Click to see instructions for providing lot instructions based on your trading workflow.

Transcription

1 SPECIFYING LOT INSTRUCTIONS FOR MUTUAL FUNDS, EQUITIES, AND ETFS: A Quick Start Guide HOW DO YOU TRADE? How would you like to provide lot instructions? Click to see instructions for providing lot instructions based on your trading workflow. At Time of Trade Ideal for: Trade and Lot Instruction Method Security Types Supported Traders Traders Upload Trades With Lot Instructions into the Web Trading Applet. Manually Enter Trades With Lot Instructions into the Web Trading Applet. Equities, ETFs, & Mutual Funds Equities, ETFs, & Mutual Funds Post-Trade (before settlement date) Ideal for: Lot Instruction Method Security Types Supported Operations Staff Operations Staff Operations Staff Operations Staff Upload Instructions for allocations and lots. Manually Enter Instructions for allocations and lots. Upload Lot Instructions via the new Lot Instructions tab. Manually Enter Lot Instructions via the Order Status tab. Equities & ETFs Equities & ETFs Equities, ETFs, & Mutual Funds Equities, ETFs, & Mutual Funds 1 OF 9

2 UPLOAD TRADES WITH LOT INSTRUCTIONS into the Web Trading Applet (at time of trade) The existing trade file formats have been expanded to allow the addition of lot instructions on mutual fund and equity trades. You can include lot instructions with your trade files by using the new format and following the existing trade upload processes. The following key lot instruction fields have been added: Purchase Date Quantity Purchase Price The new format and instructions are in the document titled: Specifications for Import File Formats for Trade Orders, Allocations and Lot Instructions 1. Create a trade order file according to the new specifications, populated with your trade orders and associated lot instructions. 2. Import the trade file into the Order List tab in the Web Trading Applet using the Import button at the bottom of the blotter. 3. Confirm that the new Lot Instructions column has the word Specified in the blotter, showing that lot instructions were received. (You must add the Lot Instructions column through Preferences, then shut down and restart WTA in order to view the new column.) 4. Submit order(s). to buy, sell or continue to hold any investment. 2 OF 9

3 MANUALLY ENTER TRADES WITH LOT INSTRUCTIONS into the Web Trading Applet (at time of trade) The Web Trading Applet (WTA) Order List tab has been enhanced to include lot specification functionality for equity trades. If you enter trades into the WTA, you will now be able to add lot instructions along with your trade. 1. Enter a Mutual Fund or Equity Sell Allocation into the order mask. 2. Click the Specify Lots button. This will launch an overlay showing the lots available for your position. 3. Select the Enter Lots (up to 20) radio button. 4. Fill in the quantity of shares from each lot you would like to associate with your order. 5. Click the Update Order button. 3 OF 9

4 6. Add the order to the blotter and confirm that the new Lot Instructions column has the word Specified in the blotter, showing that lot instructions were received. (You must add the Lot Instructions column through Preferences, then shut down and restart WTA in order to view the new column.) 7. Validate and submit your order(s). 4 OF 9

5 UPLOAD INSTRUCTIONS for Allocations and Lots (post-trade) The existing allocation file formats have been expanded to allow for the addition of lot instructions. You can include lot instructions with your allocation files by using the new format and following the existing allocation upload processes. The new allocation file has been reformatted, and the following key lot instruction fields have been added: Purchase Date Quantity Purchase Price The new format and instructions are in the document titled: Specifications for Import File Formats for Trade Orders, Allocations and Lot Instructions 1. Create an allocation file according to the new specifications, populated with your allocations and associated lot instructions. 2. From the Allocations tab in the Web Trading Applet, go to the Schwab Trade tab and import the allocation file into the Allocation Worksheet. 3. Confirm that the new Lot Instructions column has the word Specified in the blotter, showing that lot instructions were received. (You must add the Lot Instructions column through Preferences, then shut down and restart WTA in order to view the new column.) 4. Submit the allocation(s). 5 OF 9

6 MANUALLY ENTER INSTRUCTIONS for allocations and lots (post-trade) The following details the steps to manually enter an allocation into the Allocation Mask, specify the lot instructions, and submit the allocation and lot instructions. 1. Enter the information into the Trade Details section and Allocate to Sub-Account sections in the Allocation Mask. 2. Click the Specify Lots button to open the Specify Lots Overlay. 3. Select the Enter Lots (up to 20) radio button. 4. Fill in the quantity of shares from each lot you would like to associate with your allocation. 5. Click the Update Order button. 6. Click the Add button. 7. Confirm that the new Lot Instructions column has the word Specified in the blotter, showing that lot instructions were received. (You must add the Lot Instructions column through Preferences, then shut down and restart WTA in order to view the new column.) 8. Submit the allocation(s). 6 OF 9

7 UPLOAD LOT INSTRUCTIONS via the new Lot Instructions tab (post-trade) Schwab has created a new tab inside the Web Trading Applet called Lot Instructions. This tab allows advisors to upload lot instructions for previously submitted trade orders on or between trade date through settlement date. The file format is called the Lot Instructions file. The Lot Instructions file is the same as the new Schwab Trade Order Detail Format file with some important changes: Trade Date Submission Date Please refer to the instructions and format specifications in the document titled: Specifications for Import File Formats for Trade Orders, Allocations and Lot Instructions 1. Create a lot instruction file according to the new specifications, populated with a record of your previously submitted trade orders and associated lot instructions. 2. Import the file into the new Lot Instructions tab in the Web Trading Applet. 3. Confirm that the lot instructions you ve uploaded are visible in the Lot Instructions column in the blotter. (You must add the Lot Instructions column through Preferences, then shut down and restart WTA in order to view the new column.) 4. Click the Validate button. This matches your order to the Schwab order number. 5. Click the Submit button to process your instructions. 7 OF 9

8 MANUALLY ENTER LOT INSTRUCTIONS via the Order Status tab (post-trade) The Web Trading Applet (WTA) Order Status tab has been enhanced to include lot specification functionality for equity trades. If you enter trades into the WTA, you will now be able to add or edit lot instructions to your orders anytime on or between trade date and settlement date. 1. From the Order Status tab in the Web Trading Applet, select the By Account Method button and click the Retrieve button. 2. Click on the order for which you want to provide lot instructions. 3. Click the Specify Lots button. This will launch an overlay that will allow you to add or edit lot instructions. 4. The status of your order will determine the type of overlay you will be shown. Example 1: Order Status Is Open or Partially Filled 1. If you have already submitted some instructions for this order, the overlay will show them (as in the example above). If you have not submitted instructions, the overlay will show the Account Default cost basis method. 2. To edit the instructions or to add new instructions, select the radio button called Enter Lots (up to 20). 3. Fill in the quantity of shares from each lot you would like to associate with your order. 4. Click the Update Order button. 8 OF 9

9 Example 2: Order Status Is Filled 1. If you have already submitted some instructions for this order, the overlay will show them as in the example above. If you have not submitted instructions, the overlay will show the account default. 2. To edit the instructions or to add new instructions, select the radio button called Enter Lots to match to this order. 3. The overlay for filled orders does not show available holdings. Enter the purchase date, original price, and quantity of the lots you wish to have associated with this order. 4. Click the Update Order button. For informational purposes only. Schwab does not provide legal, tax, or compliance advice. Consult professionals in these fields to address your specific circumstance. HNW MKT Charles Schwab & Co., Inc. ( Schwab ). All rights reserved. Member SIPC. Schwab Advisor Services includes the custody, trading, and support services of Schwab. ( ) 9 OF 9