RESOLVED THAT the report from the Administration on the 2010 Property Taxation Requirements, be received as information and filed. City Manager, City Treasurer, City Solicitor 6. OFFICIAL BUSINESS: 6.1 Real Estate Commission for IGA Site Avenue South (Lots 1-11, Block 17, Plan 4353S) 640 BE IT RESOLVED the commission payment for the purchase of the Downtown IGA site located at rd Avenue South (Lots 1 11, Block 17, Plan 4353S) to Bob Ackerman, of Howler Developments Ltd., for a total of $138, (3% commission of the $4,400, total purchase price), be approved. City Solicitor, City Treasurer, Real Estate and Land Development

8 104 OFFICIAL BUSINESS: (continued) 6.2 Proposed Lease of Land from the Sisters of Saint Martha for Expansion of the Off Lease Dog Run acres (.931 ha), 1130 Scenic Drive South (Lot 27, Block 4947JK) B.A. LACEY: BE IT RESOLVED THAT the proposed lease for a five year term, of 2.3 acres (.931 ha) of land (Lot 27 Plan 4947 JK) located at 1130 Scenic Drive South from the Sisters of Saint Martha for the purpose of expanding the off leash dog run, at a lease rate as specified in the Lease Agreement, be approved. 640 City Clerk, City Solicitor, Real Estate and Land Development 6.3 Property located at 319-7th Street South, commonly referred to as the Atrium Building (Lot 29-31, Block 34, Plan 43535) BE IT RESOLVED THAT the City Solicitor s status report, as requested by City Council on February 8, 2010, regarding the Atrium Building located at 319/323 7 Street South (Lots 29-31, Block 34, Plan 4353S) which advises that the owners of the building have: 640 engaged structural engineers to re-examine the structural integrity of the existing improvements plan to retain an architect to assist them with sufficient design work to support a development application and if successful, a building permit to permit a three storey commercial office complex, be received as information and filed. City Solicitor, Planning and Development Services

9 BYLAWS: 7.1 FOR FIRST READING: BYLAW 5638 RESOLVED THAT a Bylaw entitled Bylaw 5638 Authorization to Levy a Tax upon all Taxable Property shown on the Assessment and Tax Roll and the Supplementary Assessment and Tax Roll for the year 2010 be read a first time. City Clerk, City Solicitor Second and Third Reading May 3, 2010 BYLAW 5645 RESOLVED THAT a Bylaw entitled Bylaw 5645, 2010 Downtown Business Revitalization Zone Tax Rate Levy be read a first time. City Clerk, City Solicitor Second and Third Reading May 3, FOR SECOND AND THIRD READING: BYLAW 5639 RESOLVED THAT a Bylaw entitled Bylaw 5639, 2010 Supplementary Assessment Bylaw be read a second time. T.H. WICKERSHAM: RESOLVED THAT a Bylaw entitled Bylaw 5639, 2010 Supplementary Assessment Bylaw BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same City Clerk, City Solicitor, City Treasurer, Assessment & Taxation Manager..

10 106 BYLAWS: (continued) BYLAW 5640 B.A LACEY: RESOLVED THAT a Bylaw entitled Bylaw 5640, Local Improvements Lane Paving Bylaw be read a second time. S.G. WARD: RESOLVED THAT a Bylaw entitled Bylaw 5640, Local Improvements Lane Paving Bylaw BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same City Clerk, City Solicitor, City Treasurer, Assessment & Taxation Manager.. BYLAW 5641 RESOLVED THAT a Bylaw entitled Bylaw 5641, 2010 Downtown Business Revitalization Zone Tax Bylaw be read a second time. T.H. WICKERSHAM: RESOLVED THAT a Bylaw entitled Bylaw 5641, 2010 Downtown Business Revitalization Zone Tax Bylaw BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same City Clerk, City Solicitor, City Treasurer, Assessment & Taxation Manager..

11 107 BYLAWS: (continued) 7.3 FOR FIRST, SECOND AND THIRD READING: BYLAW 5646 R, DODIC: RESOLVED THAT a Bylaw entitled Bylaw 5646, to Provide for a Pre- Authorized Tax Installment Payment Plan, be introduced and read a first time. M.A. SIMMONS: RESOLVED THAT a Bylaw entitled Bylaw 5646 to Provide for a Pre- Authorized Tax Installment Payment Plan, be read a second time. THAT in accordance with the provisions of Section 187(4) of the Municipal Government Act, Bylaw 5646 be presented for a third reading. S.G. WARD: RESOLVED THAT a Bylaw entitled Bylaw 5646, To Provide for a Pre- Authorized Tax Installment Payment Plan, BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same City Clerk, City Solicitor, City Treasurer, Assessment and Taxation Manager.. BYLAW 5647 T.H. WICKERSHAM: RESOLVED THAT a Bylaw entitled Bylaw 5647, Bylaw Exempting From Taxation Machinery and Equipment, be introduced and read a first time. RESOLVED THAT a Bylaw entitled Bylaw 5647, Bylaw Exempting From Taxation Machinery and Equipment, be read a second time.

12 108 BYLAWS: (continued) THAT in accordance with the provisions of Section 187(4) of the Municipal Government Act, Bylaw 5647 be presented for a third reading. RESOLVED THAT a Bylaw entitled Bylaw 5647, Bylaw Exempting From Taxation Machinery and Equipment, BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same City Clerk, City Solicitor, City Treasurer, Assessment and Taxation Manager 8. INCAMERA REPORTS: Land Matters (FOIP Section 23) Advice from Officials (FOIP Section 24) 9. ADJOURN: THAT we do now adjourn to Monday, May 3, 2010 at 1:30 p.m. Mayor City Clerk