Enhanced Employee Census Report for Plan Sponsors and Advisors

Transcription

1 Schwab Retirement Technologies, Inc. Plan Sponsor/Advisor Schwab RT Enhanced Employee Census Report for Plan Sponsors and Advisors

2 Schwab RT Enhanced Employee Census Report for Plan Sponsors and Advisors The material contained herein is proprietary to Schwab and for informational purposes only. The information is not intended to provide tax, legal or investment advice. Schwab does not guarantee the suitability or potential value of any particular information source. Certain information presented herein may be subject to change. The information or material contained in this document may not be copied, assigned, transferred, disclosed or utilized without the express written approval of Schwab. The Charles Schwab Corporation provides services to retirement plans and participants through its subsidiaries: Charles Schwab & Co., Inc. (Member SIPC), Charles Schwab Bank, Schwab Retirement Plan Services, Inc., and Schwab Retirement Technologies, Inc. (Schwab RT). Schwab RT is engaged in developing and licensing proprietary retirement plan recordkeeping systems to independent Third Party Administrators. For further information, contact Schwab Retirement Technologies, Inc. at 4529 Sharon Road, Charlotte, NC 28211, USA. Web site: schwabrt.com Schwab Retirement Technologies, Inc. All rights reserved. September 2017 Page 2 of 10

3 Purpose The enhanced Employee Census report allows recordkeepers to customize the report to meet the needs of their Plan Sponsors and Financial Advisors. Recordkeepers can determine which data columns are available to users by default and which data columns can be added to the report by the user, if the user is permitted to do so. The recordkeeper can also choose to restrict certain data columns, making them unavailable to users when they run the report. Configuration (Schwab RT Administration Security) User Security Requirements The enhanced Employee Census report is available only on the Plan Sponsor/Advisor website. Access to the Plan Sponsor/Advisor website is restricted to users assigned to the Plan Sponsor Web or Financial Advisor Web systems in the Schwab RT Administration User Wizard (Security menu). The Schwab RT Admin system is required in order to access the Administration tab on the Sponsor/Advisor web where the customization options for the Employee Census are located. For details on other options available to Plan Sponsors and Advisors, refer to the Plan Sponsor/Plan Advisor User Guide, available from the Resource Center at schwabrt.com. September 2017 Page 3 of 10

4 Enabling the Report To enable the Employee Census report, do the following: 1. From the Security menu in Schwab RT Administration, select Plan Sponsor Options or Financial Advisor Options. 2. Load the appropriate Sponsor(s) or Advisor(s). 3. Under the Reports section, select Enable Employee Census Report Enhanced (allows display of custom census fields). The system will automatically add the Employee Census option to the Participant Activity menu on the Plan Sponsor or Advisor website. The report option applies to all plans assigned to that sponsor or advisor in the User Wizard. Note: The legacy option Enable Employee Census Report is no longer available and will be removed in a future release. September 2017 Page 4 of 10

5 Configuration (Plan Sponsor/Advisor Administration) The options used to customize the Employee Census are located on the Employee Census page in the Administration section of the Sponsor/Advisor website. Although not shown below, the Skin Manager and Navbar Manager are also located in the Administration section. To access the options on the Administration tab, your security profile must include the Schwab RT Admin system and the Plan Sponsor Web system or Financial Advisor Web system. September 2017 Page 5 of 10

6 Category Arrow Controls The three main sets of arrow controls allow you to move fields between the three different categories of fields. In order to move a field, you must first click the check box in front of a field. You can select multiple fields and move them at the same time. Default Sequence Arrow Controls In addition to the three main sets of arrow controls, the box with the always available fields at the top left has a set of smaller arrows that you can use to move the fields up and down to determine the sequence in which they appear in the results grid. These smaller arrows are enabled when you click the check box in front of a field. To select all fields at once, click the check box at the top left, as shown below. In all three of the boxes, you can use the Filter field to locate a specific field or fields by tying the full or partial field name. September 2017 Page 6 of 10

7 Generating the Employee Census Report The Employee Census option is located on the Participant Activity menu in the Report Center on the Sponsor/Advisor website. When you select the Employee Census option, the Filter page allows you to choose the plan(s), divisions, status codes, date range, and other report parameters. September 2017 Page 7 of 10

8 Notes: The Employee Census defaults to the Process Date unless the Use As Of Date for Balances option is enabled. The Show Full SSN option appears only if the Display SSN option is enabled in Schwab RT Administration for the appropriate sponsors and advisors (Security>Plan Sponsor Options or Financial Advisor Options). The Show Full SSN option is available for all Participant Activity menu options. Sample Employee Census Results After the sponsor or advisor selects the Employee Census option from the Participant Activity menu, defines the report parameters, and submits it, the results appear on the screen in a standard grid, as shown below. The default fields appear on the grid while any additional fields that have been made available to the user can be added using the filter control. Note: If the Allow Plan Sponsors/Advisors to customize data result columns? option is not enabled in the administration options, none of the additional fields made available to the user would appear on the filter list. September 2017 Page 8 of 10

9 Employee Census Fields The Employee Census allows you to make the following fields available to users. Synoptic Fields Address 2 Home Phone Work Phone Mobile Phone Mobile Carrier Address E-Delivery election Automatic Contribution Arrangement (ACA) Status Automatic Savings Increase (ASI) Enrolled Investment Elections Status Portfolio Enrolled Director Highly Compensated Key Earliest Eligibility Date Normal Retirement Date Early Retirement Date SSN First Name Last Name Address 1 City State ZIP Code Status Code Division Code Family Code Officer Ownership Years of Service Termination Date Participation Date Rehire Date Service Date Birth Date Age September 2017 Page 9 of 10

10 Financial Fields Testing Compensation 401k Deferral Rate 401k Deferral Amount Catch Up Rate Catch Up Dollar Roth Deferral Rate Roth Deferral Amount Per Source Type - YTD Contributions - YTD Distributions - LDT Contributions - LDT Distributions - Total Balance - Vested Balance - Distribution Total Vested Balance Total Balance CY Gross Compensation CY Testing Compensation Gross Compensation Revised Compensation Hours Revised Hours Cumulative Hours 401k Contribution Revised 401k Contribution Roth Contribution Revised Roth Contribution ER Contribution Revised ER Contribution ER Match Contribution Revised ER Match Contribution After Tax Contribution Rollover Contribution Revised Other September 2017 Page 10 of 10