Notice No nd June, 2015 Notice Inviting Application

Transcription

1 Notice No nd June, 2015 Notice Inviting Application Madhya Pradesh Warehousing & Logistics Corporation (MPWLC) Office Complex, Block 'A' Gautam Nagar, Bhopal Phone : , 510 Fax : , Website : http//: mpwlcho@mpwarehousing.com Notice Inviting Application from Chartered Accountants for Empanelment as Statutory Auditors / Concurrent Auditor for Development, Operation & Maintenance of Steel Silos on DBFOT basis in Nine (9) Locations in Madhya Pradesh. MPWLC has entered into Concession Agreement for the captioned projects, with successful bidders. As per the terms and conditions of the Concession Agreement, Statutory Auditor has to be appointed to conduct the audit and certify the accounts of the above captioned projects. MPWLC invites eligible firms of Chartered Accountants duly licensed to practice in India, to indicate their interests for discharge of the duties as mentioned above. Interested firms must provide information indicating that they are qualified to perform the services (brochures, number of partners and professional staff, experience of the firm, presence in India in the region and experience of the firm on other similar assignments). The firm will be selected on the basis of relevant experience of Statutory Audit besides requirement of duties mentioned in this NIT. The panel of shortlisted Chartered Accountants may be used for other DBFOT Projects to be taken up by MPWLC. The application should be submitted in a sealed cover and dropped into a tender box kept for the purpose at MPWLC office on or before upto 1500 hours and should be clearly marked Application for Empanelment as Statutory Auditors / Concurrent Auditor for Development, Operation & Maintenance of Steel Silos NOTE: Scope of Work, Eligibility Criteria and Terms & Conditions can be seen at MPWLC's website: http//: Chief Engineer

2 M.P. Warehousing & Logistics Corporation Notice No nd June, 2015 Detailed Notice Inviting Application 1. INTRODUCTION 1.1 MPWLC has entered into Concession Agreements with selected bidders for Development, Operation & Maintenance of Steel Silos on DBFOT basis in Nine (9) Locations in Madhya Pradesh, viz., Mungalia Kot (Bhopal), Durgapur (Dewas), Baghwad (Harda), Juneta (Hoshangabad), Barlai Sugar factory (Indore), Mouhari (Satna), Murli (Sehore), Manpura (Ujjain) and Pathari Haweli (Vidisha). 1.2 As per the Concession Agreement, the Concessionaire(s) has(/have) to appoint statutory Auditors from a Panel of Chartered Accountants comprising of reputable firms of Chartered Accountants. 1.3 As per the provisions of the Concession Agreement, MPWLC ( the Authority ) is responsible for inviting offers from reputable firms of Chartered Accountants who fulfil the eligibility criteria laid down in the Concession Agreement. 1.4 Now, the Chief Engineer, MPWLC, invites applications from reputable firms of Chartered Accountants for Empanelment as Statutory Auditors / Concurrent Auditor for Development, Operation & Maintenance of Steel Silos on DBFOT basis in Nine (9) Locations in Madhya Pradesh. 2. ELIGIBILITY CRITERIA 2.1 MPWLC invites applications from reputable firms of Chartered Accountants that fulfil the following criteria (i) (ii) The firm should have conducted statutory audit of the annual accounts of at least one hundred (100) companies registered under the Companies Act, 1956 of which at least ten (10) should have been public sector undertakings; The firm should have at least five (5) practicing Chartered Accountants (FCAs) on its rolls, each with a minimum experience of ten (10) years in the profession;

3 (iii) (iv) (v) (vi) The firm or any of its partners should not have been disqualified or blacklisted by the Comptroller and Auditor General of India or MPWLCor by any Government or any other organisation in respect of any assignment or behaviour. Authorised signatory of the firm to submit an undertaking in this regard The firm should have an office in Madhya Pradesh or in an adjacent State with at least two (2) practicing Chartered Accountants (FCAs) on its rolls in such state. Turnover of the firm should not be less than Rs lakhs annually in any of the last five (5) accounting years preceding the date of this notice. No proposal shall be entertained in Joint Venture or in Consortium. 2.2 Interested firms meeting the eligibility criteria shall be required to submit a statement of their capability including the curriculum vitae of all the practicing Chartered Accountants on its rolls. In particular, each firm shall be required to furnish year wise information relating to the names of all the companies with on annual turnover exceeding Rupees Twenty Five Crores (Rs.25,00,00,000) whose annual accounts were audited by such firm in any of the five (5) Accounting Yearspreceding the date of this notice. 2.3 The firm should submit relevant documents duly attested by the authorized signatory, in support of the eligibility criteria given above. Any firm not qualifying these minimum criteria need not apply as their proposal shall be summarily rejected 3. HOW TO OBTAIN BID DOCUMENTS 3.1 This notice inviting application contains all required information for submitting an application, including Eligibility Criteria, Scope of Work and Terms & Conditions and can be downloaded from MPWLC's website: http//: 3.2 Important Dates The date of submission and opening of offers is as below Last date and time of submission of offer: Date and time of opening of offer: 14 th July 2015, 1500 hrs. 14 th July 2015, 1530 hrs.

4 4. SUBMISSIONOFDOCUMENTS Duly filled applications in sealed packets marked Application for Empanelment as Statutory Auditors / Concurrent Auditor for Development, Operation & Maintenance of Steel Silos and should be dropped in a tender box kept in the Head Office, M.P. Warehousing & Logistics Corporation, Office Complex, Block A, Gautam Nagar, Bhopal before the due date mentioned above. MPWLC will not be responsible for any delay in receiving the applications and reserves the right to accept/reject any or all applications without assigning any reason thereon. 5. ADDRESS FOR COMMUNICATION The Chief Engineer M.P. Warehousing & Logistics Corporation Office Complex A, Gautam Nagar, Bhopal (M.P.) Phone: +91 (0) Fax: +91 (0) dubey.jk@rediffmail.com 6. Guidelines for Submitting the Proposals: 6.1 General Guidelines: Firms are required to submit the proposal as per the guidelines and formats detailed out in the following paras: i. The Technical proposal shall be submitted in two copies one original and one copy. The Financial proposal shall be only in original. The original and a copy of the Technical Proposal shall be placed in a sealed envelope clearly marked TECHNICAL PROPOSAL Similarly, the original Financial Proposal shall be placed in a separate sealed envelope clearly marked FINANCIAL PROPOSAL followed by the name of the assignment, and with a warning DO NOT OPEN WITH THE TECHNICAL PROPOSAL. The envelopes containing the Technical and Financial Proposals shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address, reference number and title of the Assignment. MPWLC shall not be responsible for

5 misplacement, losing or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be case for Proposal rejection. If the Financial Proposal is not submitted in a separate sealed envelope duly marked as indicated above, this will constitute grounds for declaring the Proposal non-responsive. ii. Single Proposal: A firm should submit only one proposal. If a firm submits or participates in more than one proposal, all such proposals shall be disqualified. iii. The Technical Proposal shall be marked ORIGINAL or COPY as appropriate. All required copies of the Technical Proposal are to be made from the original. If there are discrepancies between the original and the copy of the Technical Proposal, the original governs. iv. Financial proposals submitted by the firm should be valid for 6 months from the date of submission of the proposal by the firm. v. Each page, Form, Annexure and Appendices of the Technical and Financial Proposal must be numbered and signed by the Authorised signatory of the firm. vi. All blank spaces in the financial proposal must be filled in completely where indicated, either typed or written in ink. vii. Chief Engineer, MPWLC, reserves the right to accept or reject any application without giving any explanation 6.2 Technical Proposal: i. Letter of Transmittal (Annexure I) ii. Details of the Firm (Annexure II), iii. Details of Qualified Staff (Annexure III), iv. Brief of the relevant experience (Annexure IV) 6.3 Financial Proposal: i. The financial proposal shall be submitted only for the professional (audit) fee to be charged by the firm. The audit firm shall bearall travelling and incidental expenditure. This audit fee shall be exclusive of the taxes as applicable. The taxes, as applicable (service tax & cess on service tax), shall be paid by the Concessionaire separately. The financial bid shall be submitted as per Annexure V.

6 7. EVALUATION AND SELECTION 7.1 The information furnished by each firm shall be scrutinised and evaluated by MPWLC and 1 (one) point shall be awarded for each annual audit of the companies specified in Paragraph 2.2 above. (For the avoidance of doubt, a firm which has conducted audit of the annual accounts of any such company for five years shall be awarded five points). 7.2 MPWLC shall prepare a list of all the eligible firm along with the points scored by each such firm and five (5) firms scoring the highest points shall be indentified and included in the draft Panel of Chartered Accountants. 8. CONSULTATION WITH THE CONCESSIONAIRES MPWLC shall covey the aforesaid panel of firms to the Concessionaires for scrutiny and comments, if any. The Concessionaires shall be entitled to scrutinise the relevant records of MPWLC to ascertain whether the selection of firms has been undertaken in accordance with the procedure prescribed in the Concession Agreement(s) procedure and it shall send its comments, if any, to MPWLC within fifteen (15) days of receiving the aforesaid panel. 9. MUTUALLY AGREED PANEL 9.1 MPWLC shall, after considering all relevant factors including the comments, if any, of the Concessionaire, finalise and constitute a panel of five (5) firms which shall be deemed to be the mutually agreed Panel of Chartered Accountants. 9.2 After completion of every five (5) years from the date of preparing the mutually agreed Panel of Chartered Accountants, or such earlier period as may be agreed between MPWLC and the Concessionaire(s), a new panel shall be prepared in accordance with the provisions of the Schedule U of the Concession Agreement. 10. SCOPE OF WORK 10.1 The Statutory Auditor shall prepare and/or review and certify the book of accounts for all of concessionaire s receipts (including the revenues from storage charges, variable charges, service charges, charges for unutilized capacity, other businesses and all income derived/collected by the Concessenaire/s from or on account of the Storage facility/steel Silo and/or its use), income, expenditure, payments assets and liabilities in accordance with the Concession Agreement executed between the

7 Authority and Concessionaire/s, good industry practices, applicable laws and applicable permits The Statutory Auditor shall provide the Authority with two (2) copies of Concessionaire/s Balance Sheet, Profit & Loss Account and Cash Flow Statement, along with a report thereon, within ninety (90) days of the close of the Accounting Year, to which the financial statements pertain and such audited accounts, save and except where expressly provided to the contrary, shall form the basis of payments by either Party to the Concession Agreement. The Authority shall have the right to inspect the records of the Statutory Auditor during office hours and require relevant extracts of books of accounts, duly certified, to be provided to the Authority for verification of basis of payments, and in the event of any discrepancy or error being found, the same shall be rectified and such rectified account shall form the basis of payments On or before the thirty first day of May of each year, the Auditor shall provide to the Authority, a statement giving summarized information on (a) (b) (c) (d) (e) (f) Receipts on account of Fixed Charge Receipts on account of Variable Charges Receipts on account of Service Charges Revenues from Unutilized Capacity Revenues from De-reserved Capacity such other information as the Authority may reasonably require 11. DURATION OF THE EMPANELMENT The empanelment shall be valid for a period of five (5) years from the date of preparing the mutually agreed Panel of Chartered Accountants, or such earlier period as may be agreed between MPWLC and the Concessionaire(s).

8 To, The Chief Engineer ANNEXURE - I Letter of Transmittal Madhya Pradesh Warehousing & Logistics Corporation (MPWLC) Office Complex, Block 'A' Gautam Nagar, Bhopal Dear Sir, We, the undersigned, offer to provide the statutory audit services for Development, Operation & Maintenance of Steel Silos on DBFOT basis in Nine (9) Locations in Madhya Pradesh, in accordance with your Tender Notice for Appointment of Statutory Auditor dated [Insert Date]. We are hereby submitting our Application, which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope. We hereby declare that all the information and statements made in this Application are true and accept that any misinterpretation contained in it may lead to our disqualification. The prices quoted by us in the Financial Proposal are valid till six months from the date of submission of the application. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. Prices have been arrived independently without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any competitor. We agree to bear all costs incurred by us in connection with the preparation and submission of the application and to bear any further precontract costs. We understand that the Chief Engineer, MPWLC is not bound to accept the lowest or any proposal or to give any reason for award, or for the rejection of any proposal. I confirm that I have authority of [Insert Name of the C.A. Firm] to submit the proposal and to negotiate on its behalf. Yours faithfully, ( ) Full name of the firm Company seal Registration/Membership No.

9 ANNEXURE - II Details of the Firm Sl.No. Particulars Supporting Documents required to be submitted along with this Form 1 Full Name of the firm 2 Registered Address of the firm Phone No: Fax No: Mobile of Head Office In-charge: 3 Address of Head Office of the firm 4 Addresses of Branch Offices of the firm Phone No: Fax No: Mobile of Head Office In-charge: Phone No: Fax No: Mobile of Head Office In-charge: 5 Firm Income Tax PAN No. Attach copy of PAN card 6 Firm service Tax Registration No. Attach copy of Registration 7 Registration No. with ICAI 8 Empanelment No. with C & A G Attach proof of latest empanelment with C&AGfor the year under Audit. 9 No. of Years of Firm Existence & Date of establishment of Firm 10 Turnover of the Firm in last three years Attach supporting document(s) Attach balance sheet of the last three years and Auditors certification of Turnover 11 Annual Average Turnover Attach supporting document(s) & Auditors certification of Annual Average Turnover 12 Audit Experience of the Firm: Number of Assignments in Commercial/Statutory Audit along with name of the names of 13 Details of Partners: Number of Full Time Fellow Partners associated with the firm. Full Name of each partner Full address, Date of becoming ACA and FCA Date of joining the firm, Copy of the Offer Letter & the Fee Charged

10 Sl.No. Particulars Supporting Documents required to be submitted along with this Form Membership No., Qualification Experience Whether the partners is engaged full time or part time with the firm. ANNEXURE - III Details of Qualified Staff (Chartered Accountants) Sl.No. Full Name of the Staff Length of Association with the firm (in years) Educational Qualifications Area of Key Expertise Membership No. Relevant Experience Please provide attested copy of certificate of ICAI as on for each qualified staff ANNEXURE - IV Brief of Relevant Experience Sl.No. Name of the Auditee Organization Period of Audit of Accounts From To Duration of Completion of Assignment Please provide an attested copy of letter of work or assignment awarded by the Auditee Organization

11 ANNEXURE - V Full name of the firm: Financial Proposal Audit Fee per year Location Mungalia Kot, Bhopal Durgapur, Dewas Baghwad, Harda Juneta, Hoshangabad Barlai Sugar Factory, Indore Mouhari, Satna Murli, Seahore Manpura, Ujjain Pathari Haweli, Vidisha Audit Fee per year Rs. (Numeric) Rupees (in words) Please quote on per annum basis, exclusive of service tax and cess on service tax Authorized Signatory Company Seal Date: Designation Place: Full Name of the firm Registration/Membership No.