6. Adoption of Minutes of County Council Session dated September 26, 2012 (on website).

Transcription

1 COUNTY COUNCIL 10:00 A.M., WEDNESDAY, OCTOBER 31, 2012 AGENDA 1. Call to Order. 2. Prayer. 3. National Anthem. 4. Roll Call. 5. Disclosure of Pecuniary Interest and General Nature Thereof. 6. Adoption of Minutes of County Council Session dated September 26, 2012 (on website). 7. Warden's Address. 8. Delegations: (a) (b) (c) 10:10 a.m. - Lieutenant-Colonel Chris Moyle, Base Commander and Colonel Horlock, Commander 2 Area Support Group, to provide an Update on CFB Petawawa activities. 10:30 a.m. - Ms. Kathy Moore, Regional Director, Ms. Angela Stewart, Area Engineer and Mr. Ken Polson, Area Contracts Engineer, Ministry of Transportation to overview maintenance and capital programs on Highway :30 a.m. Mr. Alastair Baird, County of Renfrew Economic Development Manager to overview new Economic Development Website. 9. Correspondence. Page 10. Committee Reports: (a) Finance & Administration Committee 3 (b) Operations Committee 35 (c) Development & Property Committee 45 (d) Health Committee 93 (e) Social Services Committee By-laws (a) By-law A By-Law To Amend By-Law 13-01, Being a By-Law to Consolidate all By-Laws with Respect to Roads and Bridges Included in the County Road System 1

2 (b) (c) (d) (e) By-law A By-Law to Enter into an Agreement for Janitorial Services at the County Administration Building. By-law A By-Law to Enter into a Lease with Parish of Stafford- Whitewater Anglican Diocese of Ottawa for the Adult Day Program Service at 27 Crawford Street, Cobden, Ontario. By-law A By-Law to Provide for a Lease with Medigas, Division Of Praxair Canada Inc. By-law A By-Law Concerning the Collective Agreement with the Canadian Union of Public Employees (C.U.P.E.) Local 4989, Ontario Works. 12. Notice of Motions. 13. Members Written Motions. 14. New Business. 15. Closed Meeting to the security of the property of the municipality. Council will be dealing in closed session with a tabled resolution from the June 28 meeting regarding the disposal and acquisition of property. 16. Confirmatory By-law. (a) By-law A By-Law to Confirm the Proceedings of the Council of the County of Renfrew at the Meeting held on October 31, Adjournment. NOTE: (a) If delegations are completed early, County Council will commence committee reports before lunch. (b) Any submissions received by the public, either orally or in writing may become part of the public record/package. (c) All new agenda items are in bold italics. 2

3 October 31, 2012 To the Council of the Corporation Of the County of Renfrew Members of County Council: We, your Finance & Administration Committee, wish to report and recommend as follows: INFORMATION 1. Council Remuneration Tabled is a copy of the Statement of Council and Board Member Earnings at September 30, 2012 along with a breakdown of the Treasurer s Statements of Remuneration and Expenses paid to County Council month-to-date and year-to-date. 2. Treasurer s Report August 31, 2012 Tabled is a copy of the August 31, 2012 Treasurer s Report for the General Revenue Fund, Bonnechere Manor, Miramichi Lodge, Public Works and Renfrew County Housing Corporation. 3. Situational Leadership Training Lower-Tier Municipalities The Situational Leadership Training for the lower-tier municipalities was held on October 29, 2012 at 9:00 a.m. in the Council Chambers with a total of 27 registrants from the following 9 lower-tier municipalities signing up. The municipalities that received training are: Town of Deep River Town of Laurentian Hills Township of Admaston/Bromley Township of Bonnechere Valley Township of Greater Madawaska Township of Head, Clara & Maria Township of Killaloe, Hagarty & Richards Township of McNab Braeside Township of North Algona Wilberforce 4. Township of Greater Madawaska Tabled is a copy of a letter dated September 17, 2012 that was received from Mayor Peter Emon, Township of Greater Madawaska expressing the municipality s thanks for the efforts of the County of Renfrew s Media Relations Department and the Treasurer s office in assisting the Mayor and the community as they responded to the Macro Burst in July

4 5. Hydro-Electric Waterpower Generating Stations Tabled is a copy of a letter dated September 13, 2012 from Mr. Allan Doheny, Assistant Deputy Minister (A), Ministry of Finance advising that the government is in the process of reviewing a broad range of programs including the hydro-electric generating stations (power dams) special payments program. In 2001, when the Gross Revenue Charge was introduced and hydro-electric generation facilities were exempted from property taxation, the Province s policy was to compensate municipalities for lost property taxes on the hydro facilities that were in existence at that time. Compensation was based on the amount of taxes levied on those facilities in the 2000 tax year. In 2001, the County of Renfrew received $347,208 under the power dams special payments program and in 2012, we received $394,109. We wish to advise Council that there are a number of large power dams located in Renfrew County and any reduction in funding will have a major impact on our municipal taxpayers. Our Committee wishes to express their concern over the wording of the letter (taking into account the province s fiscal situation) as municipalities are aware that a review such as this never involves an increase. We wish to advise Council that the Treasurer, Mr. Kutschke has followed up on this with Mr. Allan Doheny, Assistant Deputy Minister, Ministry of Finance to obtain clarification on the intent of this review and to determine if the Association of Municipalities of Ontario (AMO) has or will be consulted during this review process. We will continue to keep County Council apprised of this issue. The letter from Mr. Doheny has also been forwarded to the Chief Administrative Officers of the Eastern Ontario Wardens Caucus (EOWC) for their review. All of which is respectfully submitted. Raye-Anne Briscoe, Chair And Committee Members, P. Emon, R. Rabishaw, D. Rathwell, W. Stack, B. Sweet, J. Visneskie, J. Wilson. 4

5 TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES Paid to County Councillors as at September 30, 2012 To the Warden and Members of the Renfrew County Council: The following itemized statement of remuneration and expenses paid to each member of Renfrew County Council for the above period was paid in accordance with the Council Remuneration By-law and is respectfully submitted: Councillor Per Diems & Salary Expenses Total $ $ $ Briscoe Raye-Anne Campbell Mary Eady Don Emon Peter Green Audrey Lentz Norman Murphy Jennifer Rabishaw Richard Rathwell Donald Shulist David Stack Walter Stewart Tammy Sweet Robert Thompson David Visneskie Janice WeckworthHarold Wilson Jack Sub-totals Paid to Committee Members as at September 30, 2012 Name Per Diems Expenses Total $ $ $ Social Services Committee Jacyno Ed Sub-totals Health Committee O'Neill Terry Severin Gary Sub-totals TOTALS

6 Breakdown of Treasurer's Statement of Remuneration and Expenses Paid to County Council Sep-12 Name Salary County Council Finance & Admin Operations Development & Property Health Social Services LHIN Land Division OVTA Other Expenses TOTAL Briscoe , Campbell , Eady Emon , Green , Lentz , Murphy Rabishaw , Rathwell Shulist Stack Stewart , Sweet 2, , , Thompson , , Visneskie , Weckworth , Wilson , TOTAL $ 6, $ 5, $ $ $ $ $ - $ - $ $ $ 3, $ 7, ,

7 Breakdown of Treasurer's Statement of Remuneration and Expenses Paid to County Council YEAR-TO- DATE: SEPTEMBER 2012 Name Salary County Council Finance & Admin Operations Development & Property Health Social Services LHIN Land Division OVTA Other Expenses TOTAL CONFERENCES $2500 ANNUAL MAXIMUM TOTAL Briscoe 2, , , , Campbell 2, , , , Eady 2, , , , Emon 2, , , , , Green 2, , , , , Lentz 2, , , , Murphy 2, , , , Rabishaw 2, , , , , Rathwell 2, , , , , , Shulist 2, , , , , Stack 2, , , , , , Stewart 2, , , , , Sweet 18, , , , , Thompson 2, , , , , Visneskie 2, , , , , , Weckworth 2, , , , , , Wilson 2, , , , TOTAL $ 60, $ 24, $ 7, $ 6, $ 6, $ 6, $ 5, $ $ $ $ 21, $ 43, $ 182, $ 24,

8 Meetings Under the Other Heading Include: Breakdown of Treasurer s Statement of Remuneration and Expenses September 2012 January Arnprior Past Warden, Henry Murdoch Funeral New Year s Levy MP / MPP EOWC Tom Sullivan Funeral Arnprior Bridge Policy Madawaska Communities Circle of Health, Killaloe Expo 150 Literacy Day February E.D.C.O. Toronto Brad Duguid EOWC - Cobden Timberfest Barry s Bay Platinum Edge Skating March E.O.W.C. April Chamber of Commerce Renfrew CP / CN E.O.W.C. Brockville Miramichi Lodge Volunteer Dinner Delfi Group Ribbon Cutting May Rib Fest Renfrew Airport Pembroke Announcement Miramichi Lodge Gala Tulip Tea Miramichi Lodge Algonquin Land Claim Best Western Options 2012 Wilno/Barry s Bay Polish Prime Minister Cheryl Gallant Meeting School Boards Competitive Bid Process P.P. Meeting with Lanark Perth Minister Chiarelli Calabogie CAO Meeting Renfrew County Official Plan June FCM - Saskatoon Senior Games - Arnprior EOWC Ottawa Arnprior 150 th Anniversary Miramichi Lodge / Minister Wong Vancouver EMS Chiefs of Canada Past Wardens McNab Festival Barry s Bay Antique Car Show Toronto Minister Chiarelli Fellowes High School Expo 150 Bursary Eganville 100 Mile Farmers Market July Breakfast re: CUPE Negotiations Admaston/Bromley Level 2 Water Resp Team Admaston/Bromley Greater Madawaska re: Wind Storm August Admaston/ Bromley, Greater Madawaska (Storm Damage) Meeting: Ted McMeekin Re: Drought A.M.O. / E.O.W.C. H. Weckworth Delta Partners (Strategic Plan) September Municipal Advisory Warden s Golf Tournament OEMC - Kingston Victoria Street - Petawawa Champlain Trail OMEASO Gala - Ottawa O.V.W.R 8

9 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - GENERAL REVENUE FUND 1 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET MEMBERS OF COUNCIL 197, ,413 (85,115) 417,546 Accessibility Advisory Committee (503) 1,046 Ad Hoc Committee Exp - Non Elected AECL Environmental Stewardship (678) 1,150 Agricultural Leadership Committee (848) 1,276 Computer Supplies 7,714 5,000 2,714 7,500 Council - Conventions 12,933 28,336 (15,403) 42,500 Council - Fees & Mileage 25,438 38,904 (13,466) 58,357 Council - Salaries 32,375 37,000 (4,625) 55,500 Councillor Benefits - EHC/Dental 36,216 40,000 (3,784) 60,000 Councillor Group Insurance 3,045 5,336 (2,291) 8,000 Councillor Liability Insurance 7,562 9,109 (1,547) 9,109 County / City Liason Committee 0 1,528 (1,528) 2,292 CPP,UIC,Employer Health Tax 2,624 2, ,000 Depreciation Development & Property Comm - Fees & Mileage 7,634 12,536 (4,902) 18,802 EOWC Meetings Finance & Administration Comm. - Fees & Mileage 9,668 14,040 (4,372) 21,065 Health Comm. - Fees & Mileage 7,703 12,408 (4,705) 18,609 Land Division Comm. - Fees & Mileage 649 2,288 (1,639) 3,428 LHIN Advisory Committee (360) 1,004 MNR Shaw Woods Committee ,004 MNR Regional Advisory Committee Municipal Advisory Comm - Fees & Mileage 0 2,144 (2,144) 3,212 Operations Committee - Fees & Mileage 10,294 14,176 (3,882) 21,261 OVTA Board - Fees and Mileage 987 1,336 (349) 2,008 Railway Comm. - Fees & Mileage (234) 934 Recoveries - County (21,827) (15,000) (6,827) (30,000) Recoveries - Outside Social Services & RCHC Board - Fees & Mileage 8,621 15,848 (7,227) 23,767 Special Projects Committee Surplus Adjustment - Depreciation Warden's Salary & Expenses 42,516 48,832 (6,316) 73,250 Warden's Banquet Expense ,000 Wood Processing Committee 386 1,672 (1,286) 2,510 GENERAL - ADMINISTRATION 449, ,252 (63,110) 777,714 Bank Charges - Moneris Capital Under Threshold 0 2,000 (2,000) 3,000 Computer Maintenance 21,376 16,664 4,712 25,000 Conferences & Conventions 2,651 2,904 (253) 4,350 Depreciation 2,517 6,128 (3,611) 9,188 Employee Benefits 145, ,219 2, ,086 Expenses Recoverable from Others General Legal & Audit 9,661 17,336 (7,675) 26,000 Membership Fees 23,848 25,000 (1,152) 25,000 Office Expense 12,292 20,664 (8,372) 31,000 Professional Development 4,228 3, ,600 Purchased Services Recovery - Other Departments (363,999) (362,064) (1,935) (543,100) Recovery - Outside (1,122) 0 (1,122) 0 Recruitment Salaries 565, ,289 (25,709) 904,528 Special Projects - EOWC 11,658 8,504 3,154 12,750 Special Projects - Training 0 8,000 (8,000) 12,000 Surplus Adjustment - Capital 0 17,000 (17,000) 25,500 Surplus Adjustment - Depreciation (2,517) (6,128) 3,611 (9,188) Telephone 3,934 4,664 (730) 7,000 Travel 12,653 13,336 (683) 20,000 9

10 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 2 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET PROPERTY - Pembroke Admin 153, ,993 (150,086) 353,748 Advertising 0 1,000 (1,000) 1,500 Capital - under threshold 5, ,336 (114,250) 179,000 Depreciation 137, ,072 12, ,109 Elevator Maintenance 3,606 3,664 (58) 5,500 Employee Benefits 22,770 22, ,389 Garbage Disposal 2,083 2,136 (53) 3,200 Groundskeeping 4,470 3,336 1,134 5,000 Insurance 23,787 26,837 (3,050) 26,837 Janitorial Contract 60,110 62,624 (2,514) 93,940 Legal (336) 500 Lights,Heat & Power 77,565 83,336 (5,771) 125,000 Mechanical 10,825 11,000 (175) 16,500 Memberships/Subscriptions 1,171 1,600 (429) 2,400 Miscellaneous 1,267 1,664 (397) 2,500 Office Supplies 8,753 7,336 1,417 11,000 Professional Development 661 1,664 (1,003) 2,500 Recoveries - County (6,266) (4,000) (2,266) (8,000) Recoveries - Other (809) (1,336) 527 (2,000) Recruitment Repairs & Maintenance 20,948 21,768 (820) 32,650 Revenue - Health Unit Lease (190,836) (190,984) 148 (286,481) Salaries 81,474 85,185 (3,711) 130,313 Security & Monitoring 2,623 4,000 (1,377) 6,000 Special Projects Surplus Adjustment - Capital 20,782 33,336 (12,554) 50,000 Surplus Adjustment - Depreciation (137,065) (124,072) (12,993) (186,109) Surplus Adjustment - TRF from Reserves (90,000) Surplus Adjustment - TRF to Reserves Telephone 994 1,000 (6) 1,500 Travel 2,015 2,336 (321) 3,500 Vehicle Expenses 313 4,000 (3,687) 6,000 PROPERTY - Renfrew County Place (128,667) (112,936) (15,731) (166,505) Bad Debts Expense Capital - Under Threshold Depreciation 125, ,568 1, ,357 Elevator Maintenance 3,649 3, ,400 Garbage Removal 1,526 1,664 (138) 2,500 Groundskeeping 988 1,664 (676) 2,500 Insurance 13,525 13, ,525 Insurance Claim Costs Janitorial Contract 57,788 66,664 (8,876) 100,000 Lease Revenue- Outside (180,968) (179,168) (1,800) (268,746) Lights,Heat & Power 50,601 53,336 (2,735) 80,000 Mechanical ,000 (9,049) 15,000 Miscellaneous 0 1,336 (1,336) 2,000 Municipal Taxes 10,649 10, ,345 Office Supplies / Admin Costs 13,014 8,000 5,014 12,000 Other Revenue - Capital Assets Recoveries - County (161,454) (165,128) 3,674 (247,691) Recoveries - Outside (14,804) (8,896) (5,908) (13,345) Repairs & Maintenance 11,449 12,000 (551) 18,000 Salaries 39,361 37,786 1,575 57,807 Security & Monitoring 3,128 3,336 (208) 5,000 Surplus Adjustment - Capital 21,928 17,336 4,592 26,000 Surplus Adjustment - Depreciation (125,011) (123,568) (1,443) (185,357) Surplus Adjustment - TRF from Reserves Surplus Adjustment - TRF to Reserves ,200 Special Projects

11 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 3 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET PROPERTY - Base Stations (3) (97,525) (61,048) (36,477) 0 BLDG - Repairs & Maint 6,072 16,664 (10,592) 25,000 Depreciation 27,642 27, ,348 Groundskeeping 874 4,000 (3,126) 6,000 Janitorial Contract 16,112 25,336 (9,224) 38,000 Lights, Heat & Power 13,546 22,328 (8,782) 33,500 Mechanical 0 1,992 (1,992) 3,000 MISC - Building Other xpenses 1,265 4,656 (3,391) 7,000 Recoveries - County (135,393) (136,024) 631 (204,042) Surplus Adjustment - Capital Surplus Adjustment - Depreciation (27,642) (27,568) (74) (41,348) Surplus Adjustment - TRF from Reserves Surplus Adjustment - TRF to Reserves ,542 Special Projects McGonigal St - Arnprior (new) 418,480 1,067,888 (649,408) 0 Surplus Adjustment - Capital 418,480 1,067,888 (649,408) 1,601,829 Surplus Adjustment - TRF from Reserves (1,601,829) INFORMATION TECHNOLOGY 213, ,277 (52,594) 409,224 Annual Software Maintenance Fees 27,378 21,336 6,042 32,000 Communication Fees 6,590 7,664 (1,074) 11,500 Computer Technology Supplies 6,485 6, ,000 Conventions (336) 500 Corporate Software 4,674 36,000 (31,326) 54,000 Depreciation 20,998 18,000 2,998 27,000 Fringe Benefits 67,304 68,217 (913) 104,354 Office Expense 1,646 2,664 (1,018) 4,000 Professional Development 2,552 5,000 (2,448) 7,500 Purchased Services 0 10,000 (10,000) 15,000 Recoveries - County (176,889) (176,888) (1) (265,334) Recoveries - Outside (900) (4,000) 3,100 (6,000) Recruitment Salaries 250, ,420 (11,073) 399,904 Surplus Adjustment - Capital 14,120 31,336 (17,216) 47,000 Surplus Adjustment - Depreciation (20,998) (18,000) (2,998) (27,000) Surplus Adjustment - TRF from Reserves 0 (13,336) 13,336 (20,000) Surplus Adjustment - TRF to Reserves Telephone Costs 2,521 3,864 (1,343) 5,800 Travel 7,856 6,664 1,192 10,000 HUMAN RESOURCES DEPARTMENT 106, ,361 (13,534) 191,951 Benefits 69,650 74,967 (5,317) 114,677 Conference & Convention 2, ,050 1,000 Depreciation 4,147 5,544 (1,397) 8,316 Equipment Expense Expenses Recoverable From Others 19, ,314 0 Legal Fees 5,750 6,664 (914) 10,000 Membership Fees 1,758 1, ,000 Office Expense 18,067 20,000 (1,933) 30,000 Professional Development 3,184 4,664 (1,480) 7,000 Purchased Services 43,674 36,664 7,010 55,000 Recovery - County Departments (331,847) (331,848) 1 (497,771) Recovery - Federal 0 (1,000) 1,000 (1,500) Recovery - Outside Agencies (43,928) (10,000) (33,928) (15,000) Recovery - Province Recruitment Salaries 308, , ,545 Surplus Adjustment - Capital Surplus Adjustment - Depreciation (4,147) (5,544) 1,397 (8,316) Travel 9,713 10,000 (287) 15,000 11

12 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 4 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET FORESTRY DEPT. 131,308 (24,212) 155,520 (32,974) Advertising Benefits 21,546 20,521 1,025 31,395 Conventions (517) 1,000 Depreciation 14,041 14, ,057 Legal (336) 500 Maintenance Operations (304) 1,000 Memberships/Subscriptions 5,060 4, ,500 Miscellaneous 421 1,336 (915) 2,000 Office Supplies 5,248 4,000 1,248 6,000 Professional Development 1,409 1, ,500 Property Survey Costs Recoveries - Other (2,123) 0 (2,123) 0 Revenues - Timber Sales 0 (166,664) 166,664 (250,000) Recruitment Salaries 88,339 92,291 (3,952) 141,181 Small Tools / Supplies 1,017 1, ,500 Special Project Surplus Adjustment - Capital Surplus Adjustment - Depreciation (14,041) (14,040) (1) (21,057) Surplus Adjustment - TRF to Reserves Surplus Adjustment - TRF from Reserves Travel 2,288 2,664 (376) 4,000 Tree Marking Tree Planting 3, ,216 0 Vehicle Expenses 3,586 13,336 (9,750) 20,000 Weed Inspection PUBLIC WORKS 7,364,443 8,910,803 (1,546,360) 13,670,364 Administration 615, ,730 (89,484) 981,000 Capital Works - Operating Expenses 79, ,000 (312,903) 500,000 Equipment (284,804) (286,816) 2,012 (302,100) Housing 136, ,199 (2,847) 213,900 Maintenance 4,228,607 3,935, ,917 5,963,800 Depreciation 5,235,493 5,290,000 (54,507) 7,935,000 Surplus Adjustment - Capital 2,664,394 4,050,000 (1,385,606) 12,713,800 Surplus Adjustment - Depreciation (5,235,493) (5,290,000) 54,507 (7,935,000) Surplus Adjustment - TRF to Reserves ,100 Surplus Adjustment - TRF from Reserves (6,658,636) Recoveries - Federal Recoveries - Other (20,302) (24,000) 3,698 (43,500) Recoveries - Provincial Clearing (54,147) 0 (54,147) 0 SPECIAL PROJECTS 2,065 13,336 (11,271) 20,000 Abandoned Rail Line Development 2,065 13,336 (11,271) 20,000 EXPO Revenue - Donations Revenue - Federal Revenue - Other Salaries / Benefits Special Projects - Event 30, ,500 0 Surplus Adjustment - TRF from Reserves (30,500) 0 (30,500) 0 Surplus Adjustment - TRF to Reserves TRAVEL

13 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 5 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET BONNECHERE MANOR 696, ,984 (5) 1,045,469 Total Municipal Cost 1,169,469 1,169,472 (3) 1,754,204 Recoveries - City of Pembroke (472,490) (472,488) (2) (708,735) Surplus Adjustment - TRF from Reserves MIRAMICHI LODGE 737, , ,106,984 Total Municipal Cost 1,238,163 1,238, ,857,244 Recoveries - City of Pembroke (500,173) (500,176) 3 (750,260) Surplus Adjustment - TRF from Reserves OTHER LONG TERM CARE 51,715 56,256 (4,541) 84,384 North Renfrew Long Term Care 89,689 94,232 (4,543) 141,346 City of Pembroke Share (37,974) (37,976) 2 (56,962) HEALTH SERVICES 950, , ,425,267 Renfrew County & District Health Unit 950, , ,425,267 Renfrew County & District Health Unit - Rebate RECREATION & CULTURAL SERVICES 8,807 10,000 (1,193) 15,000 Publicity/Public Relations Service 9,132 10,000 (868) 15,000 Recoveries (325) 0 (325) 0 ECONOMIC DEVELOPMENT 209, ,819 (37,367) 375,247 Benefits 28,162 33,459 (5,297) 51,183 Business Directory Computer Maintenance 1,855 1, ,800 Conventions 2,744 2, ,000 Depreciation Forest Hospitality (185) 800 Legal (664) 1,000 Marketing Program 4,642 13,336 (8,694) 20,000 Memberships/Subscriptions 1,772 5,200 (3,428) 7,800 Miscellaneous (378) 800 Office Expense 3,379 7,136 (3,757) 10,700 Ottawa River Waterway Project Professional Development/Staff Training Recoveries - Federal - CFDC Recoveries - Federal - FOREST 2020 (500) 0 (500) 0 Recoveries-County Recoveries-Other (8,139) (1,000) (7,139) (1,500) Recoveries-Provincial Recruitment (664) 1,000 Salaries 123, ,704 (12,175) 207,594 Special Projects 20,956 24,000 (3,044) 36,000 Special Projects - Agriculture 22,470 14,984 7,486 22,470 Special Projects - Community Futures Surplus Adjustment - Capital Surplus Adjustment - Depreciation Travel 7,564 8,000 (436) 12,000 13

14 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 6 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET ENTERPRISE CENTRE (25,357) 16,852 (42,209) 28,055 Benefits 18,170 17, ,884 Depreciation Marketing 0 3,480 (3,480) 5,220 Miscellaneous (528) 1,000 Office Expenses 3,724 3,736 (12) 5,600 Professional Development (464) 700 Purchased Service 3,401 3, ,101 Recoveries - Federal Recoveries - Municipalities (5,000) (6,664) 1,664 (10,000) Recoveries - Other (3,331) (3,336) 5 (5,000) Recoveries - Provincial (138,503) (101,736) (36,767) (152,600) Salaries 72,038 75,273 (3,235) 115,150 Special Projects 17,100 13,336 3,764 20,000 Surplus Adjustment - Capital Surplus Adjustment - Depreciation Telephone/Internet Access 2,847 4,000 (1,153) 6,000 Travel 4,062 6,664 (2,602) 10,000 OTTAWA VALLEY TOURIST ASSOCIATION 122, ,731 (5,222) 195,396 Salaries 95,478 99,092 (3,614) 151,583 Benefits 27,031 28,639 (1,608) 43,813 Direct Contribution to OVTA Recoveries PLANNING DEPARTMENT 454, ,434 (36,541) 753,541 Computer Supplies / Maintenance 6,869 10,000 (3,131) 15,000 Conventions 3,157 2,000 1,157 3,000 County Official Plan 3,260 1,336 1,924 2,000 Depreciation 1,733 1, ,500 Employee Benefits 113, ,704 5, ,765 Land Division Advertisement Costs (336) 500 Legal Fees 0 1,336 (1,336) 2,000 Memberships 185 2,000 (1,815) 3,000 Miscellaneous 116 1,336 (1,220) 2,000 Office Expense 10,311 15,000 (4,689) 22,500 Professional Development 1,752 1, ,500 Recruitment 0 1,336 (1,336) 2,000 Revenues - Municipal Projects (6,452) 0 (6,452) 0 Revenues - Other (3,406) (3,336) (70) (5,000) Revenues - Service Charges (18,842) (18,000) (842) (27,000) Revenues - Severance Applications (79,981) (86,664) 6,684 (130,000) Revenues - Special Projects (6,591) 0 (6,591) 0 Revenues - Subdivision Applications (9,200) (16,664) 7,464 (25,000) Salaries 430, ,386 (12,701) 678,276 Special Projects 0 2,000 (2,000) 3,000 Special Projects - Algonquin Land Claim Surplus Adjustment - Capital 0 16,664 (16,664) 25,000 Surplus Adjustment - Depreciation (1,733) (1,664) (69) (2,500) Surplus Adjustment - TRF from Reserves Travel 8,879 10,000 (1,121) 15,000 AGRICULTURE & REFORESTATION 12,321 13,336 (1,015) 20,000 Reforestation - Grants in Lieu 11,082 10,000 1,082 15,000 Forest Fire Protection 1,239 3,336 (2,097) 5,000 14

15 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 7 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET ONTARIO WORKS 1,251,209 1,356,329 (105,120) 2,051,171 Social Assistance - Benefits 6,057,378 5,565, ,042 8,348,000 Ontario Works Program Administration 1,861,665 2,321,861 (460,196) 3,529,011 Homelessness 159,625 81,945 77, ,568 Emergency Energy Fund 19,279 16,320 2,959 16,320 Eligibility Review Officer Other 38,871 63,618 (24,747) 97,317 Depreciation 20,796 31,512 (10,716) 47,268 Surplus Adjustment - Capital 0 43,336 (43,336) 65,000 Surplus Adjustment - Depreciation (20,796) (31,512) 10,716 (47,268) Surplus Adjustment - TRF to Reserves Surplus Adjustment - TRF from Reserves (49,051) 0 (49,051) (223,958) Provincial Subsidy - Social Assistance - Benefits (5,002,359) (4,610,560) (391,799) (6,915,840) Provincial Subsidy - Ontario Works Program Admin (1,227,888) (1,481,238) 253,350 (2,244,969) Provincial Subsidy - Homelessness (104,610) (81,945) (22,665) (104,610) Provincial Subsidy - Emergency Energy Fund (16,320) (16,320) 0 (16,320) Provincial Subsidy - Eligibility Review Officer Provincial Subsidy - Other (38,871) (63,618) 24,747 (97,317) Federal Subsidy Other Revenue (8,923) 0 (8,923) 0 Municipal Contribution - City of Pembroke (437,587) (482,406) 44,819 (730,031) CHILD CARE 334, ,100 (7,265) 514,110 Administration 78,845 83,486 (4,641) 126,484 Child Care Program Costs 1,657,508 1,691,690 (34,182) 2,539,960 Child Care Special Projects 600, , , ,000 Depreciation 7,037 7, ,550 Early Learning Child Development 1,848,566 1,991,567 (143,001) 3,291,704 Early Learning Child Development-Fee Subsidy 193, ,024 82, ,540 Pay Equity 82,884 82,888 (4) 124,326 Provincial Subsidy - Admin (39,423) (41,742) 2,319 (63,242) Provincial Subsidy - Child Care Program (1,326,006) (1,353,342) 27,336 (2,031,968) Provincial Subsidy - ELCD (2,042,216) (2,102,591) 60,375 (3,458,244) Provincial Subsidy - Pay Equity (77,547) (77,544) (3) (116,320) Surplus Adjustment - Depreciation (7,037) (7,032) (5) (10,550) Surplus Adjustment - TRF from Reserves (600,000) (426,664) (173,336) (640,000) Municipal Contribution - City of Pembroke (41,426) (43,336) 1,910 (65,130) 15

16 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 8 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET SOCIAL HOUSING 2,844,868 2,844, ,149,035 Admin Charges 71,567 71,568 (1) 107,350 Fairfields - Tax Rebate 5,684 5, ,600 Fairfields - Expansion (Provincially funded) HR Charges 50,956 50,960 (4) 76,434 IT Charges 17,009 17, ,513 Legal (336) 500 Memberships/Subscriptions (100) 500 Non Profit Housing 1,059,453 1,066,664 (7,211) 1,600,000 Office Supplies 645 1,000 (355) 1,500 Postage/Courier (248) 500 PROV REV - SHRRP (90,505) 0 (90,505) 0 ROV REV - AHP RENT SUPPLEMENT (16,673) (20,475) 3,803 (27,300) PROV REV - STRONG COMMUNITY RENT SUP (105,064) (105,065) 1 (140,086) PROV REV - AHP HOMEOWNERSHIP PROV REV - SHORT TERM RENT SUPPORT PROV REV - NON PROFIT CAPITAL PROJECTS PROV REV - RENT BANK (37,839) 0 (37,839) 0 PROV REV - AHP - FAIRFIELDS EXPANSION PROV REV - INVEST IN AFFORDABLE HOUSING (IAH) (55,000) 0 (55,000) 0 PROV (FED) SUBSIDY -SOCIAL HOUSING (931,362) (931,362) 0 (1,241,814) RCHC - BASE 2,920,713 2,920, ,579,632 RCHC - SHRRP 90, ,505 0 RCHC - AHP RENT SUPPLEMENT 16,673 20,475 (3,803) 27,300 RCHC - STRONG COMMUNITY RENT SUPP 105, ,065 (1) 140,086 RCHC - AHP HOMEOWNERSHIP RCHC - RENT BANK 37, ,839 0 RCHC - SHORT TERM RENT SUPPORT RCHC - INVEST IN AFFORDABLE HOUSING (IAH) 55, ,000 0 Recoveries - Outside (198,562) Special Project Staff Training (336) 500 Surplus Adjustment - TRF To Reserves Surplus Adjustment - TRF from Reserves (285,000) Travel 1,688 1, ,000 Municipal Contribution - City of Pembroke (351,972) (360,368) 8,396 (525,618) 16

17 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 9 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET PARAMEDIC SERVICE 3,374,040 4,561,186 (1,187,146) 6,051,695 Admin - Admin Charge 60,100 60,104 (4) 90,150 Admin - Base Hospital Charges 21,942 21, ,500 Admin - Communication Fees 36,935 52,264 (15,329) 78,397 Admin - Computer Supply & Maintenance 44,164 64,672 (20,508) 97,013 Admin - Conferences & Conventions 951 3,432 (2,481) 5,146 Admin - Employee Benefits 90,453 91,245 (792) 139,578 Admin - HR Charge 99,182 99,184 (2) 148,773 Admin - IT Charge 40,821 40,824 (3) 61,231 Admin - Legal 10,510 26,248 (15,738) 39,367 Admin - Membership Fees 2,125 1, ,796 Admin - Office Expenses 21,698 28,256 (6,558) 42,393 Admin - Professional Development 14,428 25,320 (10,892) 37,974 Admin - Purchased Services - PRH Admin - Recruitment Admin - Salaries 375, ,996 (4,343) 581,302 Admin - Special Projects 7,758 26,664 (18,906) 40,000 Admin - Travel 23,084 21,008 2,076 31,514 Admin - Uniform Allowances Paramedic - Base Station Expenses 21, ,868 0 Paramedic - Base Station Lease 209, ,824 (92,925) 454,230 Paramedic - Employee Benefits 1,171,609 1,232,670 (61,061) 1,885,678 Paramedic - Insurance 122, ,664 (40,861) 163,664 Paramedic - Insurance Claims Costs 1,123 15,104 (13,981) 22,660 Paramedic - Operational Costs 51,543 75,968 (24,425) 113,954 Paramedic - Salaries 5,490,032 5,624,940 (134,908) 8,604,778 Paramedic - Small Equipment & Supplies 206, ,368 (196,484) 605,050 Paramedic - Vehicle Operation & Maintenance 397, ,600 (33,482) 645,898 Capital Under Threshold 0 56,024 (56,024) 84,041 Depreciation 415, ,160 55, ,237 Recovery - County (35,707) (35,704) (3) (53,560) Recovery - Cross Border - Other Municipalities 8, ,877 (142,000) Recovery - Donations Recovery - Other Agency (9,348) (20,000) 10,652 (30,000) Recovery - Outside (5,000) 0 (5,000) 0 Revenue - Other (102,633) (73,336) (29,297) (110,000) Revenue - Provincial - Community in Action (118) 0 (118) 0 Revenue- Provincial Subsidy (4,493,673) (4,479,000) (14,673) (6,718,500) Surplus Adjustment - Capital 0 613,336 (613,336) 920,000 Surplus Adjustment - Depreciation (415,386) (360,160) (55,226) (540,237) Surplus Adjustment - TRF to Reserves ,237 Surplus Adjustment - TRF from Reserves (1,444,375) Municipal Contribution - City of Pembroke (511,760) (691,817) 180,057 (917,894) EMERGENCY MANAGEMENT 69,085 92,602 (23,517) 147, ,818 28,114 (2,296) 56,227 Admin Charge (Paramedic Service) 35,707 35, ,560 Emergency Management 7,561 18,784 (11,223) 28,176 Fire Services Charges ,237 Purchased Service - Consultant 0 10,000 (10,000) 15,000 Staff Training Surplus Adjustment - Capital Recoveries - Provincial Recoveries - Other (96,736) 17

18 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 10 As at August 31, 2012 over / (under) FULL YEAR YTD ACTUAL YTD BUDGET VARIANCE BUDGET PROVINCIAL OFFENCES ADMINISTRATION (528,268) (475,290) (52,978) (700,104) Adjudication 38,184 30,904 7,280 46,350 Admin Charges 33,233 33, ,850 Bank Charges (Visa/Mastercard) 12,421 17,336 (4,915) 26,000 Capital - Under Threshold Certificates of Offence 6,253 6,664 (411) 10,000 City of Pembroke - Share of Net Revenue 80,125 72,092 8, ,189 Collection Costs 2,392 4,336 (1,944) 6,500 Computer & Technology 6,986 5,368 1,618 8,050 Conventions (356) 985 Court Transcripts 1, Depreciation 3,591 4,216 (625) 6,329 Fringe Benefits 37,547 42,036 (4,489) 64,306 ICON Charges 18,940 19,504 (564) 29,250 Interpreter Fees 2,151 1, ,800 IT Charges 10,205 10,208 (3) 15,308 Lease/Building Costs 68,557 69,288 (731) 103,935 Legal Costs (664) 1,000 Miscellaneous (109) 350 Monitoring / Enforcement Fees ,100 Municipal Prosecutor Office Equipment / Furniture 1,221 2,144 (923) 3,220 Office Supplies 4,982 4, ,885 Part III Prosecution 18,677 6,000 12,677 9,000 Postage 1,161 2,232 (1,071) 3,350 Purchase of Service - Notice of Fines 2,659 2,664 (5) 4,000 Recruitment Revenues - POA Fines (1,049,794) (1,000,000) (49,794) (1,500,000) Revenues - POA Recoveries (500) 0 (500) 0 Salaries 166, ,126 (12,494) 274,018 Satellite Courtroom Costs ,100 Staff Training/Development 2,374 2,432 (58) 3,650 Surplus Adjustment - Capital Surplus Adjustment - Depreciation (3,591) (4,216) 625 (6,329) Surplus Adjustment - TRF from Reserves Telephone 1,879 4,368 (2,489) 6,550 Travel 3,315 6,064 (2,749) 9,100 Witness Fees PROPERTY ASSESSMENT 1,118,473 1,118,475 (2) 1,491,297 MPAC 1,118,473 1,118,475 (2) 1,491,297 FINANCIAL EXPENSE 1,637,514 1,569,564 67,950 4,812,155 Capping Costs (Forgone Revenue Approach) 0 15,000 (15,000) 30,000 County Share - Taxes Written Off ,000 Debenture Interest - Miramichi Lodge (2014) 92,564 92, ,245 Provision for Bad Debt Expense Provision for Unallocated Funds 0 200,000 (200,000) 300,000 Special Project - EOWC Broadband 282, , ,474 Surplus Adjustment - Capital Surplus Adjustment - TRF to Reserves ,552,436 Surplus Adjustment - Principal Payments - ML 1,262,000 1,262, ,262,000 Temporary Debt Charge Vacant Building Rebates ,000 TOTAL EXPENSES 22,132,205 26,036,291 (3,904,086) 39,207,234 18

19 10/11/2012 COUNTY OF RENFREW TREASURER'S REPORT - GENERAL REVENUE FUND 11 As at August 31, 2012 over / (under) FULL YEAR YTD ACTUAL YTD BUDGET VARIANCE BUDGET REVENUES COUNTY LEVY 17,671,612 17,671, ,343,216 PIL ADJUSTMENTS (150,000) WATERPOWER GENERATING STATION 0 373,108 (373,108) 373,108 RAILWAY/HYDRO RIGHTS-OF-WAY ,000 SUPPLEMENTARY REVENUE ,000 PROVINCIAL SUBSIDIES Ontario Municipal Partnership Fund Investing In Ontario Act - Revenue Move Ontario - Roads & Bridges OTHER REVENUE 1,504,031 1,444,218 59,813 2,804,436 Interest Revenue 189, ,664 23, ,000 Other Revenue Gas Tax Funding 1,276,218 1,276, ,552,436 Donations In Kind Proceeds - Sale of Assets Gain / (Loss) - Sale of Assets 37, ,008 0 Surplus Adjustment - Disposal of Assets Licenses 1,015 1,336 (321) 2,000 CONTRIBUTION FROM RESERVES 282, , ,474 Surplus Adjustment - TRF From Reserves 282, , ,474 TOTAL REVENUES 19,458,593 19,488,934 (30,341) 39,207,234 Municipal Surplus / ( Deficit) (2,673,613) (6,547,357) 3,873,

20 10/11/2012 COUNTY OF RENFREW 1 TREASURER'S REPORT - BONNECHERE MANOR As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET CLIENT PROGRAMS & SERVICES 311, ,460 (63,538) 572,917 Salaries 226, ,969 (63,179) 443,483 Employee Benefits 46,930 57,366 (10,436) 87,731 Computers Operation and Maintenance 851 2,616 (1,765) 3,926 Depreciation Equipment - Replacements 936 2,997 (2,061) 4,000 Equipment Operation/Maint (341) 1,000 Federal Subsidy - New Horizons Hobby Crafts 1,176 1,200 (24) 1,800 New Horizons Office Supplies (268) 750 Other - Cable TV 18,740 22,176 (3,436) 33,260 Purchased Services 20,028 4,048 15,980 6,076 Recoveries (26,086) (20,648) (5,438) (30,970) Recreation & Entertainment 7,486 6,000 1,486 9,000 Special Events 14,501 7,904 6,597 11,861 Staff Education (652) 1,000 Surplus Adjustment - Depreciation NURSING SERVICES 4,502,501 4,723,959 (221,458) 7,208,868 Salaries - Direct 3,423,255 3,571,146 (147,891) 5,461,738 Benefits - Direct 592, ,595 (79,874) 1,028,675 Salaries - Admin 229, ,672 (12,555) 369,617 Benefits - Admin 56,605 55,259 1,346 84,514 Computer Operation & Maintenance 9,825 7,720 2,105 11,576 Depreciation 34,886 39,192 (4,306) 58,788 Equipment- Replacement 7,534 15,050 (7,516) 16,050 Equipment-Repairs & Maintenance 6 2,000 (1,994) 3,000 Furniture Replacements High Intensity Needs 59,693 56,664 3,029 85,000 High Intensity Needs - Prov Subsidy (18,396) (56,664) 38,268 (85,000) Incontinent Supplies - Funded 62,647 56,664 5,983 85,000 Incontinent Supplies - Unfunded Lab Fees Med Director - Training/Staff Development Medical Director - Funded (0.30 / day) 13,176 13, ,710 Medical Director - Unfunded Medical Supplies & Medication 52,222 54,344 (2,122) 81,500 Memberships (242) 600 Nurse Practitioner Expenses 0 6,808 (6,808) 10,206 Nurse Practitioner Prov Subsidy Office Supplies 602 1,336 (734) 2,000 Phys-On-Call - Funded Expenses ($100 / bed) 9,000 11,800 (2,800) 17,700 Phys-On-Call - Prov Subsidy ($100 / bed) (12,000) (11,800) (200) (17,700) Purchased Services RAI / MDS - Expenses 102,395 71,105 31, ,758 RAI / MDS - Prov Subsidy (54,536) (54,536) 0 (81,800) Recoveries - Other (32,124) (3,648) (28,476) (5,476) Staff Education 0 12,300 (12,300) 12,300 Surplus Adjustment - Depreciation (34,886) (39,192) 4,306 (58,788) 20

21 10/11/2012 COUNTY OF RENFREW 2 TREASURER'S REPORT - BONNECHERE MANOR As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET RAW FOOD 328, , ,465 Meat 70,213 73,664 (3,451) 110,500 Dairy 60,354 56,592 3,762 84,884 Bread 10,159 10, ,000 Groceries & Vegetables 194, ,056 5, ,584 Nutrition Supplements 12,897 14,664 (1,767) 22,000 Raw Food Recoveries (20,540) (16,336) (4,204) (24,503) DIETARY SERVICES 817, ,104 3,271 1,235,357 Salaries 660, ,812 23, ,948 Employee Benefits 126, , ,221 Computers - Operation & Maintenance ,000 Depreciation 3,670 2,256 1,414 3,383 Dietary Supplies 35,227 38,784 (3,557) 58,181 Equipment - Operation/Maint. 2,817 5,904 (3,087) 8,860 Equipment - Replacements 4,129 18,500 (14,371) 18,500 Net Vending Proceeds (184) 0 (184) 0 Other Expenses 321 1,104 (783) 1,650 Purchased Services (156) 600 Recoveries (17,482) (19,984) 2,502 (29,981) Replacement - Dishes/Cutlery 3,396 5,360 (1,964) 8,044 Staff Education 1, ,334 Surplus Adjustment - Depreciation (3,670) (2,256) (1,414) (3,383) HOUSEKEEPING SERVICES 538, ,185 (6,261) 826,269 Salaries 384, ,633 (11,111) 605,090 Employee Benefits 79,765 81,533 (1,768) 124,702 Depreciation 1,482 1, ,859 Equipment - Operation/Maint. 3, ,245 0 Equipment - Replacements 887 1,664 (777) 2,500 Furniture - Replacements 29,891 30,000 (109) 40,000 Housekeeping Supplies 42,217 38,784 3,433 58,179 Purchased Services 3,954 1,440 2,514 2,163 Recoveries (5,556) (5,000) (556) (7,496) Staff Education 0 1,131 (1,131) 1,131 Surplus Adjustment - Depreciation (1,482) (1,240) (242) (1,859) LAUNDRY AND LINEN SERVICES 248, ,708 (8,062) 390,362 Salaries 197, ,275 8, ,952 Employee Benefits 40,471 38,003 2,468 58,120 Bedding Etc Replacements 1,799 13,930 (12,131) 19,930 Depreciation 3,113 1,520 1,593 2,285 Equipment Operation/Maint ,768 (5,157) 8,655 Equipment Replacements 104 1,000 (896) 1,500 Miscellaneous Supplies 14,014 10,912 3,102 16,362 Recoveries (5,353) (1,960) (3,393) (2,937) Staff Education (780) 780 Surplus Adjustment - Depreciation (3,113) (1,520) (1,593) (2,285) 21

22 10/11/2012 COUNTY OF RENFREW 3 TREASURER'S REPORT - BONNECHERE MANOR As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET BUILDINGS AND PROPERTY MAINTENANCE 615, ,002 (88,377) 1,063,766 Salaries 155, ,271 (25,396) 277,240 Employee Benefits 38,996 39,040 (44) 59,708 Computers - Operation & Maintenance ,000 Depreciation 304, ,384 (6,378) 465,577 Equipment - Operation/Maint. 60,322 53,200 7,122 79,800 Equipment - Replacements (624) 35,336 (35,960) 53,000 Furniture - Replacements Heating / Hydro 219, ,432 (14,070) 350,143 Insurance 40,982 35,365 5,617 35,365 Cell/Pager Purchased Services 58,665 64,040 (5,375) 96,060 Recoveries (18,478) (14,760) (3,718) (22,134) Repairs/Maint./Bldgs./Grounds 15,482 38,064 (22,582) 57,100 Surplus Adjustment - Depreciation (304,006) (310,384) 6,378 (465,577) Water / Wastewater 43,484 37,926 5,558 75,854 GENERAL AND ADMINISTRATIVE 590, ,201 (100,867) 1,039,972 Salaries 268, ,132 (10,886) 426,909 Employee Benefits 66,584 63,665 2,919 97,374 Admin Charges 59,400 59, ,100 Advertising/Awards Dinner 6,814 16,664 (9,850) 31,000 Audit 7,082 7,210 (128) 7,210 Computer Exopenses 17,423 53,470 (36,047) 61,470 Conventions 0 2,000 (2,000) 3,000 Depreciation 9,176 22,016 (12,840) 33,023 Equipment - Operation/Maint. 4,276 5,072 (796) 7,611 Equipment - Replacements (264) 400 Facility Rental (1,150) (1,400) 250 (2,100) Gain / Loss from the Sale of an Asset Health & Safety Program 2,142 3,800 (1,658) 5,200 HR Charges 69,272 69, ,908 Insurance 35,365 63,288 (27,923) 63,288 IT Charges 27,214 25,512 1,702 38,269 Legal & Labour Contract Costs 17,841 8,000 9,841 25,000 Misc Postage / Courier 3,771 5,136 (1,365) 7,700 Printing & Stationery 9,258 10,000 (742) 15,000 Proceeds from the Sale of an Asset Purchased Services 4,770 8,500 (3,730) 21,800 Recoveries (33,468) (25,112) (8,356) (37,667) Staff Training 5,082 8,000 (2,918) 12,000 Surplus Adjustment - Depreciation (9,176) (22,016) 12,840 (33,023) Surplus Adjustment - Disposal of Assets Telephone 6,145 9,328 (3,183) 14,000 Transportation - Residents 7,414 9,336 (1,922) 14,000 Travel 6,853 10,664 (3,811) 16,000 Uniform Allowance ,500 BONNECHERE MANOR TOTALS 7,953,351 8,438,259 (484,908) 12,828,976 22

23 10/11/2012 COUNTY OF RENFREW 4 TREASURER'S REPORT - BONNECHERE MANOR As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET RESIDENT DAYS 43,528 43,920 (392) 65,880 NON-SUBSIDIZABLE EXPENSE 1,120 2,000 (880) 3,000 Homes for Aged Committee 1,120 2,000 (880) 3,000 Surplus Adjustment - Transfer to Reserve SURPLUS ADJUSTMENT 83, ,736 (202,210) 452,600 Surplus Adjustment - Capital Purchases 83, ,736 (202,210) 452,600 TOTAL EXPENDITURE 8,037,997 8,725,995 (687,998) 13,284,576 23

24 10/11/2012 COUNTY OF RENFREW 5 TREASURER'S REPORT - BONNECHERE MANOR As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET MUNICIPAL SUBSIDY 1,169,469 1,169, ,754,204 City of Pembroke % 472, , ,735 County of Renfrew % 696, , ,045,469 RESIDENTS REVENUE 2,149,034 2,113,320 35,714 3,169,978 Basic Accommodation 1,968,507 1,939,208 29,299 2,908,810 Bad Debts Preferred Accommodation 161, ,680 4, ,520 Respite Care 18,529 16,432 2,097 24,648 Estate Recoveries - Provincial Estate Recoveries - Municipal Bed retention OTHER REVENUE Donations Donations In Kind GRANTS & SUBSIDIES 5,282,118 5,418,936 (136,818) 8,168,394 Prov Revenue - Nursing & Personal Care 3,838,693 4,004,608 (165,915) 6,006,910 Prov Revenue - Program & Support Services 369, ,984 (5,571) 562,473 Prov Revenue - Raw Food 330, ,640 2, ,465 Prov Revenue - Other Accomodation 249, ,560 (23,021) 408,840 Prov Revenue - Accreditation 14,515 14, ,740 Prov Revenue - Equalization 127, , ,530 Prov Revenue - High Wage 61,848 61, ,772 Prov Revenue - Pay Equity 15,240 15, ,860 Prov Revenue - Structural Compliance 131, , ,640 Prov - RPN Subsidy 89,141 88, ,164 Prov - PSW / Behavioural Support Subsidy 13, ,759 0 Federal Subsidy - New Horizons Prov - One Time Capital 40, ,000 40,000 SURPLUS ADJUSTMENT 0 128,000 (128,000) 192,000 Surplus Adjustment - TRF from Reserves 0 128,000 (128,000) 192,000 GRAND TOTAL REVENUES 8,600,621 8,829,720 (229,099) 13,284,576 Municipal Surplus / (Deficit) 562, , ,

25 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - MIRAMICHI LODGE 1 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET CLIENT PROGRAMS & SERVICES 287, ,391 (55,693) 526,171 Salaries 225, ,128 (32,790) 394,788 Employee Benefits 49,986 59,083 (9,097) 90,357 Computer Operation and Maint 1, ,192 1,500 Depreciation 3,915 3, ,856 Equipment - Replacements Equipment Operation/Maint ,664 (765) 2,500 Hobby Crafts 2,186 3,000 (814) 4,500 Purchased Services 0 10,688 (10,688) 16,026 Recoveries Recoveries - Orientation - MOH Recreation & Entertainment 6,258 9,328 (3,070) 14,000 Special Events 1,839 1, ,500 Surplus Adjustment - Depreciation (3,915) (3,904) (11) (5,856) NURSING SERVICES 4,414,327 4,545,082 (130,755) 6,948,570 Salaries - Direct 3,380,272 3,454,919 (74,647) 5,283,997 Employee Benefits - Direct 605, ,415 (31,744) 974,874 Salaries - Administration 222, ,251 (11,613) 358,263 Employee Benefits - Administration 62,585 65,587 (3,002) 100,314 Computer Operation and Maint 11,144 12,176 (1,032) 18,260 Depreciation 47,506 53,472 (5,966) 80,209 Equipment - Repairs & Maintenance 2,101 3,064 (963) 4,592 Equipment Replacement 3,258 1,056 2,202 1,580 High Intensity Needs 39,856 26,664 13,192 40,000 High Intensity Needs - Prov Subsidy (32,751) (26,664) (6,087) (40,000) Incontinent Supplies - Funded 50,411 54,000 (3,589) 81,000 Incontinent Supplies - Unfunded Lab Fees 3,875 8,000 (4,125) 12,000 Lab Fees - Prov Subsidy (1,900) (6,000) 4,100 (12,000) Late Career Initiative Late Career Initiative - Prov Subsidy Medical Director - (0.30 / day) 12,118 12,120 (2) 18,177 Medical Nursing Supplies 63,501 50,000 13,501 75,000 Memberships (349) 1,000 Nurse Practitioner Expenses 86,640 98,308 (11,668) 150,138 Nurse Practitioner Provincial Subsidy (85,912) (81,904) (4,008) (122,853) Phys-On-Call - Funded Exp ($100 / bed) 8,300 11,064 (2,764) 16,600 Phys-On-Call - Prov Subsidy ($100 / bed) (11,068) (11,064) (4) (16,600) RAI / MDS Expenses 65,749 70,738 (4,989) 108,191 RAI / MDS Prov Subsidy (53,136) (53,136) 0 (79,700) Recoveries (3,900) (5,488) 1,588 (8,237) Recoveries - Wages (15,694) (10,688) (5,006) (16,026) Staff Training Surplus Adjustment - Depreciation (47,506) (53,472) 5,966 (80,209) 25

26 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - MIRAMICHI LODGE 2 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET RAW FOOD 311, ,152 9, ,240 Nutrition Supplements 8,938 8, ,000 Groceries and Vegatables 196, ,656 7, ,984 Meat 78,776 78, ,000 Dairy 41,182 40,168 1,014 60,256 Recoveries (13,288) (14,000) 712 (21,000) DIETARY SERVICES 770, ,637 (9,112) 1,191,532 Salaries 634, ,860 9, ,669 Employee Benefits 130, ,681 4, ,215 Cleaning Supplies 7,883 12,824 (4,941) 19,235 Computer Operation and Maint (632) 950 Depreciation 9,612 9, ,378 Equipment - Operation and Replacement 0 7,904 (7,904) 11,856 Food Wrap & Disposable Items 2,384 5,288 (2,904) 7,931 Meals on Wheels Costs 2,330 2, ,000 Memberships and Subscriptions 862 1,000 (138) 1,500 Misc Supplies Purchased Services 8,216 8,784 (568) 13,176 Recoveries (13,678) (11,000) (2,678) (16,500) Replacement - Dishes/Cutlery 509 4,664 (4,155) 7,000 Surplus Adjustment - Depreciation (9,612) (9,584) (28) (14,378) Vending - Net Proceeds (3,713) (3,000) (713) (4,500) HOUSEKEEPING SERVICES 516, ,205 14, ,391 Salaries 375, ,595 (13,089) 594,327 Employee Benefits 71,636 73,074 (1,438) 111,759 Depreciation 1,659 1, ,482 Equipment - Operation/Maint ,720 (1,280) 2,575 Equipment - Replacements 71 3,464 (3,393) 5,200 Furniture - Replacements 38, ,496 0 Miscellaneous Supplies 31,374 34,664 (3,290) 50,500 Other (630) 1,030 Purchased Services Recoveries (884) 0 (884) 0 Surplus Adjustment - Depreciation (1,659) (1,656) (3) (2,482) LAUNDRY AND LINEN SERVICES 145, ,019 (12,373) 239,821 Salaries 107, ,481 (4,812) 172,033 Employee Benefits 23,177 23,418 (241) 35,818 Depreciation 3,049 3, ,561 Detergents 7,601 8,084 (483) 11,670 Equipment - Replacements 0 1,336 (1,336) 2,000 Equipment Operation/Maint ,072 (2,954) 4,605 Other Purchased Services (352) 525 Recoveries Replacements 6,838 9,212 (2,374) 13,070 Surplus Adjustment - Depreciation (3,049) (3,040) (9) (4,561) 26

27 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - MIRAMICHI LODGE 3 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET BUILDINGS AND PROPERTY MAINTENANCE 516, ,166 (163,171) 973,624 Salaries 124, ,316 (17,716) 217,664 Employee Benefits 34,117 37,800 (3,683) 56,700 Computer Operation and Maint 1,579 1, ,153 Depreciation 477, ,952 (51,181) 793,422 Equipment - Operation/Maint Equipment - Replacements 21,804 45,736 (23,932) 68,608 Furniture - Replacements Heating / Hydro 175, ,500 (45,418) 316,000 Insurance 61,067 61,067 (0) 61,067 Other 0 2,664 (2,664) 4,000 Purchased Services 73, ,408 (35,112) 153,617 Recoveries (9,029) (17,184) 8,155 (25,780) Repairs/Maint./Bldgs./Grounds 34,480 68,706 (34,226) 102,595 Replacements/Capital Surplus Adjustment - Depreciation (477,771) (528,952) 51,181 (793,422) Water / Wastewater 0 9,000 (9,000) 18,000 GENERAL AND ADMINISTRATIVE 570, ,519 (100,361) 994,895 Salaries 239, ,396 (11,646) 384,491 Employee Benefits 65,223 68,034 (2,811) 104,055 Advertising/Awards 4,310 6,936 (2,626) 20,400 Audit 7,082 7, ,078 Central Admin Charges 58,167 58,168 (1) 87,250 Computer Operation and Maint 9,026 13,600 (4,574) 16,232 Conventions 2,146 3,060 (914) 3,060 Depreciation 16,798 19,424 (2,626) 29,137 Equipment - Maintenance 5,901 8,160 (2,259) 12,240 Equipment - Replacements (368) 550 Gain / Loss on Disposal of Asset Health & Safety Program 223 3,664 (3,441) 5,500 HR Charges 68,739 68, ,108 Insurance 37,971 58,638 (20,667) 58,638 Insurance Claim Costs IT Charges 27,214 27,216 (2) 40,821 Legal & Labour Contract Costs 4,641 26,664 (22,023) 40,000 Memberships / Subscriptions 13,557 16,340 (2,783) 16,340 Postage 4,187 4, ,180 Printing & Stationery 8,804 12,336 (3,532) 18,500 Purchased Services 6,314 16,664 (10,350) 25,000 Recoveries - Facility Rental Recoveries - Federal CFDC Training Recoveries - Other (15,000) (9,336) (5,664) (14,000) Recruiting Staff Training 2,461 8,840 (6,379) 13,260 Surplus Adjustment - Depreciation (16,798) (19,424) 2,626 (29,137) Surplus Adjustment - Disposal of Assets Telephone 15,909 16,728 (819) 25,092 Transportation Travel 2,461 2,664 (203) 4,000 Uniform Allowance (365) 17,100 MIRAMICHI LODGE TOTALS 7,533,847 7,981,171 (447,324) 12,093,244 27

28 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - MIRAMICHI LODGE 4 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET RESIDENT DAYS 40,180 40,504 (324) 60,756 NON-SUBSIDIZABLE EXPENSE 334, ,805 (882) 660,408 Homes for Aged Committee 1,120 2,000 (880) 3,000 Valley Manor Capital 20,398 20,400 (2) 30,598 Debenture Payment - Interest Only 161, , ,960 Surplus Adjustment - Debenture Principal 151, ,779 (1) 307,850 Surplus Adjustment - Transfer to Reserves SURPLUS ADJUSTMENT 13, ,600 (87,175) 150,900 Surplus Adjustment - Capital Purchases 13, ,600 (87,175) 150,900 GRAND TOTAL EXPENDITURE 7,882,195 8,417,576 (535,381) 12,904,552 28

29 COUNTY OF RENFREW 10/11/2012 TREASURER'S REPORT - MIRAMICHI LODGE 5 As at August 31, 2012 over / (under) YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET MUNICIPAL SUBSIDY 1,238,163 1,238,168 (5) 1,857,244 City of Pembroke % 500, ,176 (3) 750,260 County of Renfrew % 737, ,992 (3) 1,106,984 RESIDENTS REVENUE 2,364,427 2,269,776 94,651 3,404,665 Basic Accommodation 1,948,101 1,861,080 87,021 2,791,624 Bad Debt Expense Preferred Accommodation 395, ,200 1, ,300 Respite Care 12,044 14,496 (2,452) 21,741 Estate Recoveries - Provincial 6, ,219 0 Estate Recoveries - Municipal 2, ,665 0 Bed retention OTHER REVENUE Donations GRANTS & SUBSIDIES 4,949,070 4,873,165 75,905 7,506,743 Prov Revenue - Nursing & Personal Care 3,437,215 3,457,760 (20,545) 5,186,637 Prov Revenue - Program & Support Services 340, ,296 (2,611) 514,949 Prov Revenue - Raw Food 304, ,160 2, ,240 Prov Revenue - Other Accomodation 115, ,320 (63,497) 268,976 Prov Revenue - Accreditation 13,383 13, ,995 Prov Revenue - Equalization 116, , ,499 Prov Revenue - High Wage 50,520 50, ,780 Prov Revenue - Pay Equity 15,040 15, ,560 Provincial RPN Subsidy 82,337 82, ,000 Provincial - Capital Equipment Subsidy 40, ,000 40,000 Prov - PSW / Behavioural Support Subsidy 12, ,691 0 Provincial - Debenture Subsidy 419, , , ,107 SURPLUS ADJUSTMENT ,900 Surplus Adjustment - Trf from Reserves ,900 GRAND TOTAL REVENUES 8,551,660 8,381, ,551 12,904,552 Municipal Surplus / (Deficit) 669,465 (36,467) 705,

30 10/11/2012 COUNTY OF RENFREW 1 TREASURER'S REPORT - PUBLIC WORKS As at August 31, 2012 YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET CAPITAL WORKS 79, ,000 (312,903) 500,000 Capital Projects - Repairs Infrastructure Mgt & Misc 79, ,000 (312,903) 500,000 Recoveries ADMINISTRATION 615, ,730 (89,484) 981,000 Salaries & Benefits 367, ,632 (25,377) 600,500 Office Expenses 100, ,288 (5,761) 136,500 Professional Services 100, ,000 (60,798) 170,000 Staff Training 25,168 22,810 2,358 36,000 Misc 24,069 22,000 2,069 38,000 Recoveries (1,975) 0 (1,975) 0 MAINTENANCE 4,228,607 3,935, ,917 5,963,800 Bridges and Culverts 107, ,805 (4,765) 189,500 Roadside Maintenance 420, , , ,000 Hard Top Maintenance 912, ,000 21,627 1,350,000 Loose Top Maintenance 31,511 36,080 (4,569) 41,000 Winter Control 2,124,670 2,290,460 (165,790) 3,226,000 Safety Devices 623, , , ,500 Misc 112,475 93,240 19, ,400 Recoveries (103,435) (57,000) (46,435) (87,600) EQUIPMENT (284,804) (286,816) 2,012 (302,100) Equipment Replacements Small Equipment, Misc 8,162 36,384 (28,222) 37,900 Vehicle Operating Costs 835, ,800 (73,448) 1,420,000 Vehicle Operating Revenue (1,128,318) (1,232,000) 103,682 (1,760,000) Recoveries HOUSING 136, ,199 (2,847) 213,900 Operating Expenses 136, ,535 3, ,900 Major Repairs 0 6,664 (6,664) 10,000 Misc Recoveries OTHER 2,664,394 4,050,000 (1,385,606) 13,015,900 Depreciation 5,235,493 5,290,000 (54,507) 7,935,000 Surplus Adjustment - Depreciation (5,235,493) (5,290,000) 54,507 (7,935,000) Surplus Adjustment - Capital 2,664,394 4,050,000 (1,385,606) 12,713,800 Surplus Adjustment - TRF to Reserves ,100 CLEARING ACCOUNT (54,147) 0 (54,147) 0 TOTAL EXPENDITURES 7,384,745 8,934,803 (1,550,058) 20,372,500 30

31 10/11/2012 COUNTY OF RENFREW 2 TREASURER'S REPORT - PUBLIC WORKS As at August 31, 2012 YTD ACTUAL YTD BUDGET VARIANCE FULL YEAR BUDGET ROADS REVENUES Municipal Contribution 7,364,443 8,910,803 (1,546,360) 13,670,364 Provincial Grants & Subsidies Surplus Adjustment - TRF from Reserves ,658,636 Federal Grants & Subsidies Other Revenue - Capital Asset Misc 20,302 24,000 (3,698) 43,500 TOTAL REVENUES 7,384,745 8,934,803 (1,550,058) 20,372,500 Municipal Surplus / (Deficit)

32 Renfrew County Housing Corporation Consolidated Treasurer's Report As at August 31, 2012 YTD YTD Full Year Description Actual Budget Variance Budget SALARIES 951,914 1,020,764 (68,850) 1,501,957 BENEFITS 237, ,234 (748) 350,206 ADMINISTRATION 541, ,869 57, ,575 BUILDING - HEAT LIGHT POWER 509, ,968 (61,042) 856,427 BUILDING - REPAIRS & MAINTENANCE 194, ,504 (18,068) 318,751 BUILDING - NATURAL GAS 97, ,632 (23,114) 180,916 BUILDING - HEATING & PLUMBING 55,649 53,328 2,321 80,000 BUILDING - TAXES 793, ,215 (60,818) 1,226,654 BUILDING - WATER 306, ,107 (67,986) 536,660 BUILDING - ELEVATOR 30,569 25,968 4,601 45,960 BUILDING - PAINTING 98, ,016 (6,981) 157,523 BUILDING - GARBAGE REMOVAL 25,345 27,072 (1,727) 40,575 BUILDING - MISC BUILDING COSTS BUILDING - GROUNDS KEEPING 123, ,960 5, ,936 BUILDING - CAPITAL REPAIRS - non TCA 820, ,372 (125,744) 1,107,685 FINANCIAL - DEPRECIATION 481, ,632 17, ,268 FINANCIAL - RENT WAIVER 107,694 96,496 11, ,831 FINANCIAL - REVENUE SHORTFALL (CASH OVER/SHORT) (1) 192 (193) 300 FINANCIAL - MORTGAGE - INTEREST 70,107 69, ,257,319 FINANCIAL - RENT SUPPLEMENT 158, ,000 (29,650) 282,000 FINANCIAL - RENT SUPPLEMENT - STRONG COMMUNITIES 84,846 93,392 (8,546) 140,086 FINANCIAL - RENT SUPPLEMENT - AFFORDABLE HOUSING 23,010 18,200 4,810 27,300 FINANCIAL - HOME OWNERSHIP FINANCIAL - RENT BANK PROGRAM 11, ,112 0 Surplus Adjustment - Depreciation (481,370) (463,632) (17,738) (695,268) Surplus Adjustment - Mortgage Principal 121, ,356 (103) 182,921 Surplus Adjustment - Transfer to Reserves ,417 Surplus Adjustment - TCA 117, ,744 (101,307) 328,115 EXPENSES 5,479,300 5,957,342 (478,042) 10,137,114 GAIN / (LOSS) - DISPOSAL OF ASSETS (12,582) 0 (12,582) 0 INTEREST ON INVESTMENTS 28,059 26,772 1,287 40,100 MISC REVENUE 16,661 17,520 (859) 26,300 HOME OWNERSHIP - EARLY REPAYMENTS PROV SUBSIDY - RENT BANK - REVENUE PROV SUBSIDY - DEBENTURES ,153,199 Surplus Adjustment - Transfer from Reserves ,000 Surplus Adjustment - Disposal of Assets TENANT REVENUE 2,508,643 2,501,880 6,763 3,752,997 COUNTY TRANSFER - BASE 2,920,713 2,923,376 (2,663) 4,579,632 COUNTY TRANSFER - AHP 27,560 13,650 13,910 27,300 COUNTY TRANSFER - AHP ADMIN COUNTY TRANSFER - HOME OWNERSHIP COUNTY TRANSFER - RENT BANK 34, ,812 0 COUNTY TRANSFER - RENT BANK ADMIN 3,784 3, ,500 COUNTY TRANSFER - INVEST AFFORDABLE HOUSING (IAH) COUNTY TRANSFER - IAH ADMIN 55, ,000 0 COUNTY TRANSFER - SHORT TERM RENT ADMIN COUNTY TRANSFER - SHRRP 90, ,505 0 COUNTY TRANSFER - STRONG COMMUNITIES 119,542 70,044 49, ,086 REVENUES 5,792,697 5,556, ,955 10,137,114 Municipal SURPLUS / (DEFICIT) 313,398 (400,600) 713,

33 33

34 34

35 October 31, 2012 To the Council of the Corporation of the County of Renfrew Members of County Council: We, your Operations Committee, wish to report and recommend as follows: INFORMATION 1. Departmental Variance Reports Attached for Council s information as Appendices I, II and III are the variance reports for the Capital Works, Operations and Administration programs. The Capital Works Division is projecting an under-expenditure of $150,000 against an approved budget of $12,060,000. The Operations Division is forecasting an over-expenditure of $58,000 against a budget of $5,964,000. The Administration portion of the budget is forecast to be on budget in the amount of $981, Fuel Purchasing Joint Tender Council is advised that the Department has received additional feedback from a number of municipalities regarding the Fuel Survey that was circulated in April 2012, indicating an interest in participating in a bulk purchase cooperative tender for fuel. A number of the municipalities have also indicated that there may be benefits to purchasing other types of petroleum products through a bulk tender. In view of the foregoing, the County will be moving forward with the preparation and circulation of a cooperative tender, which would include those municipalities so interested, for the purchase of the following: Clear Diesel Fuel Propane Coloured Diesel Fuel Lubricants Gasoline Above Ground Tank Rentals Heating Oil The tender will be based on the Ottawa Terminal Rack pricing with adjustments for transportation, profit and HST. The tender will be for a period of five years in order to provide a reasonable rate of return to the suppliers for the aboveground tank rentals. It is proposed that tenders be issued and received during the coming winter months with an expectation that any new rental tanks be installed in the spring of

36 3. Half Load Restrictions Former Highway 62 BY-LAWS Appendix IV is a letter received by Operations Committee from John Yakabuski, MPP regarding the decision by the Municipality of Hastings Highlands to implement half load restrictions on former Highway 62 from Maynooth northerly. Committee discussed the concerns expressed in Mr. Yakabuski s letter regarding the potential adverse impacts for trucking operations originating within the County. Committee has given direction to Departmental staff to contact Hastings Highlands staff to determine if there is a compromise solution to the half load restrictions that are to be imposed on former Highway C264 (Hopeberg Creek Culvert) Committee discussed the status of the recently rehabilitated Hopeberg Creek Culvert. The current bridge policy (PW-02) provides the criterion that enables the transfer of former bridge structures back to local municipalities. The criteria for eligibility as a County Bridge structure includes: Structures must have a total or combined span of three metres or greater. For structures made up of multiple spans (culverts), the cumulative measurement is taken from the outside edge of each culvert span providing that the distance between the cells is less than half the diameter of the cells. The structure must be located on an opened road under the jurisdiction of the County of Renfrew or a municipality therein. During the 2012 construction season, the Department undertook the replacement of two 1600 mm diameter CSP culverts with a single 2800 mm x 1950 mm pipe arch. The total span of the culvert has been reduced from 3200 mm to 2800 mm. As a result of this reduction, this culvert no longer meets the criteria as a County Structure. For Council s information the bridge policy states that: All bridges under the jurisdiction and control of the County, which cease to meet the definition of a bridge after reconstruction, shall return to the jurisdiction of the roadway authority upon completion of the construction and acceptance of the finished works by the County Engineer. An amending by-law will be passed by County Council to affect the transfer to the local road authority. Committee supports the position that County Structure C264 (Hopeberg Creek Culvert) be removed from the County system and that the ownership of the culvert revert back to the local municipality, the Township of Brudenell, Lyndoch & Raglan. 36

37 RESOLUTION NO. OP-CC Moved by Chair Seconded by Committee THAT a by-law be passed to amend Schedule B of By-Law to remove County Structure C264 (Hopeberg Creek Culvert) from the County Road System and transfer the structure to the Township of Brudenell, Lyndoch & Raglan where it is situated. All of which is respectfully submitted. W. Stack, Chair And Committee Members: D. Eady, A. Green, N. Lentz, D. Shulist, B. Sweet, H. Weckworth 37

38 Appendix I Schedule B 2012 CAPITALPROGRAM Road Reconstruction/Rehabilitation Road # Road Name Location From To Length (km) 2012 BUDGET Project Expenditure July 2012 Project Expenditure August 2012 Project Expenditure September 2012 Variance 16 Victoria Street Petawawa Wolfe Ave CR , , , , Bruce Street Horton Hwy 60 Hwy m west of 22 Grattan Road Bonnechere Valley Scotch Bush Rd 2.4 1, , , , Searson Road 28 Barron Canyon Road Laurentian Valley/Townof Petawawa CR 28 Limit Drive-In Road Laurentian Valley Clearview Cres Hwy Norton Road Greater Madawaska Flat Rapids Road Opeongo Road Letterkenny Road 5.8 km N of CR McNab/Braeside Mill Ridge Road Watts Line 1.8 1, , Bonnechere Valley 10 km E of CR km E of CR Brudenell, Lyndoch & Raglan 70 Ruby Road Bonnechere Valley 71 2 Matawatchan Road White Lake Road 3 Usborn Street McNab/Braeside 2011 Limit 2.8 km N of CR 508 Gorman Lake Gorman Road CR , m east of Wolfe Road 4.1 1, Greater Madawaska 6.5 km S of Hwy 41 CR , , , , McNab/Braeside Vanjumar Dr. Young Rd Braeside village limits westerly Bridge/Culvert Reconstruction/Rehabilitation Structure # B-067 Location Brudenell, Lyndoch & Raglan , , , , BUDGET Petawawa River Bridge B-203 Petawawa Rehabilitation Hales Creek Culvert C-030 Laurentian Valley Replacement C-264 Brudenell/Lyndoch & Raglan Structure Name Addington Road Bridge Replacement Hopeberg Creek Culvert Replacement Bridge Repairs - General , , , , Future Engineering A. Roads Road # Location From To Length (km) 2012 BUDGET 22 Grattan Road Bonnechere Valley Scotch Bush Road CR Road Future Engineering Totals B. Bridges/Culverts Structure # Location Structure Name 2012 BUDGET 38 Revised October, 2012

39 B-096 Greater Madawaska Centennial Lake Bridge B-311 Laurentian Valley Indian River Bridge C-124 McNab/Braeside Cameron Culvert C-147 Madawaska Valley Turtle Culverts (CR 68) Bridge/Culvert Future Engineering Totals C. Deck Condition Surveys/Structural Evaluations Structure # Location Structure Name 2012 BUDGET C309 Gariepy Creek Culvert - Structural Evaluation B102 Brennans Creek Bridge - Deck Condition Survey C227 Mink Creek Culvert - Structural Evaluation C201 Broomes Creek Culvert - Structural Evaluation C037 Bagot Creek Culvert - Structural Evaluation B202 Cameron Street Bridge - Deck Condition Survey Deck Condition Survey Totals Safety Devices Road # Location Guide Rails - Various Locations Traffic Signals -Arnprior Infrastructure, Right-ofway & Studies 2012 BUDGET , , , , A. Items Item Totals B. Studies Item Totals INFRASTRUCTURE, RIGHT-OF-WAY & STUDIES TOTAL , , , , Revised October,

40 Appendix II Public Works & Engineering Department Operations Division Monthly Variance Report 2012 BUDGET Projected May 2012 Projected July 2012 Projected August 2012 Projected September 2012 Variance Bridges & Culverts ROUTINE EXPENSES SPOT REPAIRS EXPENSES REPLACEMENT EXPENSES Bridges & Culverts Sub-total Roadside Maintenance VEGETATION EXPENSES DRAINAGE EXPENSES DEBRIS EXPENSES Roadside Maintenance Sub-total Hard Top Maintenance SURFACE EXPENSES SWEEPING EXPENSES SHOULDER EXPENSES Hard Top Maintenance Sub-total 1, , , , , Loose Top Maintenance SURFACE EXPENSES STABILIZATION & DUST EXPENSES Loose Top Maintenance Sub-total Winter Control SNOW PLOW/SPREAD EXPENSES 2, , , , , MATERIAL SPREADING EXPENSES WINTER PATROL EXPENSES MISCELLANEOUS WINTER EXPENSES RECOVERIES - WINTER CONTROL Winter Control Sub-total 3, , , , , Safety Devices SIGNALS & ILLUMINATION EXPENSES SIGNAGE EXPENSES INTERSECTION PAINTING EXPENSES GUIDE RAIL EXPENSES RECOVERIES - GUIDERAILS RECOVERIES - SIGN SALES Safety Devices Sub-total Corridor Control, Meetings & Misc. CORRIDOR CONTROL TRAFFIC COUNTS & ENGINEERING SUMMER PATROL STAFF MEETINGS - MAINTENANCE EMERGENCY RESPONSE Corridor Control, Meetings & Misc. Sub-total BUDGET TOTALS 5, , , , , *All figures in thousands 40

41 Public Works Engineering Department Appendix III Schedule E ADMINISTRATION ADMINISTRATION SALARIES & BENEFITS 2012 BUDGET Projected September 2012 Variance Administration Salaries ADMINISTRATION SALARIES & BENEFITS TOTAL $600.5 $ OFFICE EXPENSES 0.0 Office Supplies and Equipment Engineering Supplies and Equipment Communications Travel OFFICE EXPENSES TOTAL $136.5 $ PROFESSIONAL SERVICES Legal Expenses & Insurance PROFESSIONAL SERVICES TOTAL $170.0 $ PROFESSIONAL DEVELOPMENT 0.0 Staff Training Staff Conventions PROFESSIONAL DEVELOPMENT TOTAL $36.0 $ MISCELLANEOUS ADMINISTRATION Employee Service Awards Association Memberships Publications Personal Protection Items MISCELLANEOUS ADMINISTRATION TOTAL $38.0 $ Miscellaneous Recoveries $0.0 -$ ADMINISTRATION TOTAL $981.0 $ *All figures in thousands 41

42 Appendix IV 42

43 43

44 COUNTY OF RENFREW BY-LAW NUMBER A BY-LAW TO AMEND BY-LAW 13-01, BEING A BY-LAW TO CONSOLIDATE ALL BY-LAWS WITH RESPECT TO ROADS AND BRIDGES INCLUDED IN THE COUNTY ROAD SYSTEM WHEREAS By-Law was passed in May 2001 establishing the County Road System and designating the roads and bridges in the municipality that formed the County Road System; AND WHEREAS under Section 52(4) of the Municipal Act, 2001, S.O. 2001, c.25, (as amended), an upper-tier municipality may remove a highway, which includes a bridge, from its system, and if a highway is removed, it is under the jurisdiction of the lower-tier municipality in which the highway is located. THEREFORE the Council of the Municipal Corporation of the County of Renfrew hereby enacts as follows: 1. That Schedule B of By-Law be amended by the deletion of County Structure C264 (Hopeberg Creek Culvert) and that its jurisdiction revert back to the lower tier municipality in which it is situated. 2. That this amendment shall come into force and take effect on the date of the passing of this by-law. READ a first time this 31 st day of October, READ a second time this 31 st day of October, READ a third time and finally passed this 31 st day of October, ROBERT SWEET, WARDEN W. JAMES HUTTON, CLERK 44

45 October 31, 2012 To the Council of the Corporation of the County of Renfrew Members of County Council: We, your Development & Property Committee, wish to report and recommend as follows: INFORMATION 1. Planning Division Activity Tracker Tabled for Council s information is the Activity Tracker for September In September, the Division received 8 new severance applications and prepared 17 Planning Checklists for general inquiries. The GIS technicians worked on 102 mapping and GIS projects. For the period January-September 2012, the County of Renfrew received 155 severance applications compared to 163 received over the same period in With respect to decisions, 178 decisions were rendered in the period January-July 2012, compared to 181 over the same period in Two local Official Plan Amendments were also approved by our office. 2. Real Property - Projects Update Tabled for Council s information is a summary report of all projects currently underway that involve the Real Property Assets Division. A legend is attached detailing the nomenclature and project steps as outlined. Details on each project are included in the comments section. 3. Economic Development Performance Indicators Tabled for Council s information is the Economic Development Performance Indicators report. 4. Enterprise Renfrew County (ERC) Activity Report Tabled for Council s information is the Enterprise Renfrew County (ERC) Activity Report. 5. Greater Madawaska Macro Burst Assistance Tabled for Council s information is a letter from Mayor Peter Emon and Council of the Township of Greater Madawaska to Chair Don Rathwell of the Development and Property Committee, expressing their thanks to the Forestry Division, the GIS section and the Economic Development Division for their assistance during the response to the macro burst which occurred on July 23,

46 6. Canadian National Railway Disposal of Rail Line Attached as Appendix I is a letter from the Legal Department of Canadian National Railway (CN) to the County of Renfrew advising that CN is offering to sell all of its interest in the line that runs from a point near Portage-du-Fort, Quebec (Mile of the Beachburg Subdivision) to a point near Pembroke, Ontario (Mile of the Beachburg Subdivision) for a sum of $12,158, Attached as Appendix II is a letter from Warden Michael McCrank, MRC Pontiac, to the Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities and Minister of the Economic Development Agency of Canada for the Regions of Quebec, requesting an urgent intervention and a meeting regarding the correspondence received from Canadian National Railway (CN) advising that CN is offering to sell all of its interest in the line that runs from a point near Nepean, Ontario (Mile of the Beachburg Subdivision) to a point near Portage-du-Fort, Quebec (Mile of the Beachburg Subdivision) for a sum of $21,711, Drought The effects of the drought continue to affect farm businesses and the groundwater shortage may have serious implications for all well users across the County. The prolonged period of much dryer than normal weather for the past year and one half, combined with this summer s drought has brought ground water levels to extremely low levels, even for deep drilled wells. Some local well drilling companies report they have noticed an upswing in business in the recent four weeks, an increase over the busier than normal summer period. 8. Centrallia 2012 Business Networking, Matchmaking and Tradeshow Warden Bob Sweet and Economic Development Manager Alastair Baird accompanied 10 representatives of County of Renfrew businesses to the Centrallia 2012 Business Networking, Matchmaking and Tradeshow in Winnipeg, Manitoba, October 9-12, This unique event featured a sophisticated program which enabled our participating businesses to arrange 14 one-on-one meetings with prospective customers or business allies prior to arrival at the show. Additionally, over the course of two days and evenings there were further opportunities to meet with other business people from Canada and over 31 other countries in sectors such as: mining, automotive, aviation, airport services, motor coach and public transit equipment, environmental, energy, forestry, shipping and logistics, machining, heavy equipment, hospitality, construction and international trade. The County of Renfrew also met with companies with investment interests and with representatives of R&D organizations from Manitoba working with agricultural and forestry biomaterials and food products. Some of our participating companies also represented other County companies from the Arnprior area. With organizational and financial support from Renfrew County Community Futures Development Corporation, Reseau de developpement economique et d employabilite de l Ontario (RDEE) and FedNor, this event was a valuable and effective marketing and sales opportunity for the following local companies: 46

47 Bishop Water Technologies Bonnechere Valley Windows ETM Industries Glenergy Inc. Nray Services Inc. Eastway Collision Eastway Contracting Eastway Refurb Spotton Corporation Pembroke and Area Airport Commission Bonnechere Valley Bonnechere Valley Renfrew Petawawa Deep River Pembroke Pembroke Pembroke Arnprior Petawawa 9. County of Renfrew Economic Development Website The updated County of Renfrew Economic Development site is now linked directly from the home page of the County of Renfrew website via the Economic Development tab. One key component of the economic development site is the Data and Demographics information we have available on each individual municipality and on the County as a whole. This data is assembled from Statistics Canada and Canadian Revenue Agency sources by McSweeney and Associates from Ottawa and Manifold Data Mining Incorporated of Toronto. We pay an annual fee and the data is updated regularly throughout the year to keep it as current as possible. This will enable each municipality to obtain the most current statistical information about their community for planning and promotional purposes Ottawa Valley Travel Guide Following a survey of the Ottawa Valley Tourist Association (OVTA) membership, as well as consumers at the Visitor Information Centers on the effectiveness and usefulness of the Ottawa Valley Travel Guide, it has been decided that the travel guide will no longer be produced. A larger and enhanced Road Map will take its place. Staff are currently seeking proposals for the design and printing of the new Road Map which will be released in January Infrastructure Upgrades to Snowmobile Trails More than $230,000 in infrastructure upgrades will be made to various snowmobile trails throughout Renfrew County as a result of SnowCountry! OFSC District 6 s successful grant application for Tourism Development Funding. The Ottawa Valley Tourist Association (OVTA) and Ontario s Highlands Tourism Organization were both supporters of the grant application. Upgrades to trails include: #1 Keetna S/C: Top B & A (RAP) Trail Improvements including Gunns Road improvements, 2 culverts at Forest Lea Road. Approved - $42,918 #2- BonnTrae S/C: B102 (RAP) re-route due to lockout at Wilno. Approved - $6,300 #3- North Renfrew S/C: TOP A (RAP) trail re-route to improve and straighten 10 km of trail, 2 culverts. Approved - $71,341 #4- Eganville Sno-Drifters: E102 trail surface improvements on new re-route to Griffith. B101A trail surface Approved - $16,392 #5- Timberline S/C: B101A (RAP) & Top A trail surface improvements. Approved - $16,306 47

48 #6- Maple Leaf Snow Skimmers: E109 culvert repairs, dozing, bridge re-deck. Partially Approved - $5,553 #9- Whitewater Sno-Goers: TOP A repairs, 2 culvert repairs, bridge & rail repairs, dozing. Approved - $6,022 #10- Opeongo Snowbirds: Top B & B102 improvements, drainage pipe x16, 8 culverts, grade rail bed Whitney to Wilno, B102 Swamp area repair, clean culverts & add baffles, 60 loads gravel, 25 loads riprap. Approved - $72, Launch of Cultural Mapping Website - The County of Renfrew and the City of Pembroke, in partnership with the Ottawa Valley Tourist Association (OVTA), launched the Ottawa Valley cultural mapping website on September 21, 2012 at the Champlain Trail Museum. Warden Sweet and City of Pembroke Mayor Jacyno were in attendance and presided over the official unveiling. The website, which completes Phase I of the Cultural Mapping project, contains an online database of more than 900 tangible and intangible, natural and human-made cultural resources including organizations, occupations, spaces, structures, events, stories, people, etc. The website will act as a valuable resource to help nurture and support cultural development throughout the entire Ottawa Valley. The project was made possible with $67,150 in funding assistance from the Creative Communities Prosperity Fund from the Ontario Ministry of Tourism, Culture and Sport. An application for funding has been submitted to complete Phase II of the project which includes establishing a regional Cultural Heritage Roundtable and tools to help further develop the Valley's creative economy. 13. Lightening the Ecological Footprint of Logging in Algonquin Provincial Park County Forestry staff prepared and submitted a letter, attached as Appendix III, outlining the County s concerns about reducing the available for harvest area in Algonquin Park for the appropriate EBR posting. The County s position was endorsed by the Ontario Forest Industries Association in their letter of September 14, 2012, which is attached as Appendix IV. 14. Town of Deep River Forest Management Plan The Forestry Division entered into an agreement with Algonquin College to use forestry students to assist with the Town of Deep River s forest inventory. The College s applied technology initiative provides students with real-life work experience and the work these students do will reduce the workload on County Forestry staff. 15. Proposed OPP Facility Staff have started costing discussions with Infrastructure Ontario (IO) and CBRE, leasing agent for IO. A cost consultant has been hired by the County of Renfrew to provide project costing for a business case presentation to Council. 48

49 16. Five-Year Review of the Provincial Policy Statement (PPS) On September 24, 2012 the Ministry of Municipal Affairs and Housing released its longawaited draft revised PPS for public review. The current PPS came into effect on March 1, Subsection 3(10) of the Planning Act states that the PPS must be reviewed every 5 years from the date that the PPS came into effect to determine whether revisions are needed. The Province commenced the current review in March 2010 and consulted across the province. The PPS is the statement of the Province s policies concerning land use planning and development. It provides policy direction on matters of provincial interest such as building strong communities, the wise use of management and resources, and protecting public health and safety. The Planning Act requires that decisions on land use planning matters shall be consistent with the PPS. The province is accepting feedback until November 23, 2012 on questions contained in the consultation discussion document that accompanied the draft revised PPS. The Planning Division proposes to respond to these questions and raise any other issues we feel that should be addressed in the PPS review. An outline will be presented of the main topic areas expected to be covered in our submission to the Province at the November meeting of County Council. Local municipalities are also encouraged to provide feedback to the Province. RESOLUTIONS 17. Ontario East Economic Development Commission BY-LAWS Business Development Officer Mr. Craig Kelley has the opportunity to assume the role of President of the Ontario East Economic Development Commission. Craig has been involved on the executive for many years and has been a vital coordinator of the Ontario East Municipal Conference that is held in Kingston each year and attended by many County and Municipal Councillors. RESOLUTION NO. DP-CC Moved by Chair Seconded by Committee THAT County Council approve the appointment of Mr. Craig Kelley to President of the Ontario East Economic Development Commission. 18. County Administration Building Janitorial Contract A tender to provide janitorial services for the County Administration Building for the next three years (November 1, 2012 to October 31, 2015) was issued and was written to ensure that the lowest or any tender need not be accepted. Six companies picked up tender packages, but only one submitted a quote. 49

50 Bob Hackett Janitorial submitted a quote for $312, for the three-year term. The previous agreement (November 1, 2009 to October 31, 2012) was also with Bob Hackett Janitorial in the amount of $279,106.40, which is a difference of $33, RESOLUTION NO. DP-CC Moved by Chair Seconded by Committee THAT County Council pass a by-law to enter into an agreement between the County of Renfrew and Bob Hackett Janitorial for the provision of janitorial services for 7 and 9 International Drive in the amount of $312, for the period November 1, 2012 to October 31, All of which is respectfully submitted. Donald Rathwell, Chair And Committee Members: R. Briscoe, D. Eady, A. Green, N. Lentz, B. Sweet, D. Thompson 50

51 PLANNING DIVISION ACTIVITY TRACKER DEVELOPMENT AND PROPERTY DEPARTMENT TI M E PERI OD - September 2012 APPROVALS Arnprior Deep River Laurentian Hills Petawawa Renfrew Admaston/Bromley Bonnechere Valley Local Official Plan 0 Local Official Plan Amendment Subdivision Draft Approval 0 Number of Draft Approved Lots/Blocks 0 Subdivision Final Approval 0 Number of Final Approved Lots/Blocks 0 Part Lot Control By-laws 0 Number of Lots Created by Part Lot Control 0 Severances TOTAL FINAL AND DRAFT APPROVED LOTS APPLICATIONS (Review & Preparation of Documents) Official Plans 0 Brudenell, Lyndoch & Raglan Greater Madawaska Head, Clara & Maria Horton Killaloe, Hagarty & Richards Laurentian Valley Madawaska Valley McNab / Braeside North Algona Wilberforce Whitewater Region County-wide TOTAL Official Plan Amendments 1 1 Comprehensive Zoning By-laws 0 Zoning By-law Amendments Severances (County) New Applications Severances (Reports to Municipality) 0 Minor Variances (Reports to Municipality) 0 Plans of Subdivision New Applications 0 Number of Subdivision Lots/Blocks 0 Site Plans / Agreements 0 OMB Hearings 1 1 PRELIMINARY REVIEW Planning Checklist Counter & Other Inquiries TOTAL ACTIVITY severances received January-September 2012 versus 163 severances received January-September severance decisions January-September 2012 versus 181 severance decisions January-September 2011 P:\Data\County\D-DEVELOPMENT & PLANNING\D00 DEVELOPMENT & PLANNING\GENERAL\PLANNING SERVICE\Planning Divivision Activity\2012\Planning Division Activity Tracker

52 GIS ACTIVITY TRACKER DEVELOPMENT AND PROPERTY DEPARTMENT TI ME PERI OD - September 2012 Arnprior Deep River Laurentian Hills Petawawa Renfrew Admaston / Bromley Bonnechere Valley Brudenell Lyndoch & Raglan Greater Madawaska Head, Clara & Maria Horton Killaloe, Hagarty & Richards Laurentian Valley Madawaska Valley McNab / Braeside North Algona Wilberforce Whitewater Region County-wide / Pembroke TOTAL GIS Data & Systems Database Maintenance 3 3 Internet GIS Maintenance 3 3 Internet GIS Enhancements 0 Metadata Creation & updates 2 2 Data Distribution/ Contracts 1 1 Conferences, Courses & User Groups 0 Training, Reports & Presentations Delivered 2 2 Technical Support Map document conversions & updates 1 1 Policies & Procedures 0 Research, Funding Applications & Budgets 2 2 Other 1 1 Internal D&P Dept Economic Development & Tourism 2 2 Forestry & Trails 3 3 Planning Real Property Other 0 County Departments Administration, Finance & Information Technology 1 1 Community & Social Services 6 6 Emergency Services 2 2 Human Resources 0 Public Works & Engineering Other 0 External Inquiries & Requests Municipalities Agencies & Institutions 0 General Public & Businesses 6 6 Other 0 Special Projects Total Notes: P:\Data\COUNTY\D - DEVELOPMENT & PLANNING\D00 DEVELOPMENT & PLANNING - GENERAL\PLANNING SERVICES\Planning Division Activity\2007\GIS Division Activity Tracker 2007.xls 0 52

53 Proponent / Location County Admin. Building Renfrew County Place Real Property Projects Update (October 9, 2012) Work Status* Description Budget Quote Status Compl Janitorial Service Tender Health Unit Carpet Health Unit Ceiling Tiles Washroom Flooring Replacement Council Chambers Boardrm Flooring Land Encroachments Lease Cooperators Ins. $15,000 $25,000 $ % Complete. Comments Tender closes October 2. Existing 3 year tender expires Oct 31, $10,000 Request for Quotation closes Oct 3. $ % Complete 10% On-going discussions with Lawyer and associated parties. Negotiations started. Lease Expires Jan 31, Facilities Green Energy Act Requirements Proposed Amendments to Integrated Accessibility Standards Regulation Asset Management 30% Energy consumption data from 2011 inputted on EPT provided by AMO/LAS to meet requirements of Green Energy Act. Reviewing impact of draft proposed regulations on properties. $15,000 Review and recommendations through Green Operations Committee mandate for Asset Management strategy for County Departments. 53

54 Proponent / Location Real Property Projects Update (October 9, 2012) Work Status* Description Budget Quote Status Compl Comments Paramedic Bases Chalk River Health & Safety issues. Remedial and Long Term solutions being reviewed and priced. Arnprior $5,000 $2575 Contract awarded. Snow Removal RFQ Request for Quotation closed October 10, McGonigal St Building retrofit Groundbreaking ceremony September 26, Demolition work progressing to prepare for fit up construction. OPP Renfrew Invest cost of new facility & lease Costing discussions with Infrastructure Ontario and CBRE started. Cost consultant has been retained and will provide project costing for Business Case presentation to committee Status* Budget Quote Const Compl Preliminary work to develop needs and concept with customer. Costing by external companies underway, as per GA-01. Construction and fabrication underway as planned. Project substantially complete but not yet fully signed off (deficiencies and documentation addressed). Progress not as expected or project halted. 54

55 Activities Economic Development Performance Indicators Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. TOTAL Host Workshops, Conferences, 2 2 Host Meetings External Business Recruitment Internal Business Expansion Attend External Meeting, Conference Major Initiatives Promotional Activity External Advertising Activity External Outputs Results Inquiries- External Inquiries/Linkages - Local Direct Assistance to Businesses Direct Assistance to Municipalities Investigation Square Feet 800 1,500 30, , ,000 6,000 16, ,200 New Company from External Start-up Local Expansion Local Diversification Local Jobs Created (F/T) Jobs Retained (F/T) Amount of Investment ($) $ 185, $ 65, $ 250, Square Feet Industrial 12,000 20,000 7,200 6,000 45,200 Square Feet Commercial/Institutional 2,800 5,500 10,000 18,300 Attendance at Major Initiative Funding Amounts to County Initiatives $ 5, $ 15, ,150 $ 87, Funding Amounts to Businesses $ 75, $ 75, Funding Amounts to Municipalities Value of Investments $ 295, $ 1,500, $ 45, $ 1,840, Media Impressions

56 ERC Activity Report Month of July Previous Months Year to Date Renfrew Pembroke Combined Q 1 Q 2 A: SBEC Economic Impact: Categories "Economic Impact" Total Business Started Total Business Expanded Total Jobs Created Total Others B: Client Contacts Total INQUIRIES Website (# of page views) * Client Consultations A: Total NEW CONSULTATIONS Total REPEAT CONSULTATIONS Total NEW/REPEAT CONSULTATIONS French Language Consultations Client Consultations B: Total CLIENT CONSULTATIONS Referral - Consultations Total Referrals C.SEMINARS AND WORKSHOPS: Total Seminars "Activities" Total Seminar "Attendance" D. OUTREACH / NETWORKING PRESENTATION PART 1: GENERAL OUTREACH Total Gen. Outreach/Visits/Networking Total Activities "Outreach" OUTREACH / NETWORKING PRESENTATION Total Attendance Gen. Outreach/Visits/Networking Total Attendance "Outreach" PART 2: YOUTH ENTREPRENEURSHIP Total Activities "Youth" Total Attendance "Youth" E. EVENTS "HOSTED" Total "Events" Total Attendance"Events" F: MENTORING: Total Protégés/Mentors Registered Total Mentor/Protégé Sessions Total Particpants

57 57

58 58

59 59

60 60

61 61

62 62

63 63

64 64

65 65

66 COUNTY OF RENFREW BY-LAW NUMBER A BY-LAW TO ENTER INTO AN AGREEMENT FOR JANITORIAL SERVICES AT THE COUNTY ADMINISTRATION BUILDING WHEREAS it is deemed desirable to enter into an agreement for the provision of janitorial services at the County of Renfrew Administration Building located at 7 and 9 International Drive, Pembroke, Ontario; AND WHEREAS Sections 8, 9 and 11 of the Municipal Act, 2001, S.O. 2001, c. 25, permit municipalities to pass by-laws related to these matters; NOW THEREFORE the Council of the Corporation of the County of Renfrew hereby enacts as follows: 1. The agreement marked as Schedule A attached to and made part of this by-law shall constitute an agreement between the Corporation of the County of Renfrew and Bob Hackett Janitorial. 2. That the Warden and Clerk are hereby empowered to do and execute all things, papers, and documents necessary to the execution of this by-law. 3. This by-law shall come into force and take effect upon the passing thereof. READ a first time this 31 st day of October READ a second time this 31 st day of October READ a third time and finally passed this 31 st day of October ROBERT SWEET, WARDEN W. JAMES HUTTON, CLERK 66

67 SPECIFICATIONS PROJECT 2012-Property-11 COUNTY ADMINISTRATION BUILDING 9 INTERNATIONAL DRIVE PEMBROKE, ONTARIO K8A 6W5 JANITORIAL SERVICES FOR 3-YEAR DURATION NOVEMBER 2012 TENDER CLOSING DATE: October 2, 2012 TIME: 2:00 P.M. E.S.T. 67

68 County Administration Building Janitorial Services Tender Page 2 of 26 LIST OF CONTENTS COUNTY ADMINISTRATION BUILDING 9 INTERNATIONAL DRIVE PEMBROKE, ONTARIO K8A 6W5 JANITORIAL SERVICES Title Page Instructions to Proponents 3 General Conditions 6 Schedule of Services 14 Sample Agreement Between Owner and Contractor 22 68

69 County Administration Building Janitorial Services Tender Page 3 of 26 INSTRUCTIONS TO PROPONENTS 1. REVIEW OF THE SPECIFICATIONS 1.1 Proponents are required to read and study all parts of this Specification to completely familiarize themselves with the document. 1.2 Proponents desiring further information may obtain the same by contacting: Kevin Valiquette, RPA, FMA Manager of Real Property Assets Development & Property Department Corporation of the County of Renfrew 9 International Drive Pembroke, Ontario K8A 6W5 kvaliquette@countyofrenfrew.on.ca Telephone: (613) EXAMINATION OF PREMISES 2.1 Each proponent shall visit and examine the site/s and building/s thereon and obtain for themselves a clear and comprehensive knowledge of the physical conditions and limitations thereof, insofar as they may affect this Work. 2.2 To arrange date and time to visit the site and building, please contact the person named in 1.2 herein above. 2.3 The County Administration building comprises a total of 49,530 square feet of office space on two floors. Part of the building is occupied by a tenant (Renfrew County Health Unit) which is included in the total square footage and is a component of this Tender. 3. ADDENDA 3.1 Should a Proponent notice any condition that may adversely affect the Work or the Tender preparation, they are required to contact the County as noted above prior to closing of Tenders. If required, Addenda will be issued to all Proponents outlining revised requirements. 3.2 Proponents may, during the tendering period, be advised by Addenda of required additions to, deletions from, or alterations to, the requirements of the Tender Documents. All such changes shall become integral part of the Tender Documents and shall be allowed for, in arriving at the Total Tender Price. 69

70 County Administration Building Janitorial Services Tender Page 4 of Proponents shall insert, in the space provided in the Tender Form, the Addendum numbers of all Addenda received by them during the tendering period, as well as any bound into the Specifications. If no Addendum has been received, the word "NONE" shall be inserted in the space provided. 3.4 Each Proponent shall be responsible to verify with the Tender Office that all Addenda have been received before depositing the Tender. 3.5 Addenda will not be issued by the County after twelve o'clock noon, on the fourth day of business prior to Tender closing date, without providing an extension of time. 4. CONTRACTOR'S EXPERIENCE 4.1 Bidders shall provide details of previous experience in the field of Janitorial Services, together with qualifications and experience of the Bidder's staff that may be employed in the execution of the Work. 5. PRICING INSTRUCTIONS 5.1 Each Tender shall state the TOTAL TENDER PRICE (FOR 3 YEARS) for which the Proponent will undertake to carry out all the Work as described and/or shown in the Tender Documents, and shall be understood to include, unless otherwise specified, all labour, fees, insurance, plant, tools, materials, equipment, compensation, items required by governing regulations, and other expenses as well as sales taxes, H.S.T., overhead, and profit for the full term of the Contract. 6. SUBMISSION OF TENDER 6.1 Two copies of the Tender Form and one Tender Envelope are attached hereto. 6.2 One copy of the completed Tender Form shall be retained by the Proponent for their records. 6.3 The other copy of the Tender Form shall be detached from the Tender Documents, filled in exactly as required, sealed in the Tender Envelope provided, and must be received at the address shown on the Tender Envelope before the Tender closing date and time. 6.4 Tenders may not be submitted by telecommunications; however, if formal Tender on the prescribed documents is received from a Proponent before the established time for closing of Tenders, that Proponent may make amendments to his/her Tender by telegram, facsimile, telex or letter providing that such telegram, facsimile, telex or letter is received prior to the established time for closing of Tenders, and does not reveal the Total Tender Price. 70

71 County Administration Building Janitorial Services Tender Page 5 of Tenders submitted shall be based on the Specifications and instructions contained in this document and any Addenda that may be issued prior to Tender closing date. No alternative or incomplete tenders will be accepted by the County. 6.6 Tender Forms must be signed by an authorized officer of the Company. 6.7 The County will not necessarily accept the lowest or any Tender. 6.8 The County reserves the right to disqualify Tenders not submitted in strict accordance with the requirements of the Tender Documents. 6.9 The County requires a bid deposit of $5, Bid deposits must be cash, certified cheque, bank draft, money order or irrevocable letter of credit. Bid deposits are guarantees that the Proponent will enter into a contract with the County. Bid deposits are returned to proponents upon execution of the formal contract Tenders must be received in the supplied sealed envelope, before 2:00 p.m. on October 2, 2012 at: COUNTY ADMINISTRATION BUILDING 9 INTERNATIONAL DRIVE PEMBROKE, ONTARIO K8A 6W5 Marked: JANITORIAL SERVICES 7. AGREEMENT 7.1 Should the Proponent s Tender be acceptable to the County, then the Proponent shall enter into an Agreement with the Owner. The form of the Agreement shall be as per the "Specimen" Agreement included in these Tender Documents. 71

72 County Administration Building Janitorial Services Tender Page 6 of DEFINITIONS GENERAL CONDITIONS 1.1 Wherever the following words are used in the documents it shall be understood that they mean as follows: "Tender Documents", before execution of the contract, means these documents listed on page titled List of Contents, commonly and herein referred to as the "Specifications" "Contract Documents" means the "Tender Documents" as executed upon the award of the Contract "County" or "Owner" means the Warden of the Corporation of the County of Renfrew or his/her authorized representative "Contractor" means the successful Proponent with whom the County has signed a Contract "Contractor" or "Contractor's Employees" means staff directly and indirectly employed by the Contractor "Work" means and includes the whole of the services, materials, matters and things required to be done, furnished and performed by the Contractor under the term of this Contract "Satisfactory", "approved", "adequately", "suitable" or similar words or phrases mean, unless the context proves otherwise, "satisfactory to the County", "approved by the County", "adequately to the County's satisfaction", "suitable to the County", etc "Default" means failing to comply with the Specifications and failing to perform to the satisfaction of the County. 2. DOCUMENTS 2.1 These Specifications are not intended as detailed description of maintenance methods and service requirements, but serve to indicate particular requirements in the completed work. These specifications are also not intended to include all of the detailed requirements necessary; therefore the Contractor shall undertake to perform all such obvious duties and responsibilities in maintaining the building to a quality standard. 72

73 County Administration Building Janitorial Services Tender Page 7 of Words used in the Contract Documents importing the singular number of the masculine gender only, include more persons, parties or things of the same kind than one, and females as well as males and the converse. 2.3 During the execution of the Work, the Contractor shall advise the County promptly of: Any contradiction, discrepancies or errors found or noted in the Contract Documents Supplementary details, instructions or directions that do not correspond with those contained in the Contract Documents Any omissions, or other faults, that become evident which should be corrected in order to execute the Work in accordance with good standard practice. 2.4 After advising the County of such discrepancies except in emergency situations, no further work in the affected area shall proceed until instruction rectifying the situations is received from the County. 2.5 Should the Contractor fail to comply with these requirements, he/she will be held responsible for any resulting circumstances, conditions, and costs. 3. MATERIALS 3.1 All materials, plant and equipment supplied for the Work of this Contract shall be of the best quality and as far as possible are of Canadian manufacture. 3.2 Materials shall be delivered to the building in original containers bearing the Suppliers' original labels. 3.3 Materials, plant and equipment will not be supplied by the County unless specifically stated in the Specifications. 3.4 The County will not give any assistance in the procurement of, or allotment of any materials or products to be used in, and necessary for, the carrying out and completion of the Work. The Contractor must make his own arrangements for the supply of materials and/or products specified or required. 3.5 All materials stored and utilized on County premises during the term of this contract shall be accompanied by appropriate WHMIS documentation. A comprehensive inventory of MSDS shall be provided to the Owner and updated on a quarterly basis. Material storage will be as detailed in the MSDS or as requested by the Owner ensuring that all applicable precautions are observed. 73

74 County Administration Building Janitorial Services Tender Page 8 of Should the County supply certain equipment to enable the Contractor to perform the Work, such equipment shall not be removed from the premises without the County's written authorization. 4. LABOUR 4.1 All work shall be performed by persons qualified and skilled to carry out and perform the duties required in this Contract. 4.2 Local labour shall be employed as far as practicable. The hours of work, the rates of wages paid and the working conditions shall be in accordance with Employment Standards. Increases in the cost of performing the work due to wage increases or adjustments, shall be borne by the Contractor without additional cost to the County. 4.3 The Contractor shall submit to the County, names and addresses of all individuals who will be performing the Work, prior to that individual performing any work. The Contractor will then take appropriate action to obtain any necessary security clearance for these employees and as a minimum supply to the County with a Criminal Record Check (CRC) supplied by a local policing organization for each employee. 4.4 Any of the Contractor's staff not acceptable to the County because of incompetence, improper conduct or security risk will be removed from the site of the Work and replaced forthwith, unless the Contractor can show good reason to the contrary. 4.5 The successful Contractor may be required to obtain bonding for all employees engaged in performing the Work. If a bond is deemed necessary, the County will be responsible for the cost of the bond. 5. SUPERVISION AND CO-ORDINATION 5.1 The Contractor shall appoint an experienced Supervisor to be in responsible charge of all the Work required under the Contract. 5.2 This Supervisor must be acceptable to the County and have authority to receive on behalf of the Contractor any order to or communication relating to the Work. 5.3 The Supervisor shall be readily accessible to the County's personnel at all times. The Supervisor is required to contact the Owner and be present on the premises on a weekly basis, at a minimum. 5.4 The Contractor shall supervise and co-ordinate all phases of Work and shall cooperate fully with all representatives of the County during the performance of the Work of this Contract. 74

75 County Administration Building Janitorial Services Tender Page 9 of SAFETY AND PROTECTION 6.1 The Contractor shall be knowledgeable of and abide by the provisions of all legislative enactments, by-laws and regulations in regard to safety in the Province of Ontario. 7. DAMAGES AND RESPONSIBILITIES 7.1 The Contractor shall employ such methods as necessary to avoid defacement or damage to the County's property, and shall ensure that all materials used are compatible with the surfaces on which they are used. 7.2 The Contractor shall be responsible for all damage caused by his employees, his equipment or his supplies, to the County's property, equipment, buildings and building contents. 7.3 Damage shall be made good with new materials as required to match the existing work, in kind, quality and workmanship, to the satisfaction of the County and the cost thereof shall be paid by the Contractor. 8. LIABILITY INSURANCE 8.1 The Contractor shall protect himself and indemnify and save the County harmless from any and all claims which may arise from the Contractor's and it s subcontractor s operations under the Contract where bodily injury, death or property damage is caused and for this purpose shall without restricting the generality of the foregoing, maintain insurance acceptable to the County and subject to limits of not less than five million dollars ($5,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof. 8.2 The Contractor shall, upon receipt of notification from the County that he is to be awarded the Contract, submit a copy of his policy to the County. The copy of the policy must be lodged with the County before the Contractor starts work on site. The County reserves the right of approval of the Insurance Company involved. 8.3 The Contractor shall protect the workmen engaged in the Work against loss or damage from any accident and shall furnish evidence of coverage under the Worker's Compensation Act. A copy of the WSIB certificate shall be provided to the County prior to any work commencing. This shall also apply to any and all sub-contractors retained by the Contractor. 75

76 County Administration Building Janitorial Services Tender Page 10 of INDEMNIFICATION 9.1 The Contractor shall indemnify and save harmless the County from and against all claims, losses, costs, damages, suits, proceedings, or actions arising out of or related to the Contractors' and it s sub-contractors activities in executing the Work, including his omissions, improper acts or delays in executing the Work. 10. CHANGE IN THE WORK 10.1 The County, without invalidating the Contract, may make changes by altering, adding to, or deducting from the Work. The contract sum shall be adjusted accordingly, upon mutual agreement between the County and the Contractor. All additional work shall be executed under the conditions of this Contract No variations from the Work that may result in a change to the amount of the Contract will be proceeded with, until proper approval has been obtained by the Contractor in writing from the County. 11. TAXES 11.1 Unless otherwise stated herein, the Contractor shall pay all applicable taxes, customs duties and excise taxes with respect to the Contract Any increase or decrease in costs to the Contractor due to changes in such taxes, and duties after the date of the bid shall increase or decrease the Contract Sum accordingly. 12. PAYMENTS 12.1 At the end of each payment period (monthly), the Contractor shall submit a proper progress billing for approval and processing on a day to be mutually agreed upon The County shall, within ten (10) days of receipt of the progress billing, certify the account for payment The County will advise the Contractor, promptly in writing, of any changes to the progress billing The County shall, not later than thirty (30) days after the date of certification, make payment to the Contractor in the amount certified Final payment shall be made to the contractor thirty (30) days from the date of the Certificate of Completion No changes to the Contract price will be processed until a written Change Order has been issued by the County. 76

77 County Administration Building Janitorial Services Tender Page 11 of Where the Contractor fails to perform any of the specified Work to the satisfaction of the County, the County shall deduct the cost of such work from the Contractor's monthly payments. The deduction may in addition, include a penalty fee equal to the value of the work. 13. PERMITS AND BY-LAWS 13.1 The Contractor shall make himself fully acquainted with all provincial, municipal and other by-laws relating to the work herein specified since he will be required to comply with such by-laws without extra compensation of any nature The Contractor must obtain and pay for all permits required for the execution of the work included in these Documents, and must pay for all charges incidental to such permits. 14. COMMENCEMENT AND TERMINATION 14.1 The Contractor shall commence work on the date stated in the Agreement between Owner and Contractor and shall continue for the period of time designated therein unless terminated in accordance with the provisions of this Contract The County reserves the right to terminate the Contract immediately upon giving written notice to the Contractor in the event of the Contractor being adjudged a bankrupt or making a general assignment for the benefit of his creditors, or a receiver being appointed on account of the Contractor's insolvency The County reserves the right to terminate the Contract upon giving seven (7) days written notice to the Contractor in the event of the Contractor: neglecting or failing to prosecute the Work property or diligently; refusing or failing to supply enough properly skilled workmen or proper materials; persistently disregarding laws or ordinances or the instructions of the County Designee; and the Contractor fails to rectify or correct the default or delay as required by the said notice within the time so specified The County reserves the right to terminate the contract, without damages or penalty, upon giving at least thirty (30) days written notice to the Contractor in the event that in any calendar year following the year in which the Contract is signed Council of the County does not approve sufficient funds to meet the obligations of the County under the Contract. 77

78 County Administration Building Janitorial Services Tender Page 12 of The County shall give the Contractor sixty (60) days prior notice of any deletion from the Contract in the event of transfer of ownership, sale, or permanent removal from service of any of the services listed herein, and any part of the work related to such services. The contract sum shall be adjusted accordingly. 15. ASSIGNMENTS 15.1 The Work of this Contract, or any part thereof, shall not be assigned without the written consent of the County. 16. INSPECTION OF THE WORK 16.1 The County shall at all times have access to the Work for inspection The County will appoint inspectors who will report on the progress of the Work. The County will be the sole judge of the adequacy and completeness of the Contractor's work as spelled out by these Contract Documents Should the inspection reveal any deficiency of the Work, the Contractor shall attend the premises to demonstrate the quality of the work and/or performance of any system of equipment to the satisfaction of the County Any work which has been rejected by the County as failing to conform to the Contract requirements shall be promptly rectified by the Contractor. 17. ELEVATORS 17.1 The Contractor may be permitted the use of elevators to move personnel and materials; such permission may be given by the County. The Contractor is cautioned that car walls, floors and doors must be adequately protected from damage prior to use; and that he will be held responsible for damages caused by overloading, misuse, carelessness, or through violation of safety regulations. 18. LIGHTS, HEAT, POWER AND WATER 18.1 The County shall supply to the Contractor, all lights, heat, power, hot and cold water as may be reasonable required for the Work, without charge. 19. INTERPRETATION 19.1 Should dispute arise regarding the meaning or intent of the Contract Documents, the decision of the County shall be final. 78

79 County Administration Building Janitorial Services Tender Page 13 of WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) 20.1 The Contractor shall comply with the Workplace Hazardous Materials Information System (WHMIS) requirements, as contained in the Occupational Health and Safety Act (OHSA) Prior to the start of the work, and during the full term of the Contract, the Contractor shall provide the County with unexpired Material Safety Data Sheets (MSDS) and listings of all hazardous materials intended for use on site by the Contractor. All documentation shall be reviewed and updated quarterly for completeness and validity All hazardous materials used and/or supplied by the Contractor shall be labelled in accordance with WHMIS requirements The Contractor shall also provide detailed procedures for safe handling, storage and use of hazardous materials, and shall list any special precautions and safe clean-up and disposal procedures The Contractor shall obtain from the County a list and MSDSs of hazardous materials that may be handled, stored or used by County employees and/or other Contractors at the locations where the Contractor is going to perform work The Contractor shall ensure that his/her employees who handle, are exposed to, or are likely to handle or be exposed to hazardous materials, are instructed and trained in accordance with WHMIS requirements. 79

80 County Administration Building Janitorial Services Tender Page 14 of 26 GENERAL SCHEDULE OF SERVICES Prior to commencing any work of this Contract, request a Site Meeting with the Manager, Real Property Assets. Due to the business conducted on the premises, diligence and attention to cleanliness, presentability and disinfection is paramount. TIME ALLOTMENT AND WORK FREQUENCIES 1. Hours of Work: Contractor s Staff will be on the premises for a minimum period of 4:30 p.m. to 11:00 p.m. daily with the Contractor having additional building access anytime between 11:00 p.m. to 7:00 a.m. 2. Days of Week: Monday to Friday inclusive (5 days per week). Work shall not be carried out on Saturdays, Sundays or Statutory holidays unless otherwise specified within this request for proposal. Work otherwise required by the Contractor to be completed on weekends and statutory holidays will require prior approval of the County of Renfrew and will not be unnecessarily withheld. 3. Duration of Contract: Three years commencing on Thursday, November 1, SCOPE OF WORK The Work of this Contract shall include the supply of all labour, materials, equipment, compensation and liability insurance necessary to carry out Janitorial Services described in the List of Contents in strict accordance with the Contract Documents. STORAGE SPACE Space will be provided in locked rooms for storage of cleaning equipment and supplies on site. These areas are to be kept clear of clutter and refuse with all chemicals stored in original containers with labels visible. CLEANING FUNCTIONS Note: Where a specific task repetition of one month or more is detailed, the function shall be performed and completed, in its entirety, within 10 working days of the first day of that month. 80

81 County Administration Building Janitorial Services Tender Page 15 of Interior, General A. High ledges, tops of partitions and other high areas where dust collects to be dusted four times per year, April, July, October and January. B. Ceiling air diffusers, heating convectors and other metal work to be cleaned four times per year, April, July, October and January. C. Notice boards, interior of hose cabinets and display show cases to be cleaned once a month: glass to be kept clean at all times. D. Stainless steel trim around cabinets and notice boards to be dusted and cleaned weekly. E. Door kick plates and hand plates to be washed nightly, using an appropriate solution and kept free of marks on a nightly basis. F. All entrance and cupboard doors and frames to be kept free of all marks at all times. Entrance door handles and body contact points will be washed and disinfected nightly. G. Coat space, shelves for hats, boots, shoes, etc., to be cleaned nightly. H. All water fountains to be washed and disinfected nightly. Odour of disinfectant must not be objectionable. I. All doors and doorframes to be kept clean and free of all marks at all times. J. All electrical baseboard heaters to be dusted weekly. K. All fabric, brick, plaster, ceramic, painted, wood panel walls to be kept free of all marks at all times. L. Wood panelling to be dusted once per month. M. Mouldings, ledges, cupboards, wall fixtures, open shelves, to be dusted weekly. N. All windowsills, frames, doors and baseboards to be dusted weekly. O. All handrails shall be cleaned nightly. P. All brass in the building to be cleaned of finger marks nightly. 81

82 County Administration Building Janitorial Services Tender Page 16 of Entrances and Lobbies A. Floors to be swept nightly, using a dust control method. B. Floors to be washed nightly and scrubbed weekly. C. Slush mats to be vacuumed nightly on both sides. D. Glass doors to be cleaned nightly on both sides and glass windows around entrances to be washed once a week on both sides. 3. Stairs to be cleaned as follows 4. Floors A. Stairs to be vacuumed nightly. B. Hand railings to be washed nightly. Vertical grille coils to be dusted weekly. C. From May lst to October 30th, all stairs to be washed weekly. D. From November 1st to April 30th stairs to be washed nightly. Stairs and entrance ways shall be kept free of salt stains and residue at all times. Note: Due to improving technologies in floor care products, alternative methods and materials may be promoted by the contractor. The Contractor must prove that the newer technology and materials are capable of equal or better performance and durability prior to implementing. A. Carpet 1. Carpets to be vacuumed nightly and corners to be kept clean. Special attention shall be given to high traffic areas to eliminate soil build-up. 2. Spots to be removed if possible. Spots which cannot be removed by normal means shall be reported to the Owner. 3. Carpets to be steam cleaned within 30 days of beginning of Contract and every six (6) months thereafter for Duration of Contract. An allocation for unscheduled steam cleaning of heavily soiled areas, as determined by the owner, shall be included. 82

83 County Administration Building Janitorial Services Tender Page 17 of Walls B. Vinyl Composite Tile 1. Floors to be swept clean nightly, using a dust control method. Coffee stains and other dirt marks to be removed nightly. Floors to be spray buffed twice per week or damp mopped, and one (1) coat of floor finish to be applied as directed. 2. Floors to be scrubbed completely, removing wax at least two (2) times per year, April and October. Wax accumulation under furniture and electrical baseboards to be removed. Floors to be rinsed with clear warm water: two coats of wax to be applied, and each coat buffed after it is dry. Finish shall be uniform and free of visible material layering or build-up. Filing cabinets to be removed when applying new finish. 3. Corners to be kept free of dirt, dust and dirty water marks at all times. 4. Care should be taken not to allow cleaning solution to seep under furniture legs, file cabinets and partitions. Accumulations will be removed whenever obvious and/or immediately after relocation of furnishings. C. Ceramic and Slate Tile 1. Sweep sand and dirt from ceramic/slate tile daily to ensure scratching does not occur. 2. Mop daily with cold water and neutral detergent. Do not seal or polish ceramic/slate tile. D. Epoxy Flooring 1. Sweep sand and dirt from epoxy flooring daily. 3. Mop daily with cold water and neutral detergent. Do not seal or polish epoxy flooring. 1. All finger marks, smudge marks, splash marks, cobwebs, etc. are to be removed nightly by washing by hand, sponge with detergent solution and rinse with clear water. 2. Baseboards shall be clean and free of splash from floor cleaning operations at all times. 83

84 County Administration Building Janitorial Services Tender Page 18 of Washrooms A. Floors to be swept nightly using a dust control method, also washed nightly with mild detergent. B. Toilet seats, bowls, urinals, showers and washbasins to be cleaned and disinfected nightly. C. Body contact points in the washrooms such as water taps, receptacles and dispensers, door plates, toilet seats and flush valves to be wiped with damp cloth and disinfected nightly. D. Flush tanks, dispensers, receptacles, mirrors, shelves and all exposed piping to be dusted and cleaned nightly. E. Sani-cans are to be emptied, washed and disinfected nightly, and sani-bags to be replaced by Contractor at his expense. F. Toilet partitions to be dusted and cleaned weekly. G. Wall tiles to be washed and disinfected nightly. Tiles are to be kept free of floor splash from floor cleaning operations. H. Wastepaper to be removed from wastepaper receptacles nightly. I. All toilet bowls and urinals to be descaled weekly using an approved descaler. J. Liquid soap containers, toilet paper and paper towels to be replenished nightly. Clean liquid soap dispensers weekly. Additional freestanding paper towel roll to be available at each counter surface at all times. K. Refuse receptacles to be washed and disinfected weekly. L. Floors to be sealed, using an approved sealant. Floors to be scrubbed weekly, stripped, and resealed four times per year: April, July, October and January. M The Contractor shall provide at his own cost the following washroom supplies: 1. Paper Towels and Toilet Paper Rolls Paper products supplied under this Contract, shall contain at least 50% recycled fibre. Samples of such products, together with manufacturer's data indicating the percentage content of recycled fibre, shall be submitted to the County for approval. Toilet paper rolls shall be 2 ply. 84

85 County Administration Building Janitorial Services Tender Page 19 of Liquid Soap Type GP Green hand soap 10% by Copeland Laboratories or approved equal. 3. Urinal deodorant pucks and deodorant blocks. 7. Cafeteria, Vending Area, Staff Lunch Rooms, Committee of Council Lounges and Board Rooms. A. Floors to be swept nightly using a dust control method, also washed nightly with mild detergent. Carpets to be vacuumed and all stains removed where practicable. Deficiencies shall be reported promptly to the Owner. B. Body contact points such as water taps, receptacles and dispensers to be wiped with damp cloth and disinfected nightly. C. Wall tiles to be washed and disinfected nightly. D. Waste to be removed from receptacles nightly. E. Liquid soap containers and paper towels to be replenished nightly. Clean liquid soap dispensers weekly. F. Refuse receptacles to be washed and disinfected weekly. G. The Contractor shall provide at his own cost the following supplies: 1. Paper Towels Paper products supplied under this Contract, shall contain at least 50% recycled fibre. Samples of such products, together with manufacturer's data indicating the percentage content of recycled fibre, shall be submitted to the County for approval. 2. Liquid Soap Type GP Green hand soap 10% by Copeland Laboratories or approved equal. H. All coffee urns/tea pots and other refreshment containers and/or food trays, supplies etc. shall be cleaned daily and stored in an area directed by the County. Personal plates, bowls, cups and cutlery shall be stacked in the available sink, cleaning is not required for these items. I. All catering trays and serving equipment shall be cleaned and properly stored in cabinets immediately after each event, on the day that the event occurred. 85

86 County Administration Building Janitorial Services Tender Page 20 of Furniture A. Cleared office furniture to be dusted on the horizontal surfaces nightly, using a dust control method. Desk and counter tops to be washed, waxed and polished weekly. Linoleum and arborite top desks to be damp wiped nightly and washed weekly. B. Exposed vertical surfaces of furniture to be dusted weekly. Chrome edges and chrome legs to be damp wiped nightly and washed weekly. C. Boardroom and executive office furniture to be dusted on vertical and horizontal surfaces daily and kept free of finger marks at all times. D. Boardroom and executive office furniture to be cleaned and polished four (4) times per year: January, April, July and October and oiled where necessary. E. Filing cabinets and empty shelving to be dusted weekly. F. Telephone and communication instruments to be damp wiped nightly. G. Book cases to be dusted weekly. Books should not be removed. Glass doors are to be cleaned on both sides once a month. H. Upholstered furniture to be dusted and all finger marks, lint and dust to be removed nightly, damp wiped and polished once a month. 9. Wastepaper Baskets and Recycle Containers A. To be emptied daily, inside and outside surfaces to be washed monthly. B. Kitchen type garbage bags are to be placed in all wastepaper baskets and replaced by Contractor at his expense. C. Recycle containers are to be emptied nightly combining dry contents to minimize over packaging and disposal. 10. Light Fixtures A. All light fixtures and lenses to be washed 2 times per year, once at the start of the Contract, then every six months thereafter, in the following manner: 1. Incandescent Fixtures: Remove cover, vacuum and wash interior, wash cover glass and replace cover. 2. Fluorescent Fixtures: Remove shield, wash exposed pan wash acrylic shield, using an anti-static procedure. 86

87 County Administration Building Janitorial Services Tender Page 21 of Accumulations and visible debris or insects shall be removed from light fixtures daily. 11. Garage/Receiving Areas A. Remove all refuse/garbage and keep the garage areas tidy. B. Sweep and wash floors daily to minimize dirt. 12. Windows A. All exterior windows to be cleaned on both sides, four times per year, thoroughly in April, June, August and October. The use of motorised platforms is discouraged. Damage/defacing to landscaping and/or sidewalks shall be promptly corrected by the contractor. B. Interior glass in partitions, doors, etc. to be cleaned once per month thoroughly and kept free of fingerprints and dirt at all times. 13. Waste and Site Cleanliness A. Waste shall be sorted into recyclable and landfill waste and placed in appropriate containers/garbage bags (supplied by the Contractor) nightly and put in location directed by County for Municipal landfill pick-up and Municipal recyclable pickup and disposal. It shall be the Contractor's responsibility to ascertain the Municipality's garbage and recyclable sorting criteria and pick-up schedule to ensure prompt disposal. B C D E Strict emphasis will be put on site cleanliness throughout the duration of this Contract. It is the contractor s responsibility to identify cleaning schedule deficiencies, report to owner and recommend schedule changes to ensure building cleanliness. Weekly and more often when required, pick up and remove refuse from all sidewalks, paving stones, building entrances and stairs. Outside waste receptacles shall be emptied weekly and plastic garbage bags replaced at Contractor's expense. All waste resulting from site cleaning shall be immediately removed from the premises and disposed of. 87

88 County Administration Building Janitorial Services Tender Page 22 of Drapes and Blinds Aluminium blinds throughout building are to be thoroughly cleaned once per quarter. Contractor will notify the Owner when this operation is to be performed. April, July, October and January 15. Security A The Contractor will be responsible to close and lock all interior doors on a daily basis with a schedule to be provided by the County of Renfrew upon acceptance of an agreement. Interior security doors shall remain closed at all times. Wedging open of Security Doors during non-office hours will not be tolerated. B. The Contractor will be responsible to arm the Security Alarm System(s) on a daily basis with a schedule to be provided by the County of Renfrew upon acceptance of an agreement. C The Contractor will be responsible to close and lock all exterior doors on a daily basis with a schedule to be provided by the County of Renfrew upon acceptance of an agreement. 88

89 County Administration Building Janitorial Services Tender Page 23 of 26 Schedule A AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT made in duplicate the 31st day of October in the year Two Thousand and Twelve and between the Corporation of the County of Renfrew, represented by the Warden and Clerk of the County of Renfrew hereinafter call "Owner". hereinafter called the "Contractor, and Bob Hackett Janitorial shall be effective from the 1 st day of November, 2012, to the 31 st day of October, 2015, for a period of three (3) years. WITNESSETH: that the Owner and the Contractor undertake and agree as follows: ARTICLE A-1 The Contractor shall provide all labour, material, equipment and services necessary to perform all work described in the Contract Documents titled as: PROJECT 2012-Property-11 COUNTY ADMINISTRATION BUILDING 9 INTERNATIONAL DRIVE PEMBROKE, ONTARIO K8A 6W5 JANITORIAL SERVICES NOVEMBER 2012 which have been signed in duplicate by both Parties and shall do and fulfil everything indicated by this Agreement. ARTICLE A-2 The following is an exact list of Documents referred to in Article A-1: DOCUMENTS Instructions To Tenders Tender Forms (Two copies attached) General Conditions Schedule of Services Agreement Between Owner and Contractor 89

90 County Administration Building Janitorial Services Tender Page 24 of 26 ARTICLE A-3 The Owner shall pay the Contractor in consideration of the performance of the work of this Contract in lawful money of Canada the sum of: Three hundred and twelve thousand, five hundred forty-six dollars and ninety-eight cents ($312,546.98) for a three (3)-year period in thirty-six (36) monthly instalments of Eight thousand, six hundred eighty-one dollars and eighty-six cents ($8,681.86) each, subject to the conditions of the Contract. ARTICLE A-4 The documents listed above thereto annexed and signed in duplicate by both parties, are all to be read into and form part of this Agreement and the whole shall constitute the Contract between the parties and it shall inure to the benefits of and be binding upon them and their successors, executors and administrators. ARTICLE A-5 All communications in writing between the parties shall be deemed to have been received by the addressee if delivered to the individual or to a member of the firm or to an officer of the Corporation for whom they are intended or if sent by post or telegram addressed as follows: The Owner at 9 International Drive, Pembroke, Ontario, K8A 6W5 The Contractor at 205 Paul Martin Drive, Pembroke, Ontario, K8A 6W4 IN WITNESS THEREOF the parties hereto have executed this Agreement the day and year first above written. SIGNED, SEALED AND DELIVERED in the presence of Warden County of Renfrew Witness Witness Clerk County of Renfrew Contractor 90

91 County Administration Building Janitorial Services Tender Page 25 of 26 TENDER FORM (Detach these 2 pages, complete all lines, sign and submit in sealed enveloped supplied by the County of Renfrew) PROJECT 2012-Property-11 COUNTY ADMINISTRATION BUILDING 9 INTERNATIONAL DRIVE PEMBROKE, ONTARIO K8A 6W5 JANITORIAL SERVICES FOR 3-YEAR DURATION NOVEMBER 2012 Name of Company Street Address City or Town Postal Code Telephone 1(a) 1(b) I/We agree for the TOTAL TENDER PRICE stated below, to supply all necessary labour, materials, equipment and services for the execution and completion of the above Project in strict accordance with the requirements of the Contract Documents, for a period of thirty-six (36) months. TOTAL TENDER PRICE, including all applicable taxes, custom duties and excise taxes with respect to the Contract in accordance with Article 11 of the General Conditions of the Contract:- A total of Dollars ($ ) 1(c) I/We have received and allowed for Addenda numbered as follows: in preparing my/our Tender. 91

92 County Administration Building Janitorial Services Tender Page 26 of 26 2 I/We acknowledge that the specified insurance requirements are met and that we are in good standing with the WSIB regulations. I/We have attached to this tender submission, current proof of WSIB and insurance coverage 3 I/We understand that all prices(s) submitted in this Tender is/are based upon the acceptance of the Tender within forty-five days of the Tender closing date. In cases where the expiry date of the acceptance period falls on a Saturday, Sunday or holiday, the time for acceptance shall be extended to the first following business day. 4 I/We have carefully examined all the Tender Documents, have visited the site/s and building/s thereon and have a clear and comprehensive knowledge of the Work required under this Contract and of all the working conditions. 5 I/We are in a position to commence the Work immediately upon receipt of the County's written direction, and to carry it through to a satisfactory conclusion. 6. I/we have attached a bid deposit of $5, in the form of cash, certified cheque, bank draft or irrevocable letter of credit payable to the County of Renfrew. Name of Company Signature of Company Official Date 20 92

93 October 31, 2012 To the Council of the Corporation of the County of Renfrew Members of County Council: We, your Health Committee, wish to report and recommend as follows: INFORMATION 1. Resident Population We wish to advise that our resident population as of the date of our last committee meeting is as follows: HOME POPULATION Bonnechere Manor 179 Miramichi Lodge 162 TOTAL Champlain Emergency Services Network Rural Subcommittee We wish to advise Council that Deputy Chief Michel Ruest has accepted the role of Cochair of the Rural Subcommittee of the Champlain Emergency Services Network. The Rural Subcommittee was formed to address issues specific to rural communities. 3. We are tabling for Council s information, an article from the October 22, 2012 edition of the Pembroke Observer entitled Renfrew County Leads the Way. 4. Mass Casualty Incident Exercise We wish to advise Council that the County of Renfrew Paramedic Service is currently working with Atomic Energy of Canada Limited s Chalk River Nuclear Laboratory, the Ontario Provincial Police, the Deep River Police Service, the Laurentian Hills Fire Department and the Deep River Fire Department to plan for a Mass Casualty Incident exercise that will involve radioactive materials. The exercise is scheduled to take place in Laurentian Hills in late November. 5. Richard J. Armstrong Leadership Award We are pleased to inform Council that Chief Michael Nolan is the 2012 winner of the Richard J. Armstrong Leadership Award, awarded annually at the Ontario Association of Paramedic Chiefs Conference, formerly the Association of Municipal Emergency Medical Services of Ontario, to an individual recognized for both outstanding leadership and significant contributions to Emergency Medical Services in Ontario. 93

94 6. The Emergency Medical Services Exemplary Service Medal We are pleased to inform Council that Ms. Mary Lee Smith has received the Governor General s Award for Exemplary Service, presented by Major General Richard Rohmer at the Ontario Association of Paramedic Chiefs Conference Gala on September 27, As part of the Canadian Honours Programme, the Governor General makes available Exemplary Service Medals for Emergency Medical Service professionals. The Award was created in 1994 and is available to eligible members of pre-hospital emergency medical services who have served for at least twenty years in a meritorious manner. It recognizes those professionals who have performed their duties in an exemplary manner, characterized by the highest standards of good conduct, industry and efficiency. To qualify, at least ten of these years of service must have been street level duty involving potential risk to the individual. 7. Long-Term Care Homes Comfort Allowance Changes We wish to advise Council that the Homes recently received notification from Ms. Rachel Kampus, Acting Assistant Deputy Minister, Ministry of Health and Long-Term Care advising that effective November 1, 2012, the comfort allowance for long-term care home residents approved for reduced co-payment rates will increase by 1% from $132.00/month to $134.00/month. 8. Short-Stay Respite Care Bed 2013 Application and Survey The Ontario Regulation 79/10 under the Long-Term Care Homes Act, 2007, defines the short-stay program as a program in which a person is admitted to a long-term care home for a definite number of days. The Local Health Integration Networks (LHINs) require that long-term care homes (LTCHs), who operate short-stay respite care beds within their approved/licensed bed complement, formally apply each year through the Short-Stay Care Beds Application and Survey Form. Bonnechere Manor operates three short-stay beds and Miramichi Lodge operates two short-stay beds. Both Homes are required to complete and submit their applications by the deadline of November 16, The LHINs are required on an annual basis to review and approve the allocation of available short-stay respite care beds. We wish to advise Council that Health Committee has authorized Chair Janice Visneskie and the Home s Administrators to sign the LHINs 2013 Short-Stay Respite Care Bed Application and Survey form, for the continued operation of these Short-Stay Respite beds in the Homes and submit the applications by the deadline of November 16, Miramichi Lodge HeartWise Walking Program Miramichi Lodge has hosted a free walking program for the community in the public spaces in the Home. This community program is led by a committed group of Miramichi Lodge volunteer exercise leaders. We are pleased to advise Council that the Miramichi Lodge HeartWise walking program resumed October 9, 2012, running Tuesday and Thursday mornings anytime between 9:30 and 11:30 a.m. The program has been expanded to not only focus on heart disease, but on any chronic disease including diabetes, stroke and so on. 94

95 10. City of Pembroke Communities in Bloom Award Miramichi Lodge We are pleased to advise Council that Miramichi Lodge has been recognized again with the City of Pembroke s Communities in Bloom highest award; Five Blooms at their recent awards ceremony, on October 3, We would like to recognize the Miramichi Lodge Foundation who makes an annual donation to the Home to upgrade their landscaping. 11. Christmas Craft Sale Miramichi Lodge Foundation We wish to advise Council that the Miramichi Lodge Foundation will host their annual Christmas Craft Sale on Saturday, November 10, 2012 in the Community Centre between 9:00 a.m. and 3:00 p.m. Refreshments will be available. This is a perfect opportunity to start your Christmas shopping and support a great cause programs and services for Miramichi Lodge residents. For more information, contact Donna Cotnam, Community Relations Coordinator at Ext RESOLUTIONS 12. Nurse Practitioner Recruitment We wish to advise Council that the Homes continue to actively recruit for a Nurse Practitioner to be shared between the two Homes, but have been unsuccessful to date. Council is reminded that an interim Service Agreement with Mrs. Jean Benton, Nurse Practitioner to provide part-time Nurse Practitioner services to Miramichi Lodge from August to December 31, 2012 was approved by Council in August. Our Committee is recommending that the agreement with Mrs. Benton be extended until January 31, It is noted that should circumstances arise for either party, there are appropriate termination clauses in effect. RESOLUTION NO. H-CC Moved by Chair Seconded by Committee THAT County Council approves that Miramichi Lodge extend the existing part-time Service Agreement with Mrs. Jean Benton for Nurse Practitioner services to Miramichi Lodge until January 31, Realigning Rehabilitation Staffing Hours Bonnechere Manor We wish to advise Council that the full-time Rehabilitation Assistant at Bonnechere Manor is retiring, which is providing an opportunity to realign the staffing component in the rehabilitation department. Currently this department provides rehabilitation and restorative care programs to 180 residents with 1.9 full-time equivalent staffing. By combining the full-time and part-time hours three part-time positions would be created which would better serve the residents that live on all three home areas of Bonnechere Manor. Council is reminded that the rehabilitation department is 100% funded by the Champlain Local Health Integration Network (LHIN) through the Ministry of Health and 95

96 BY-LAWS Long-Term Care (MOHLTC) and unused funds must be returned to the MOHLTC. The Business Case Report is attached as Appendix I. RESOLUTION NO. H-CC Moved by Chair Seconded by Committee THAT County Council approve that the existing rehabilitation staffing full-time and parttime hours (152 hours per pay) be combined and reallocated into three part-time Rehabilitation Assistant positions to better serve the needs of the resident population at Bonnechere Manor. 14. Office Space Lease Agreement Bonnechere Manor MediGas, Division of Praxair Canada Inc., continues to lease office space within Bonnechere Manor at a rate of $ per month for the maximum usage of 5 days per month to offer the community pre-booked appointments regarding sleep therapy. On the alternate days, the part-time Day Program Administrative Assistant and part-time Therapeutic Recreation Programmer use the office space. This is a valued partnership and our committee proposes the continuation of this one-year term lease agreement commencing November 1, RESOLUTION NO. H-CC Moved by Chair Seconded by Committee THAT County Council approve that a Bylaw be adopted at this session of County Council authorizing the Warden and Chief Administrative Officer/Clerk to sign a oneyear lease agreement commencing November 1, 2012 for the sum of $ per month, maximum usage of 5 days per month between the County of Renfrew, Bonnechere Manor and MediGas, Division of Praxair Canada Inc., for occupation of a leased office space, known as office # 1252 with Bonnechere Manor, located at 470 Albert Street, Renfrew, Ontario. 15. Bonnechere Manor Senior/Adult Day Program Satellite Sites We wish to advise Council that the Bonnechere Manor Senior/Adult Day Program satellite sites, currently located at 68 Queen Street, Eganville, Ontario and 20 Robertson Drive, Beachburg, Ontario are amalgamating to a new site owned by the Parish of Stafford-Whitewater Anglican Diocese of Ottawa, located at 27 Crawford Street, Cobden, Ontario as of November 1, The Champlain Local Health Integration Network (LHIN) provides 100% funding for the day program services and supports the consolidation of the satellite sites. There will be no additional funding requested from the LHIN or the County of Renfrew related to the relocation to the new site in Cobden. The satellite day program will continue to provide the same programming services 5 days per week and transportation to and from the program will continue to be included. In 96

97 accordance with the Statement of Lease Financing Policy and Goals adopted as Policy GA-04 by the Council of the Corporation of the County of Renfrew, Mr. James D. Kutschke, Treasurer/Deputy Clerk has reviewed the lease agreement and has confirmed it is within the exemption category of costs and risks, in combination with all other leases of that category entered into or proposed to be entered into in 2012 by the County of Renfrew and will not result in a material impact. RESOLUTION NO. H-CC Moved by Council Seconded by Committee THAT County Council approve and adopt a Bylaw at this session of County Council authorizing the Warden and Chief Administrative Officer/Clerk to sign the lease agreement between the County of Renfrew, Bonnechere Manor and Parish of Stafford Whitewater-Anglican Diocese of Ottawa for the use of leased space at 27 Crawford Street, Cobden, Ontario; AND FURTHER THAT By-laws and be rescinded. All of which is respectfully submitted. Janice Visneskie, Chair And Committee Members: M. Campbell, J. Murphy, D. Shulist, T. Stewart, R. Sweet, J. Wilson 97

98 COUNTY OF RENFREW BY-LAW NUMBER A BY-LAW TO PROVIDE FOR A LEASE WITH MEDIGAS, DIVISION OF PRAXAIR CANADA INC. WHEREAS Sections 8, 9 and 11 of the Municipal Act 2001, S.O. 2001, c.25 as amended authorizes Council to enter into agreements for the purpose of leasing; WHEREAS the County of Renfrew deems it desirable to enter into a lease agreement with Medigas, Division of Praxair Canada Inc. for the lease of lands and premises owned by the County of Renfrew; NOW THEREFORE the Council of the Corporation of the County of Renfrew hereby enacts as follows: 1. The lease agreement marked as Schedule I attached to and made part of this by-law shall constitute an agreement between the Corporation of the County of Renfrew, Lessor and Medigas, Division of Praxair Canada Inc., Lessee. 2. That the Warden and Clerk are hereby empowered to do and execute all things, papers, and documents necessary to the execution of this by-law. 3. That this by-law shall come into force and take effect upon the passing thereof. READ a first time this 31 th day of October, READ a second time this 31 th day of October, READ a third time and finally passed this 31 th day of October, ROBERT SWEET, WARDEN W. JAMES HUTTON, CLERK 98

99 This indenture made the 1st day of November 2012, Pursuant to the Short Forms of Leases Act Lease Between: The Corporation of the County of Renfrew ( hereinafter called the Lessor ) - and - MediGas, Division of Praxair Canada Inc. (hereinafter called the Lessee ) 1. In consideration of the rents, covenants and agreements hereinafter reserved and contained to be paid, observed and performed by the Lessee, the Lessor hereby leases to the Lessee the premises known as Office # 1252 at Bonnechere Manor, 470 Albert Street, Renfrew, ON, (the premises ) for one (1) day per week, to have and to hold for the term of twelve (12) months from the 1st day of November 2012 to the 31st day of October 2013 (the Term of this lease ). 2. Either party may terminate this lease on 30 days written notice to the other. 3. The Lessee shall pay rent to the Lessor in the amount of one hundred dollars ($100.00) per month (maximum 5 days usage per month), H.S.T. Exempt (No other taxes are payable on rent). The rent payment shall be made quarterly on or before the first day of March, June, September, December be delivered to: Bonnechere Manor 470 Albert Street Renfrew, ON K7V 3Z7 4. The Lessee agrees: 4.1 that it will leave the Premises in good repair (reasonable wear and tear excepted) and the Lessee shall compensate the Lessor for any damage to the premises caused by the negligent, reckless or wilful misconduct of the Tenant s servants, agents, employees, licensees or invitees. 4.2 that it will provide adequate insurance for any and all of its goods and chattels which may from time to time be kept in the Premises 4.3 that it shall permit the Lessor to enter the Premises at any reasonable time for the purposes of inspecting the Premises and making required repairs. The Lessor has the right to enter the space at mutually agreeable times and also if there is an emergency requiring the Lessor to reasonably enter the Premises. 4.4 that it will not assign or sub-let the whole or any part of the Premises without the consent of the Lessor; 99

100 4.5 that the Premises will not be used during the term of this lease for any other purpose than that of a professional office for the purpose of operating a satellite location for pre-booked appointments for Sleep Therapy by MediGas, Division of Praxair Canada Inc. 4.6 that it will make no alterations to the Premises, without prior written approval from the Lessor. 4.7 that the Lessee and its employees, officers, agents, and servants will observe and conform to reasonable rules and regulations made by the Lessor with respect to the use of the premises including evacuation/fire drills, Infection Control (TB/Flu). 5. The Lessor agrees: 5.1 to give the Lessee and its employees, officers, agents and servants the right to enter the Premises and free use of stairways and passages from the street to the premises during regular business hours and all other reasonable hours of operation as maybe reasonably required by the Lessor for the purpose of accommodating the pre-booked appointments. 5.2 to give to all persons transacting business with the Lessee, in common with other persons, the right to enter the Premises by means of entrances, stairs and passages during regular business hours. 5.3 to notify the Lessee of rules and regulations it is obligated to observe (i.e., Disaster Plan, Infection Control) 5.4 that it shall be responsible for all housekeeping, maintenance, utilities and other services normally required in an office building. 5.5 to allow use of the Administration Boardroom and Classroom at additional applicable fees by the employees, officers, agents and servants provided the rooms are pre-booked. 6. The Lessor and Lessee agree: 6.1 that in the event of any default or violation of this agreement by the Lessee, this lease shall, at the Lessor s opinion be immediately void and the proportionate part of any current rent shall, consistent with section two (2) above shall become due and payable, and the Lessor may reenter and take possession of the premises and the Lessee shall forthwith remove its chattels from the Premises; 6.2 that no sign, advertisement, or notice shall be placed by the lessee on any part of the building or property without the consent of the Lessor, which consent includes the right to regulate the size, style, colour, and location of any such sign, advertisement, or notice. 6.3 that should the Lessee hold over after the expiration of this lease, and the Lessor thereafter accept rent for the premises, the Lessee shall hold the said Premises as a monthly tenant only of the Lessor but subject in all other aspects to the terms and conditions of this lease. 6.4 the Lessee shall be responsible for providing and maintaining telephones/fax/computer/and telephone lines/fax/computer and services to the Premises, which shall be for the use of the Lessee s employees, officers, agents and servants and shall not be connected to the Lessor s systems. The Lessee shall pay the cost of installation of any additional communications lines and equipment and the ongoing usage of such lines, equipment and services directly to the supplier. 7. This Agreement shall be effective November 1, 2012 to October 31, Notice as may be required hereunder shall be given to the Lessor at the following address, in writing, or by personal service: 470 Albert Street, Renfrew, Ontario, K7V 4L5. 100

101 9. Notice as maybe required hereunder shall be given to the Lessee at the following address, in writing or by personal service: 615 Pembroke Street East, Pembroke, Ontario, K8A 3L7. a. Partial Invalidity: If for any reason any term of this lease, or the application thereof to any person or circumstances, is to any extent held invalid, then such term: i. is deemed to be independent of the remainder of this lease and to be severable therefrom, and its invalidity does not affect the remainder of this lease; and ii. continues to be applicable to every circumstances and enforceable to the fullest extent permitted by law against every person other than those as to which (or as to whom, as the case may be) it has been held or rendered invalid. b. Entire Agreement: Wherever in this lease there is a reference to this "lease", such reference includes this lease and all schedules and amendments thereto when committed to writing and signed by two (2) executive officers of the Landlord under corporate seal and by the Tenant. c. Governing Law: This lease shall be construed in accordance with and governed by the laws of the Province of Ontario. d. Time of the Essence: Time is of the essence of this lease. In witness whereof the parties hereto have executed this document. DATED: The Corporation of the County of Renfrew Robert Sweet, Warden W. James Hutton, Chief Administrative Officer/Clerk Medigas, Division of Praxair Canada Inc. 101

102 COUNTY OF RENFREW BY-LAW NUMBER A BY-LAW TO ENTER INTO A LEASE WITH PARISH OF STAFFORD- WHITEWATER ANGLICAN DIOCESE OF OTTAWA FOR THE ADULT DAY PROGRAM SERVICE AT 27 CRAWFORD STREET, COBDEN, ONTARIO WHEREAS Sections 8, 9 and 11 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, authorizes Council to enter into agreements for the purpose of leasing; WHEREAS the County of Renfrew deems it desirable to enter into a lease agreement with Parish of Stafford-Whitewater Anglican Diocese of Ottawa for the lease of land at 27 Crawford Street, Cobden, Ontario; NOW THEREFORE the Council of the Corporation of the County of Renfrew hereby enacts as follows: 1. The lease agreement marked as Schedule I attached to and made part of this by-law shall constitute an agreement between the Corporation of the County of Renfrew, Lessee and Stafford-Whitewater Anglican Diocese of Ottawa, Lessor. 2. That the Warden and Clerk are hereby empowered to do and execute all things, papers, and documents necessary to the execution of this by-law. 3. That this by-law shall come into force and take effect upon the passing thereof. READ a first time this 31 th day of October, READ a second time this 31 th day of October, READ a third time and finally passed this 31th day of October, ROBERT SWEET, WARDEN W. JAMES HUTTON, CLERK 102

103 LEASE Pursuant to the Short Form of Leases Act Effective the 1 st day of November Between PARISH OF STAFFORD-WHITEWATER ANGLICAN DIOCESE OF OTTAWA PARISH HALL (The Lessor ) and THE MUNICIPAL CORPORATION OF THE COUNTY OF RENFREW BY ITS LONG-TERM CARE HOME, BONNECHERE MANOR (The Lessee ) WHEREAS the Lessee leases the premises of the Parish Hall at 27 Crawford Street, Cobden, Ontario, K0J 1K0 from St. Paul s Anglican Church, (the Parish of Stafford-Whitewater, the Anglican Diocese of Ottawa) upon certain terms and conditions and has sole right to sublet those premises: NOW THEREFORE in consideration of the rent hereby paid and the terms and conditions hereinafter set forth, the Parties hereto agree as follows: 1. The Lessee agrees with the Lessor as follows: (a) To pay rent of $ per month, inclusive of H.S.T., commencing the fourth month as per terms of agreement. The first three (3) months: November 2012, December 2012 and January 2013 are given to the Lessee at no rental cost; (b) To provide own phone, cable TV and Internet system, installation and monthly charges of same; (c) To provide liability insurance for the operation, staff, participants and visitors of the Outreach Day Program; to provide contents insurance covering the program s equipment, furniture and other belongings. (d) To leave the building including the kitchen, dining area, group areas and washrooms clean; (e) To inform and collaborate with the Lessor for approval regarding all renovations/changes to the internal site. External renovations/changes are to be negotiated directly with the Lessor of the building; (f) To provide additional equipment, furnishings and supplies (indoor and outdoor) as required by the Bonnechere Manor Outreach Program. All such supplies, equipment and furnishings remain the sole property of the Bonnechere Manor Outreach Program. (g) To pay the costs for any negotiated special and specific renovations to areas as required by the Bonnechere Manor Outreach Program to facilitate program operations. All permanent renovations to the site become the sole property of the Lessor of the building

104 2. The Lessor agrees with the Lessee as follows: (a) To provide free and uninterrupted access to the premises between the times of 8 a.m. and 4 p.m. on scheduled program days (maximum of five {5} days per week) and as space permits to provide to the Lessee such additional use as may be arranged from time to time in each month; the Lessor will have the privilege of access and use of the Parish Hall every week day following the close of the program at 4 p.m. as well as on Saturdays and Sundays. The Lessor will negotiate with the Lessee concerning the ability to use the Parish Hall for extraordinary events such as post-funeral receptions of parishioners upon timely notification to the Lessee should the Parish Hall be required during the usual program times. (b) To provide the full use of the kitchen / dining area for five days per week including: Dishwasher, stove, refrigerator, microwave (maintenance of same) Sole use of cupboard space facing dining area (c) To provide access to bathroom facilities; (d) To provide access to all public areas of the building and to outdoor property, including garden space; and to be responsible and pay for all season maintenance to walkways, driveway, and yard (snow removal/yard cleanup); (e) To be responsible and pay for cleaning and maintenance beyond the normal state of cleanliness; (f) To be responsible and pay for all utilities (water, sewer, gas and hydro); (g) To be jointly responsible for building security with the Lessee; (h) wheelchair access to entrance and yard use. (i) Indemnification; (j) Insurance; The Lessor, their agents or employees shall indemnify, hold and save harmless and defend at its own expense the County of Renfrew, its officers and employees, from and against all claims, demands, losses, expenses, damages, actions, suits and other proceedings, judgments, settlements or any other matter similar or dissimilar in any way arising from, by reason of, in connection with or based upon, including costs and expenses arising out of any negligent act or omission occasioned by or otherwise attributable to the Lessor, their agents or employees and the services rendered by the Lessor, their agents or employees pursuant to this Agreement. Without limiting the foregoing the Lessor, their agents or employees shall indemnify, hold and save harmless the County of Renfrew from and against any property damage or injury to or death of any person indirect, special or consequential damages, whether in contract or in tort. The Lessor shall at his own expense maintain or have maintained with the Insurers allowed by the laws of the Province of Ontario to issue insurance policies in Ontario and in forms satisfactory to the County of Renfrew the following insurance policies: i) A comprehensive general liability insurance policy for bodily injury (including death) and property damage in an amount of not less than TWO MILLION 2 104

105 TERMS DOLLARS ($2,000,000.00) inclusive limit for any one occurrence and such policy shall include: The said insurance policies shall be in effect from the date of this Agreement and shall remain in effect until its expiry. The said insurance policies shall include provision for the County of Renfrew to be given thirty (30) days written notice prior to cancellation or material change of said insurance policies. The Lessor, upon request, shall provide certified copies of the insurance policies to the County of Renfrew and shall furnish, upon request, documentary evidence satisfactory to the County of Renfrew of the renewal or continuance of such insurances at or before the expiry date(s) thereof. The Lessor, and not the County of Renfrew, shall be responsible for any deductible that may apply in any of the said insurance policies. This agreement shall be for a term of one (1) year; November 1, 2012 to November 1, 2013, which may be renewed for a further one (1) year on the same terms and conditions as set out in this lease, upon the written mutual agreement of the parties. During the term of this lease or any renewal, and not withstanding anything contained in this lease or any renewal, either party may give the other sixty days written notice of its intention to terminate this lease or renewal. Upon the expiry of said sixty-day period, the tenant shall peaceably surrender and yield up to the landlord, and the landlord shall take possession of the premises, whereupon this lease or renewal shall be terminated. In witness of the foregoing covenants, the Landlord and the Tenant have executed this Lease. DATED: (Witness) DATED: (Witness) DATED: (Witness) DATED: (Witness) Reverend Linda Wheeler Priest-in-Charge, Parish of Stafford-Whitewater Alice Ferguson Rector s Warden, St. Paul s (Cobden), Parish of Stafford-Whitewater W. James Hutton, CAO/Clerk The Corporation of the County of Renfrew by its Long-Term Care Home, Bonnechere Manor. Robert Sweet, Warden The Corporation of the County of Renfrew by its Long-Term Care Home, Bonnechere Manor

106 October 31, 2012 To the Council of the Corporation of the County of Renfrew Members of County Council: We, your Social Services Committee, wish to report and recommend as follows: INFORMATION 1. Ontario Works Caseload Statistics 2011 and 2012 Monthly Ontario Works Caseload Comparison 2011 Total Caseload 2012 Total Caseload Percentage of Change January % February % March % April % May % June % July % August % September % October 990 November 998 December

107 2011 and 2012 Monthly Ontario Works Participant Comparison 2011 Total Participants 2012 Total Participants Percentage of Change January % February % March % April % May % June % July % August % September % October 2201 November 2175 December 2196 As Council will have noticed, there has been an increase in the caseload numbers over the last few reporting periods. Attached as Appendix I is a report from Chery Leigh, Manager of Ontario Works, providing her rationale for the increase. 107

108 2. Child Care Statistics 2011 and 2012 Child Care Fee Subsidy Statistics Comparison MONTHS FAMILIES CHILDREN FAMILIES CHILDREN January February March April May June July August September October November December CURRENT COUNTY CENTRALIZED WAITLIST TOTAL and 2012 Integration Coordinator Statistics Comparison 2012 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Active Files New Referrals Children on Waitlist for CC space Children on Waitlist for IC Children on Waitlist funding Closed files Receiving Resource Funding Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Active Files New Referrals Children on Waitlist for CC space Children on Waitlist for IC Children on Waitlist funding Closed files Receiving Resource Funding CC = Child Care IC = Integration Coordinator 108

109 3. 19-Unit Seniors Affordable Housing Project, Central Station Lofts, Arnprior, Ontario We wish to advise Council that all documentation for the 19-Unit Seniors Affordable Housing Project located at 40 Hugh Street North in Arnprior has been registered and the Service Manager Payment Checklist for Rental Projects First Payment (50% - $1,100,000) was submitted. The transfer of payment was received by the County of Renfrew and has been transferred to the proponent. The request for second payment (40% - $880,000) was sent to the Ministry on October 9, 2012 as the architect has confirmed that the structural framing is now complete. This amount was received and has now been transferred to Ontario Inc. The proponents for the project have named the new seniors apartment development Central Station Lofts. Applications and lease agreement documents are now being finalized for qualified seniors by the proponent. Occupancy is scheduled for spring of Asset Management of Social Housing The County of Renfrew has been advised by Mr. Keith Extance, Director, Housing Funding and Risk Management Branch, Ministry of Municipal Affairs and Housing that the County of Renfrew will be receiving a total funding allocation of $19,644 over three years under the Municipal Infrastructure Investment Initiative for strategic asset management of social housing. Letter attached as Appendix II. The Renfrew County Housing Corporation has entered into a three-year contractual arrangement with Ameresco for an electronic asset management program called Asset Planner. Asset Planner is a web-based software program that is intended to provide housing providers and service managers with a capital planning tool to help them better understand the physical condition of their buildings, to improve the prioritization of capital demands, to find new sources of capital, and to make informed decisions that spend capital wisely. The platform also provides users with the ability to identify and leverage bulk purchasing opportunities, to identify cost reduction strategies and to assess their impact, and to determine the buildings in greatest need of attention. The Ameresco product was recommended for use by housing providers by the Social Housing Services Corporation (SHSC) after a Request for Information proposal was issued and terms and conditions of a Request for Proposal (RFP) were met. The County of Renfrew s Green Operations Committee was involved in discussions across departments to ensure data base compatibility when selecting a software program to assist in asset planning. 5. Ontario Renovates Program On August 14, 2012, The County of Renfrew, in partnership with the Province of Ontario, introduced a new program to assist seniors and disabled individuals to access funding for upgrades to their homes to enhance their quality of life. Ontario Renovates is a program that provides financial assistance to homeowners by way of a forgivable loan to repair their home to acceptable standards while improving the energy efficiency and/or 109

110 increasing accessibility of their unit. The County of Renfrew received $214,240 in funding to be committed prior to March 31, In order to qualify for the program, there was a formal application process that was administered through Renfrew County Housing Corporation. Funding is provided in the form of a 10-year, interest free forgivable loan to homeowners based on the cost of approved work items up to $10,000. In addition, funding for accessibility repairs made to a home and/or unit up to a maximum of $3,500 was in the form of a grant and does not require repayment. Due to the overwhelming number of applications received, the Renfrew County Housing Corporation no longer accepted applications to the program as of September 4, As of September 4, 2012 the Renfrew County Housing Corporation received 563 calls about the program, 76 applications were received and 56 completed applications were processed. Additional monies will be available in ($198,823) and in ($77,404) 6. Renfrew County Housing Corporation 2012 Capital Works Report At the October 11, 2012 meeting of the Renfrew County Housing Corporation Board of Directors an update was provided on the 2012 Capital Work Projects and is attached as Appendix III, entitled Report on 2012 Capital Work Budget. Council will note in the report that there are three significant capital work items that were either unplanned or are currently over budget as forecasted to year end. They are as follows: 1. Foundation Repairs - Unplanned Cost of $91,759 (2012 Drought Renfrew County) 2012 Capital 2012 Expenditures Works Budget to Date (Sept 26-12) Variance 2. Unit Flooring $115,000 $195,000 $80, Bathroom Flooring $ 60,000 $105,000 $45,000 Using the August 31, 2012 Consolidated Treasurers Report and internal budget forecasting, as prepared by the Renfrew County Housing Corporation staff, internal savings within the budget have been identified to fund these unplanned jobs to year end. The Board of Directors of the Renfrew County Housing Corporation will be provided a further update on 2012 Capital Work Projects at the November meeting Provincial Budget Implications for Social Assistance The 2012 Ontario Budget announced changes that would affect both the Ontario Works and Ontario Disability Support Program. These changes include: 110

111 1. Revision of Cost Sharing Formula for Ontario Works Non-Health and Health Related Benefits. The maximum provincial cost-share for non-health related discretionary expenditures is currently determined by using $8.75 per case multiplied by the combined Ontario Works and ODSP monthly caseload within a delivery agent s geographic area. The Budget announced that effective July 1, 2012, the existing formula for determining the maximum provincial cost share of non-health related discretionary benefits will be replaced with a new formula of $10 per case of the combined Ontario Works and ODSP caseload for all non-health and health-related discretionary benefits. Non-health related discretionary benefits could be defined as: - Vocational training and retraining. - Travel and transportation that is not for health related purposes. - Moving expenses. - Any other special service item or payment authorized by the Ontario Works Manager/Director. Previously verbally reported to County Council was the following: Cap Based on OW/ODSP Caseload Funding for Renfrew County $472,560 Actual 2011 Discretionary Benefits (Health/Non-Health) Money Spent in Renfrew County $206,517 Actual spent to date in 2012 is $272,333 as of September 30, Removal of the Community Start-Up and Maintenance Benefit and Home Repair Benefit both from the Ontario Works Program (OW), County of Renfrew, and the Ontario Disability Support Program (ODSP). The most significant change was the removal of the Community Start-Up and Maintenance Benefit and Home Repair Benefit Program from both Ontario Works and Ontario Disability Support Program in the 2012 Provincial Budget. The Community Start-Up and Maintenance Benefit (CSUMB) and Home Repair Benefits is a mandatory social assistance benefit that provides funding to eligible recipients to assist with the cost of establishing a new residence, preventing eviction or disconnection of heating or utilities and maintaining an existing residence. This program for Ontario Works is currently cost-shared at 82.8% provincial / 17.2% municipal. Currently, under the Ontario Disability Support Program (ODSP) the CSUMB and Home Repair Benefits Program is 100% provincially funded. Effective January 1, 2013 this program is cancelled and in its place the Province of Ontario has announced a new program called Community Homelessness Prevention Initiative (CHPI). There are a number of program changes that need to be brought to the attention of County Council as a result of the cancellation of the Community Start-Up and Maintenance 111

112 Benefit and Home Repair Benefits Program and the implementation of the new Community Homelessness Prevention Initiative: Ministry Change The new program is being transferred from the Ministry of Community and Social Services to the Ministry of Municipal Affairs and Housing for management purposes and will form part of the Long Term Affordable Housing and Homelessness Strategy. Within the Social Services Department the program delivery agent will change from the Ontario Works Division to Renfrew County Housing Corporation to align with the respective ministries for reporting purposes. Clients Served The Province of Ontario is integrating the delivery of the new Community Homeless Prevention Initiative (CHPI) by combining the delivery of service to both Ontario Works and Ontario Disability Support Program clients through the Service Manager (County of Renfrew). Funding The 2012 provincial budget announced on September 27, 2012 states that the County of Renfrew s allocations will be as follows: January 2013 to March $132,182 April 2013 to March $575,926 Funding is allocated according to each Service Manager s share of households in Deep Core Housing Need (a Statistics Canada measure that identifies households that spend over 50% of their gross income on housing, and/or also have issues related to suitability and adequacy). Research indicates that when the 2012 budget of Ontario Works is reviewed and analysis of expenditures made by the Ontario Disability Support Program under the soon to be cancelled Community Start-Up and Maintenance Benefit are made, there will be a reduction of between $340,000 to $400,000 in funding available for the new Community Homelessness Prevention Initiative. New Program Parameters New program parameters will need to be developed by the County of Renfrew to address reduction of provincial funding and the collapsing of several programs (Rent Bank, Energy Emergency Fund, Staying Put) and the removal of the Community Start-Up and Maintenance Benefit (CSUMB) and Home Repair Benefit from both the Ontario Works Program and the Ontario Disability Support Program. Under the new replacement program effective January 1, 2013 entitled, Community Homelessness Prevention Initiative (CHPI) the Service Manager will have the flexibility to use consolidated funding for the following service categories: 112

113 - Emergency Shelter Solutions - Housing and Related Supports - Services and Supports - Homelessness Prevention New program details are currently being developed by staff for review by the Social Services Committee and County Council. This new consolidated program will be part of the Long-term Affordable Housing and Homelessness Strategy that the County of Renfrew needs to develop in 2013 for delivery to the Province of Ontario by January 1, RESOLUTIONS 8. Greater Madawaska Seniors Housing Corporation Attached as Appendix IV for Council s information are two articles that were in local newspapers regarding Greater Madawaska Seniors Housing Corporation s plans to bring affordable seniors housing projects to Calabogie and Griffith. Also attached as Appendix V is a copy of a resolution dated August 2012 from the Township of Greater Madawaska requesting that the County of Renfrew adopt a resolution approving that Greater Madawaska Seniors Housing Corporation be placed as priority number four should funds become available through an affordable housing program. As Council will recall, on September 30, 2009 County Council adopted a resolution prioritizing projects under the Canada-Ontario Affordable Housing Program, New Rental Housing Component, which was submitted to the Province, as follows: Priority # 1. Priority # 2. Priority # 3. Eganville and Area Long Term Care Corporation ARS Realty Investments Petawawa Seniors Housing Corporation in Partnership with Carefor Health and Community Services, Pembroke-Renfrew County The Social Services Committee is recommending that the Greater Madawaska Seniors Housing Corporation s proposal be placed in a queue to receive funding, should any funding become available through a housing program. It was agreed that all qualifying proposals will be reviewed should funding become available. RESOLUTION NO. SS-CC Moved by Chair Seconded by Committee THAT Greater Madawaska Seniors Housing Corporation be placed in a queue to be considered for funding should funds become available through a housing program. 113

114 BY-LAWS 9. Ontario Works, CUPE Local 4989 Collective Agreement The draft Collective Agreement with CUPE Local 4989 Ontario Works was ratified by CUPE Local 4989 Membership on July 24, 2012 and by County Council on August 8, 2012, with a by-law to be brought forward for adoption by County Council at a later session. The Director of Human Resources, Mr. Bruce Beakley, has advised that as a result of receiving feedback on the Draft Collective Agreement between the Corporation of the County of Renfrew and CUPE Local 4989, Ontario Works, the final agreement can now be adopted by by-law. The agreement in its entirety is available for review by County Council. RESOLUTION NO. SS-CC Moved by Chair Seconded by Committee THAT a by-law be adopted to approve the new Collective Agreement between CUPE Local 4989 Ontario Works and the County of Renfrew, effective January 1, 2012 through to December 31, All of which is respectfully submitted. Peter Emon, Chair And Committee Members: M. Campbell, J. Murphy, R. Rabishaw, T. Stewart, B. Sweet, D. Thompson, H. Weckworth 114

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117 RENFREW COUNTY PLACE RENFREW COUNTY HOUSING CORPORATION 450 O Brien Road, Suite 105 Renfrew, ON K7V 3Z2 Phone: (613) Fax: (613) Area Offices 169 Lake Street Pembroke, ON K8A 5L8 Phone: (613) Fax: (613) Toll Free: Madawaska Blvd. Arnprior, ON K7S 1S7 Phone: (613) Fax: (613) Report on 2012 Capital Work Budget 2012 Capital Budget - $1,105, RCHC started the 2012 budget year with 32 planned capital jobs. During the course of the year some unplanned expenses arose as they do every year. These unplanned jobs were, as usual, funded against the surpluses identified in the planned jobs as the tenders came in. During the 2012 season, the majority of planned jobs came in significantly under budget, providing what should have been ample funding for unplanned jobs. Unfortunately, this year has provided a number of challenges that have taken us beyond what we would have normally anticipated. Nine separate foundation repairs totalling $91, were required. All of these were at buildings where no previous foundation issues had been seen. These issues have been directly linked to the drought conditions Renfrew County has experienced this year. Drought conditions can result in a number of outcomes affecting a foundation, especially in clay ground, which is what the majority of our buildings are situated in. The loss of ground moisture causes the ground to shrink with two common results. 1. The ground under the footing shrinks sufficiently for the footing to subside slightly, causing cracks in the supported foundation wall. 2. The ground around the foundation wall shrinks away from the wall and then expands during subsequent rains. This year was punctuated by very dry weather, alternated by infrequent torrential thunderstorms. The clay rapidly expands during these sudden rains putting pressure on the foundation resulting in cracks. Each year, as part of the capital plan, we undertake a number of flooring replacements in the tenant units, particularly as tenants move out and before a new tenant moves in. This has been exacerbated in recent years in the apartment units in particular; where no further stock of the original floor tile thickness is available. This means that a floor requiring even a few tiles to be replaced will now require a complete retiling. As a result we are having to undertake more tile replacement jobs than otherwise and the cost for this work has far exceeded the funds budgeted Capital 2012 Expenditures Works Budget to Date (Sept 26-12) Variance Unit Flooring $115,000 $195,000 $80,000 Bathroom Flooring $ 60,000 $105,000 $45,

118 A number of other small unplanned jobs were undertaken where problems were identified: i.e. water infiltration issues and structural issues which if allowed to continue, would have led to significantly more expensive repairs being required. In summary, we anticipate an overall capital cost of approximately $120, beyond the original budget figure. Mr. Dan Graham, Supervisor of Technical Services and Carol Neill, General Manager will review both the projects and final budget implications for the Renfrew County Housing Corporation at year end. 118

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120 High hopes for seniors housing Big step in Greater Madawaska Big step for seniors housing. Peter Fischer, right, and incoming Greater Madawaska Seniors Housing Corporation president Pastor Bill Griffiths hold the sign for land that Fischer has donated to the housing corporation. The property is located on Eastern Avenue in the village of Griffith. Greater Madawaska Seniors Housing Corporation Peter Fischer of Matawatchan and family members have donated a small parcel of land that should help make Greater Madawaska Seniors Housing Corporation s first units a reality. The donation of just over an acre of land was announced Sunday afternoon before an audience of more than 100 people at the Matawatchan Community Centre. The announcement was made at the not-for-profit corporation s annual general meeting. We feel that giving back to the community is very important, said Fischer, who says the donation was made in memory of his father, Alois Fischer. Because of its community theme, Peter says his dad would have loved the project. Alois, who died in 2005, and wife Josy, who s still living, were foster parents of more than 30 children. They were also seasonal residents in nearby Vernacher for more than 40 years. As residents of Scarborough, they were recipients of the Ontario Medal of Good Citizenship. The donated land is instrumental to local efforts to build affordable housing for seniors, said Pastor Bill Griffiths, of Calabogie, who was elected the corporation s president Sunday. This means we now have some property. This means a huge hurdle has been overcome. This brings the dream closer to reality. Keeping seniors in the community is our mission, said outgoing president Bill Beacham, of Calabogie. The corporation was established in 2010, but has had a working committee in place since