Uttar Pradesh Medical Supplies Corporation Limited (UPMSC) (U.P. Government Undertaking)

Transcription

1 Uttar Pradesh Medical Supplies Corporation Limited (UPMSC) (U.P. Government Undertaking) Corporate Office: SUDA Bhavan, 7/23, Sector-7, Gomti Nagar Extension, Lucknow CIN: U85310UP2018SGC Telephones:(0522) Website : upmedicorp@gmail.com Expression of Interest (EOI) are invited from qualified and experienced chartered accountant/cost Accountant firms who wish to undertake assignment of Internal Audit of UPMSC Ltd, located at Lucknow, for the Financial Year The firm should provide information demonstrating that they have the required qualification and relevant experience to perform the services. Interested firms may access additional information about the corporation at The EOI must be submitted through e-tendering portal of Govt. of Uttar Pradesh Corrigendum No. : UPMSC/Internal Audit/ /C-01 EOI NO : UPMSC/Internal Audit/ /01 EOI Date : 27th April 2018 EOI Download Beginning Date : 27th April 2018 Corrigendum Date : 04th May, 2018 Revised EOI Submission Date & Time : 16th May 2018 till 02:00 PM Revised EOI Opening Date & Time : 16th May 2018 at 03:00 PM 1

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3 III. Experience of Internal Audit during FY , FY and FY in any Corporation/Company/Co-operative Sector (having turnover of `100 crores or more) S.no Name of Company Period of assignment Supporting document IV. Experience of Internal Audit of any entity listed on a recognized stock exchange apart from the entity already stated in point III above during FY , FY and FY (having turnover of `100 crores or more) S.no Name of Company Name of Stock Period of Supporting document Exchange assignment V. Professional Receipts of the firm for FY , FY and FY (Attached certified copy of firm Financial Statements) We hereby confirm that our Firm has not taken any deviation from the specified terms & conditions of the EOI documents. A copy of complete EOI documents duly signed and sealed on all pages as a token of acceptance of all terms and conditions as mentioned in attached annexure A. We confirm that that our Firm will execute the assignment at UPMSC from our nearest office/ branch office as mentioned in the copy of certificate of incorporation from ICAI/ICMAI. It is certified that our audit firm is not debarred/disqualified/black listed by any regulatory/statutory body or Government entity. Signature of Partner with Seal of the firm Date : 3

4 BROAD SCOPE OF WORK: The scope of work includes Quarterly physical verification of Stock at the locations mutually decided to ensure every location is covered twice in a financial year. Annual fixed asset verification preferably at year end. 100% Vouching of Vouchers viz Cash, Bank, Journal Vouchers. Scrutiny of ledgers. Checking of Bank Reconciliation and Party Ledgers. Ensuring that Accounting standards issued by ICAI of India are complied with. Ensuring GST compliance is being done in accordance with GST rules. Ensuring financial statements framed are in consonance with the applicable accounting standards need. Ensuring compliance of provisions of Income Tax Act 1961 such as filling of TDS/TCS returns, Payment of advance Tax, Tax audits etc. Reporting of cases relating to fraud, misappropriation, embezzlement to the board. To ensure that all payments / transactions are within the delegated powers as per the instruction of the board. To ensure the compliance of various statutory acts such as Bonus, EPF, Minimum Wages, ESI, Companies Act 2013 etc. MINIMUM CRITERIA Firm not qualifying these minimum criteria need not apply and there proposal shall be summarily rejected: S. No. Particulars Criteria 1. Location of Head Office/Branch Situated at Lucknow please attach a Office Copy of certificate from ICAI/ICMAI 2. Firm empanelled with C&AG of India Please attach a Copy of empanelment letter GENERAL TERMS AND CONDITIONS i) This EOI is only for the purpose of empanelment of Firms and does not guarantee/assure allotment of Internal Audit/any other assignments. ii) Only empanelled firms will be intimated about the decision on empanelment. iii) The company reserves its right to accept or reject any application(s) without assigning any reasons thereof. The decision of UPMSC Ltd Management for empanelment of Firms shall be final and binding upon the firms participating in the process of empanelment. 4

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6 its consideration by UPMSC Ltd, even though UPMSC Ltd may opt to modify/withdraw the terms and conditions laid down in EOI or does not accept the offer or cancel the EOI as a whole. vi) All the documents should be signed by a Partner with his/her name under the seal of the firm. vii) All Applications must be submitted through e-tendering portal of Govt of Uttar Pradesh. viii) Minimum criteria as specified must be met. List of Documents to be attached along with the application/eoi Interested firms are advised to go through the contents of the EOI documents carefully and submit the self-attested copies of the following documents in proper sequence along with the EOIs as described hereinafter: 1. Typed Application to be filled & signed. 2. Latest Registration certificate of the firm issued by ICAI/ICMAI & Address proof of Firm. 3. Copies of Appointment letter showing experience of Internal Audit 4. Copy of audited profit & loss accounts of the firm for the year ended showing professional receipts of the firm. 5. Copy of PAN 6. Copy of GST Registration Evaluation Criteria for Empanelment In order to be eligible to be empanelled, a firm it needs to get minimum 30 points as per the criteria as mentioned below: S.No Particulars Criteria Maximum Supporting 1 No. of years of firm experience (minimum 10 years) years- 5 points More than 20 years- 7 points 2 No of Partners for atleast 4 partners - 5 points 1 for each Points Documents 7 Copy of certificate from ICAI/ICMAI 10 --do-- 6

7 additional partner 3 Experience of Internal Audit in any Corporation or Company or Cooperative society during FY , and/ or (Having Turnover of `100 crores or more during each of the above three years) 4 Experience of Internal Audit of any entity listed on a recognized stock exchange during FY , and/ or (Having Turnover of `100 crores or more during each of the above three years apart from the entity already mentioned in part 3 above) 5 Experience of Internal Audit of any Medical Sector Healthcare/ Hospitals/ Medical Supply Corporation/ Pharmaceutical Distribution during FY , and/ or (Having Turnover of `50 crores or more during each of the above three years) 6 Average of the Professional turnover / Gross receipts of the firm for FY , and points per entity (same entity cannot be counted in all three years) 4 points per entity (same entity cannot be counted in all three years) 3 points per entity ` lakh 5 points More than ` 100lakh 10 points 9 Copy of Appointment letter issued by Company 8 Copy of Appointment letter issued by Company 6 Copy of Appointment letter issued by Company 10 Copy of audited financial statements Total Points 50 Note: Supporting documents as above must be furnished along with the application, in case supporting documents are not submitted, the offer shall be rejected. Selection Criteria & Other Terms and Conditions: 1. The top 10 audit firms securing minimum 30 points (including ties, if any) shall qualify for 7

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9 UNDERTAKING The Managing Director, Uttar Pradesh Medical Supplies Corporation Ltd, SUDA Bhavan, 7/23, Sector-7, Gomti Nagar Extension, Lucknow Sub:EOI No Dt, UPMSC Ltd Dear Sir, Kindly refer to the subject cited above and find enclosed our application on your prescribed format. I certify that the information provided in the above Expression of Interest form is true to the best of my knowledge. I also understand that any misleading or wrong information will disqualify my firm from this application straightaway. We are looking forward to take this opportunity. Regards. (Partner ) Date: Place: