BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO

Transcription

1 UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT 1111 Franklin Street Oakland, California BEATRICE CARDONA HAI DOAN RENATA ELLIS MABEL LAI BARBARA VANDEN BORRE Re: Release: 1644 Service Request: Programs: PPCTNGOE, PPDXRETS, PPEC101, PPEI205, PPEI206, PPI730, PPNETCLC, PPP430, PPO1644A (one-time), PPO1644B (one-time) Copymembers: CPWSXPLN, CPWSW88S, CPWSXIDC Include Members: PPPV400A DDL Members: None Bind Members: PPO1644A (one-time), PPO1644B (one-time) CICS Maps: None Forms: None Table Updates: Data Element Table, Gross-to-Net Table, Code Translation Table, Data Element to Screens Table, NACHA GTN Organization Table, CICS Help Urgency: Date-Mandated (see Timing of Installation) Release 1635 (Phase I of Fidelity MRK changes) contained the first release addressing implementation of new GTN numb ers (730 through 736) on the Gross-to-Net Table, two new data elements (EDB 0777, EDB 0778) on the Data Element Table, processing of X1 transactions related to 403(b) loans from Fidelity in the EDB Daily Process, included new data to the UCRS Interface File produced from PPI740, and included new data to the Payroll/Personnel System (PPS) IVR Interface File. In addition, EDB Monthly Maintenance Process was changed to derive the Distribution Eligibility Date (EDB 0777) for inactive employees who have not had any payroll activities for the previous month, and the Employee Without Salary Indicator (EDB 0778) value based on the appointments Without Salary Indicator (EDB 2028) values. This release addresses the following service request: Service Request Under the new "Master Record Keeper" arrangement with Fidelity Investments Tax-exempt Services Company (FITSCO), the Master Record Keeper will manage participant data, enrollment, and distributions for all of UC s defined contribution plans (DCP, 403(b), and 457(b)) and loan processing. Additional background information is included in SR 81156, "MRK Payroll Derivations and Loan Processing" (Release 1635). This Service Request specifies the following modifications to the PPS: A one-time GTN conversion program should examine the employee record for current 403(b) GTNs with non-zero G balances and collapse them into single flat dollar or percentage-based GTNs. If an employee record contains a combination of flat dollar and percentage deduction GTNs, the percentage deductions should be set to 0 and the flat

2 Page 2 dollar amounts should be converted to the new GTN. For current after-tax DCP GTNs, the conversion program should collapse non-zero G balances into a single flat dollar after-tax DCP deduction. In addition, the one-time program should also set the employee's DCP Plan Code to Y if the Retirement System Code is U, H, B, or 1, otherwise the DCP Plan Code should be set to N. Originally from Service Request 81156, it was asked that a one-time program be developed to derive a General Purpose Loan ID value of and stored in the 243-U Balance and/or derive a Primary Residence Loan ID value of and stored in the 253-U Balance for existing employees currently enrolled in General Purpose Loan (243-G) and/or Primary Residence Loan (253-G). That one-time program was not released in Release 1635, but rather held for release in this release (Phase II - Fidelity MRK (Master Record Keeper) changes). For 403(b) loan payments, a new process should be established to send loan payment information to FITSCO via the NACHA file format. Current edits and derivations of the DCP Plan Code (EDB 0129) based on the employee s Retirement System Code (EDB 0122) should be replaced by a single derivation where if the Retirement System Code is U, H, B, or 1, the DCP Plan Code should be set to Y, otherwise the DCP Plan Code should be set to N. The interface between EDB and UCRS must be modified to pass the new deductions 730 through 736 to UCRS. The monthly and year-to-date deduction amounts should be passed on the contribution segment portion of the UCRS record with the appropriate plan codes. Programs PPCTNGOE PPCTNGOE has been modified to include 06 as a valid Process Format Routine value, and include valid Organization Group Sort values of N, O, P, Q, R, S, T, and U for Fidelity reporting of deductions 730 through 736, and reporting of loan deductions 243 and 253. PPDXRETS PPDXRETS has been modified to revise the internal hard-coded texts in the Retirement and Savings portion of the Employee Document, specifically related to the DCP Plan Codes, Defined Contribution Plans (DCP), and 403(b) loans. Logic referencing the old GTN numbers associated to tax-deferred flat dollar deductions, tax-deferred percentage deductions, after-tax DC deductions, and the tax-deferred Benham deduction has been removed. Print logic for the new GTN numbers of 730, 731, and 732 has been added for printing on the Employee Document. PPEC101 This module has been modified to replace the various edits /derivations for setting the DCP Plan Code when the Retirement System Code has changed. If the Retirement System Code is changed to 1, U, B, or H, the DCP Plan Code is set to a value of Y. Otherwise the DCP Plan Code is set to a value of N. PPEI205 Currently, this module derives a DCP Plan Code of S when the Retirement System Code is equal to H and the DCP Plan Code is not S.

3 Page 3 This module has been modified to set the DCP Plan Code to Y when the Retirement System Code is changed to 1, U, B ; or H. Otherwise the DCP Plan Code is set to a value of N. PPEI206 Currently, this module derives a DCP Plan Code of S when the old Retirement System Code is equal to H or N and the DCP Plan Code is not equal to S. This module has been modified to set the DCP Plan Code to Y when the old Retirement System Code is H or N. PPI730 PPI730 has been modified to pass the new deductions 730, 731, 732, 733, 734, 735, and 736 to UCRS. New Plan Codes of 93, 94, 95, 96, 97, and 98 (memo types) are associated with the appropriate new deductions. The old deductions related to the Tax-deferred 403(b) Flat Dollar, Tax-deferred 403(b) Percentage, After-tax DC, DCP Career, DCP Casual, and DCP Summer Salary have been disassociated from the old plan codes, and are now associated with the appropriate new memo plan codes of 93, 94, 94, 95, 96, 97, or 98. The COBOL SEARCH statement used to accumulate the employee s YTD deductions based on the plan code has been modified to use the COBOL PERFORM VARYING statement to properly accumulate the YTD deductions depending on the plan codes. PPNETCLC The existing logic that pairs the old GTN numbers together with the old DCP Plan Code values to determine whether the DCP deductions should be taken have been changed. This module has been modified such that if the GTN number is 733 (DCP Career) and the DCP Plan Code is equal to Y, the DCP Career deduction is taken. If the GTN number is 734 (DCP Casual) and the DCP Plan Code is equal to Y, the DCP Casual deduction is taken. If the GTN number is 735 and the DCP Plan Code is equal to Y, the DCP Summer Salary (Employee portion) deduction is taken. If the GTN number is 736 and the DCP Plan Code is equal to Y, the DCP Summer Salary (Employer portion) deduction is taken. PPP430 PPP430 creates the ACH interface file and reports. The format of the free-form (addendum) type-7 NACHA record for the 403(b) loan deductions is added to the Working Storage area. The logic that produces NACHA records has been modified to create separate batches for the 403(b) loan deductions, triggered by new format routine 06 on the NGO table. Thus, the NACHA file contains 243-G loan deductions in its separate batch, and 253-G loan deductions are contained in its own separate batch. Note that each new batch on the NACHA File begins with type-5 (Company/Batch Header) NACHA record. PPO1644A A One-time program has been developed to derive a General Purpose Loan ID value of and stored as a U- Balance for deduction 243-G and/or derive a Primary Residence Loan ID value of and stored as a U- Balance for deduction 253-G for existing employees currently enrolled in General Purpose Loan (243-G) and/or Primary Residence Loan (253-G).

4 Page 4 A single EDB Change file is produced for all changed EDB data elements. A control total report is produced. No detail reporting is required; instead an audit report can be produced from PPP180 using the output ECF File produced from the one-time program. It is not necessary to process the ECF File into the history process. PPO1644A can be run in either non-update or update mode. It is suggested that it first be run in nonupdate mode and the reports reviewed prior to running it in update mode. PPO1644B A one-time GTN conversion program has been developed to examine the employee records for current 403(b) GTNs with non-zero G balances and collapse them into single flat dollar or percentage-based GTNs. If an employee record contains both flat dollar and percentage deduction GTNs, the percentage deduction is set to 0 and the flat dollar amount is converted to the new GTN. For current after-tax DCP GTNs, the conversion program collapses non-zero G balances into a single flat dollar after-tax DCP deduction. Note that the new Deduction Effective Date is set to July 1, In addition, the one-time program also sets the employee's DCP Plan Code to Y if the Retirement System Code is U, H, B, or 1, otherwise the DCP Plan Code should be set to N. A single EDB Change file is produced for all changed EDB data elements. A control total report is produced. No detail reporting is required; instead an audit report can be produced from PPP180 using the output ECF File produced from the one-time program. It is not necessary to process the ECF File into the history process. PPO1644B can be run in either non-update or update mode. It is suggested that it first be run in nonupdate mode and the reports reviewed prior to running it in update mode. Copymembers CPWSW88S The COBOL 88 level values associated with DCP Plan Code ( S, E, B, G, O, T, F, and C ) have been removed, and replaced with values of Y, and N. CPWSXIDC The default DCP Plan Code value has been changed from S to Y, CPWSXPLN Currently, this copymember contains an array of plan codes associated with the appropriate GTN numbers. Each entry contains a unique plan code associated with at most three GTN numbers per entry. The array, referenced in PPI730, is used to accumulate the appropriate Year-to-Date deduction amounts per specific Plan Code and reported on the employee s contribution segment portion of the UCRS record. Since a unique plan code may be associated to more than three GTN numbers, the array has been changed such that multiple entries may contain the same plan code. Thus, the restriction of only one entry per unique Plan Code has been removed. Include members PPPV400A The COBOL 88 level values associated with DCP Plan Code ( S, E, B, G, O, T, and F ) have been removed, and replaced with values of Y and N.

5 Page 5 Bind members PPO1644A This bind member contains the bind statements for one-time PPO1644A. PPO1644B This bind member contains the bind statements for one-time PPO1644B. Table Updates Code Translation Code translations for DCP Plan Code values of Y and N have been added with a length of 34. Code translations for loan deductions 243 and 253 have been revised. Code translation related to deduction 733 with a length of 34 has been deleted, and a replacement with a length of 24 has been added. In addition, code translations for deductions 730, 731, and 732 have been added. Data Element Existing valid DCP Plan Codes defined on the Data Element table have been revised. Only valid DCP Plan Codes (EDB 0129) of Y or N are acceptable. In addition, DCP Plan Code has been made non-updateable. Gross-to-Net Old GTN numbers related to tax-deferred 403(b) flat dollars, tax-deferred 403(b) percent, DCP Regular, DCP Casual, DCP Safe Harbor, and DCP Summer Salary Employee/Employer have been made Inactive. Note that any adjustments or prior suspended deductions related to the old GTNs are allowed to be taken. In addition, the GTN descriptions for deductions 243 and 253 have been revised. Data Element to Screen DCP Plan Code (EDB 0129) has been made not updateable on the ERET screen. NACHA GTN Organization New values have been added for the Fidelity MRK NACHA entries. Pre -noting is not required for these new entries. New Format Routine 06 is new for the General Purpose and Primary Residence loans. New Org Group Sorts of N, O P, Q, R, S, T, and U are added. Note that the Deposit Pay Period End Date First must be less than or equal to the earliest cycle end date that must be transmitted via NACHA. That date is set to July 02, CICS Help On-line CICS Help (EDB 0129) has been revised in the CICS Help File as well as the Web Data Dictionary Entry for EDB Test Plan A separate Test Plan document is provided with this release.

6 Page 6 Installation Instructions A separate Installation Instructions document is provided with this release. Timing of Installation The installation of this release is Date Mandated. The changes in this release must be installed after the last compute is run for June earnings (July 1 MO check date or July 8 check date for SM, MA cycles), after all June Month End Processes have been run, and prior to the first compute for July earnings paid in July (July 13 B1 check date). Two one-time programs (PPO1644A and PPO1644B) update the EDB directly. PPO1644A assigns the derived Loan ID values to the General Purpose Loan and/or Primary Residence Loan for those employees who are currently enrolled in the existing 403(b) loan GTNs of 243-G or 253-G. PPO1644A must be run after all June batches of Payroll Deduction Authorization Forms containing enrollment of 403(b) loans have been processed to the EDB and prior to running the first compute for July earnings. Note that the last batch of Payroll Deduction Authorization Forms sent from UCOP to locations is on June 10 th. PPO1644B collapses the existing tax-deferred 403(b) flat deductions, tax-deferred 403(b) percent deductions, nontax deferred DCP deductions, DCP Regular and DCP Casual deductions, and DCP Summer Salary deductions, and DCP Summer Salary contribution into a single tax-deferred 403(b) flat deduction (730-G), single tax-deferred 403(b) percent deduction (731-G), single non-tax deferred DCP deduction (732-G), single DCP Regular deduction (733-G), single DCP Casual deduction (734-G), single DCP Summer Salary deduction (7355-G), and single DCP Summer Salary contribution (736-G). PPO1644B must be run after the last compute is run for June earnings (July 1 MO check date or July 8 check date for SM, MA cycles) and prior to the first compute for July earnings paid in July (July 13 B1 check date). As usual, campuses are encouraged to install this release in as timely a fashion as possible, and in the normal numeric sequence of releases. If there are any questions, please send electronic mail to Jackson.Quan@ucop.edu, or call at (510) Jackson Quan