AGM (Bldg,P&A/C ) / CANTEEN / Tender/ 18 19/ Dt at CNI-78 the TENDER NOTICE

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1 [ A Govt. of India Enterprise ] CHENNAI TELEPHONES O/o The Asst. General Manager ( Bldg, P&A/C ), 2 nd Floor, 99, Jawaharlal Nehru Salai, K.K.Nagar, Chennai AGM (Bldg,P&A/C ) / CANTEEN / Tender/ 18 19/ Dt at CNI-78 the TENDER NOTICE Sealed limited Tenders are invited on behalf of BSNL, Chennai Telephones to run a purely vegetarian refreshment/meals Canteen at K.K.Nagar Exchange Complex. The Tender Form along with the Terms and Conditions can be obtained from Accounts Officer ( Cash ) West Business Area, 3 rd Floor, No.1, Ganga Nagar, Kodambakkam Telephone Exchange, Chennai-24 on all the working days between 11:00 hours and 15:00 hours from to on payment of Rs.118/- including 18% Tax( GST ) by cash. Or Intending bidders may download the copy of the tender documents along with the relevant specifications from Chennai Telephones website and in case the bid is downloaded, while submitting the tender bid, the bidder has to enclose a crossed Demand Draft towards the cost of the tender document for Rs.118/- ( Rs. One Hundred and Eighteen only, Rs.100/- + Rs 18/- GST ) drawn on any scheduled bank in favour of BSNL, Chennai Telephones payable at Chennai. The tender should be submitted in single cover. Both Technical Bid and the Financial Bid are to be put in a cover and this should be superscribed Tender for Canteen Services at K.K.Nagar, Chennai. The cover is to be sealed. Technical Bid and Financial Bid will be opened on the same day. No indication of the Prices shall be made in the Technical Bid. The Tender form, complete in all respects along with a Demand Draft for Rs.3,000/- as EMD favouring BSNL, Chennai Telephones to be put in the bid cover, 1

2 addressed to The Asst. General Manager ( Bldg,P&A/C ), 2 nd Floor, No 99, Jawaharlal Nehru Salai, K.K.Nagar Exchange Complex, Chennai should be dropped in the Tender Box kept in the office of the Asst. General Manager ( BLDG, P&A/C ) KKNagar on or before 14:00 Hrs. of Tender form without proper sealing, copy of IT returns, EPF, ESIC code, GST Registration certificate (or declaration), Experience Certificate and the EMD will be summarily rejected. The Tenders will be opened on the same day at 14:30 hours in the presence of the available Tenderers or their authorized agents with the authorization letter in the chamber of the Asst. General Manager ( BLDG, P&A/C ) KKNagar, 2 nd Floor, No 99, Jawaharlal Nehru Salai, K.K.Nagar Exchange Complex, Chennai-78. If the opening day of the tender happens to be suddenly declared as a holiday tenders will be opened on the next working day. Asst. General Manager ( Bldg, P&A/C ), K.K.Nagar, BSNL,Chennai Telephones, CHENNAI To 2

3 [ A Govt. of India Enterprise ] CHENNAI TELEPHONES CHENNAI , TENDER PROFORMA TECHNICAL BID FOR RUNNING CANTEEN SUB ; Tender form for running the refreshment / meals Canteen at K.K.Nagar Exchange Complex. REF: AGM (Bldg, P&A/C)/CANTEEN/ Tender/18 19/ Dt at Chennai-78 the Name of Person(s) / Organisation : 2. Address : 3. Telephone No. : 4. Qualification : (Academic / Technical) 5. a) Experience in the catering field : b) Experience certificate : Tenderer should submit experience certificate for any two years during previous five years from reputed organization. 6. a) EMD Particulars ( Amount ) : DD No. Date: Bank: Branch: b) Details of application form : cash receipt in case of purchase 7. Whether enclosed last two years IT returns : 8.Particulars of ESIC code and EPF code : from AO (Cash) West Business Area, Chennai-24. In case of down loaded from website DD No. Bank: Date: Branch: 9. GST Registration number : (Copy of Registration certificate or declaration to be enclosed) Place: Date: Signature: Name: Seal : 3

4 [ A Govt. of India Enterprise ] CHENNAI TELEPHONES CHENNAI , TENDER PROFORMA FINANCIAL BID FOR RUNNING CANTEEN SUB ; Tender form for running the refreshment / meals Canteen at K.K.Nagar Exchange Complex. REF: AGM (Bldg, P&A/C)CANTEEN/ Tender/ / Dt at CNI-78 the Name of Person(s) / Organisation : 2. Address : 3. Telephone No. : 4. License fee quoted per month : ( in words Minimum Rs.5000/pm) License Fee CGST SGST Total Amount Place: Date: Signature: Name: Seal : 4

5 [ A Govt. of India Enterprise ] CHENNAI TELEPHONES TERMS AND CONDITIONS FOR RUNNING CANTEEN 1. The Franchisee License to run a vegetarian canteen at 99, Jawaharlal Nehru Salai, K.K.Nagar Exchange Complex, is for a period of one year from the date of taking over and extendable for another year at the discretion of the BSNL Administration at the same rates and Terms and conditions. For the purpose of the Tender, BSNL Administration would mean D.G.M. ( NWO ) KKN or any other D.G.M. for the time being in-charge of the canteen. Bid Form (Single Bid Format). The tender should be submitted in single cover; Both Technical Bid and the Financial Bid are to be put in a cover and this should be superscripted Tender for Canteen Services at K.K.Nagar, Chennai. The cover is to be sealed. Technical Bid and Financial Bid will be opened on the same day. No indication of the Prices shall be made in the Technical Bid. Tender will be opened in the presence of Bidders present on the due date of opening at Hrs on Both Technical Bids and Financial bids of the Tenders received will be opened on that day. All Columns should be furnished with relevant details and no column should be left blank. The list of Documents to be submitted along with Technical bid are as follows EPF and ESI Registration certificate. Tenderer should submit experience certificate for any two years during the last 5 years. Last two years IT return (FY , ) DD for the EMD of Rs.3000/- ( Rs.Three Thousand only ) favouring BSNL, Chennai Telephones. GST registration certificate. If not registered, declaration form to be submitted. Financial Bid should contain the License Fee quoted information 2. The successful Tenderer (herein after referred as Licensee) shall enter into an agreement with the BSNL Administration within seven days from the date of approval of the issue of Work order. Otherwise, the EMD shall be forfeited. At the time of entering into an Agreement, the Licensee 5

6 shall deposit the Security Deposit. 3. The electricity charges shall be borne by Licensee, based on sub meter reading. 4. The Licensee shall not employ child labour / pregnant woman or persons prohibited under any statute under force. 5. The Licensee shall provide at his expense to his employees such uniforms as prescribed by BSNL. 6. The persons employed by the Licensee shall appear clothed in clean uniform, wear metal badges showing their names. 7. Adequate number of Staff are to be employed in the Canteen. The persons employed by the Licensee shall be subjected to periodical medical examinations by the doctors engaged for the purpose by BSNL to ensure that they are free from contagious diseases. The Licensee shall bear the cost of such medical examinations. Floor services should be made available on all working days on demand and need basis. 8. The Licensee shall observe, perform, and comply with all the provisions of Payment of minimum Wages Act, Workmen Compensation Act, ESIC, EPF and all other relevant statutes for the time being in force and any rules and regulations made there under with regard to payment of wages etc, to all persons employed by the Licensee under this agreement and shall indemnify the BSNL Administration from and against any claim made under any statutes by or on behalf of any persons employed by Licensee in case of any breach or non-performance by the Licensee. 9. The Licensee shall prepare and sell only vegetarian items in the canteen Signature of the Tenderer 6

7 10.The prevailing rates of the items are mentioned here S.N Name of the Item quantity Prevailing Supply -Time of Remarks o. rate Rs Ps availability 1. Coffee / Tea / Milk 100 ml :00 to 18:00 On all days 2. Horlicks, Boost 100 ml :00 to 18:00 On all days 3. Idlys with sambar&chutney 2nos-80gms to On all days 4. MeduVadai / 50 gms to On all days MasalVadai 5. Masal Dosai 150 gms to On all days 6. Rice Pongal with chutney 150 gms to On all days 7. Kichadi / 150 gms to Tues & Fri RavaUppuma with chutney 8. Poori with 2 Nos to Mon &Thurs Potato Masal 9 Curd Rice 250 gms to All working 10. Mixed Rice with Pappad or pickles (Variety Rice) 11 Brinji, Veg Biriyani, Pulao 12. Limited Meals Rice 1 cup Sambar, Rasam Butter Milk, Poriyal, Kuttu / Avial, Pickles, Pappad 1, Payasam/ Sweet [Every Friday] days 250 gms to All working days 250 gms to All working days 400 gms to All working days 13 Meals Parcel 400 gms to All working days Signature of the Tenderer 7

8 14. SPECIAL ITEMS 1. MasalDosai( 150gms. ) / Cholapoori / parotta with kuruma Sukku Coffee 100 ml Potato Bonda (2) / Mysore bonda (2.) / Bajji (2) 60 gm Vegetable Samosa (1 nos) 40 gm Chappathy with kuruma ( 2 nos. ) (daily compulsory) Butter milk / Lemon juice (200 ml) Sundal, Bajji, Bonda, Samosa (50gms) 5.00 Note : The Tenderer may quote the rate of the above items not more than the prevailing rates for all serials 1 to 14 as above items ( page 7 & 8) Selection of Special items is at the discretion of the Licensee but at least one of the special items should be supplied everyday without fail. Also buttermilk / Lemon juice is compulsory during summer i.e. from April to June 11. One Tiffin item either from the general or special items should be supplied during the period 12:30 to 14:00 hrs. 12. a) Electricity charges to be paid by canteen bidder only based on the separate sub-meter reading. b) Cleaning of canteen should be done by canteen bidder only. c) Cleaner should not be used for supply / preparation of food d) Plates and cups should be cleaned with hot water every time before serving e) Hand glouses should be used during supply of food items f) Plastic should be avoided in all supply of food items g) Hot drinking water should be available h) For supply of Tea/coffee, paper cup size should be bigger than the quantity of TEA/Coffee i) Unused fans/lights should be switched off by canteen staff J) Proper waste management should be done. Waste materials and left out food should be properly disposed. k) There should be minimum 6 numbers of staff Coffee/tea maker 1 Cleaning staff 2 Supply of foods 2 Cook 1 l) Quality and quantity cannot be compromised. The committee and Chairman have the discretion to cancel the tender and call for fresh tender m) The Licensee shall use only agmark food items for the preparation of all food items. 8

9 Signature of the tenderer 13. The rates fixed above will prevail unless otherwise warranted by an unexpected escalation / reduction of cost of ingredients / gas used for preparation of items. The revision of rates can be considered only on the basis of recommendations of the Canteen Managing Committee. The decision of DGM (NWO) KKN on the recommendation of the committee is final and binding on both the parties. 14. The Licensee shall be responsible for the cleanliness of the Canteen premises and safety & security of the persons employed. The Licensee shall comply with all necessary statutory obligations regarding running of the canteen and shall be liable for all legal consequences. 15. The Licensee shall extend all co - operation to the BSNL Administration in monitoring the quality and quantity of the items supplied. 16. Any dispute regarding the terms and conditions of this agreement shall be referred to a sole arbitrator appointed by the General Manager ( NWO) WBA, BSNL, Chennai Telephones and award passed by the sole arbitrator shall be binding on both the parties. 17. Energy consumption charges on account of electrical appliances in the canteen ie Tube lights, fans, refrigerator, grinder, mixer, and hot water drum for drinking water will be borne by canteen bidder only. 18. The committee nominated by BSNL will make surprise inspections of the canteen premises without prior notice and the BSNL reserves the right to cancel the License at any moment on the following grounds. A quality check committee formed among the members of the CMC which will periodically inspect and test the quality of the items supplied and cleanliness of the premises monthly once and submit a report to CMC. If the quality of the items were found below the standards, the contractor will be instructed to improve the quality and take corrective measure. For this purpose the contractor has to supply the samples at free of cost to the quality check committee. Signature of the tenderer 19. The Licensee shall comply with all the provisions of the Act on running catering units. 9

10 20. The Licensee shall not assign or sublet or transfer the benefit of the License hereby granted on the said Licensee or say part of the interest therein to any person or persons whatsoever. 20. The Licensee shall restrict to the accommodation provided by the BSNL Administration for the purpose of running the canteen and not to encroach on any other accommodation. 21. The Licensee shall bear the cost of chemical analysis of edibles sold should such examination be considered necessary by the BSNL Administration. 22.The Licensee shall pay any TAX imposed by Union Govt. / State Govt., Corporations or any other governing bodies of the State or the Center having authority to do so, 23. If any damage is done to the BSNL Administration or other property of BSNL by the Licensee or his / her employees or any other persons for whose actions the Licensee is responsible, the cost of making good the same shall be borne by the Licensee. 24.The infrastructure facilities viz., space, furniture, utensils and water (except drinking and cooking) will be provided by the BSNL Administration on "As is where is" basis without any charge. 25. Any other additional requirements and the maintenance in respect of the furniture and utensils and the cost of LPG cylinders will have to be borne by the Licensee. 26. The furniture by the BSNL to the contractor should be maintained properly. Any repairs of any items shall be borne by the franchisee only (and cost of minor repairs of these items will be borne by the contractor) The Licensee shall return all the items intact provided by the BSNL Administration on termination of the License. 27. The Tenderer should pay an amount of Rs.3000 / = ( Rupees three thousand only ) in the form of Demand Draft favouring BSNL CHENNAI TELEPHONES towards EMD and should be enclosed along with the application. Any application without EMD will be rejected. Signature of the tenderer 10

11 28. The BSNL Administration reserves the right to accept or reject any or all the Tenders without assigning any reasons. 29. The last two years IT return should be enclosed along with the Tender application. The application without the IT return will be rejected. 30.The Licensee shall pay Cash to Accounts Officer ( Cash ), West Business Area BSNL, Chennai Telephones, Chennai-24 or Demand Draft in favour of BSNL, Chennai Telephones or furnish a Bank Guarantee of an amount equivalent to three times of the monthly License Fee highest quoted for the duration of the License from any Nationalized Bank payable to BSNL, Chennai Telephones as a Security Deposit towards the building, furniture, fixtures and equipment provided to him /her under this agreement and towards regular payment of monthly license fee and other legal liabilities. NSIC holders participated if any are not exempted to pay the Security Deposit amount since they tend to quit the contract abruptly without prior notice as specified in the Tender clause. 31. The EMD of the successful Tenderer will be added with the Security deposit to be made vide Para 31 above. The same will not carry any interest for the period of retention. 32. If the Licensee or BSNL Administration desires to withdraw the services of the franchisee, they can do so only after issuing three-month calendar notice. 33. BSNL may forfeit the Security Deposit along with the EMD of the License if he/she fails to give the three month s notice before terminating the license as specified at clause 32 above and also for 1. Violation by the Licensee of any of the Terms and Conditions. 2. Deficiency in service. 3. Based on the report by the monitoring committee appointed by BSNL. 34. The selected bidder has to supply items as per the weekly schedule prescribed by Canteen Management Committee and the supply schedule be strictly adhere to. 35. In case of any legal proceedings arising out of the contract in the court of law, the jurisdiction will be within the city of Chennai only. 11

12 Signature of the tenderer 37. Penalty Clause: The Security Deposit will be forfeited in case of any violation or fails to comply the terms and conditions as stated below: Quality of service Quantity of food supplied Any non performing of Service. In addition the firm will be blacklisted. 38. EMD/SD will be refunded after peaceful handing over of spaces, furniture and other amenities subject to be certified by the competent authority. Signature of the tenderer : Place: Name : Date : Address: Witnesses Witnesses 1. Signature : 1. Signature Name : Name Address Address 2. Signature : 2. Signature: Name : Name Address Address 12