AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES PARK FOREST, IL. Village Hall 7:00 p.m. August 20, 2018

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1 AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES PARK FOREST, IL Village Hall 7:00 p.m. August 20, 2018 Roll Call Pledge of Allegiance Reports of Village Officers Mayor Village Manager Village Attorney Village Clerk Reports of Commission Liaisons and Committee Chairpersons Citizens Comments, Observations, Petitions Motion: Approval of Consent CONSENT: 1. Motion: A Motion to Approve the Minutes of the Rules Meeting of January 2, 2018, the Regular Meeting of January 16, 2018, the Rules Meeting of January 29, 2018, the Rules Meeting of February 5, 2018, the Regular Meeting of February 19, 2018, the Rules Meeting of February 26, 2018, the Regular Meeting of February 26, 2018, the Rules Meeting of March 5, 2018, the Rules Meeting of March 26, 2018, the Regular Meeting of March 26, Motion: A Motion to Award the Village Hall, Police and Fire phone system replacement contract 3. Motion: A Motion to Award the Tree Service Contract 4. Appointments: DEBATABLE: 5. Ordinance: An Ordinance Granting a Major Variation to Article VII-4.b.8 of the Unified Development Ordinance regarding the size of Pole Signs at 375 Oswego Street (The Word Worship Center) (First Rding) 6. Ordinance: An Ordinance Authorizing the Donations of Property 262 Arrowhd St. to VetTECH.US/Keeling Family Foundation. (Final Rding) 7. Ordinance: An Ordinance Authorizing the Donation of Property 336 Early St. to VetTECH.US/Keeling Family Foundation. (Final Rding) 8. Ordinance: An Ordinance Revising Village Code Chapter 42, Article I, sections 42.1 thru 42.15, Regarding Fire Prevention and Protection. (Final Rding) 9. Ordinance: An Ordinance Amending Village Code Chapter 42, Section Rates and Levels of Fire Service (Final Rding) Adjournment NOTE: Copies of Agenda Items are Available in the Lobby of Village Hall and on the Village website Any individual with a disability requesting a rsonable accommodation in order to participate in a public meeting should contact the Village Manager s Office at lst 48 hours in advance of the scheduled meeting. The Village Manager s Office can be rched via telephone at (708) or (708) or via at athurston@vopf.com. Every effort will be made to allow for meeting participation.

2 MOTIONS MOVED that the Consent Agenda and ch item contained therein be hereby approved: 1. MOVED, that the Mayor and Board of Trustees Approve the Minutes of the Rules Meeting of January 2, 2018, the Regular Meeting of January 16, 2018, the Rules Meeting of January 29, 2018, the Rules Meeting of February 5, 2018, the Regular Meeting of February 19, 2018, the Rules Meeting of February 26, 2018, the Regular Meeting of February 26, 2018, the Rules Meeting of March 5, 2018, the Rules Meeting of March 26, 2018, the Regular Meeting of March 26, MOVED, that the Manager is Authorized to Award the Phone System Overhaul for Village Hall, Police and Fire to Midco, in the amount of $142, with a 15% contingency for unforeseen cabling issues or undiscussed configuration options for end users for a total cost not to exceed $163, MOVED, that the Manager is Authorized to Award the Tree Service Contract to Winkler Tree and Landscape, Inc. for pruning and removals of selected trees, this contract may be renewed for two additional yrs pending agreements of both parties. MOVED, that the Mayor and Board of Trustees re-appoint Mamie Rodgers, 220 Juniper St., to a term on the Board of Fire & Police Commissioners/Personnel Board to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Daniel Karwatka, 532 Homan, to a term on the Cable Communications Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Becky Czmyr, 39 Elm Street, to a term on the Commission on Human Relations to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Alfreda Keller, 27 Dogwood, to a term on the Commission on Human Relations to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Michael Merritt, 323 Jackson St., to a term on the Commission on Human Relations to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Kreshina Ingram, 208 Forest Blvd., to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Mercedes Gross, 236 Marquette St., to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Bree Breedlove, 2562 Western Ave., to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Maurae Gilbert McCants, 114 Algonquin, to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Bettie McReynolds, 310 N. Orchard Dr., to a term on the Economic Development Advisory Group to expire on December 31, 2019.

3 MOVED, that the Mayor and Board of Trustees appoint Margaret Banks, 356 Wilshire, to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Mike Jordan, 308 Forest, to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint John V. Moore, 202 Hickory St., to a term on the Economic Development Advisory Group to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Julie Baker, 512 Lakewood Blvd., to a term on the Environment Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Katherine Baker, 512 Lakewood Blvd., to a term on the Environment Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Kevin Hdley, 226 Fir, to a term on the Environment Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Ed Whitfield, 55 N. Arbor Trail Dr. Unit 502, to a term on the Park Forest Housing Authority to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Samuel Brooks, 19 Abbey Ln., to a term on the Plan Commission/Zoning Board of Appls to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Michael J. Adami Jr., 345 Winnebago, to a term on the Recrtion & Parks Advisory Board to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Hilary Jeretic Pries, 32 Dunlap Rd., to a term on the Recrtion & Parks Advisory Board to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Donald F. Bee, 14 Marquette Pl., to a term on the Senior Citizen Advisory Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Elaine Davis, 122 Birch St., to a term on the Senior Citizen Advisory Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Mariah Williams-Hill, 151 Main St. #420, to a term on the Senior Citizen Advisory Commission to expire on December 31, MOVED, that the Mayor and Board of re-appoint Trustees Ed Fizer, 204 Nashua, to a term on the Veterans Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Yvette Jones, 2739 Western Av., to a term on the Veterans Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Mark Kellogg, 302 Osage, to a term on the Veterans Commission to expire on December 31, 2020.

4 MOVED, that the Mayor and Board of Trustees appoint Nicole Shorter, 307 Farragut St., to a term on the Veterans Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Joshua Travis, 301 Sangamon St., to a term on the Youth Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees appoint Wanikka Vance-Clark, 286 Juniper St., to a term on the Youth Commission to expire on December 31, MOVED, that the Mayor and Board of Trustees re-appoint Randall White, 283 Green, to a term on the Youth Commission to expire on December 31, August 20, 2018

5 VILLAGE OF PARK FOREST Village Board Rules Meeting Tuesday, January 2, 2018 Village Hall 7:00 p.m. M I N U T E S ATTENDANCE: Trustee Mae Brandon, Trustee Tiffani Graham, Trustee Georgia O Neill, and Trustee Jonathan Vanderbilt ABSENT: Mayor John Ostenburg, Trustee Robert McCray, and Trustee Theresa Settles STAFF IN ATTENDANCE: Manager Tom Mick, Police Chris Mannino, Fire Chief Tracy Natyshok, Village Attorney Felicia Frazier, Assistant Finance Director Sharon Floyd, Director of Recrtion and Parks Rob Gunther, Director of Economic Development and Planning Hildy Kingma, Assistant to Village Manager Denyse Carreras, Director of Building/Community Development Larrie Kerestes, Assistant Director of Public Works Nick Christie, Director of Hlth Department Margaret Lewis, and IT Coordinator Craig Kaufman RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Roll Call The meeting was called to order at 7:00 p.m. Roll was called by Clerk McGann. In the absence of Mayor Ostenburg, Senior Trustee Mae Brandon is appointed president pro tem. President Pro Tem Brandon said the Mayor was ill; Trustees McCray and Settles were absent. There was a quorum. 1. Proposed Amendment to the Single Family Garbage Contract Related to the Provision of Curbside Electronics Waste Manager Mick said that this item is from Administration and Public Works Departments. He explained the state wide mandate that limits electronics in landfills. The Village had contracted with VetTech to dispose of many electronic items but the contract ended due to transportation issues with the contractors. The Village and Star Disposal have negotiated curbside pickup to single family homes of electronics. This has been reviewed by legal counsel and will come to the Board at the January 16 meeting. Trustees Vanderbilt and O Neill commented also that this will be an inexpensive service to the community. There were no other questions from the Board. 2. Emergency Purchase of HVAC Unit at the Library Manager Mick explained that that there was a hting problem at Library which needed to be addressed as an emergency call. The Library replaced the unit themselves using their own funds. As it is over the Manager s spending allowance, the purchase comes before the Board. Director Gunther added that the ht exchanger had been lking and the new unit is up and running. There were no questions from the Board. 1

6 3. A Resolution Authorizing the Sale by Public Auction of Personal Property Owned by the Village of Park Forest Manager Mick noted that this item is out of the Police Department. The repair costs to this vehicle were too high and it will be disposed of at the auction in January. There were no questions from the Board. Mayor s Comments President Pro Tem Brandon that there will be a forum on January 17 at Freedom Hall as Committee A is looking at the street names in the Lincolnwood ar that have an affiliation with the US Confederacy during the civil war. EDAG will have their first 2018 meeting on January 10. The Veterans Commission will meet on January 13. Manager s Comments Manager Mick said the warming centers were appreciated by those who used them during the recent cold days. The Saturday Rules meeting on January 13 is open to the public. Village Hall will be closed Monday, January 15, in honor of the Martin Luther King Holiday. The Police Honors Ceremony will be held on Saturday, January 20. All are invited. Trustee s Comments Trustee O Neill reported that the Senior Advisory Commission will meet Thursday, January 3. The Library Board will meet January 18. Trustee Graham said the Planning and Zoning Commission will meet on January 9. The Youth Commission will meet January 10. Trustee Vanderbilt enjoyed the live Nativity at St. Irenaeus. On January 20, the Booster Club will sponsor a community forum with the community and elected officials at Rich Each High School. Attorney s Comments No reports Clerk Comments No report Audience to Visitors None Adjournment This concluded the Rules Board meeting. There being no further business. President Pro Tem Brandon called for a motion to adjourn. Motion was made by Trustee O Neill, seconded by Trustee Vanderbilt and passed unanimously. President Pro Tem Brandon adjourned the rules meeting at 7:30 p.m. Respectfully submitted, Sheila McGann Village Clerk 2

7 VILLAGE OF PARK FOREST Village Board Regular Meeting Tuesday January 16, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Theresa Settles, Trustee Tiffani Graham, Trustee Georgia O Neill, and Trustee Jonathan Vanderbilt ABSENT: Trustee McCray STAFF IN ATTENDANCE: Manager Tom Mick, Police Chief Chris Mannino, Director of Community Development Larrie Kerestes, Director of Public Works Roderick Ysaguirre, Director or Economic Development and Planning Hildy Kingma, Director of Finance Mark Pries, and IT Coordinator Craig Kaufman RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Approximately fifty police family and friends; Emma Cox, resident; Beverly Szaton, resident; Gary Kopycinski, e-news Roll Call The meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Pledge of Allegiance Mayor Ostenburg led the Board and the audience in the Pledge of Allegiance. Mayor Ostenburg asked Manager Mick to introduce the members of the Police Department that were to be sworn in. They included Police Officer Garrick Enns, Police Officer Stuart Walden, Police Sergnt Kristopher Vallow, Police Commander John Sweitzer, and Deputy Police Chief Brian Rzyski. They were sworn in by Clerk McGann, pinned by their family members, and congratulated by the Trustees, Manager, and Mayor. Reports of Village Officers Mayor Mayor Ostenburg reported on a number of upcoming events and forums he will be attending in and around Park Forest and Cook County. He explained the process a business owner must go through in order to obtain a liquor license in Park Forest which includes a thorough background check by the FBI and Park Forest Police, and submit to questions under oath by the Liquor Commission. Village Attorney None 1

8 Village Manager Manager Mick said that staff had met with Continental Midland last month noting that they would like to work together with Image Works, and hire local residents. Both are Park Forest companies. On Wednesday, January 17, there will be a community forum to discuss the renaming of Confederate streets in Park Forest. The Park Forest Police Department s annual Honors Ceremony will be held Saturday, January 20, at 9:00 am. Village Clerk No report Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon reported that the Economic Development Advisory Group did not have a quorum and did not hold their meeting. The Veterans Commission met on Saturday, January 13. They are collaborating with other communities to help all Veterans. Park Forest is taking a ldership role in the Veterans Program scheduled for Saturday, November 10. Mayor Ostenburg noted that the State requires, by law, a quorum. With a quorum, meetings cannot be held. There are vacancies available on a number of commissions. Applications are available online; those appointments have to be approved by the Board. Trustee O Neill said that the Library Board meeting is scheduled for Thursday January 18. The Senior Advisory Commission did not meet in January. The next scheduled meeting is Thursday, February 1. Trustee Vanderbilt reported that the Commission on Human Relations is continuing to work on the Black History Program scheduled for Saturday, February 24. Citizens Comments, Observations, Petitions Emma Cox, resident, expressed her view regarding attracting more businesses in Park Forest and the potential for county, state and federal taxes. She asked about gaming in a supermarket. Mayor Ostenburg explained that there are restrictions which include the requirement of a liquor license and the ar to be cordoned off. Beverly Szaton, resident, voiced her concerns regarding a grocery store and laundromat needing gaming machines. Motion: Approval of Consent Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: CONSENT: 1. Approve a Motion to Approve the Minutes of the Regular Meeting of April 17, 2017, the Minutes of the Rules Meeting of May 1, 2017, the Minutes of the Special Regular Meeting of May 1, 2017, the Rules meeting of June 5, 2017, the Regular Meeting of June 19, 2017, the Minutes of the Rules Meeting of June 26, 2017, the Minutes of the Regular meeting of June 26, 2017, the Minutes of the Special Rules Meeting of July 10, 2017, the Minutes of the 2

9 Special Rules Meeting of July 10, 2017, the Minutes of the Regular Meeting of July 17, 2017, the Minutes of the Regular Meeting of August 21, 2017, the Minutes of the Rules Meeting of September 5, 2017, the Minutes of the Regular Meeting of September 18, 2017 and the Minutes of the Saturday Rules Meeting of January 6, Adopt a Resolution Authorizing the Sale by Public Auction of Personal Property Owned by the Village of Park Forest 3. Authorize the Manager to Execute an Amendment to the Single Family Garbage Contract Related to the Provision of Curbside Electronics Waste 4. Authorize the Manager to purchase an HVAC Unit for the Library from Merts HVAC Mechanical Contractors at a cost of $21, Approval of the consent agenda was moved by Trustee Brandon and seconded by Trustee Graham. Mayor Ostenburg asked if anyone wished any items be removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a roll call vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: 5. Ordinance: Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances (First Rding) This item has had first rding, will be on agenda for discussion at a rules meeting, and on the agenda for action at a subsequent regular meeting. Adjournment This concluded the regular Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Brandon, seconded by Graham, and passed unanimously. Mayor Ostenburg adjourned the regular meeting at 8:08p.m. Respectfully submitted, Sheila McGann Village Clerk 3

10 VILLAGE OF PARK FOREST Village Board Special Rules Meeting Monday, January 29, 2018 Village Hall 6:00 p.m. M I N U T E S ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Robert McCray, Trustee Tiffani Graham (6:11), Trustee Georgia O Neill, Trustee Theresa Settles, and Trustee Jonathan Vanderbilt (6:02) ABSENT: none STAFF IN ATTENDANCE: Manager Tom Mick, Deputy Finance Director Mark Pries, Assistant to Village Manager Denyse Carreras, Director of Public Hlth Margaret Lewis, Assistant Finance Director Sharon Floyd RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Hlth Department Employees Marcia Dees and Kim Rodriquez Discussion of Hlth Department Financials At 6:00 p.m., Mayor Ostenburg opened the workshop and explained the workshop process noting that staff makes presentations with the Board asking questions. Comment cards are available to be filled in and dropped off at the Manager s office. But there will be no public discussion at a workshop but at a later meeting. (Vanderbilt 6:02) Manager Mick explained the trend analysis of revenues and expenses in the Hlth Department. He noted the competition with hospitals and other businesses for home hlth services. Hospitals offer additional resources and information for patients. Also Walgreens and CVS offer some services to residents as well. Over the yrs, the Hlth Department has done all it can to stay competitive. They have tightened their budget, reduced staff, and have had a good outrch program but are still in need of $650,000 in property tax support. (Graham 6:11) While there was an incrse in revenue in 2015 when other insurances were being accepted, it was not enough. Based on engagement of the community, many residents do not feel that the Hlth Department is a core service. The Village does value non-core services and feel they are important to the residents. Manager Mick noted three options for the Hlth Department: 1. Maintain the status quo and continue to support incrsingly as the trend analysis shows. As manager, he did not think this is fiscally responsible. 2. Sunset the Hlth Department at the end of the current fiscal yr (June 30 th ). 3. Get out of the home hlth care ar but continue to offer some public hlth services. Director Lewis listed the many services available to residents. Manger Mick said that all other avenues to cover additional services have been explored. Mayor Ostenburg said that there is a 1

11 duplication of services due to competition from private agencies and hospitals; this does not justify the costs. Manager Mick said we can continue to have community hlth support and provide a resource that is able to refer residents to these agencies. Trustee Brandon was concerned about the large amount of senior residents being effected. Manager Mick said that 80-85% of the contacts in Park Forest are in Rich Township. Director Pries added that there is cost for the time needed to have staff to look into other revenues. Mayor Ostenburg noted that the consensus is that the home hlth care component be cut and asked about costs that provide services/revenue loss if it is cut. Mayor Ostenburg noted the timeline to put the item on the agenda and done by March 1. Manager Mick said a special rules meeting would be required for February 19 which would allow for public comments. Mayor Ostenburg asked for any other question from the Trustees. No other comments. Adjournment This concluded the Special Rules Board meeting/workshop. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee O Neill, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the special rules meeting at 7:19 p.m. Respectfully submitted, Sheila McGann Village Clerk 2

12 VILLAGE OF PARK FOREST Village Board Rules Meeting Monday, February 5, 2018 Village Hall 7:00 p.m. M I N U T E S ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Tiffani Graham, Trustee Theresa Settles, and Trustee Jonathan Vanderbilt ABSENT: Trustee Robert McCray and Trustee Georgia O Neill STAFF IN ATTENDANCE: Manager Tom Mick, Police Chris Mannino, Fire Chief Tracy Natyshok, Village Attorney Cary Horvath (7:15), Deputy Finance Director Mark Pries, Director of Recrtion and Parks Rob Gunther, Director of Economic Development and Planning Hildy Kingma, Assistant to Village Manager Denyse Carreras, Director of Building/Community Development Larrie Kerestes, Director of Public Works Roderick Ysaguirre, and Director of Hlth Department Margaret Lewis RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Commissioner Doug Price; Emma Cox; Marlon Kennedy, Bruce Jennings; Gary Kopycinski, e-news, Jerry Shnay, and approximately 7 others Roll Call The meeting was called to order at 7:00 p.m. Roll was called by Clerk McGann. Mayor Ostenburg asked Chairperson Price to give the Annual Report from the Planning and Zoning Commission. He gave an overview of the Planning and Zoning Commission s role in the Village including their 2018 goals and accomplishments: 1.) Review and act to make recommendations on existing and new development proposals 2.) Revise the Village s Unified Development Ordinance to add the provisions for storm water management. 3). Focus on South Western Avenue development and annexation. Mayor Ostenburg added that the Plan Commission was involved with the SolSMart program which allowed the Village to be solar rdy along with various grants and OAI. There were no questions from the Board. 1. Awarding of the Contract for 2018 Street Sign Replacement in W Streets Manager Mick said this item is from Public Works Department noting this was Phase Three of a 10-yr street sign replacement program. (Horvath 7:15) Director Ysaguirre explained the bidding process adding that Traffic Control and Protection has done work prior in the Village. 1

13 Staff recommend them to be awarded the contract. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 2. A Resolution Confirming Operational and Pricing Plans for the Park Forest Aqua Center for the 2018 Sson Manager Mick said this item is from the Recrtions and Parks Department. Director Gunther explained the various rates offered for Aqua Center usage which brings Park Forest rates competitive to other pools are. The pool opens June 1 and closes Labor Day. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 3. A Resolution Discontinuing the Provision of Home Hlthcare and Associated Contractual/Clinical Services as Provided by the Park Forest Hlth Department and Nurses Plus Manager Mick said this item is out of the manager s office in conjunction with the Board and last week s the Financial Workshop. He explained the financial obstacles the Park Forest Hlth Department has faced in the past few yrs. There has been hvy competition with hospitals and drug stores for immunizations, flu shots, and after hospital care services which has led to a decrse in revenue strms for the Hlth Department. In spite of staff efforts, which included staff reductions and incrsed marketing, the department is no longer economically sustainable. Manager Mick said there are three options: 1.) keep the status quo, which is not fiscally responsible. 2.) Close the Hlth Department June ) Restructure the department and continue to assist residents and direct them to other services. Mayor Ostenburg noted that the Village s population is smaller and the citizens are being impacted by the subsidizing of the Hlth Department so hvily. It is a difficult decision to make. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting Mayor s Comments Mayor Ostenburg commended the staff for an excellent rating on the independent audit last month. He also reported on a number of meetings he would be attending on behalf of the Village and County. Manager s Comments Manager Mick also talked about the recent audit and was plsed with the results. He commended Evelyn Sterling on the work done to put together the Park Forest Community Oscars. The new Business brkfast meeting is Thursday, February 15. PF Baseball registration is open. The Park Forest Veterans Commission and District 277 will host a basketball game where local veterans will be recognized. The 2018 Black History Month program is for February 24 and free of charge. Tall Grass will host an American in Paris Bux Arts Ball on March 17. 2

14 Trustee s Comments Trustee Brandon gave kudos to Evelyn Sterling for the Park Forest Community Oscars ceremony. EDAG will meet Wednesday, February 14. The Veterans Commission will meet Saturday, February 10. Trustee Vanderbilt noted that the Commission on Human Relations is in need of more volunteers. Trustee Graham reported that the Planning and Zoning Commission meeting will be on Tuesday, February 13. The Youth Commission will meet on Wednesday, February 14. Trustee Settles thanked Evelyn Sterling on the fine job with the Community Oscar night. She also congratulated the Financial Department for a grt audit. Attorney s Comments No report Clerk Comments No report Audience to Visitors Emma Cox expressed her concerns regarding the Hlth Department s financial situation and efficiency. Mayor Ostenburg explained that there had been a revision a number of yrs ago looking for marketing changes to bring in more income. But governmental services to not operate as a business. Park Forest operates with a level of compassion and looks for new ways to bring in more revenue. Unfortunately, people are not taking advantage of what is offered at the Hlth Department. Marlon Kennedy asked what nursing services will be continued by the Village. Mayor Ostenburg said they are exploring options where residents can get services that had come under the Hlth Department. Adjournment This concluded the Rules Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Settles, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 8:15 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

15 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, February 19, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Theresa Settles, Trustee Tiffani Graham, Trustee Georgia O Neill, and Trustee Jonathan Vanderbilt ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Manager Tom Mick, Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Assistant to Village Manager Denyse Carreras, Code Enforcement Officer Jerry Martin, Director of Public Relations Jason Miller, Director of Public Works Roderick Ysaguirre, Director of Recrtion and Parks Rob Gunther, Director or Economic Development and Planning Hildy Kingma, Director of Finance Mark Pries, and Nursing Supervisor Sherrie Robertson. RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Emma Cox, resident; Bruce Jennings; Gary Kopycinski, e- News; approximately 5 other residents Roll Call The meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Pledge of Allegiance Mayor Ostenburg led the Board and the audience in the Pledge of Allegiance. Reports of Village Officers Mayor Mayor Ostenburg gave a rundown of his calendar with meetings in Park Forest and Chicago next week. The Black History Month Program will be Saturday, February 24. Village Attorney None Village Manager Manager Mick reported that the financial update for the current fiscal yr is complete and will be electronically posted on the Village s website. The 2018 Black History month program is February 24. It is free and open to the public. The next neighborhood meeting is scheduled for February 28 at Freedom Hall for residents living south of Village Hall from Orchard stward. The Village is recruiting a building maintenance specialist. Application is available online with a ddline of March 15. Registration for 2018 Park Forest Youth Baseball is open; information is online. 1

16 Village Clerk No report Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon said that Committee A met before tonight s meeting regarding the cost of changing of street names; they are looking for suggestions for honorary names for these streets hoping to be completed by September. She offered condolences to the family of Katie Armstrong, longtime advocate for the environment. The Veterans Commission did not have a meeting due to the snow. There was no quorum nor meeting for EDAG. She added that the Youth Summit was well attended with much information shared. Trustee O Neill noted that the Senior Advisory Commission met February 1 and discussed the 2018 hlth forums. The Library Board met February 15 and will have a strategic planning process carried out with Manager Mick. Trustee Vanderbilt said that the Youth Summit has many organizations dedicated to help our youth overcome obstacles. The Senior Center s next session is Life after Dth What Happens when you Pass. He noted that more volunteers are needed for the welcoming committee and block club group. Citizens Comments, Observations, Petitions Emma Cox, 5 Rich Court, expressed her observations regarding the report on the Hlth Department. Motion: Approval of Consent Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: CONSENT: 1. Approve the Minutes of the Rules Meeting of January 22, 2018, the Minutes of the Regular Meeting of January 22, 2018 and the Special Rules Meeting of February 3, Adopt a Resolution Discontinuing the Provision of Home Hlthcare and Associated Contractual/Clinical Services as Provided by the Park Forest Hlth Department and Nurses Plus 3. Adopt a Resolution Confirming Operational and Pricing Plans for the Park Forest Aqua Center for the 2018 Sson 4. Authorize the Manager to contract with Traffic Control and Protection, Bartlett, IL for the 2018 street sign replacement in the amount of $56, with a 15% contingency for any additional work as determined by the Village Engineer for a total cost not to exceed $65,305. Approval of the consent agenda was moved by Trustee Brandon and seconded by Trustee Graham. Mayor Ostenburg asked if anyone wished any items be removed from the consent 2

17 agenda for further discussion. On the motion to approve the consent agenda, a roll call vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: 5. Ordinance: An Ordinance Authorizing the Donation of Properties at 255 Allegheny Street, 223 Arcadia Street, and 264 Arrowhd Street to the South Suburban Land Bank and Development Authority (First Rding) This item has had first rding will be on agenda for discussion at the next rules meeting and on agenda for action at the next regular meeting. 6. Ordinance: An Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances (First Rding) This item has had first rding will be on agenda for discussion at the next rules meeting and on agenda for action at the next regular meeting. 7. Ordinance: An Ordinance Adopting a Revised Housing Element of the Official Comprehensive Plan and Amending Chapter 78 ( Planning ), Article III ( Official Plan ), Section78-62 ( Crted and Adopted ) of the Code of Ordinances (First Rding) This item has had first rding will be on agenda for discussion at the next rules meeting and on agenda for action at the next regular meeting. Adjournment This concluded the regular Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Brandon, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the regular meeting at 7:28 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

18 VILLAGE OF PARK FOREST RULES MEETING OF THE BOARD OF TRUSTEES Monday, February 26, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Robert McCray (7:07), Trustee Theresa Settles, Trustee Tiffani Graham, Trustee Georgia O Neill, and Trustee Jonathan Vanderbilt ABSENT: none STAFF IN ATTENDANCE: Manager Tom Mick, Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Felicia Frazier (7:01), Assistant to Village Manager Denyse Carreras, Director of Public Works Roderick Ysaguirre, Director of Community Development Larrie Kerestes, Director of Recrtion and Parks Rob Gunther, Director or Economic Development and Planning Hildy Kingma, Director of Finance Mark Pries, Director of Public Relations Jason Miller, Director of Public Hlth Department Margaret Lewis, and IT Coordination Craig Kaufman, Chief Water Plant Operator David Vavrek RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Gary Kopycinski, e-news; Roll Call Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann 1. Fiscal Yr 2018 Water Plant Chemicals-Phosphates Manager Mick said this item is from the Public Works Department. He gave an overview of the phosphate purchasing plan explaining that the costs are higher this yr due to incrsed usage. (Frazier 7:01) Director Ysaguirre added that modification to the pump were made at the plant to improve water quality which incrsed the amount of phosphates required. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s regular meeting. 2. Ordinance Adopting a Revised Housing Element of the Official Comprehensive Plan and Amending Chapter 78 ( Planning ), Article III ( Official Plan ), Section ( Crted and Adopted ) of the Code of Ordinances Manager Mick said this item if from the Zoning and Planning Commission. Director Kingma explained that the Comprehensive Housing Plan should be revisited and updated due to the changes in the housing market. This includes more detailed strategies with input from staff, focus group meetings, and the Zoning and Planning Commission. (McCray 7:07) Mayor Ostenburg 1

19 asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s regular meeting. 3. Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances (Ken s Liquor) Manager Mick said this item is from the Economic Development and Planning Department. A new business has an approved license and opened their store in October and are requesting a gaming license. This would be a new type of license, Type L. There have been no issues with their business. Director Kingma said that all information is in the packet with location noted; they are in compliance with Village ordinance. Mayor Ostenburg added that all questions asked during application are the same as in other ars. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s regular meeting. 4. Ordinance Authorizing the Donation of Properties at 255 Allegheny Street, 223 Arcadia Street, and 264 Arrowhd Street to the South Suburban Land Bank and Development Authority Manager Mick said this item is out of the Economic Development and Planning Department. Director Kingma said the Village will be working with Cook County Sheriff s Office RENEW program to deconstruct these properties and the South Suburban Land Bank and Development Authority. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s regular meeting. 5. A Project/Funding Commitment Resolution for an Invest in Cook FY 2018 Call for Projects Application. Manager Mick said this item is out of the Public Works Department for engineering work to be done along Forest Boulevard with local fund match of 30%. Director Ysaguirre added that this shovel rdy project would include road resurfacing, bike lane, with street lighting and traffic signals separate. This funding is for engineering only noting that staff will continue to look for other funding opportunities as well. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s regular meeting. Mayor s Comments Mayor Ostenburg dispensed with the comments section of the agenda until the regular meeting but opened the floor to the visitors to comment on the items on the agenda. Manager s Comments Trustee s Comments Attorney s Comments Clerk Comments Audience to Visitors Emma Cox asked a number of questions regarding acquisition/demolition/development of properties. Mayor Ostenburg explained the processes regarding those properties noting that the 2

20 primary purpose is to have houses lived in. Demolition is the last resort but makes the property more suitable to developers. While dialogue between residents is encouraged, Mayor Ostenburg noted that board meetings are for comments, not a question and answer period. Adjournment This concluded the Rules Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Settles, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 7:25 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

21 Village Board Regular Meeting Monday, February 26, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Robert McCray, Trustee Theresa Settles, Trustee Tiffani Graham, Trustee Georgia O Neill, and Trustee Jonathan Vanderbilt ABSENT: none STAFF IN ATTENDANCE: Manager Tom Mick, Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Felicia Frazier, Assistant to Village Manager Denyse Carreras, Director of Public Works Roderick Ysaguirre, Director of Community Development Larrie Kerestes, Director of Recrtion and Parks Rob Gunther, Director or Economic Development and Planning Hildy Kingma, Director of Finance Mark Pries, Director of Public Relations Jason Miller, Director of Public Hlth Department Margaret Lewis, and IT Coordination Craig Kaufman, Chief Water Plant Operator David Vavrek RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Emma Cox, 5 Rocket Circle; Gary Kopycinski, e-news; and three other residents Roll Call Meeting was called to order at 7:26 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Pledge of Allegiance Mayor Ostenburg led the Board and the audience in the Pledge of Allegiance. Reports of Village Officers Mayor Mayor Ostenburg reported on the meetings he has attended last week and those on his schedule for the current week. He thanked staff and Trustees for participating in the financial update review session last Saturday. He enjoyed the Black History Month program Saturday evening. Village Attorney No report Village Manager Manager Mick reported a number of events taking place in Park Forest this week and last week. Village Clerk No report 1

22 Reports of Commission Liaisons and Committee Chairpersons Trustee O Neill reported that the Senior Advisory Commission will meet Thursday, March l. Trustee Vanderbilt offered condolences to the Armstrong family. Katie Armstrong had been a mentor to him. All the trustees enjoyed the Black History Month program and commended Evelyn Sterling and the Commission on Human Relations for the work they did to put it together. Citizens Comments, Observations, Petitions Emma Cox commented on Park Forest s high property taxes. She has a lot of questions about Park Forest and wants to help it flourish. She thanked the manager for sharing his time with her and making her feel comfortable. Mayor Ostenburg added that Park Forest has worked hard and has had a ldership role in developing regional development. Motion: Approval of Consent Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: CONSENT: MOVED that the Consent Agenda and ch item contained therein be hereby approved: 1. Motion: A Motion to Approve the Purchase of Fiscal Yr 2018 Water Plant Chemicals Phosphates 2. Resolution: A Project/Funding Commitment Resolution for an Invest in Cook FY 2018 Call for Projects Application Approval of the consent agenda was moved by Trustee Vanderbilt and seconded by Trustee Graham. Mayor Ostenburg asked if anyone wished any items be removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a voice vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 7 Nays: 0 Absent: 0 The consent agenda was adopted with seven (7) ayes, no (0) nays and no (0) absent. DEBATABLE: 3. Ordinance: An Ordinance Amending Section ( Unattended Vehicles ) of the Code of Ordinances of the Village of Park Forest, Cook and Will Counties, Illinois, to Add Emergency Vehicle Use and the Use of Remote Starter Systems as an Exemption (First Rding) 2

23 Mayor Ostenburg said this item has had first rding, will be discussed at our next rules meeting, and on the agenda for action at a subsequent regular meeting. 4. Ordinance: An Ordinance Granting a Major Variation to Article III-4.C.6 of the Unified Development Ordinance regarding the height of fences at Majestic Luxury Townhomes ( Huron Street, Somonauk Street, 217 Blackhawk Drive) (First Rding) Mayor Ostenburg said this item has had first rding, will be discussed at our next rules meeting, and on the agenda for action at a subsequent regular meeting. 5. Ordinance: An Ordinance Adopting a Revised Housing Element of the Official Comprehensive Plan and Amending Chapter 78 ( Planning ), Article III ( Official Plan ), Section ( Crted and Adopted ) of the Code of Ordinances (Final Rding) This item has had first rding and discussion at tonight s meeting and on the agenda for final rding. Move for adoption of the ordinance was motioned by Trustee Brandon and seconded by Trustee O Neill. The ordinance was moved and seconded to adopt this ordinance at final rding. Mayor Ostenburg asked if there were any questions or comments. None being hrd, he called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 7 Nays: 0 Absent: 0 The ordinance was adopted with seven (7) ayes, no (0) nays, and no (0) absent 6. Ordinance: An Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances (Ken s Liquors) (Final Rding) This item has had first rding and discussion at tonight s meeting and on the agenda for final rding. Move for adoption of the ordinance was motioned by Trustee Brandon and seconded by Trustee Settles. The ordinance was moved and seconded to adopt this ordinance at final rding. Mayor Ostenburg asked if there were any questions or comments. None being hrd, he called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 6 Nays: 1 Absent: 0 The ordinance was adopted with six (6) ayes, one (1) nays, and no (0) absent. Trustee Vanderbilt voted nay. 3

24 7. Ordinance: An Ordinance Authorizing the Donation of Properties at 255 Allegheny Street, 223 Arcadia Street, and 264 Arrowhd Street to the South Suburban Land Bank and Development Authority (Final Rding) This item has had first rding and discussion at tonight s meeting and on the agenda for final rding. Move for adoption of the ordinance was motioned by Trustee McCray and seconded by Trustee Settles. The ordinance was moved and seconded to adopt this ordinance at final rding. Mayor Ostenburg asked if there were any questions or comments. None being hrd, he called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 7 Nays: 0 Absent: 0 The ordinance was adopted with seven (7) ayes, no (0) nays, and no (0) absent. Adjournment This concluded the Regular Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Settles, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the regular meeting at 7:56 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

25 VILLAGE OF PARK FOREST Village Board Rules Meeting Monday, March 5, 2018 Village Hall 7:00 p.m. M I N U T E S ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Georgia O Neill, Trustee Tiffani Graham, Trustee Theresa Settles, and Trustee Jonathan Vanderbilt ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Manager Tom Mick, Police Chris Mannino, Fire Chief Tracy Natyshok, Village Attorney Cory Horvath, Deputy Finance Director Mark Pries, Director of Recrtion and Parks Rob Gunther, Director of Economic Development and Planning Hildy Kingma, Assistant to Village Manager Denyse Carreras, Director of Building/Community Development Larrie Kerestes, Director of Public Works Roderick Ysaguirre, IT Coordinator Craig Kaufman, and Director of Hlth Department Margaret Lewis RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Gary Kopycinski, e-news Roll Call The meeting was called to order at 7:00 p.m. Roll was called by Clerk McGann. Although spkers are not usually at the beginning of the meeting, Mayor Ostenburg said there was a request tonight by Katie Armstrong s son, Ben Armstrong to spk. Mr. Armstrong mentioned his mother then began talking about bank foreclosures on properties having no responsibility for taxes or upkeep of the property. Mayor Ostenburg said that this was not the appropriate time at the Board meeting for this to be discussed. 1. An Ordinance Granting a Major Variation to Article III-4.C.6 of the Unified Development Ordinance regarding the height of fences at Majestic Luxury Townhomes ( Huron Street, Somonauk Street, 217 Blackhawk Drive Manager Mick said this item is out of Economic Development Advisory Group and the Planning and Zoning Commission. Director Kingma stated that fence ordinances allow for three feet, not six feet. After a meeting with the owner, the Police and Fire Departments, and staff, the allowance for the six foot fence was recommended with conditions allowing for upkeep and maintenance and visibility into the yard. Motorists views would not be hindered. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 2. An Ordinance Amending Section ( Unattended Vehicles ) of the Code of Ordinance of the Village of Park Forest, Cook and Will Counties, Illinois, to Add Emergency Vehicle Use and the Use of Remote Starter Systems as an Exemption 1

26 Manager Mick said this item is out of the Police Department. Chief Mannino explained that the Village Code needed to be updated due to new technology allowing for remote starters to be permitted when the vehicle is locked. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 3. Acquisition of Two (2) 2018 Ford Utility SUV Police Interceptors Manager Mick said this item is out of the Police Department. Chief Mannino said this is alrdy in the budget, one vehicle is for canine use and the other is a regular vehicle. The expense of the canine and cage in the vehicle will be reimbursed by the Will County States Attorney office. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 4. Motor Fuel Tax Maintenance Resolution and Municipal Maintenance Cost Estimate for Fiscal Yr 2019 Manager Mick said this item is out of the Public Works Department. Manager Ysaguirre outlined the expenses that are included in the maintenance costs for the 2019 fiscal yr. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 5. Renewal of MFT Street Sweeping Maintenance Contract for FY 2019 Manager Mick said this item is also from the Public Works Department. Director Ysaguirre outlined the current contract and recommends to extend to include a one yr renewal. The Village has been happy with the company s work. Trustee Vanderbilt asked about working with other municipalities to share street sweeping costs. Director Ysaguirre they would consider staff and equipment costs and will work on the id. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 6. Second/Final Renewal of the Residential Water Shut Off Valve Replacement Contract Manager Mick said this item is from the Public Works Department. Director Ysaguirre explained that this contract is to replace water shut off valves when the water bill is not paid and is broken or vandalized. Funds have to be provided for staff or a contractor to do the work. Mayor Ostenburg asked if it is the responsibility of the homeowner to pay reimbursement if the water the water is turned off. Manager Mick answered that if there was malicious intent, it would be their responsibility. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. 7. Resolution Authorizing the Village of Park Forest to Submit an Application for Community Development Block Grant funds to the County of Cook, Illinois Manager Mick said this item is from the Public Works Department and EDAG. The County wants a commitment from the municipality in order to receive a block grant. Director Ysaguirre stated that this block grant is for the lining of sewers and get more life out of them in ars where 2

27 is recommended when completed. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the next regular meeting. Mayor s Comments Mayor Ostenburg explained that according to rules, the agenda allows for discussion at the end of the meeting for those included on the agenda. He added that there will always be decorum in Village meetings. Earlier, Mr. Armstrong indicated that his purpose was to discuss his mother, a former trustee who had passed. He was out of order when his comments changed. Trustee Brandon asked to be excused for a family emergency. Mayor Ostenburg said there will be a five minute recess and resume the meeting at 7:32. When the meeting was reconvened, Mayor Ostenburg noted the upcoming meetings he would be attending in Cook County and Washington, D.C. Manager s Comments Manager Mick reported that the Veterans Commission will meet Saturday, March 10. On March 1, vehicle stickers became available and may be purchased online or Village Hall. Patricia Moore is the artist and Imageworks printed them. There is a fundraiser for Brody Roberts, Briskets for Brody, on March 17. Early bird registration is available for the Aqua Center membership. Trustee s Comments Trustee Settles liked the new vehicle sticker with the symbol of dove on it. Trustee Vanderbilt reported that the Commission on Human Relations will meet March 13. Trustee Graham said that the Planning and Zoning Commission will meet March 13. Attorney s Comments None Clerk Comments Clerk McGann shared voting information for the upcoming election. Audience to Visitors None Adjournment This concluded the Rules Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee O Neill, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 7:48 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

28 VILLAGE OF PARK FOREST RULES MEETING OF THE BOARD OF TRUSTEES Monday, March 26, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Robert McCray, Trustee Theresa Settles, Trustee Tiffani Graham, and Trustee Georgia O Neill ABSENT: Trustee Jonathan Vanderbilt STAFF IN ATTENDANCE: Manager Tom Mick, Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Leslie Kennedy, Assistant to Village Manager Denyse Carreras, Assistant Public Works Director Nick Christie, Director of Community Development Larrie Kerestes, Director of Recrtion and Parks Rob Gunther, Director or Economic Development and Planning Hildy Kingma, Deputy Village Manager/Finance Director Mark Pries, Director of Public Relations Jason Miller, and IT Coordination Craig Kaufman, Village Attorney Leslie Quade-Kennedy RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Rick Nesbitt, Vintrendi Wines; Sn Hickey from Lauterbach and Amen; Gary Kopycinski, e-news, Birch Street Townhomes Property Manager Brian Ross and approximately eight residents Roll Call Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Mayor Ostenburg said that Trustee Vanderbilt was not feeling well and would not be at tonight s meeting. 1. Award of 2018 Water Main Extension and Booster Station Manager Mick said this item is from the Water Department and gave background on the water main extension and the need for the booster station. Assistant Director Christie explained that the Village chose the twelve inch water main due to the need to push water uphill. It would installed in rly spring or summer and would operational at a later date. He explained the bid process with M & J Underground as the recommended bidder. The cost will be shared with the business Continental Midland Group, which is located in unincorporated Will County. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at next Monday s special regular meeting. 2. An Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances 1

29 Manager Mick said this item is out of the Economic Development Planning Department. Director Kingma explained that the current code that allows for outdoor sting for Class G and Class A. Ventrendi Wines would like to have outdoor sting in a small ar. Director Kingma said certain requirements need to be included, i.e. semi-permanent fencing. The owner, Mr. Nesbitt, was there to answer any questions. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at tonight s meeting Street and Water Main Improvements Mayor Ostenburg turned this item over President Pro-tem Brandon due to a possible conflict of interest. She asked Manager Mick to give an overview. Mayor Ostenburg recused himself as he serves on the Board of Birch Street Townhomes. Manager Mick explained that they didn t want to delay the project adding the commitment that Birch Street Townhomes has agreed to pay half of the Birch Street resurfacing work. Assistant Director Christie explained the bid process which includes three projects in one. Six bids were received with M & J the lowest; staff recommend awarding the contract to them. Mayor Ostenburg added that both he and Trustee Vanderbilt serve on the Board of Birch Street Townhomes and recused themselves on discussions at Birch Street meetings on this issue. President Pro tem Brandon asked if there were questions. Hring none, this item would be on the agenda for approval with tonight s meeting. 4. A Resolution Related to Congestion Mitigation/Air Quality Funding for a Compressed Natural Gas Project Manager Mick explained the history of this process noting that the project is ongoing and that another intergovernmental agreement is required for funding. He will keep the Board informed if any more information comes through. Mayor Ostenburg noted that is good to have Star/Homewood Disposal in our community and that the CNG project allows for a reduced carbon footprint in our region. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the regular meeting. 5. Audit Services Request for Proposal (RFP) Results Manager Mick asked Director Pries to walk through this item who explained that the nine yr contract with Baker Tilly ends June 30, 2018, the end of the fiscal yr. The Village received four bids for audit services and staff recommends Lauterbach and Amen for the three yr contract. There was a representative from the company to answer any questions. Mayor Ostenburg asked if there were any questions. Hring none, this item will be on the agenda for action at the regular meeting. 6. Resolution Authorizing the Execution of a Contract for Asbestos Remediation at Six Residential Properties Manager Mick said this item was out of the Economic Development and Planning Department. Six properties will be demolished and deconstructed which include asbestos remediation. Director Kingma reported that Blight Reductions Funds will be used on three properties in Eastgate and three properties are court ordered to be demolished due to fire damage or other blighted conditions. As they are deconstructed by RENEW, asbestos remediation is required. It went out to bid with six bids received. The low bidder was Axiom Consulting Group which the Village has used before. Trustee Brandon asked if many companies do deconstruction. Director 2

30 Kingma noted that some companies are not comfortable doing it. Mayor Ostenburg asked if there were any other questions. Hring none, this item will be on the agenda at tonight s meeting. 7. Replacement of Cardiac Monitor Defibrillator Manager Mick said this item is out of the Fire Department. Chief Natyshok noted that the new ambulance will need new equipment as well. This model replaces the Fire Department s oldest defibrillator and will be compatible with other units. Staff resrched and met with a representative for Physio-Control and recommends awarding them the contract. Mayor Ostenburg asked if there were any other questions. Hring none, this item will be on the agenda at tonight s meeting. 8. Contract Renewal of the Asphalt Patching Program Manager Mick said that items 8 and 9 will be taken together. Assistant Director Christy gave an overview of the asphalt patching contract with an estimate for the yr. There is a renewal clause for this yr. The Village is happy with their work and recommend renewing this contract. For J/J Paving. The concrete repair for sidewalks is done similarly. Staff recommends renewal of the contract for Davis Concrete. The Village is happy with their work as well. Mayor Ostenburg asked if there were any questions on these two items. Hring none, these items will be on the agenda at tonight s meeting. 9. Contract Renewal of Village-wide Sidewalk and Curb Restoration Program Mayor s Comments Mayor Ostenburg dispensed with the comments section of the agenda until the regular meeting but opened the floor to the visitors to comment on the items on the agenda. There were no comments. Manager s Comments Trustee s Comments Attorney s Comments Clerk Comments Audience to Visitors None Adjournment This concluded the Rules Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee McCray seconded by Trustee Settles and passed unanimously. 3

31 Mayor Ostenburg adjourned the rules meeting at 7:39 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

32 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, March 26, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Robert McCray, Trustee Theresa Settles, Trustee Tiffani Graham, and Trustee Georgia O Neill ABSENT: Trustee Jonathan Vanderbilt STAFF IN ATTENDANCE: Manager Tom Mick, Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Leslie Kennedy, Assistant to Village Manager Denyse Carreras, Assistant Public Works Director Nick Christie, Director of Community Development Larrie Kerestes, Director of Recrtion and Parks Rob Gunther, Director or Economic Development and Planning Hildy Kingma, Director of Finance Mark Pries, Director of Public Relations Jason Miller, and IT Coordination Craig Kaufman RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Gary Kopycinski, Village Attorney Leslie Quade-Kennedy Roll Call Meeting was called to order at 7:40 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Pledge of Allegiance Mayor Ostenburg led the Board and the audience in the Pledge of Allegiance. Reports of Village Officers Mayor Mayor Ostenburg offered his condolences to the Chuck Sabey Family on the loss of their daughter. Also condolences were offered to the family of Tim Colburn, (Cable Commission) on the dth of his daughter, DuShon. He reported on a number of meetings on his schedule locally and Cook County. The Park Forest People of Faith sponsored an event about communities working to end gun violence at St. Irenaeus Church with the help of Mike Jordan, Mick Battaglia, and Father Terry Johnson. Congresswoman Kelly, Chief Mitch Davis, and Chief Chris Mannino were informative and useful in ways to help combat this problem. Village Attorney No report Village Manager Manager Mick offered his condolences to the family of Chuck Sabey on the loss of their daughter. He reported on a number of upcoming events in Park Forest that include hydrant 1

33 flushing, Park Forest Hall of Fame induction, the 21 st Diversity Dinner on April 21, and the Commission on Human Relations lecture series on RACE beginning in April. Village Clerk No report Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon offered her condolences to the families of Chuck Sabey and Tim Colburn on their losses. The annual NIU Steel Drum Bank will be playing at Faith Protestant Church in April. Trustee Settles attended the Gun Violence Program with Congresswoman Robin Kelly. Mayor Ostenburg and Chief Mannio did a wonderful job with their presentations. Trustee McCray offered his condolences to Chuck Sabey on the passing of his daughter. Citizens Comments, Observations, Petitions Connie Jo Plessinger, 3153 Western, voiced her concern about traffic safety issues on Western Avenue. She suggested a sign or flasher to warn residents. Mayor Ostenburg said that Western Avenue is not the Village s roadway but they will follow up with IDOT. Motion: Approval of Consent Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: CONSENT: MOVED that the Consent Agenda and ch item contained therein be hereby approved: 1. Approve the Minutes of the Special Rules Meeting of February 24, 2018, the Minutes of the Regular Meeting of March 19, Adopt A Resolution Related to Congestion Mitigation/Air Quality Funding for a Compressed Natural Gas Project. 3. Adopt A Resolution Authorizing the Execution of a Contract for Asbestos Remediation at Six Residential Properties. 4. Authorize the Manager to enter into a three yr contract with Lauterbach and Amen for Audit Services for fiscal yrs ending June 30, 2018, 2019 and 2020 with respective annual costs of $45,000, $46,250 and $47, Authorize the Manager to Renew the Asphalt Patching Contract in the amount of $97, with a contingency for any additional work as determined by the Village Engineer for a total cost not to exceed $175,000; set expenditures General, MFT, Sewer, and Water Funds of the Fiscal 2019 Budget. 6. Authorize the Manager to Renew the Sidewalk and Curb Restoration Program in the amount of $115, with a 10% contingency for any additional work as determined by 2

34 the Village Engineer for a total cost not to exceed $126,556.53; set expenditures General, MFT, Sewer and Water Fund in the Fiscal 2019 Budget. 7. Authorize the Manager Purchase of A Replacement Cardiac Monitor Defibrillator from Physio-Control at the cost of $23, Approval of the consent agenda was moved by Trustee Brandon and seconded by Trustee McCray. Mayor Ostenburg asked if anyone wished any items be removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a voice vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: 8. Ordinance: An Ordinance Related to Chapter 6 (Alcoholic Beverages) of the Code of Ordinances (Final Rding) This item has had first rding and discussion at tonight s meeting and on the agenda for final rding. Move for adoption of the ordinance was motioned by Trustee Brandon and seconded by Trustee Graham. The ordinance was moved and seconded to adopt this ordinance at final rding. Mayor Ostenburg asked if there were any questions or comments. None being hrd, he called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted with six (6) ayes, no (0) nays, and one (1) absent. Adjournment This concluded the regular Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee McCray, seconded by Trustee Graham and passed unanimously. Mayor Ostenburg adjourned the regular meeting at 8:10 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

35 DATE: August 14, 2018 AGENDA BRIEFING TO: FROM: RE: Mayor John Ostenburg Board of Trustees Craig Kaufman IT Administrator - Finance Phone system replacement for Village Hall, Police, and Fire BACKGROUND/DISCUSSION: The Village Hall phone system is now 12 yrs old and the manufacturer of the system, Nortel, is out of business making it extremely difficult to find replacement parts. The Police and Fire departments also have aging Nortel systems and are in need of replacement. In addition, these are digital phone systems whers the industry standard is now voice over IP (VoIP). The Village has also identified the Police department and Village Hall as having 30+ yr old Category 5 cabling which is unable to carry Gigabit network speeds to the computers and phone equipment. Thus, as part of the overall phone system replacement, new Category 6 cabling will be pulled throughout Village Hall and the Police department as well as face plate and punch block work at the Fire department. The Finance department has set aside money the last four fiscal yrs to accomplish this project. The Village published a request for proposal on our website May 14 th with a requirement that all bidding companies perform an onsite walk-through to assess the new cabling needs of all three buildings. All bids were due by 5 P.M. on June 15th, A total of 12 qualified bidders requested access to view the bid documents and performed an onsite walk through. See the attached bid tabulation sprdsheet. The two lowest bidders were Frontier from Chicago and IP Communications from Rockford. Frontier is a national Internet Service Provider and has a myriad of services; however, an Internet srch shows that they have an extremely poor service reputation across numerous states. They also have an F rating with the Better Business Buru. IP Communications from Rockford had the second lowest price, but one of the highest yrly maintenance and support fees. This brought their 10 yr cost of ownership much higher than the third highest bidder, Midco. Staff is recommending to accept the bid from Midco located in Burr Ridge, IL in the amount of $142, Midco comes with glowing recommendations from high school districts, park districts, and municipalities like Highland Park and Calumet City who have been doing business with Midco for around 30 yrs. Many of Midco s service technicians have been with the company 10 yrs or more which spks to the continuity and longevity of their company. Staff saw onsite demonstrations of the Mitel system from Midco and the Allworx system from NexGen Communications. Staff preferred the Mitel system over Allworx, and Mitel is one of the largest business phone system providers in the world. Should we ever lose Midco as our service company, there are many other companies in the ar who would be able to step in and service our Mitel phone system.

36 RECOMMENDATION: Award the Village Hall, Police, and Fire phone system overhaul to Midco out of Burr Ridge, IL and authorize the Village Manager to enter into said contract in the amount of $142, There is $200,000 in the amended FY 2018 Finance department budget that has been assigned as of June 30, 2018 and will be placed in the FY 2019 budget via a budget amendment to pay for this project. Staff also recommends a 15% contingency for unforeseen cabling issues or previously undiscussed configuration options for end users I.E. upgraded phone models adding more ftures that some users may benefit from. This would allow for a total not to exceed of $163, SCHEDULE FOR CONSIDERATION: This item will appr on the Agenda of the Regular Meeting of August 20th, 2018 for approval.

37 Vendor Name Phone System Manufacturer Cabling Cost Network Equipment Phone System Total Installation Yrly Support TCO 10yr Frontier Mitel $ 44, $ 66, $ 111, $ 4, $ 153, IP Communications Mitel $ 65, $ 69, $ 134, $ 7, $ 208, Midco Mitel $ 48, $ 16, $ 77, $ 142, $ 4, $ 187, Telecom Innovations Mitel $ 39, $ 103, $ 143, $ 6, $ 205, NexGen Allworx $ 57, $ 30, $ 57, $ 145, $ 3, $ 184, Redwood Mitel $ 53, $ 115, $ 169, $ 7, $ 242, Ruder Technologies ESI $ 77, $ 18, $ 76, $ 172, $ 6, $ 241, Comcast Comcast Voice Edge not included $ 4, $27,111.60/yr $ 4, Included $ 275, Pentegra Shoretel $ 97, $ 73, $ 170,711.00?? Sievert Electric LG Ericsson $ 132, $ 132,525.00?? Tri-Electronics NEC $ 172,782.00?? Sentinel Cisco $ 79, $ 115, $ 195, $ 9, $ 291,501.00

38 AGENDA BRIEFING DATE: August 14, 2018 TO: FROM: RE: Mayor John Ostenburg Board of Trustees Robert Gunther Director of Recrtion & Parks Urban Forestry Contract BACKGROUND/DISCUSSION: As has been the case for the past several yrs, the budget includes $80,000 for Urban Forestry Operations. This has allowed staff to maintain the goal of pruning all public trees in town on a seven to ten-yr cycle. Since this goal was established late in the 1990 s, all public trees in the Village have been pruned at lst three times. This, in spite of the EAB infestation that consumed most of the Urban Forestry resources for about seven yrs. Bids for urban forestry services were solicited through the Tribune, by direct mail to two tree service companies who have asked to be on the Bid List and posted on the Village s web site. Responses were received from two companies. Common practice for pricing tree maintenance and removals is by tree diameter at brst height (DBH). Msured in inches, this is nominally 4 ½ feet off the ground. Trees are then separated into four size ranges for pricing purposes; up to 12 DBH, DBH, DBH and 37 DBH and above. The bids are enumerated below according to these size groupings. In order to make comparison simpler, bids for the four categories are averaged and listed under ch bidder s column. The low bidder for both removals and punning is Winkler s Tree & Landscape Service Inc. in LaGrange. For an average size tree in Park Forest, (20 DBH) it will cost $ to remove this tree or $60.00 to prune it. Pricing for removals will be somewhat higher than the Village has been paying but the cost for pruning is in line with what the Village has been. Winkler s Tree & Landscape has several Certified Arborists on staff and has serviced this contract in the past.

39 Winklers Tree & Landscaping GroundsKeeper Landscape Care Removals 12" and smaller $ $ " - 24" $ $ " - 36" $ $ " and larger $ $ Per inch average - removals $ $ Pruning 12" and smaller $ 3.00 $ " - 24" $ 3.00 $ " - 36" $ 3.50 $ " and larger $ 4.50 $ 8.50 Per inch average - pruning $ 3.50 $ 7.56 To keep the Board abrst of urban forestry operations; since 2011 staff has planted at lst 275 trees throughout the Village, most of these financed in part through various grants. Additionally, 2,500 trees have been pruned and 218 removed. This data does not include ash trees lost to EAB infestation. Currently, the NCCC tm has been assisting in gathering data to update the tree inventory. This information will be used for planning future maintenance and replacement operations. Additionally, over the past three yrs staff has observed that many of the maple trees in the Village are showing signs of environmental stress. This includes dieback in the crown and overall symptoms of poor hlth such as a thinning lf canopy and poor color. Consensus from resrch and ar arborists would suggest that the past several yrs of alternating drought and excess rainfall has reduced the overall vigor of maples lding to this decline. Staff anticipates removing about 50 dissed, or hazardous trees this sson. One further note concerning the overall hlth of the urban forest in Park Forest. The majority of trees within the Village were planted in the 1960 s and 1970 s and in roughly the same state of maturity or decline, as the case may be. Staff anticipates the rate of removals may incrse over the next few decades as various urban and environmental stresses begin to accumulate. As was done during the EAB crisis, staff is planning now to manage these removals through information gathered for the tree inventory. The hlth and condition of ch tree is being evaluated and this information will be used to map a strategy of maintenance, removals and replacement. Regarding the Tree Service Contract, staff recommends that a contract be awarded to Winkler Tree and Landscape, Inc. from LaGrange for pruning and removals of selected trees through the Village. As in the past this contracts may be renewed for two additional yrs pending agreement of both parties. SCHEDULE FOR CONSIDERATION: This item will appr on the Agenda of the Regular Meeting of August 20, 2018 for your approval.

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42 AGENDA BRIEFING DATE: August 15, 2018 TO: FROM: RE: Mayor Ostenburg Board of Trustees Hildy L. Kingma, AICP Director of Economic Development and Planning First Rding of an Ordinance Granting a Major Variation to Article VII-4.B.8. of the Unified Development Ordinance regarding the size of Pole Signs at 375 Oswego Street (The Word Worship Center) BACKGROUND/DISCUSSION: A request has been submitted by Pastor Claude Ambrose, of The Word Worship Center (as owner/applicant), for a Major Variation to Article VII-4.B.8. of the Unified Development Ordinance (UDO) to permit a pole sign to exceed the ar and height permitted. The requested sign (see Exhibit A of Staff report) is 40 square feet in ar and seven (7) feet in height. The UDO permits pole signs in residential districts for non-residential uses to be no larger than 30 square feet in ar and six (6) feet in height. Full details of this request are included in the attached Staff report. At their regular meeting of August 14, the Planning and Zoning Commission conducted a public hring to consider this request for a Major Variation. As required by Village Ordinance and State Statute, public notice of the hring was posted in the Daily Southtown Newspaper, sent to property owners within 250 feet of the subject property, and posted on the subject property. No comments from the public were received. After taking public comment and discussing this request, the Planning and Zoning Commission voted 4-1 (Burton-Prete voted nay) to recommend approval of the requested Major Variation for the size (square feet) of the proposed pole size as described in the Staff memo (July 30, 2018) presented to the Planning and Zoning Commission at the meeting, with the following conditions: All required Standards for Variations have been met, as noted in the Planning and Zoning Commission s recommendation memo. The height of the proposed sign may be no grter than six (6) feet. For more details about this request, see the attached Staff report. The Village Attorney reviewed and approved the attached Ordinance. SCHEDULE FOR CONSIDERATION: This item will appr on the Regular Agenda of August 20, 2018, for First Rding.

43 ORDINANCE NO. AN ORDINANCE GRANTING A MAJOR VARIATION TO ARTICLE VII-4.B.8. OF THE UNIFIED DEVELOPMENT ORDINANCE OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS, REGARDING THE SIZE OF POLE SIGNS AT 375 OSWEGO STREET WHEREAS, the Park Forest Unified Development Ordinance establishes a process for the granting of major variations to the provisions of the Ordinance; and WHEREAS, Pastor Claude Ambrose of The Word Worship Center, located at 375 Oswego Street (the Subject Property ), requested this major variation to the provisions of Article VII-4.B.8. ( Pole Signs ) relating to the permitted size and height of pole signs at the Subject Property; and WHEREAS, the Planning and Zoning Commission conducted a public hring to consider this application on August 14, 2018; and WHEREAS, on July 29, 2018, notice for said public hring was published in the Daily Southtown Newspaper, a newspaper of general circulation within the Village, and notice of said public hring was sent to all property owners within 250 feet of the subject property, and signs were posted on all street frontages of the Subject Property to provide notice of said public hring; and WHEREAS, the Planning and Zoning Commission has voted 4-1 to recommend approval of the requested major variation to this Ordinance, with conditions, together with the required standards for variations; and WHEREAS, the Mayor and Board of Trustees have determined that granting the variation to the sign ar requirements at the Subject Property serves a public purpose and will be in the best interests of the Village of Park Forest. NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of the Village s home rule powers, as follows: SECTION 1: Recitals Incorporated. The recitals set forth above constitute a material part of this Ordinance as if set forth in their entirety in this Section 1. SECTION 2: Planning and Zoning Commission Findings and Recommendation. The findings and recommendation of the Planning and Zoning Commission, together with all reports and exhibits submitted at the public hring, are hereby incorporated by reference herein and approved. SECTION 3: Major Variation Granted. A Major Variation to Article V-II-4.B.8. of the Unified Development Ordinance is hereby granted pursuant to the Planning and Zoning

44 Commission s recommendation to permit a 40 square foot pole sign, and subject to the following conditions: (a) The height of the proposed sign may be no grter than six (6) feet. SECTION 4: Repl of Inconsistent Ordinances. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this ordinance. All other ordinances in conflict herewith are hereby repled to the extent of such conflict. SECTION 5: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval and publication as provided by law. PASSED this day of, APPROVED: ATTEST: John A. Ostenburg, Mayor Sheila McGann, Village Clerk

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47 MEMORANDUM TO: FROM: Mayor and Board of Trustees Vernita Wickliffe-Lewis, Chair Doug Price, Vice Chair Park Forest Planning and Zoning Commission DATE: August 15, 2018 RE: Recommendation Request for a Major Variation to Article VII-4.B.8 of the Unified Development Ordinance regarding size of pole signs at 375 Oswego Street (The Word Worship Center) Recommendation At the regular meeting on August 14, 2018, the Planning and Zoning Commission conducted a public hring and considered a request for a major variation to Article VII-4.B.8 of the Unified Development Ordinance regarding size of pole signs at 375 Oswego Street (The Word Worship Center). The requested sign is 40 square feet in ar and seven (7) feet in height. The UDO permits pole signs in residential districts for non-residential uses to be no larger than 30 square feet in ar and six (6) feet in height. After taking public comment and discussing this request, the Planning and Zoning Commission voted 4-1 (Burton-Prete voted nay) to recommend approval of the requested major variation for the size (square feet) of the proposed pole size as described in the Staff memo (July 30, 2018) presented to the Planning and Zoning Commission at the meeting, with the following conditions: All required findings of fact have been met, as noted below. The height of the proposed sign may be no grter than six (6) feet. Standards for Variations A major variation may be granted by the Board only after the Planning and Zoning Commission and the Village Board have evaluated the application and made specific written findings based on the Standards for Variations established by Article VIII-3.D.4. The required standards for variations are noted below, with the Commission s specific findings as related to this request. The proposed variation will not endanger the hlth, safety, comfort, convenience, and general welfare of the public. This standard is met. The proposed variation is compatible with the character of adjacent properties and other property within the immediate vicinity of the proposed variation. This standard is met. The proposed variation alleviates a particular hardship crted by the literal enforcement of this Ordinance that would prevent the applicant from yielding a rsonable return from the subject property. The hardship is the size of the property and the setback of the building from the street, making it difficult for potential members/visitors to find the house of worship. The proposed variation is necessary due to the unique attributes of the subject property, which were not deliberately crted by the applicant, and are not shared by adjacent properties and other properties within the immediate vicinity of the proposed variation.

48 The size and width of the property and the large setback of the building from the property line are unique attributes of the subject property. The proposed variation is necessary to permit a rsonable use of land, but does not confer a special privilege on the applicant which is denied to the owners of adjacent properties and other properties within the immediate vicinity of the proposed variation. This standard is met. The proposed variation represents the minimum deviation from the regulations of this Ordinance necessary to accomplish the desired improvement of the subject property. The height of the sign is not the minimum deviation and must be made to comply with the six foot limit established by the Unified Development Ordinance. The proposed variation is consistent with the intent of the elements of the Comprehensive Plan, this Ordinance, and the other land use policies of the Village. This standard is met. Best regards, Vernita Wickliffe-Lewis, Chair Doug Price, Vice Chair

49 PLANNING AND ZONING COMMISSION MEMO TO: FROM: Planning and Zoning Commission Hildy L. Kingma, AICP Director of Economic Development and Planning DATE: July 30, 2018 RE: NEW BUSINESS Planning & Zoning Commission Meeting August 14, 2018 Public Hring to consider a Request for a Major Variation to Article VII-4.B.8. of the Unified Development Ordinance regarding the size of Pole Signs at 375 Oswego Street (The Word Worship Center) Overview A request has been submitted by Pastor Claude Ambrose, of The Word Worship Center (as owner/applicant), for a Major Variation to Article VII-4.B.8. of the Unified Development Ordinance (UDO) to permit a pole sign to exceed the ar and height permitted. The requested sign (see Exhibit A) is 40 square feet in ar and seven (7) feet in height. The UDO permits pole signs in residential districts for non-residential uses to be no larger than 30 square feet in ar and six (6) feet in height. As required by the UDO, notice of this public hring was published in the Daily Southtown Newspaper on July 29, In addition, notice of the public hring was sent to all property owners (53) within 250 feet of the subject property via United States Postal Service, and a sign noting the date, time and purpose of the public hring was posted on the property. This request is being considered by the Planning and Zoning Commission (PZC) pursuant to Article VIII-3.D. of the UDO, which provides that the PZC shall hold public hrings on all requests for major variations and shall make its recommendations to the Board of Trustees. A major variation may be granted by the Board only after the PZC and the Village Board have evaluated the application and made specific written findings based on the Standards for Variations established by Article VIII-3.D.4. The required standards for variations are noted below, and a worksheet has been attached to assist the PZC in drafting its findings related to the requested variance. The proposed variation will not endanger the hlth, safety, comfort, convenience, and general welfare of the public. The proposed variation is compatible with the character of adjacent properties and other property within the immediate vicinity of the proposed variation. The proposed variation alleviates a particular hardship crted by the literal enforcement of this Ordinance that would prevent the applicant from yielding a rsonable return from the subject property. The proposed variation is necessary due to the unique attributes of the subject property, which were not deliberately crted by the applicant, and are not shared by adjacent properties and other properties within the immediate vicinity of the proposed variation. 1

50 The proposed variation is necessary to permit a rsonable use of land, but does not confer a special privilege on the applicant which is denied to the owners of adjacent properties and other properties within the immediate vicinity of the proposed variation. The proposed variation represents the minimum deviation from the regulations of this Ordinance necessary to accomplish the desired improvement of the subject property. The proposed variation is consistent with the intent of the elements of the Comprehensive Plan, this Ordinance, and the other land use policies of the Village. Details of Requested Major Variation The Word Worship Center (TWWC) purchased the property at 375 Oswego Street in October Prior to that, the building had been vacant for five yrs, and previously was a non-profit school for children with emotional, lrning, or behavioral problems. The building was originally the Blackhawk Junior High School in the Park Forest School District 163. In November 2017, the Village Board approved a Conditional Use for the property as a place of worship, with two conditions related to clning up overgrown and dd vegetation and making improvements to the parking lot. Both conditions have been met. Article VII-4.B.8. of the Unified Development Ordinance permits pole signs in residential districts for non-residential uses. The size of these signs is limited to 30 square feet in size and six (6) feet in height. The sign requested by the applicant is shown on Exhibit A. It is proposed to be 30 square feet in ar and seven (7) feet in height. The sign will be located in the same place where a previous sign was installed, as evidenced by the remainder of sign poles in the ground. This location is five (5) feet, nine (9) inches from the front property line. The UDO requires pole signs to be located a minimum of five (5) feet from the front property line. Analysis of the Requested Major Variation The property at 375 Oswego Street 3.7 acres in size, with a frontage along Oswego Street of 295 linr feet. The building sits back from the property approximately 125 feet at the point closest to the street. In the application, the Applicant notes that zoning lots grter than 300 feet in width are permitted to install two pole or monument signs, with a minimum distance between signs of 100 linr feet. The applicant s property therefore, is nrly large enough to qualify for two pole signs, which would amount to 60 total square feet of signage. The applicant s purchase and reuse of this property is consistent with the following Residential Development Policy in the Strategic Plan for Land Use and Economic Development: The Village will continue to support and encourage ongoing reinvestment, expansion and selective infill throughout the community as an important element in the overall housing strategy. Planning and Zoning Commission Action: After conducting the public hring, the Planning and Zoning Commission is asked to consider this request for a major variation to a pole sign to exceed the permitted ar and height, as shown on the attached Exhibit A, and make a recommendation to the Board of Trustees on this request. 2

51 Sign Examples Non-Residential Uses in Residential Zoning Districts House of Prayer Ministries by Faith Church of the Nazarene, 480 Lakewood Boulevard 6 feet tall, 34 square feet in size Variance approved on condition that second sign permitted due to corner lot will not be allowed. Rehoboth Ministries Church of God in Christ 400 Westgate Drive 6 feet tall, 40 square feet in size Variance approved for one 40 square foot sign in lieu of two 20 square feet signs permitted by ordinance due to corner lot.

52 Destined to Win Christian Center 160 Westwood Drive 7 feet tall, 25 square feet in size Variance approved for one sign only on property even though there are two street frontages. Lilydale First Baptist Church 424 Indianwood Boulevard 6 feet tall, 35.3 square feet in size New sign installed to replace original wood sign installed in 1950s of same size.

53 AGENDA BRIEFING DATE: July 19, 2018 TO: FROM: RE: Mayor Ostenburg Board of Trustees Hildy L. Kingma, AICP, Director of Economic Development and Planning Ordinance Authorizing the Donation of Property at 262 Arrowhd Street to VetTECH.US/Keeling Family Foundation BACKGROUND/DISCUSSION: The former owner of 262 Arrowhd Street donated the property to the Village in The house is in good condition, and it has been Staff s goal to identify a future owner who would rehabilitate the house in order to either occupy it or sell it for owner occupancy. At this time, Staff recommends that the property be donated to VetTECH.US/Keeling Family Foundation, a non-profit organization managed by Marvin Keeling (the Donee). The scope of work prepared by the Donee identifies $19,340 in repairs that will be made to the property prior to offering it for sale. The Keeling Family Foundation will rehabilitate this house using a combination of their own labor and students from ar high schools and community colleges. Ar residents who are either unemployed or under-employed and looking for training in construction will also be targeted. Once the house is rehabilitated, the Donee will sell it, and Village Staff has expressed a strong interest for sale to an owner occupant. Upon closing of the donation to VetTECH.US/Keeling Family Foundation, the Donee will reimburse the Village s costs for property maintenance, legal expenses, and an outstanding water bill. These costs total $4, The Village Attorney reviewed and approved the attached Ordinance and Donation Agreement. SCHEDULE FOR CONSIDERATION: This item will appr on the Regular Agenda for Final Rding and Approval on August 20, 2018.

54 ORDINANCE NO. O- AN ORDINANCE AUTHORIZING THE DONATION OF PROPERTY COMMONLY KNOWN AS 262 ARROWHEAD STREET AND EXECUTION OF A DONATION AGREEMENT IN THE VILLAGE OF PARK FOREST, COOK COUNTY, ILLINOIS WHEREAS, the Mayor and Board of Trustees of the Village of Park Forest ( Park Forest ) have determined that it is necessary and desirable that certain rl property located within Park Forest, which is commonly known as 262 Arrowhd Street, and which is legally described on Exhibit A attached hereto ( Subject Property ) be donated by Park Forest to VetTECH.US/Keeling Family Foundation, ( Donee ); and WHEREAS, the Subject Property is being donated to the Donee in order to promote the public hlth, safety and welfare. NOW, THEREFORE, be it ordained by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of Park Forest s home rule powers as follows: SECTION 1: The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2: The Mayor and Board of Trustees hereby authorize the donation of the Subject Property, pursuant to the terms and conditions of a Donation Agreement between Park Forest, as the title holder of record, and the Donee in substantially the form attached hereto as Exhibit B, as finally determined by the Village Manager. SECTION 3: The Mayor, Village Clerk, Village Manager and Village Attorney are authorized to execute any documents necessary to ensure the rehabilitation and sale of the Subject Property. SECTION 4: If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this ordinance.

55 SECTION 5: All ordinances in conflict herewith are hereby repled to the extent of such conflict. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. ADOPTED this day of, APPROVED ATTEST: John A. Ostenburg MAYOR Sheila McGann VILLAGE CLERK

56 EXHIBIT A Legal Description Legal Description: LOT 34 IN BLOCK 5 IN VILLAGE OF PARK FOREST AREA NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHWEST QUARTER AND THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 35 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE SOUTH RIGHT OF WAY LINE OF ELGIN, JOLIET AND EASTERN RAILROAD ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT NUMBER , IN COOK COUNTY, ILLINOIS. Permanent Index Numbers (PINs): Address of Rl Estate: 262 Arrowhd Street, Park Forest, IL 60466

57 EXHIBIT B DONATION AGREEMENT 262 ARROWHEAD STREET

58 DONATION AGREEMENT THIS DONATION AGREEMENT ( Agreement ) is made between Village of Park Forest, Illinois, a municipal body politic and corporate ( Donor ), and VetTECH.US/Keeling Family Foundation, a 501(c)3 not-for-profit corporation ( Donee ) (collectively the Parties ). This Agreement is effective as of ( Effective Date ). RECITALS WHEREAS, Donor owns certain rl property, improvements, appurtenances and hereditaments commonly known as 262 Arrowhd Street, Park Forest, Illinois, in the County of Cook, State of Illinois, legally described in Exhibit A attached to this Agreement ( Property ) which Donor wishes to donate, and which Donee wishes to accept; and WHEREAS, the donation and acceptance of the Property shall be subject to a number of conditions, as ch is described by this Agreement. NOW THEREFORE, the Parties hereto agree as follows: AGREEMENT 1) DONATION. Donor agrees to donate the Property to Donee and Donee agrees to accept the Property from Donor subject to the terms and conditions set forth herein. In consideration of Donor s traner of the Property to Donee, Donee shall perform all of Donee s obligations hereunder. 2) CLOSING. Closing shall occur at a future time and place selected by the Parties. Donee will accept the Property donation, and the conveyance will be deemed closed, upon the recording of the Deed with the appropriate County Recorder of Deeds. 3) DEED. The Deed Donor shall deliver to Donee at Closing shall be a Quit Claim or Special Warranty Deed in recordable form conveying to Donee fee simple title to the Property and all of Donor s rights appurtenant thereto. Any reference to the term Deed herein shall be construed to refer to such form of Deed. 4) TITLE. At Donee s discretion, Donee may obtain title insurance for the Property and elect to close at the title company of Donee s choice. Donor is not obligated to provide title insurance for the Property. 5) PLAT OF SURVEY. Donee may obtain a survey prepared by a professional land surveyor selected by the Donee, unless a survey is otherwise provided by Donor. DONEE agrees to pay all costs of any survey it obtains. 6) DONOR COSTS. Donor shall pay all of the following closing costs: a) Fees for Donor s Attorney.

59 7) DONEE COSTS. Donee shall pay all of the following closing costs: a) All recording and service fees required to record the Deed. b) Fees for Donee s Attorney. c) At Closing, Donee shall pay Donor $4, as reimbursement for costs incurred by Donor in connection with the acquisition and maintenance of the Property and the outstanding water charges. d) Any title policy or plat of survey required by Donee. 8) REHABILITATION OF PROPERTY. Donee shall be responsible for rehabilitation of the Property consistent, at a minimum, with the Project Scope attached hereto as Exhibit B and incorporated herein by reference. 9) REPRESENTATIONS OF DONOR. Donor represents, warrants, and covenants to Donee that Donor has the legal power, right and authority to enter into this Agreement, to consummate the transaction contemplated herein and to execute and deliver all documents and instruments to be delivered by Donor hereunder. The individual executing this Agreement on behalf of Donor has the legal power, right, and actual authority to bind Donor to the terms and conditions of this Agreement. 10) REPRESENTATIONS OF DONEE. Donee represents and warrants to Donor that Donee has the power and authority to execute, deliver and perform the conditions set forth in this Agreement. Donee s execution of this Agreement is not subject to any further approval, vote or contingency from any person or committee. The execution of and performance under this Agreement will not conflict with or be a brch of any law, regulation, judgment, order, decree, writ, injunction, contract, agreement or instrument to which Donee is subject, and Donee has obtained any consent, approval, authorization or order from any court or governmental agency or body required for the execution, delivery and performance by Donee under this Agreement. 11) CONDITION OF PROPERTY. DONEE ACKNOWLEDGES AND AGREES TO ACCEPT THE PROPERTY IN AS IS CONDITION AT THE TIME OF CLOSING, INCLUDING, WITHOUT LIMITATION, ANY DEFECTS OR ENVIRONMENTAL CONDITIONS AFFECTING THE PROPERTY, WHETHER KNOWN OR UNKNOWN, WHETHER SUCH DEFECTS OR CONDITIONS WERE DISCOVERABLE THROUGH INSPECTION OR NOT. Donee acknowledges that Donor, its agents and representatives have not made, and Donor specifically negates and disclaims, any representations, warranties, promises, covenants, agreements or guarantees, implied or express, oral or written with respect to the following: a) The physical condition or any other aspect of the Property including the structural integrity or the quality or character of materials used in the construction of any improvement (e.g. drywall, asbestos, ld paint, ur formaldehyde foam insulation, etc.), availability and quantity or quality of water, stability of the soil, susceptibility to landslide or flooding,

60 sufficiency of drainage, water lk, water damage, mold or any other matter affecting the stability, integrity or condition of the Property or improvements; b) The conformity of the Property, or the improvements, to any zoning, land use or building code requirement or compliance with any laws, rules, ordinances, or regulations of any federal, State or local governmental authority, or the granting of any required permits or approvals, if any, of any governmental bodies which had jurisdiction over the construction of the original structure, any improvements, and/or any remodeling of the structure; c) The habitability, merchantability, marketability, profitability or fitness for a particular purpose of the Property or improvements including redhibitory vices and defects, apparent, non-apparent or latent, which now exist or which may herfter exist and which, if known to the Donee, would cause the Donee to refuse the Property. 12) OCCUPANCY STATUS OF PROPERTY. Donor represents that the Property will not have any legal occupants at the time of Closing. 13) PERSONAL PROPERTY. Donor waives all rights to any personal property remaining on the Property at the time of Closing and Donee assumes no responsibility for any such personal property. Further, Donee reserves the right to dispose of any personal property remaining on the Property at the time of Closing, in any manner it deems appropriate. All personal property is as-is and all warranties of quality, fitness, and merchantability are hereby excluded. 14) CANCELLATION OF CONTRACTS. On or prior to the Closing Date, Donor agrees to cancel any contracts that Donor (or Donor s agent) has with respect to the Property, effective as of the Closing Date, and to pay any amounts due with respect to any such contract after the Closing Date. Donor agrees to cooperate with Donee in causing the utility accounts associated with the Property to be tranerred into the name of Donee as of the Closing Date (unless there is a credit on the settlement statement for the payment of such utility service charges). 15) DELIVERY OF POSSESSION OF PROPERTY. At Closing, the Donor shall deliver possession of the Property to the Donee. If after the Effective Date of this Agreement and before Closing the Donor materially alters the Property or causes the Property to be materially altered in any way without the prior written consent of the Donee, such event shall constitute a brch by the Donor under the Agreement and the Donee may terminate this Agreement. 16) REMEDIES. If either Party defaults in the performance of this Agreement, the nondefaulting Party s sole and exclusive remedy shall be to terminate this Agreement. Donor and Donee hereby acknowledge and agree that neither Party shall be entitled to any monetary or legal damages as a result of any brch of this Agreement. 17) TERMINATION. Unless otherwise provided hereunder, Donee shall have the right, at any time prior to Closing to terminate this Agreement for any rson, or no rson at all. Should

61 such termination be delivered to Donor, this Agreement shall be deemed null and void, and neither Party shall have any further duties or obligations under this Agreement. 18) MISCELLANEOUS PROVISIONS. a) No Waivers. No waiver by either party of any provision shall be deemed a waiver of any other provision or of any subsequent brch by either party of the same or any other provision. b) Time of Essence. Donor and Donee hereby acknowledge and agree that time is strictly of the essence with respect to ch term and condition of this Agreement and that the failure to timely perform any of the terms and conditions by either party shall constitute a brch and default under this Agreement by the party failing to so perform. c) Governing Law. The parties intend and agree that this Agreement shall be governed by and construed in accordance with the laws of the State of Illinois and the Parties hereto hereby agree and consent and submit themselves to any court of competent jurisdiction situated in the County of Cook, State of Illinois. d) Notices. Any notices or other communication required to permitted under this Donation Agreement shall be in writing, and shall be (a) personally delivered, or (b) sent by certified or registered United States mail, postage prepaid, return receipt requested, or (c) by overnight delivery by a reputable courier to the address of the party set forth in this Section or (d) telecopied to the Fax number of the party set forth in this Section. Such notice or communication shall be deemed given (i) if sent by personal delivery or by overnight courier, when delivered in person, (ii) if sent by telecopier, when evidence of succesul transmission by telecopier has been received by sender or (iii) in the case of mailed notice, forty-eight (48) hours following deposit in the United States mail. Notice of change of address shall be given by written notice in the manner detailed in this Section. If to DONEE: Tom Planera II Thomas Planera & Associates, Ltd. 195 W. Joe Orr Road, Suite 200 Chicago Heights, IL If to Donor: Thomas K. Mick, Village Manager Village of Park Forest 350 Victory Drive Park Forest, IL tmick@vopf.com e) Assignability. In no event may Donor convey or encumber the Property during the term of this Agreement, and neither Donor nor Donee may assign this Agreement or its rights herein to any third Party.

62 f) Partial Invalidity. If any portion of this Agreement shall be declared by any court of competent jurisdiction to be invalid, illegal or unenforcble, that portion shall be deemed severed from this Agreement and the remaining parts shall remain in full force as fully as through the invalid, illegal or unenforcble portion had never been part of this Agreement. g) Modification. No provision, term or clause of this Agreement shall be revised, modified, amended or waived except by an instrument in writing signed by Donee and Donor. h) No Third Party Beneficiaries. No person other than Donor and Donee, and their permitted successors and assigns, shall have any right of action under this Agreement. i) Counterparts. To facilitate execution, this Agreement may be executed in as many counterparts as may be convenient or required. It shall not be necessary that the signature of, or on behalf of, ch party, or that signature of all persons required to bind any party, appr on ch counterpart. All counterparts shall collectively constitute a single instrument. It shall not be necessary in making proof of this instrument to produce or account for more than a single counterpart containing the respective signatures of, or on behalf of, ch of the parties hereto. Any signature page to any counterpart may be detached from such counterpart without impairing the legal effect of the signatures thereon and therfter attached to another counterpart identical thereto except having attached to it additional signature pages. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date and yr first above written. DONOR: Thomas K. Mick, Village Manager DONEE: Name, Title EXHIBIT A LEGAL DESCRIPTION

63 Legal Description: LOT 34 IN BLOCK 5 IN VILLAGE OF PARK FOREST AREA NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHWEST QUARTER AND THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 35 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE SOUTH RIGHT OF WAY LINE OF ELGIN, JOLIET AND EASTERN RAILROAD ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT NUMBER , IN COOK COUNTY, ILLINOIS. Permanent Index Numbers (PINs): Address of Rl Estate: 262 Arrowhd Street, Park Forest, IL 60466

64 EXHIBIT B Project Scope

65 EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Property Address: 262 Arrowhd Vacant or Occupied: Vacant Date: 6/23/18 Bedrooms: 4 Bathrooms: 1 Garage: 2 Inspected By: EXTERIOR Category Y/N Repair Type # Unit Cost Total Roof * Roof (rip and replace) - architectural shingle Rollover (add a layer of shingles) - architectural shingle Roof Shthing - plywood 1/2" remove & install Roof repair/patch (hard) Roof repair/patch (sy) 1 $1,500 Premium for 3 layer tr off Premium for steep pitched roof Fascia - repair Soffit - repair lf lf Gutters Gutters & downspouts - repair/cln Gutters & downspouts - demo & install new (linr foot) lf Finish Demo existing finishing material Stucco Wood siding Vinyl siding, soffit, fascia & gutters Fiber cement siding Plywood panel siding Patch an exterior section ls Power wash exterior finish 1 $250 Masonry Fireplace/chimney, brick/stone - replace existing Concrete block Stone Brick Tuckpoint brick Power wash exterior masonry ls Painting Exterior soffits, facia, siding, railings windows etc Painting exterior only Paint trim only Sand & refinish deck or paint deck Paint fence Paint detached garage 1 lf Windows Garage Windows, vinyl, average size Windows, wood, restore existing wood (historical) Window, large bay window - remove & replace Garage Door Only - 1 Car - 9'x7' door, manual Garage Door Only - 2 Car - 16' door, manual $1,200 Garage Door Opener Installed $300 Reroof detached garage (rip & replace) Vinyl siding, soffit, fascia & gutters Landscaping Full landscaping makeover large lot Full landscaping makeover medium lot Full landscaping makeover small lot ls ls ls Cln up landscaping & yard only ls $500 Tree removal (per tree) Concrete/Asphalt Demo existing concrete or asphalt Concrete installed for driveway/patio/sidewalk Asphalt installed in driveway Patch and repair walk and driveway $300 Decks Fence Septic * New deck 15'x15' (add permit if 30" off ground) New deck 10'x10' Decking material replacement only Sand & refinish deck only New railings - wood New railings - metal Rpir fence and gate Wrought iron fencing Chain-link fence Septic (all new system) Septic (new tank only) Septic (replace lch field only) lf lf lf lf lf MG

66 EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Category Painting Hardwood Carpet / Vinyl Tiling Bedrooms Miscellaneous Kitchen - (By Item) Bathroom - (Grouped) Framing Insulation Walls Doors & Trim Basement Basement Bathroom Y/N Repair Type # Unit Cost Total Interior painting only Laundry floor painting Hardwood flooring - solid wood Engineered hardwood flooring Laminate hardwood flooring Sand & refinish existing hardwood flooring Carpet Vinyl or linoleum flooring Ceramic floor tile - in kitchen Backsplash wall tile - in kitchen Ceramic floor tile - in bathrooms Shower wall tile - in bathrooms (70 usually) Shower accent wall tile - in bathrooms Ceramic floor tile - other ars of house Fans Light Closet globes Cover plates Door handles Exterior door hinges Cabinet hardware Cabinets Countertops - Granite Sink Sink Faucet Butler Bar Hook ups for appliances Stainless Steel Appliances installed Range Hood Dishwasher Microwave Large master bath - replace everything Full bath - replace everything Half bath - replace everything Interior framing changes (non load barring) Drywall, tape, & skimcoat a ceiling (1/2" thick) Skimcoating/texturing walls and ceilings only INTERIOR New construction framing- (includes walls, floors & roof) Open load bring/structural wall Subfloor put in (3/4" plywood) Wall insulation Floor insulation Attic insulation, blown-in Drywall, tape & skimcoat walls/ceilings in gutted house Drywall, tape, & skimcoat a wall (1/2" thick) Patchwork section of a wall - (drywall, tape, & finish) New interior doors, closet doors, hardware, & trim (3000 sq ft house) New interior doors, closet doors, hardware, & trim (1500 sq ft house) Interior door - prehung hollow-core door Interior bi-fold closet door Exterior front door - single door w/ hardware & dd bolt Exterior french patio door - double door Exterior Back door and basement door Crown molding New baseboard trim, window and door trim Raised panel wood wainscoting Add risers to stairs New windows Replace everything $2,000 $4,000 $600 lf $1,700 lf lf $800 lf lf

67 HVAC Plumbing Electrical Category EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Y/N Repair Type # Unit Cost Total Gas fired forced hot air hting system & ductwork Replace furnace & air conditioning $3,500 Replace forced air ductwork only Replace boiler & hot water baseboard system Service hting & cooling system only New plumbing system in entire house (1,500 sq. ft 3/2 house) Plumbing Repairs - estimated $500 Replace tankless hot water hter Replace gas hot water hter - 40 gallon MECHANICALS Gas fired forced hot air hting system, ac system, & ductwork Gas fired forced hot air unit only Air conditioning unit only Replace boiler unit only Wall hter (install new or remove & replace) Rewire entire house, new panel, & lighting fixtures (1,500 sqft) Basic electrical work for house & lighting fixtures (1500 sq. ft) Replace electrical panel only Replace all lighting fixtures only (1200 sq. ft. house) $1,000 $350 Category Demo & Dumpsters Termites/Abatement * Permits * Extra OTHER Y/N Repair Type # Unit Cost Total Demolition work (cost to fill one 40 yd dumpster) Dumpster rental (40 yard) $420 Termite fumigation & trtment Mold removal & abatement - minimum Asbestos removal & abatement - minimum Construction permits for remodel (city) Construction permits for addition (city) Construction permits for deck (city) Construction permits over the counter Construction permits for full submittal (county) Construction permits for addition (county) Construction permits for deck (county) ls ls ls Repairs Subtotal Staging Contingency Staging (Kitchen, Baths, Living Room & 1 Bedroom) Misc Contingency Cost (10-20% depending on unknowns) % $0.00 TOTAL REPAIRS $0 Additional Notes Exterior Repairs $4,050 Interior Repairs $9,100 Total Repairs $19,340 FINAL REPAIR ESTIMATE Mechanical Repairs Other Repairs $5,770 $420

68 AGENDA BRIEFING DATE: July 19, 2018 TO: FROM: RE: Mayor Ostenburg Board of Trustees Hildy L. Kingma, AICP, Director of Economic Development and Planning Ordinance Authorizing the Donation of Property at 336 Early Street to VetTECH.US/Keeling Family Foundation BACKGROUND/DISCUSSION: The Village obtained the deed to the property at 336 Early Street through the judicial abandonment process in July There is still a house on the property that is vacant and blighted. However, the Village has grant funds to partially defray the cost to rehabilitate this house through the Illinois Housing Development Authority s Abandoned Property Program (IHDA-APP). The attached Developer Agreement assigns the responsibility for rehabilitation of the property to VetTECH.US/ Keeling Family Foundation, a non-profit organization managed by Marvin Keeling. The Keeling Family Foundation will rehabilitate this house using a combination of their own labor and students from ar high schools and community colleges. Ar residents who are either unemployed or under-employed and looking for training in construction will also be targeted. The Village will assign up to $20,000 of the IHDA-APP grant funds to defray the cost of rehabilitation for approved, eligible expenses. The grant will reimburse expenses for exterior building safety improvements, such as replacement of the roof, windows, doors, masonry or walkway. In addition to providing funds for rehabilitation of the property, the attached Developer Agreement provides for the following: The Developer will be fully responsible for maintenance of the property upon execution of the Developer Agreement. Also upon execution of the Agreement, the Village will file a lien against the property for $14,530.00, which addresses the Village s costs for property maintenance, legal expenses, and outstanding water bills. The Developer will undertake a complete rehabilitation of the property consistent with Village Codes. The project scope prepared by the Developer indicates a total of $72,730 in rehabilitation expenses that will be made to the property, including the exterior repairs to be funded by the IHDA-APP grant. All rehabilitation will be complete no later than December 31, Upon completion of the rehabilitation, and issuance of a Certificate of Use and Occupancy based on the building permit, the Village will traner the deed to the Developer. The Developer will market the property for sale. Village Staff has expressed a strong interest for sale to an owner occupant. Upon sale of the property, the Developer will pay the Village s lien for $14,

69 The Village Attorney reviewed and approved the attached Ordinance and Developer Agreement. SCHEDULE FOR CONSIDERATION: This item will appr on the Regular Agenda for Final Rding and Approval on August 20, 2018.

70 ORDINANCE NO. O- AN ORDINANCE AUTHORIZING THE DONATION OF PROPERTY COMMONLY KNOWN AS 336 EARLY STREET AND EXECUTION OF A DEVELOPER AGREEMENT IN THE VILLAGE OF PARK FOREST, COOK COUNTY, ILLINOIS WHEREAS, the Mayor and Board of Trustees of the Village of Park Forest ( Park Forest ) have determined that it is necessary and desirable that certain rl property located within Park Forest, which is commonly known as 336 Early Street, and which is legally described on Exhibit A attached hereto ( Subject Property ) be donated by Park Forest to VetTECH.US/Keeling Family Foundation, ( Developer ); and WHEREAS, the Subject Property is being donated to the Developer in order to promote the public hlth, safety and welfare. NOW, THEREFORE, be it ordained by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of Park Forest s home rule powers as follows: SECTION 1: The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2: The Mayor and Board of Trustees hereby authorize the donation of the Subject Property, pursuant to the terms and conditions of a Developer Agreement between Park Forest, as the title holder of record, and the Developer in substantially the form attached hereto as Exhibit B, as finally determined by the Village Manager. SECTION 3: The Mayor, Village Clerk, Village Manager and Village Attorney are authorized to execute any documents necessary to ensure the rehabilitation and sale of the Subject Property. SECTION 4: If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this ordinance.

71 SECTION 5: All ordinances in conflict herewith are hereby repled to the extent of such conflict. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. ADOPTED this day of, APPROVED ATTEST: John A. Ostenburg MAYOR Sheila McGann VILLAGE CLERK

72 EXHIBIT A Legal Description Address of Rl Estate: 336 Early Street, Park Forest, Il Legal Description: LOT 16 IN BLOCK 11 IN LINCOLNWOOD SUBDIVISION, BEING A PART OF THE SOUTH EAST QUARTER OF SECTION 24, TOWNSHIP 35 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Permanent Index Numbers (PINs):

73 EXHIBIT B DEVELOPER AGREEMENT 336 EARLY STREET

74 DEVELOPER AGREEMENT Village of Park Forest Illinois Housing Development Authority Abandoned Property Program Grant THIS DEVELOPER AGREEMENT, ( Agreement ) is made and entered into this day of, 2018, by and between the Village of Park Forest, Cook and Will Counties, Illinois ( Village ), and VetTECH.US/Keeling Family Foundation, a 501(c)3 not-for-profit corporation ( Developer). DEFINITION. Agreement as used herein shall mn this DEVELOPER AGREEMENT, and the Program Funding Agreement between the Village and the Illinois Housing Development Authority ( IHDA ), including all documents referenced therein (attached hereto as Exhibit A and incorporated herein by reference). Developer agrees to provide the materials and services in accordance with this Agreement. The provisions of this Agreement shall also apply and extend to any third-party agreements between the Village, Developer and other developers, agents, contractors, or other entities with respect to the implementation of the IHDA Abandoned Property Program Grant ( IHDA APP Grant ). A. SCOPE OF SERVICES 1. Developer shall utilize IHDA APP Grant funding provided to Developer by the Village for the rehabilitation of 336 Early Street legally described on Exhibit B attached hereto and incorporated herein by reference ( the Property ) for resale, and provide project management and oversight services for certain aspects of the IHDA APP Grant ( Project ). These include: a. Rehabilitation of the Property consistent, at a minimum, with the project scope attached hereto as Exhibit C and incorporated herein by reference. b. Obtain the required permits and licenses needed to rehabilitate and sell the Property. c. Monitor construction activity and request inspections of the Property for conformance with Village standards. d. Provide the Village with all invoices in a timely manner for expenses eligible for grant reimbursement pursuant to the IHDA APP Grant. e. Maintain the Property in a nt and safe condition from the time of possession (see Term of Agreement) until it is sold to an ultimate homebuyer. f. Promote the Property in a manner that will ld to a homebuyer being rdy and willing to purchase the Property within a rsonable period of time and at market value after completion of rehabilitation of the Property. B. REHABILITATION STANDARDS and LOCAL LABOR POLICY 1. Rehabilitation will comply with applicable laws, State and local building codes and other requirements. It is the Village s policy to include and promote improvements to the housing stock that incrse energy efficiency, conservation, and/or provide a renewable energy source or sources. The Village has adopted the following building codes for residential properties, which shall apply to all IHDA APP Grant assisted projects, including this Project:

75 2012 International Residential Code o Building Code - 4th Edition o Residential Code for One and Two-Family Dwellings - 4th Edition o Existing Building Code - 2nd Edition o Fuel Gas - 3rd Edition o Energy Conservation Code - 2nd Edition o Green Code - 1st Edition o Mechanical Code - 2nd Edition 2011 National Electric Code 2004 Illinois State Plumbing Code 2. All IHDA APP Grant assisted projects, including this Project, must comply with all applicable federal rules and standards for projects that are subject to the Ld Safe Housing Rule and abatement of Ld-Based Paint Hazards. 3. Developer shall be responsible for assuring that all contractors and subcontractors performing work on the Project have the required state and federal licensing and certifications (i.e., ldbased paint training, plumbing, etc.) necessary for compliance with all applicable laws. 4. Local Labor Policy. The Mayor and the Village Board encourage succesul bidders on contracts financed by federal, state or local funding to give priority to hiring from the local labor force whenever possible. A highly skilled workforce, representing all trades, is rdily available in the Chicago Southland. Developer shall give priority to hiring from the local labor force and hiring contractors whose employees are drawn from the local labor force. 5. Developer shall be responsible for assuring that a Certificate of Occupancy has been obtained from the Village prior to allowing any residential occupancy of the Property. C. USE OF IHDA APP GRANT FUNDS 1. The Village shall reimburse Developer for approved, eligible costs incurred under the terms of this Agreement, in an amount not to exceed $20,000 ( Reimbursement Amount ). Prior to any reimbursement, Developer shall provide the Village with copies of all contracts, subcontracts, invoices, lien waivers and any other documents required by the Village in connection with the requested reimbursement. Developer shall not request reimbursement more frequently than once every 30 days. D. MONITORING and RECORDKEEPING 1. The Village shall have the right to monitor and evaluate all aspects of activities carried out by Developer. Such evaluation shall be effected by the submission by Developer of any information or documentation requested by the Village, by monitoring site visits by the Village, or by other mns determined by the Village.

76 2. All records pertaining to the Project, including but not limited to financial, statistical, property and programmatic records shall be retained by Developer for five (5) yrs following the issuance of a Certificate of Occupancy for the Property by the Village. E. TERM OF AGREEMENT 1. All rehabilitation work on the Property must be completed no later than December 31, Developer shall be responsible for the maintenance of the Property during the term of this Agreement and shall provide such liability and workmen s compensation as the Village may require from time to time. 3. The Village may suspend or terminate this Agreement in whole or in part for cause upon thirty (30) days written notice Developer. Cause, which shall be determined by Village, is defined as: a) improper use of Project funds, b) failure to comply with the terms and conditions of this Agreement, c) refusal to accept conditions imposed by IHDA pertaining to activities covered by this Agreement, d) submittal to Village of documentation which is incorrect or incomplete in any material respect, or e) changes in Federal or State law or the availability of grant funds, as identified in Section C of this Agreement, which render the Project impossible or infsible. 4. In the event of default, lack of compliance or failure to perform on the part of Developer, the Village reserves the right to exercise corrective or remedial actions, to include, but not necessarily be limited to requesting additional information from Developer to determine rsons for or extent of noncompliance or lack of performance; issue a written warning advising Developer of any deficiency and advising Developer that more serious sanctions may be taken if the deficiency is not remedied; advise Developer to suspend, discontinue or not incur costs for activities in question; withhold payment for services provided; or advise Developer to reimburse the Village for amount of costs incurred for any items determined ineligible. 5. In the event of a natural disaster, this Agreement may be suspended or terminated and funds tranerred to recovery activities as determined by the Village. Funds subject to this provision shall be those that are not contractually committed to third parties for reimbursement, construction, or design. G. INDEMNIFICATION 1. To the fullest extent permitted by law, Developer agrees to and shall indemnify, defend and hold harmless the Village, its officers, employees, agents, boards and commissions from and against any all claims, suits, judgments, costs, attorney s fees, damages or any and all other relief or liability arising out of or resulting from or through alleged to arise out of any acts or negligent acts or omissions by Developer or Developer s officers, employees, agents, contractors, or subcontractors in the performance of this Agreement, including but not limited to, all materials delivered or services or work performed hereunder. Nothing in this general indemnification clause shall preclude either party from enforcing specific contractual rights under this Agreement. In the event of any action against the Village, its officers, employees,

77 agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the Village s choosing. H. REPORTING 1. Developer shall furnish Village with any and all additional information, records, reports and data as may be required by IHDA or the Village pertaining to this Agreement. I. OTHER REQUIREMENTS 1. In carrying out this Agreement, Developer shall not exclude from participation in, deny benefits to, or otherwise discriminate against, any person because of race, color, religion, sex, age, national origin, family status or handicap. 2. In carrying out this Agreement, Developer or any contractor or subcontractor shall not discriminate in the sale or occupancy of the Property because of race, color, religion, sex, national origin, handicap or familial status. Developer agrees to affirmatively further fair housing. 3. Developer shall not assign any interest in this Agreement or otherwise traner interest in this Agreement or the Property except as otherwise set forth in this Agreement, nor enter into any contract or subcontract pursuant to this Agreement without submitting said proposed contract or subcontract to the Village for written approval by the Village of the proposed contract or subcontract. 4. No forbrance on the part of either party shall constitute a waiver of any item requiring performance by the other party hereunder. A waiver by one party of the other party's performance shall not constitute a waiver of any subsequent performance required by such other party. No waiver shall be valid unless it is in writing and signed by authorized representatives of both parties. 5. Any news relse or other type of public notice pertaining to the Project must recognize the Village of Park Forest and the funding source for this Agreement as sponsors. 6. Should any section or any part of any section of this Agreement be rendered void, invalid or unenforcble by any court of law, for any rson, such a determination shall not render void, invalid, or unenforcble any other section or any part of any section in this Agreement. 7. In the event there is a conflict between the terms of this Agreement, and any of the attachments or documents referenced herein, the terms of this Agreement shall control. J. LIEN & CONVEYANCE 1. Developer acknowledges the Village s right to record a lien against the Property to secure the repayment of fourteen thousand five hundred thirty dollars (414,530.00) to reimburse the

78 Village for certain expenses incurred by the Village in connection with the Property. The lien shall be paid when Developer conveys the Property to a third property. 2. The Village will quit claim its interest in the property following the Village s issuance of a Certificate of Use and Occupancy based on the building permit for the Property. Developer shall be responsible for all costs relating to the conveyance including, but not limited to, title insurance, escrow fees, traner taxes and survey. Each party shall be responsible for their respective attorneys fees. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and yr first above written. FOR DEVELOPER: FOR VILLAGE OF PARK FOREST Name/Title Thomas K. Mick, Village Manager

79 EXHIBIT LIST A. Developer Agreement and Program Funding Agreement B. Legal Description C. Project Scope

80 EXHIBIT A Developer Agreement and Program Funding Agreement

81 EXHIBIT B Legal Description Lot 16 in Block 11, in Lincolnwood Subdivision, being a part of the Southst ¼ of Section 24, Township 35 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PIN: ADDRESS: 336 Early Street, Park Forest Il 60466

82 EXHIBIT C Project Scope

83 EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Property Address: 336 Early Vacant or Occupied: Vacant Date: 6/23/18 Bedrooms: 3 Bathrooms: 2 Garage: 1 Inspected By: EXTERIOR Category Y/N Repair Type # Unit Cost Total Roof * Roof (rip and replace) - architectural shingle $6,500 Rollover (add a layer of shingles) - architectural shingle Roof Shthing - plywood 1/2" remove & install Roof repair/patch (hard) Roof repair/patch (sy) Premium for 3 layer tr off Premium for steep pitched roof Fascia - repair Soffit - repair 1 lf lf $2,500 Gutters Gutters & downspouts - repair/cln $750 Gutters & downspouts - demo & install new (linr foot) lf Finish Demo existing finishing material Stucco Wood siding Vinyl siding, soffit, fascia & gutters $1,200 Fiber cement siding Plywood panel siding Patch an exterior section Power wash exterior finish ls 1 $250 Masonry Fireplace/chimney, brick/stone - replace existing Concrete block Stone Brick Tuckpoint brick ls $1,200 Power wash exterior masonry Painting Exterior soffits, facia, siding, railings windows etc Painting exterior only Paint trim only 1 lf $1,500 Sand & refinish deck or paint deck Paint fence Paint detached garage Windows Windows, vinyl, average size $4,000 Garage Windows, wood, restore existing wood (historical) Window, large bay window - remove & replace Garage Door Only - 1 Car - 9'x7' door, manual $850 Landscaping Garage Door Only - 2 Car - 16' door, manual Garage Door Opener Installed Reroof detached garage (rip & replace) Vinyl siding, soffit, fascia & gutters Full landscaping makeover large lot Full landscaping makeover medium lot Full landscaping makeover small lot Cln up landscaping & yard only ls ls ls ls $1,500 Concrete/Asphalt Tree removal (per tree) Demo existing concrete or asphalt Concrete installed for driveway/patio/sidewalk Asphalt installed in driveway Patch and repair walk and driveway $500 Decks Fence Septic * New deck 15'x15' (add permit if 30" off ground) New deck 10'x10' Decking material replacement only Sand & refinish deck only New railings - wood New railings - metal Rpir fence and gate Wrought iron fencing Chain-link fence Septic (all new system) Septic (new tank only) Septic (replace lch field only) lf lf lf lf lf MG

84 EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Category Painting Hardwood Carpet / Vinyl Tiling Bedrooms Miscellaneous Kitchen - (By Item) Bathroom - (Grouped) Framing Insulation Walls Doors & Trim Basement Basement Bathroom Y/N Repair Type # Unit Cost Total Interior painting only Laundry floor painting Hardwood flooring - solid wood Engineered hardwood flooring Laminate hardwood flooring Sand & refinish existing hardwood flooring Carpet Vinyl or linoleum flooring Ceramic floor tile - in kitchen Backsplash wall tile - in kitchen Ceramic floor tile - in bathrooms Shower wall tile - in bathrooms (70 usually) Shower accent wall tile - in bathrooms Ceramic floor tile - other ars of house Fans Light Closet globes Cover plates Door handles Exterior door hinges Cabinet hardware Cabinets Countertops - Granite Sink Sink Faucet Butler Bar Hook ups for appliances Stainless Steel Appliances installed Range Hood Dishwasher Microwave Large master bath - replace everything Full bath - replace everything Half bath - replace everything $2,500 $400 $3,500 $2,500 $600 $1,800 $900 $900 $300 $100 $600 $100 $150 lf $3,500 $1,500 $200 $100 $2,000 2 $1, $2,000 Interior framing changes (non load barring) $600 Drywall, tape, & skimcoat a ceiling (1/2" thick) Skimcoating/texturing walls and ceilings only INTERIOR New construction framing- (includes walls, floors & roof) Open load bring/structural wall Subfloor put in (3/4" plywood) Wall insulation Floor insulation Attic insulation, blown-in Drywall, tape & skimcoat walls/ceilings in gutted house Drywall, tape, & skimcoat a wall (1/2" thick) Patchwork section of a wall - (drywall, tape, & finish) New interior doors, closet doors, hardware, & trim (3000 sq ft house) New interior doors, closet doors, hardware, & trim (1500 sq ft house) Interior door - prehung hollow-core door Interior bi-fold closet door Exterior front door - single door w/ hardware & dd bolt Exterior french patio door - double door Exterior Back door and basement door Crown molding New baseboard trim, window and door trim Raised panel wood wainscoting Add risers to stairs New windows Replace everything $2,000 $650 $4,000 $1,000 $600 $800 lf lf $2,000 lf lf

85 HVAC Plumbing Electrical Category EXCELSIOR MANAGEMENT, LLC Home Repair Estimator Y/N Repair Type # Unit Cost Total Gas fired forced hot air hting system & ductwork Replace furnace & air conditioning $3,500 Replace forced air ductwork only Replace boiler & hot water baseboard system Service hting & cooling system only New plumbing system in entire house (1,500 sq. ft 3/2 house) Plumbing Repairs - estimated $1,500 Replace tankless hot water hter Replace gas hot water hter - 40 gallon MECHANICALS Gas fired forced hot air hting system, ac system, & ductwork Gas fired forced hot air unit only Air conditioning unit only Replace boiler unit only Wall hter (install new or remove & replace) Rewire entire house, new panel, & lighting fixtures (1,500 sqft) Basic electrical work for house & lighting fixtures (1500 sq. ft) Replace electrical panel only Replace all lighting fixtures only (1200 sq. ft. house) $1,000 $1,500 $1,250 $350 Category Demo & Dumpsters Termites/Abatement * Permits * Extra OTHER Y/N Repair Type # Unit Cost Total Demolition work (cost to fill one 40 yd dumpster) $1,200 Dumpster rental (40 yard) $840 Termite fumigation & trtment Mold removal & abatement - minimum ls ls $1,500 Asbestos removal & abatement - minimum Construction permits for remodel (city) ls $500 Construction permits for addition (city) Construction permits for deck (city) Construction permits over the counter Construction permits for full submittal (county) Construction permits for addition (county) Construction permits for deck (county) Repairs Subtotal Staging Contingency Staging (Kitchen, Baths, Living Room & 1 Bedroom) Misc Contingency Cost (10-20% depending on unknowns) % $0.00 TOTAL REPAIRS $0 Additional Notes Exterior Repairs $20,750 Interior Repairs $35,300 Total Repairs $72,730 FINAL REPAIR ESTIMATE Mechanical Repairs Other Repairs $12,640 $4,040

86 DATE: August 14, 2018 TO: FROM: RE: Mayor John Ostenburg Board of Trustees Tracy Natyshok, Fire Chief AGENDA BRIEFING Proposed Ambulance Fee Schedule Incrse BACKGROUND/DISCUSSION: The attached memos detail staff s review of the Village s current Ambulance Fee Schedule. Based on this review, staff recommends an incrse to the current fee schedule. The proposed change in fees requires an amendment to the Village Code of Ordinances, Chapter 42 - Fire Prevention and Protection, Section Rates and levels of fire service, as detailed below. The chapter currently rd as follows: Sec Rates and levels of fire service. (1) The following rates for emergency medical services shall apply: Resident Nonresident Basic Life Support $ $ Advanced Life Support $ $ Advanced Life Support 2 $ $ Milge (per mile) $12.50 $12.50 Trt/No Transport $ $ The chapter would be amended to rd as follows: Sec Rates and levels of fire service. (1) The following rates for emergency medical services shall apply: Resident Nonresident Basic Life Support $1, $1, Advanced Life Support $1, $1, Advanced Life Support 2 $1, $1, Milge (per mile) $15.00 $15.00 Trt/No Transport $ $ CONCLUSION: The Village has not had an incrse in ambulance rates since After resrch and careful consideration staff believes the fees as proposed are rsonable and in-line with the industry norms. SCHEDULE FOR DISCUSSION: This item will appr on the agenda of the Regular Meeting for Final Rding and Approval of August 20, 2018.

87 Park Forest Fire Department Memorandum To: Thomas Mick, Village Manager From: Tracy Natyshok, Fire Chief Date: March 23, 2018 cc: Mark Pries, Finance Director/Deputy Village Manager Traci Apt, Administrative Assistant Re: Ambulance Fee Schedule Incrse Over the past few months staff has been reviewing potential ambulance fee adjustments. As part of the review, a list of comparables was compiled and discussion about current ambulance fees was held with Pat Mannix of Andres Medical Billing. Ambulance fees are set by Village Ordinance and are based on suggestions from the fire department. The fee schedule is based on a derivative of the actual costs associated with operating the ambulance service. The fees are also aligned to comply with the Medicare Fee Schedule so our patients can receive maximum coverage from Medicare, Medicaid and/or Public Aid. The other factor the department has traditionally considered is the impact our fees have on our residents. In the past, the department has resisted the temptation of raising fees well above the Medicare Fee Schedule with the thought it was best to keep the fees just above Medicare s reimbursable range. It is important to note, the fees the department charges do not completely cover the cost of operating the ambulance service but, by design, are intended to off-set some of the operating costs by those who use the service. The remaining costs are funded thru the taxes and the Fire Department budget. While resrching the ambulance fee topic, two interesting factors came to light. The first being the id that keeping the ambulance fee rates lower is a benefit to our tax paying citizens. While on the surface this concept seems noble, the truth may tell another story. The grter the funds generated thru ambulance fees, the lower the amount of funds needed from the citizens. So, the question becomes, who benefits by keeping the ambulance fees at a lower rate? The answer is the insurance companies. While the department s fees are in line with the Medicare Fee Schedule, private insurance pays up to $1,800 for ambulance transports. In essence, this mns we are lving money on the table that could be used to fund other projects within the village or possibly lower the tax burden of our citizens. The other component of the ambulance fee topic is that of collections. While our current fees are in-line with Medicare, our residents are sent to collections for the amount not covered by Medicare, Medicaid, Insurance, etc. Unfortunately, this impacts our residents in a negative fashion. Last yr Andres Medical Billing only collected approximately $6,000 from accounts sent to collections. The issue we cannot msure is the impact on our resident s credit rating due to being placed into collections. We could very sily recoup the $6,000 for collections accounts by simply collecting the max amount from private insurance companies and not sending anyone to collections. In summary, we can generate incrsed revenue and lessen the impact on our citizens by simply incrsing our ambulance fee schedule to collect maximum reimbursement from insurance companies. For these rsons, I suggest we incrse ambulance fees as suggested in the attached memo from Administrative Assistant, Traci Apt. I look forward to discussing these proposed changes once you have had a chance to review them. 1

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