Infinite Campus. Making a Payment. July 15, 2016 Revision

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1 Infinite Campus Making a Payment

2 Table of Contents Payments Viewing Fees Fee Payments Optional Fee Payments Deposit Money into a Food Service Account Printing Account Details Managing Payment Information Registering Payment Information Registering Checking Information Registering Savings Information Registering Credit Card Information Modifying Payment Information Viewing Online Payment History

3 Payments The Payments tool provides Portal users with the ability to pay fees/services or deposit food service money online using a major credit card, checking or savings account. This tool helps eliminate the need to send cash or checks with a student to school and provides parents a simple way to stay on top of school fees and services. Viewing Fees A list of assigned fees to all students in the household is available from the Family Fees section. A list of fees assigned to just one student in the household is visible from the student's Fees section. Payments can only be made from the Family Payments section of the Portal. Unpaid fees from All Years are listed and can be selected for Payment. This does not apply for Food Service payments. To begin the online payment process for a fee, select Payments. The online payment editor will appear, displaying outstanding fees for all students within the Household.

4 Fee Payments Fee payments allow users to pay fees for each student within a household. Users can also view the details of a fee by selecting the plus sign ( + ) next to the fee name. A fee shown in red indicates that a payment for the full amount has not been made before the due date assigned by the school. Before a user can successfully make an online payment, Payment Information must first be registered with the payment vendor. This can be done by selecting the Register your credit cards and banking information. Once a form of payment has been registered, choose the amount of the fee payment by: Entering the amount to be paid in the Payment field, OR Clicking the amount of the fee included in the Due column to auto fill the full fee amount due. If the entered amount that is being paid is less than the minimum price, a message displays indicating this. Click the OK button and reenter the total amount to be paid. The minimum amount due displays at the top of the Payments tab.

5 If a Convenience Fee applies, it will be shown and included in the Total. Click Continue to proceed to the Payment Method screen: Select the appropriate payment method (previously registered). Click Continue to proceed to the fees Confirmation page. Review the payment information. If a receipt of this payment is desired, enter the address where the receipt should be sent in the Receipt Address field. Review the payment information again to ensure accuracy. To exit without making the transaction, click Cancel. Otherwise, click Make Payments to process the fees payment. When the transaction has been processed, the Payment Receipt screen will display. Click the Make Payment button to process the payment.

6 To print a copy of the receipt, click Print in the lower right hand side of the screen. To return to the main Payments screen, click Back To Payments. If an address was entered to receive a receipt, it will look similar to this: To view the details of the households food service activity, select the View Details link. A separate window will appear to display the account activity details, including deposits and meal item purchases. This screen will differ depending on the type of Food Service account setup for the household ( i.e., family or individual). Optional Fee Payments Optional fees are fees than can be paid that are not assigned for payment by the school. This could be things like parking stickers, donations to the school, school supplies, etc. These optional fees display in a dropdown list, allowing you to select the desired fee and make the payment yourself. Both students and parents can select and make payments for these optional fees. Optional fees display in alphabetical order. If a student has multiple active enrollments, the name of the school displays after the fee name. If a fee has a variable amount due, like a donation fee, the due date displays as the current date and you can enter any amount in the Payment field, up to seven characters ( ). An optional fee can be removed (click the X) once selected as long as a payment has not been made against it. Payments must be made or a fee must be removed before progressing to the Payment Type screen.

7 Completing the payment transaction is the same as making a payment for a school assigned fee. Select the fee to pay, enter the amount being paid and click the Continue button. Deposit Money into a Food Service Account You can deposit money into food service accounts for members of your household. Once a form of payment has been registered, choose the amount you want to deposit by entering the amount to be paid in the Payment field, OR clicking the amount in the Estimate column to auto fill the deposit amount. This method is an estimate of one month of food service purchases.

8 Printing Account Details To generate a PDF of Food Service account activity, select the Print button.

9 Managing Payment Information Online Payment functionality allows the ability to register, modify and delete payment methods. These tools enable a transaction to occur and provide users with the ability to manage their online accounts. Registering Payment Information Before a user is able to make an online payment, a payment method needs to be established. Users have the option of paying by credit card (Visa or Mastercard), checking account or savings account. To begin registering a payment method, select the fees to pay and click the Continue button. On the next page, click the Add button next to Select the Payment Method. Registering a Payment Method Registering Checking Information Users have the ability to register and make payments via a checking account. To begin the registration process, select the Checking radio button.

10 Registering a Checking Account Payment Method Enter all required Billing Information as well as the checking account's Routing Number and Account Number. Once information has been entered, select the Save button. Users will be directed to a confirmation screen. Carefully read and determine if all displayed information is correct. If so, select the Save button. The payment method is now saved within Infinite Campus and can now be used to make transactions. If information is incorrect, select the Back button. Users will be redirected back to the previous page, allowing for information to be adjusted. Registering Savings Information Users have the ability to register and make payments via a savings account. To begin the registration process, select the Savings radio button. Registering a Savings Account Payment Method Enter all required Billing Information as well as the saving account's Routing Number and Account Number. Once information has been entered, select the Save button. Users will be directed to a confirmation screen. Carefully read and determine if all displayed information is correct. If so, select the Save button. The payment method is now saved within Infinite Campus and can now be used to make transactions. If information is incorrect, select the Back button. Users will be redirected back to the previous page, allowing for information to be adjusted.

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12 Registering Credit Card Information Users have the ability to register and make payments via a major credit/debit card. To begin the registration process, select the Credit/Debit Card radio button. Registering a Credit Card Payment Method Enter all required Billing Information as well as the Card Number, Expiration Date and Name of Cardholder. If the Card Number is incorrect, the field will highlight in red and a red exclamation point will appear. Selecting the red exclamation point will generate a separate window describing the error that has occurred. Once correct information has been entered, select the Save icon. The credit card is now established and may be used for transactions.

13 Modifying Payment Information PATH: Portal > Payments Users have the ability to modify registered payment methods by selecting the Edit button. You should only use the Edit button to update information for the same payment method; in other words, the account number is not changing. For example, you can edit the payment method to update the billing address or expiration date for a credit card. *If the payment method is being completely replaced to use a completely different credit card or bank account, delete the existing payment method and add a new payment method.* Modifying a Registered Payment Method Once selected, users are directed to a new screen displaying all registered payment methods. To edit a payment method, select the corresponding Edit button. Make the required adjustments and click the Save button. From this same location, entered payment information can be deleted. To delete a saved payment method, click the Cancel link. The confirmation screen displays. To continue with removal of this payment method, click the Cancel button. Then, click the Edit Accounts button to return to the list of stored payment options or click the Back to Payments button.

14 Viewing Online Payment History PATH: Portal > Payments Users can view detailed payment history information by selecting the Payment History button. Viewing Online Payment History The Transaction History screen displays, listing any online payment transactions completed between the entered date range. Payment History Detail

15 This can also be printed by choosing the Print button. Select the Download PDF for Printing button. The Online Transaction Report will appear in a separate window in PDF format. Online Transaction Report

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