THREE RIVERS PARK DISTRICT

Transcription

1 1. CALL TO ORDER 2. APPROVAL OF AGENDA THREE RIVERS PARK DISTRICT FINANCE AND ADMINISTRATION COMMITTEE MEETING Administrative Center - Board Room 3000 Xenium Lane North, Plymouth, MN Thursday, August 6, 2015 Estimated Time: 10:45 a.m. 12:00 p.m. Committee Chair: Daniel Freeman AGENDA Board members who wish to delete or add any item(s) to the agenda shall do so at this time. Superintendent s Recommendation: MOTION TO APPROVE THE AGENDA OF THE AUGUST 6, 2015, FINANCE AND ADMINISTRATION COMMITTEE MEETING. 3. APPROVAL OF COMMITTEE REPORT OF JULY 2, 2015 Superintendent s Recommendation: MOTION TO APPROVE THE REPORT OF THE JULY 2, 2015, FINANCE AND ADMINISTRATION COMMITTEE MEETING. 4. BUSINESS ITEM(S) A. Use of Fund Balance Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE USING $4.5 MILLION OF THE GENERAL FUND UNDESIGNATED FUND BALANCE TO FUND THE 2016 ASSET MANAGEMENT PROGRAM AND $500,000 OF THE GENERAL FUND UNDESIGNATED FUND BALANCE TO FUND WEBSITE AND POINT OF SALE/RESERVATION SYSTEM UPGRADES TO BE COMPLETED BY THE END OF B. 5-Year Capital Improvement Program Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE THE 5-YEAR CAPITAL IMPROVEMENT PROGRAM. C General Fund Budget Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. 5. ADJOURNMENT MOTION TO ADJOURN.

2 FINANCE AND ADMINISTRATION COMMITTEE MEETING REQUEST FOR ACTION Meeting Date: 08/06/15 Business Item: Report Item Number: 3 Department: Superintendent's Office Originating Source: Boe Carlson, Superintendent Agenda Item: July 2, 2015, Finance and Administration Committee Report Superintendent s Recommendation: MOTION TO APPROVE THE REPORT OF THE JULY 2, 2015, FINANCE AND ADMINISTRATION COMMITTEE MEETING. Background: Report attached.

3 THREE RIVERS PARK DISTRICT FINANCE AND ADMINISTRATION COMMITTEE MEETING July 2, 2015 Commissioners Present: Commissioners Absent: Staff Present: Daniel Freeman, Chair; Steven E. Antolak, Jennifer DeJournett, John Gibbs, John Gunyou and Gene Kay Penny Steele Boe Carlson, Superintendent; J. Brauchle, A. Gurski, H. Koolick, T. McDowell, J. McGrew-King, J. Vlaming, A. Whiteside and L. Ziegler 1. CALL TO ORDER The Finance and Administration Committee meeting was called to order by Chair Daniel Freeman at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 10:15 a.m. 2. APPROVAL OF AGENDA MOTION by Antolak, seconded by DeJournett, TO APPROVE THE AGENDA OF THE JULY 2, 2015, FINANCE AND ADMINISTRATION COMMITTEE MEETING. MOTION CARRIED 3. APPROVAL OF COMMITTEE REPORT OF JUNE 11, 2015 MOTION by Antolak, seconded by Kay, TO APPROVE THE REPORT OF THE JUNE 11, 2015, FINANCE AND ADMINISTRATION COMMITTEE MEETING. MOTION CARRIED 4. BUSINESS ITEM(S) A. Use of Fund Balance Policy MOTION by Gunyou, seconded by Kay, TO RECOMMEND THAT THE BOARD AMEND THE FINANCIAL MANAGEMENT PLAN BY ADDING THE FOLLOWING POLICY TO THE RESERVES SECTION: FUND BALANCE IN EXCESS OF THE RESERVES OUTLINED IN THE FINANCIAL MANAGEMENT PLAN MAY BE SPENT ON THE FOLLOWING ONE-TIME COSTS WITH BOARD APPROVAL: A) REPAYMENT OR REFINANCING OF DEBT. B) RESTORE RESERVES TO MINIMUM LEVELS. C) PURCHASE OF EQUIPMENT. D) PARTIAL OR FULL FUNDING OF IMPROVEMENTS TO PARK DISTRICT FACILITIES AND TRAILS OR ACQUISITION/CONSTRUCTION OF NEW FACILITIES AND TRAILS. E) FUNDING FOR PROJECTS IN THE APPROVED ASSET MANAGEMENT PLAN THEREBY REDUCING THE AMOUNT OF DEBT TO BE ISSUED.

4 07/02/15 Finance and Administration Committee Page 2 5. ADJOURNMENT F) FUNDING ONE-TIME START UP EXPENDITURES ASSOCIATED WITH A NEW PROGRAM OR NEW SERVICE. G) FUNDING A LIMITED PILOT PROGRAM PRIOR TO MAKING THE PROGRAM OR SERVICE A PART OF THE OPERATING BUDGET. MOTION CARRIED MOTION by Antolak, seconded by Kay, TO ADJOURN THE JULY 2, 2015, MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE. The meeting was adjourned at 11:07 a.m. MOTION CARRIED

5 FINANCE AND ADMINISTRATION COMMITTEE REQUEST FOR ACTION Meeting Date: 08/06/15 Business Item: Item Number: 4A Department: Finance Originating Source: Howard Koolick, Director/CFO Agenda Item: Use of Fund Balance Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE USING $4.5 MILLION OF THE GENERAL FUND UNDESIGNATED FUND BALANCE TO FUND THE 2016 ASSET MANAGEMENT PROGRAM AND $500,000 OF THE GENERAL FUND UNDESIGNATED FUND BALANCE TO FUND WEBSITE AND POINT OF SALE/RESERVATION SYSTEM UPGRADES TO BE COMPLETED BY THE END OF Background: At its July 16, 2015 meeting, the Board of Commissioners approved an amendment to the Financial Management Plan that specified seven potential uses of excess fund balance. These seven specified uses are: Repayment or refinancing of debt. Restore reserves to minimum levels. Purchase of equipment. Partial or full funding of improvements to Park District facilities and trails or acquisition/construction of new facilities and trails Funding for projects in the approved asset management plan thereby reducing the amount of debt to be issued. Funding one-time start up expenditures associated with a new program or new service. Funding a limited pilot program prior to making the program or service a part of the operating budget. As part of the background information, staff presented the following excess fund balances: General Fund $5,456,882 Equipment ISF Fund $1,300,189 Risk Management Fund $1,854,130 Land Acquisition, Development and Betterment Fund $2,575,343 Debt Service Fund $451,511 Total $11,638,055 The background information also included a process to periodically review fund balances each year. Since the next review of fund balance is not for several months, staff was encouraged to present a recommendation on using the excess fund balance at this meeting.

6 Staff considered a variety of options before recommending using $5.0 of the General Fund Undesignated fund balance, and the use of balances in other funds. Excess funds in the General Fund Undesignated fund balance are generally the most flexible, since these funds are not traditionally designated for specific purposes. The following are descriptions of the reasoning behind the recommendations for each fund: General Fund Undesignated Fund Balance The balance is a combination of property tax collections and user fees that have accumulated over several years. It seems most appropriate to use these funds to decrease future tax levies versus funding one-time expenses. Using $4.5 million to fund a portion of the 2016 Asset Management Program will decrease the debt that needs to be issued in 2016 and thereby the debt service tax levy in 2016 and beyond. In addition, using the fund balance for the 2016 Asset Management Program reduces the debt to be issued in 2016 to between $8 and $9 million preventing a potential spike in future tax levies. Reducing the debt issued by $4.5 million will result in an annual estimated tax savings of $10.63 for homeowners with a $250,000 market value. The Park District s web site and point of sale/reservation system are both in need of upgrades to work more efficiently with new technologies. Staff has just begun to review both of these systems and will be bringing forward an amendment to the 2015 Asset Management Program requesting these two unforeseen projects be added. Using the General Fund undesignated fund balance will allow these projects to be started in 2015 without impacting the debt issuance for The Board previously committed up to $200,000 of the General Fund Undesignated Fund Balance in the 2015 Budget for increases in community engagement. Committing an additional $5.0 million depletes the excess fund balance in the General Fund to just over $250,000 (and possibly more if the entire $200,000 for community engagement is not needed). This provides a small amount to add to future budget savings that would be reviewed in the spring of Equipment ISF Fund The fund balance in the Equipment ISF fund is composed of funds contributed towards equipment replacement and savings in fuel costs. The undesignated fund balance is being drawn down slowly each year since the General Fund contribution was reduced to balance the budget many, many years ago. This drawn down rate was increased in 2014 when the Board approved decreasing the General Fund s contribution by $600,000 between 2014 and In addition, equipment purchases have been scaled back in recent years (i.e. some equipment is being held longer than originally intended) to slow the use of the fund balance. Staff is not recommending any further use of the Equipment ISF fund balance, since it is already being drawn down by decreased General Fund contributions. Risk Management Fund The Park District purchases insurance for property and liability coverage. Workers compensation insurance and dental insurance are self-funded and need adequate reserves to cover future claims. Staff is not recommending using the undesignated fund balance in the Risk Management Fund at this time. Instead staff recommends the General Fund contributions for 2016 be reviewed and decreased to a level that provides adequate funding. This decrease will result in either reallocating existing tax dollars to higher priorities or actually reducing the 2016 property tax levy. Staff also recommends that the minimum fund balance be reviewed and an updated level be set since the existing level is more than 15 years old and there have been substantial changes in the health care and insurance industries.

7 Land Acquisition, Development and Betterment Fund The existing balance is a combination of several one-time revenues. Staff is recommending this balance be used for future land acquisition since land acquisition is no longer part of the Asset Management Program. The Park District currently has 4 active land acquisition opportunities that will most likely require between $220,000 and $240,000 in the next several months that would be paid for by this fund. Given the uncertainty of future revenue sources for this fund and the uncertain timing and amounts needed for land acquisition over the next several years, no additional use of this fund balance is recommended at this time. Use of this fund balance for future land acquisition will prevent spikes in bond size and tax levies caused by transactions that are difficult to anticipate, so the availability of these funds will relieve pressure on the need for future tax increases. Debt Service Fund Since the revenues in this fund are the result of special tax levies that can only be used for the payment of debt, staff is not recommending using these funds at this time. Staff will prepare a projection of tax levies based on the five year capital improvement plan and will recommend how to best use the available funds over this period to smooth the need for major annual changes in the tax levy. Existing Bond Funds ( ) Bond proceeds available in these bonds funds can only be used on capital costs. All bonds funds are annually reviewed and any excess funds are used to finance the current year Asset Management Program thereby reducing the amount of debt issued and the taxes that need to be levied to service the debt. The 2015 bonding proposal for the Asset Management Program will include a similar review and a recommendation regarding the amount from past bond issues that can used.

8 FINANCE AND ADMINISTRATION COMMITTEE REQUEST FOR ACTION Meeting Date: 08/06/15 Business Item: Item Number: 4B Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: 5-Year Capital Improvement Program Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE THE 5-YEAR CAPITAL IMPROVEMENT PROGRAM. Background: A summary of the 5-year Capital Improvement Program (CIP) was presented to the Committee at their June 2015 meeting. Feedback from that meeting was used to prepare the full document for consideration of approval (Reference 4B-1). The CIP provides a road map for capital investments for 2016 through The CIP is comprehensive: it lists all of the capital projects for the next five years, and all of the anticipated funding for those projects. The CIP helps formulate but does not replace the annual Asset Management Program (AMP). Final funding decisions are made by the Board as part of the annual AMP process. Changes since June: Six significant changes have been made since the June summary was presented. The bottom-line result is a decrease in total project expenses from $95.32 to $94.46 million: 1. An Information Technology Program project focusing on updating the Park District s web site, reservation & registration system, and point-of-sale system has been added for This project is needed to improve the visitor experience in these areas, and to meet new credit card compliance requirements. This is a one-time project with an estimated cost of $500,000, with funding proposed through the General Fund balance. 2. The Small Capital Projects program now lists specific projects only for 2016, instead of for each year. This was done in recognition that the priorities among these types of projects can change significantly on an annual basis. The overall budget for this program has not changed significantly, but assigned funding for years 2-5 were smoothed out to provide a more consistent level in the General Obligation Bond needs across years The 2019 Basset Creek Regional Trail project for the segment along Golden Valley Road has been moved from Major Capital: Trails category to the Partnerships category to better reflect the multi-agency partnership that will be involved to complete the trail in conjunction with City/County road work and private utility work.

9 4. The Cleary Lake Improvements project cost estimate now reflects the $2.7 million in available funding. Specific improvements within this cost range will be identified as part of the park s Master Plan update. 5. A $3.95 million state Legacy Grant was secured through legislative action during the special session. As such, this amount was moved from the Tentative Outside Funding to Secured Outside Funding category. 6. Federal funding for Nine Mile Creek Regional Trail was finalized by the Metropolitan Council at $5.72 million an increase of $220,000 since the original summary of the CIP was presented. Coordination with the Metropolitan Council CIP: The Metropolitan Council completed a major update of its Parks Policy Plan this past winter. In conjunction with that update, the Council then requests that each Park Implementing Agency submit a six-year capital improvement program for potential funding through State/Met Council bonds to be included in the Council s next CIP. The Council assumes a full match of $11 million of state bonding to its own $7.33 million, creating a pool of $18.33 million of potential park funding each biennium. Based on set distribution formulas, Three Rivers would then be awarded $3.96 million for park/trail projects each biennium. Three River s 5-Year CIP assumes being awarded $3 million in State/Met Council bonds in each biennium. This amount more accurately reflects the history of State/Met Council bonding levels. However, for the purposes of the Met Council, Three Rivers must submit a list of projects to be potentially funded through State/Met Council bonds at the $3.96 million per biennium level. Three Rivers submittal to the Council will be organized in bundles (Infrastructure Management, Regional Trails, Regional Parks) to provide greater flexibility and transfer of bond funds across the bundled projects. Appendix A of the CIP includes the proposed project bundles to be submitted to the Council for inclusion in their CIP. Please note that this submittal is non-binding. Inclusion in the Met Council CIP does not bind the Park District to doing a project, and the Park District has the right to redirect State/Met Council funding to other projects as long as the project is within a Council approved Master Plan. These proposed bundles of projects will be submitted to the Metropolitan Council upon approval of the Three Rivers 5-Year CIP by the Board of Commissioners. Moving Forward: Individual project pages for projects totaling more than $250,000 will be included in the annual Asset Management Program. The draft 2016 AMP will be presented to Committee in September of The CIP will be updated annually in the spring of each year. It is expected that most of the proposed projects in years 2-5 of this CIP will remain in their programmed year, but it is also possible that new opportunities (or challenges) may require revisions of project timing in years 2-5. The annual update will include a year 5 list of projects and funding, along with any important opportunities or conditions that need to be addressed in earlier years 1-4.

10 Reference 4B-1 5-Year Capital Improvement Program July 31, 2015

11 Executive Summary The 5-Year CIP acts as a capital investment guide for Three Rivers. Final decisions on investment are made in the annual Asset Management Program approved by the Board of Commissioners. The 5-Year CIP provides a detailed list of 152 capital investment projects totaling $92.77 million. An additional $1.7 million (1.8 % of total investments) is budgeted as administrative costs required to help manage projects. CAPITAL INVESTMENT SUMMARY Trails $ % Partnerships $ % Parks $ % Stewardship $ % One-half of all funding is from outside sources. General Obligation Bond funding ranges from $8.18 to $8.64 million/year, with an average of $8.39 million annually across the five years. The majority of investments are in Stewardship maintaining what we have. Three River s commitment to develop a comprehensive First-Tier Regional Trail Network will be fully achieved by In total, the First-Tier Trail Network represents a $50 million investment in the communities of Bloomington, Brooklyn Center, Crystal, Edina, Golden Valley, Hopkins, New Hope, Richfield, Robbinsdale, St. Anthony and St. Louis Park. Beginning in 2017, the CIP shifts major capital investment focus from trails to parks. Partnerships is introduced as a new category of investments to better reflect the growing importance and added value of collaborating with partners. Each partnership dollar investment by Three Rivers produces an additional two dollars in partner investments or project savings. i

12 Executive Summary Summary of Draft 5-Year CIP: Expenses yr total Stewardship $7.68 $12.67 $11.45 $10.18 $9.99 $51.96 Partnerships $1.15 $3.02 $2.02 $3.73 $ 0.56 $10.48 Major Capital - Regional Trails $15.58 $- $- $- $ - $15.58 Major Capital - Park Projects $0.20 $1.50 $3.45 $5.27 $ 4.33 $14.75 Administrative costs $0.34 $0.34 $0.34 $0.34 $ 0.34 $1.69 TOTAL Expenses $24.94 $17.46 $17.44 $19.34 $15.28 $ Secured Outside Funding Federal Grants $7.76 $1.04 $1.12 $- $ - $9.92 State Legacy Grants $- $3.95 $- $- $ - $3.95 State Lottery In Lieu $1.45 $1.45 $1.45 $1.45 $ 1.45 $7.26 Scott County Partnership $- $- $- $2.70 $ - $2.70 Hennepin County $0.43 $- $- $- $ - $0.43 Local Partnerships $- $0.26 $- $- $ - $0.26 Other $0.23 $0.23 $- $- $ - $0.47 Subtotal $9.88 $6.94 $2.57 $4.15 $ 1.45 $ Tentative Outside Funding Federal Grants $- $- $- $0.65 $ - $0.65 State Legacy Grants $- $- $3.70 $3.70 $ 3.70 $11.10 State/Met Council Bonding $1.50 $1.50 $1.50 $1.50 $ 1.50 $7.50 Met Council Acquisition Grants $0.13 $- $- $- $ - $0.13 Hennepin County $- $0.20 $0.20 $0.10 $ 0.10 $0.60 Local Partnerships - TBD $- $- $- $- $ 0.10 $0.10 Other $- $0.25 $0.34 $0.97 $ 0.19 $1.75 Subtotal $1.63 $1.95 $5.74 $6.92 $ 5.59 $ Proposed Three Rivers Funding General Fund Balance: Nine Mile Creek RT pending approval by the Board $4.50 $- $- $- $- $4.50 General Fund Balance: Web/POS/Reservations system upgrade - pending approval by the Board $0.50 $- $- $- $- $0.50 CRD Fund Coon Rapids Dam Park redevelopment pending approval by the Board $- $- $0.70 $- $- $0.70 GO Bonds $8.44 $8.64 $8.24 $8.45 $ 8.18 $41.94 TOTAL Three Rivers funding $13.44 $8.64 $8.94 $8.45 $ 8.18 $ Note: All numbers are shown in $ millions and are rounded, so totals may be slightly more or less when summed individually. ii

13 Executive Summary Stewardship Stewardship Categories TOTAL Infrastructure management $2.71 $7.52 $5.45 $4.02 $3.73 $23.43 Preservation/maintenance $2.54 $2.67 $3.26 $3.45 $3.25 $15.17 Information technology $1.37 $0.82 $1.22 $1.22 $1.22 $5.85 Natural resources $0.74 $0.88 $0.73 $0.72 $0.83 $3.90 Small capital improvements $0.10 $0.30 $0.50 $0.55 $0.60 $2.05 ADA compliance $0.12 $0.39 $0.19 $0.07 $0.20 $0.96 Sustainability $0.10 $0.10 $0.10 $0.16 $0.15 $0.60 TOTALS $7.68 $12.67 $11.45 $10.19 $9.99 $51.96 Major Capital: Trails and Parks Regional Trails TOTAL Basset Creek Trail Construction: New Hope & Crystal $2.09 $2.09 Nine Mile Creek RT Construction - Edina West segment $11.90 $11.90 Twin Lakes trail construction: Brooklyn Center $1.59 $1.59 Trails total $15.58 $15.58 Regional Parks TOTAL French-Play Area Reconstruction $0.20 $1.00 $1.20 Coon Rapids Dam Complete Park Revitalization $0.50 $3.00 $3.50 Baker Creative Play Area Replacement/Renovation $0.10 $0.50 $0.60 Baker-Recreation Area Restroom Buildings and Boat Rental Renovation $0.35 $1.32 $1.67 Cleary Improvements TBD by Master Plan Update $2.70 $2.70 Baker Operations Center Addition $0.18 $0.76 $0.94 Bryant Lake Cold Storage Building & Compound Yard Expansion $0.14 $0.51 $0.65 French Maintenance Cold Storage $0.09 $0.39 $0.48 French-Restroom Buildings Renovation $0.20 $0.90 $1.11 Lake Rebecca Restroom & Picnic Shelter Improvements $0.02 $0.97 $0.99 Schmid Farmstead Ruins Stabilization $0.07 $0.34 $0.41 Sustainable unpaved trails program $0.05 $0.45 $0.50 Parks totals $0.20 $1.50 $3.45 $5.27 $4.33 $14.75 Note: All numbers are shown in $ millions and are rounded, so totals may be slightly more or less when summed individually. iii

14 Executive Summary Partnerships Partnership Projects Project Year(s) Funding Amount Identified in CIP Proposed TRPD funding Outside Funding identified in CIP Additional Added Value 1 Total Value of Project Shorewood: Lake Mtka RT alternative routes study 2016 $ 0.06 $ 0.06 $ - $ - $ 0.06 Bloomington: Chalet Road Reconstruction and RR Crossing upgrade 2016 $ 0.25 $ 0.25 $ - $ 0.50 $ 0.75 Trail crossing improvements: Lk Mtka LRT Shady Oak in Minnetonka (TRPD match secured in 2015) 2016 $ 0.05 $ - $ 0.05 $ - $ 0.05 Trail crossing improvements: MN River Bluffs LRT Dell Road in Eden Prairie 2016 $ 0.17 $ 0.08 $ 0.08 $ - $ 0.17 Trail crossing improvements: Luce Line Medicine Lk Rd in Plymouth 2017 $ 0.21 $ 0.11 $ 0.10 $ - $ 0.21 Trail crossing improvements: Medicine Lake Fernbrook Ln N in Maple Grove 2017 $ 0.23 $ 0.13 $ 0.10 $ - $ Trail crossing improvements: Dakota Rail CR 110 in Minnetrista 2018 $ 0.23 $ 0.13 $ 0.10 $ - $ Trail crossing improvements: Dakota Rail Commerce Blvd in Mound 2018 $ 0.23 $ 0.13 $ 0.10 $ - $ Trail crossing improvements: Dakota Rail Orono Orchard Rd in Orono 2019 $ 0.26 $ 0.16 $ 0.10 $ - $ Trail crossing improvements: Lake Independence Hwy 6 in Orono 2020 $ 0.23 $ 0.13 $ 0.10 $ - $ Trail crossing improvements: Lake Mtka LRT Rolling Acres Rd in Victoria 2020 $ 0.23 $ 0.13 $ 0.10 $ - $ 0.23 Bloomington/Brooklyn Park/Edina/Plymouth/Richfield/Wayzata: "On-Ramps to the Regional Trail System" Partnership 2016/2017 $ 1.62 $ 0.32 $ 1.30 $ - $ 1.62 Wayzata: Dakota Rail RT Parking Expansion cost share (tentative) 2017 $ 0.20 $ 0.20 $ - $ 0.08 $ 0.28 Hopkins: 8th St. ARTery/ Lake Minnetonka LRT RT completion 2017 $ 0.41 $ 0.41 $ - $ 0.34 $ 0.75 Hopkins: Nine Mile Creek RT completion with city project 2017 $ 0.18 $ 0.18 $ - $ 0.54 $ 0.72 Hopkins Depot expansion: Addition of outdoor recreation enhancements 2017 $ 0.05 $ 0.05 $ - $ 0.18 $ 0.23 Minneapolis Park Board: Kroening Interpretive Displays (tentative) 2017 $ 0.25 $ - $ 0.25 $ - $ 0.25 Minneapolis Park Board: North Miss RP trails and parking lot rehab (tentative) 2018/2019 $ 0.94 $ - $ 0.94 $ - $ 0.94 Minnetrista: Baker-Carver RT: Connect Lowry NC to Lk Mtka RP per Lotus Drive Agreement Hennepin County: Cedar Lake LRT Trail grade-separated crossings: local match cost share (Year TBD) 2018/2019 $ 2.03 $ 2.03 $ - $ 1.50 $ $ 0.85 $ 0.85 $ - $ 6.65 $ 7.50 Hennepin County/Golden Valley: Golden Valley Road/Basset Creek RT construction study (2016) & construction cost share (Est 2019) 2016/2019 $ 0.83 $ 0.83 $ - $ 0.77 $ 1.60 Pocket Parks/Nature Nodes development along trails in areas without regional parks (2/yr. for five years) $ 0.40 $ 0.40 $ - $ - $ 0.40 Robbinsdale/Golden Valley: Sochacki Park improvements $ 0.25 $ 0.25 $ - $ - $ 0.25 Master Planning initiatives $ 0.30 $ 0.30 $ - $ - $ 0.30 Notes: All numbers are shown in $ millions and are rounded, so totals may be slightly more or less when summed individually. 1 These are additional funds being spent on the project, and/or are realized savings through pairing projects with other public works projects. Totals $ $ 7.12 $ 3.32 $ $ Trail crossing improvements are spread across five years so as to maximize the opportunity for partnership funding. iv

15 Table of Contents Executive Summary... i Section 1: Overview... 2 Section 2: Stewardship Projects... 7 Section 3: Partnership Projects Section 4: Major Capital Projects Section 5: Funding Appendix A: Project Funding for Metropolitan Council CIP Purposes

16 Section 1: Overview Purpose of the 5-Year CIP The 5-Year CIP provides a road map for capital investments and capital funding for the next five years. The 5-year CIP helps guide investments in Stewardship, Partnerships and Major Capital based on principles and priorities set by the Three Rivers Board of Commissioners. The 5-year CIP allows for collaborative planning with partners. The 5year CIP allows for longer term operational planning. The CIP helps formulate but does not replace the annual Asset Management Program (AMP). Final funding decisions are made by the Board as part of the annual AMP process. 5-Year CIP Principles: The 5-year CIP supports achievement of Three Rivers Mission, Vision, and Vision Goals. Mission: The Mission of the Park District is to promote environmental stewardship through recreation and education in a natural resources-based system Vision: Through leadership, advocacy, innovation and action, Three Rivers is a model of a sustainable regional system of parks and trails that meets the needs of the present while ensuring that the needs of future generations are well-met. Vision Goals: Protect the region s water and natural resources Inspire people to recreation Connect people to nature Create vibrant places Collaborate across boundaries The Board will update and approve the 5-year CIP annually to reflect changing capital needs. The 5-year CIP is consistent with the annual operating budget. Future operating costs and efficiencies associated with new capital improvements will be projected and included in operating budget forecasts. The 5-year CIP will reflect expected funding opportunities. 2

17 Section 1: Overview 5-Year CIP Priorities: 1. Safety: Give preference to capital investments that if not executed, may place the health, safety, or welfare of the public or staff at risk 2. Commitments: Give preference to capital investments to which Three Rivers has committed through Board approved motions, agreements or contracts, or which reflect legal obligations or mandates. 3. Stewardship: Take good care of existing park system infrastructure, facilities and natural resources. 4. Core Competencies: Give preference to capital investments that provide service for which Three Rivers is uniquely qualified. 5. Equity: Give preference to projects that provide equitable service to the residents of suburban Hennepin County. 6. Efficiency: Give preference to capital investments that substantially increase net revenue, or which substantially decrease existing operating costs. 7. Leverage: Give preference to capital investments that have matching dollars/resources from outside sources. 3

18 Section 1: Overview How this CIP is organized There are three categories of capital investments: Stewardship; Major Capital; and Partnerships. Stewardship Projects ADA Program (ADA) Three Rivers has an Americans with Disabilities (ADA) compliance plan that addresses recent changes in federal ADA rules and regulations. The ADA program identifies and proposes funding for several district-wide compliance projects. The physical portion of the Park District s ADA plan will be fully implemented through this 5-year CIP. Infrastructure Management Program (IMP) Inventory, catalog and prioritize major infrastructure improvements: Pavement Management Program & Bridge inspections and repairs. Information & Technology Program (ITP) Maintain technology and office systems: hardware, software, connectivity, network solutions, system solutions. Natural Resources Management Program (NRM) Prioritize and implement projects to maintain or protect natural resources: Water resources, forest resources, wildlife resources, invasive species control. Preservation & Rehabilitation Program (PRP) Inventory, catalog and prioritize maintenance and rehabilitation requirements: Building Maintenance; Roof replacement; Mechanical system replacements, etc. Small Capital Improvements Program (SCI) Modest park and trail enhancements primarily focused on improving visitor experiences, and/or which improve operational efficiency. Projects include new facilities, upgrades/improvements of existing facilities, and design and planning projects. Projects in this category are capped at a maximum total cost of $250,000. Sustainability Program (SUS) Evaluate and recommend projects that will help meet future sustainability goals: Lighting and mechanical improvements utilizing more energy efficient equipment. Major Capital These are projects that reflect major initiatives supported by the Board and which are above and beyond maintaining what we have. Major Capital projects include new trail construction, major infrastructure for trails such as bridges, new park facilities or replacement of major park facilities. These major capital projects are often tied to outside funding several years into the future. Partnerships These are capital projects that involve partnering with other agencies to achieve shared goals. Partnership projects often realize cost savings through pairing with other public works projects, and/or create added-value that would not exist if projects were done alone. 4

19 Section 1: Overview How projects came to be in the CIP Critical input from Field Staff Field staff have a strong understanding of stewardship needs as well as visitor needs out in the parks. It is important to engage this expertise. To do so, a call for proposals to all Park District staff was conducted in the spring of Staff were asked to submit project ideas, along with a description of the project and justification of the project. The call for proposals resulted in a list of over 300 potential projects. Projects were then organized by their geographic location and were ranked using the 5-Year CIP Priorities outlined above. Ranking was conducted by Park Councils which were geographic groupings of field staff and which included local area maintenance supervisors and facility supervisors along with representatives from Natural Resources, Communications, Planning and other district-wide departments. Once projects were ranked by the Park Councils, each project was assigned to the project category in which it was the best fit. The vast majority of projects fell within the Stewardship category, and projects were assigned the individual programs within that category. Each Stewardship Program has a Chair and committee members who were then tasked with reviewing the Park Council rankings and putting the projects into the proposed program budget based on those rankings when possible. As a result of this process, the highest priority projects were included in the 2015 Asset Management Program, and the remaining projects have been prioritized across the five years of this CIP. On-going Stewardship Programs The infrastructure management, preservation and rehabilitation, natural resources management, and technology programs all include on-going projects that are needed to maintain the quality of what Three Rivers offers. These are technical programs driven largely by functional life-cycles of resources (e.g. pavement, roofs, etc.) or which are part of larger long-term efforts (e.g. invasive species control). These projects are identified at the Program Committee level. Board Initiatives Many of the large capital projects are a direct reflection of Board initiatives. For example, the completion of the regional trail network within the first-ring of cities reflects a major Board initiative started nearly twenty years ago. The Board s equity initiative is reflected in proposed investments at Coon Rapids Dam Regional Park and through investments in pocket parks and nature noes along regional trails in areas without regional parks. Partnerships Partnership projects reflect opportunities. Opportunities to save money, to add value, to work with other major initiatives to bring benefit to the park district. These types of projects were identified through several avenues, including dialogues between decision-makers, technical staff sharing plans and discovering commonalities, and through strategic planning. The Public The general public plays an important role when projects are first being conceptualized particularly at the Master Planning phase for parks and trails. For 5

20 Section 1: Overview example, the proposed redevelopment of Coon Rapids Dam Regional Park is included in the CIP, but the specific facilities to be developed/redeveloped are currently being determined through an extensive public input process as part of the park s Master Plan update. Additional public input comes through visitor studies, and through visitor engagement with field staff. Process for updating the CIP on an annual basis The CIP will be updated annually in the spring of each year. It is expected that most of the proposed projects in years 2-5 of this CIP will remain in their programmed year, but it is also possible that new opportunities (or challenges) may require revisions of project timing in years 2-5. The annual update will include a new year-5 list of projects, along with any important opportunities or conditions that need to be addressed in earlier years 1-4. Within this CIP, the Small Capital projects are currently programmed only for Small Cap projects often respond to more immediate needs and opportunities, and the priorities can change annually, with new and higher-priority projects being identified through an annual solicitation for projects. Staff is in the process of revising the methodology for the annual project solicitation with field staff to reflect revision of the Park Council concept. The next solicitation is expected to begin in November of this year. 6

21 Section 2: Stewardship Projects ADA Compliance Program (ADA) ID Project Title ADA Common Barrier Removals District-wide Barriers and Accessories, Public $62,720 2 ADA Common Barrier Removals District-wide Barriers and Accessories, Staff $54,880 3 ADA Common Barrier Removals District-wide Door Hardware, Public $160,290 4 ADA Common Barrier Removals District-wide Signage, Public $94,770 5 Common Barrier Removals - Sit, Picnic, and Camping Areas $87,750 $170,800 6 ADA Common Barrier Removals District-wide Signage, Staff $22,230 7 ADA Common Barrier Removals District-wide Public Phones $17,550 8 ADA Common Barrier Removals District-wide Automated Sales Equipment $3,510 9 ADA Common Barrier Removals District-wide Appliances $6, ADA Common Barrier Removals District-wide Drinking Fountains $6, ADA Common Barrier Removals District-wide Storage $3, ADA Common Barrier Removals District-wide Door Hardware, Staff $66, Hyland Play Area Provide ADA Access and rehab rotted step area $204,072 TOTAL $117,600 $386,100 $186,660 $66,040 $204,072 7

22 Section 2: Stewardship Projects Infrastructure Management Program (IMP) ID Location Project Title District Wide Bituminous Pavement preventative maintenance $560,000 $585,000 $610,000 $635,000 $660, Medicine Lk RT Medicine Lake Regional Trail Bituminous Overlay $465, Luce Line RT Luce Line RT boardwalk re-decking and repairs $336, Elm Creek PR Elm Creek Park Reserve Trail Microsurfacing $296, Lake Rebecca Lake Rebecca Park Reserve Trail PR Microsurfacing $287, Coon Rapids Coon Rapids Dam Regional Park Dam RP Pavement Rehabilitation - Engineering $279, Luce Line RT Luce Line Regional Trail Reconstruction - Schaper Park to Ottawa Avenue $255, Baker PR Baker Park Reserve Campground Trail Bituminous Overlay $185, District Wide Miscellaneous utility repairs $28, District Wide Certified inspections of engineered structures $8, District Wide Sign retroreflectivity inventory and replacement program $5, French RP French Regional Park Pavement Rehabilitation $5,323, Luce Line RT Luce Line Regional Trail Reconstruction - Hwy 55 to Medicine Lake Drive $493, Hyland PR Hyland Lake Park Reserve Pavement Rehabilitation - Engineering $356, Elm Creek PR Elm Creek Park Reserve North Loop Trail Microsurfacing $351, Twin Lakes RT Twin Lakes Regional Trail Boat Ramp Reconstruction $327, District Wide Pedestrian bridge and underpass repairs $29, Twin Lakes RT Twin Lakes RT - Signage and striping upgrades $29, Noerenberg Noerenberg Gardens Water Tower: Structural inspection (2017), tentative sealing (2020) $20,000 $429,000 8

23 Section 2: Stewardship Projects ID Location Project Title Hyland PR Hyland Lake Park Reserve Pavement Rehabilitation $2,411, Coon Rapids Coon Rapids Dam Regional Park Dam RP Pavement Rehabilitation $1,416, Bryant Lake Bryant Lake Regional Park Road and RP Parking Lot Bituminous Overlay $339, Bryant Lake Bryant Lake Regional Park Boat Ramp RP Reconstruction $311, Lake Rebecca Lake Rebecca Park Reserve Boat Ramp PR Reconstruction $323, District Wide Miscellaneous utility repairs $30, District Wide Certified inspections of engineered structures $9, Lake Lake Minnetonka Regional Park Minnetonka RP Pavement Rehabilitation- Trails $1,612, Shingle Creek Shingle Creek Regional Trail - Replace RT Concrete Trail with Bituminous $730, Lake Lake Minnetonka Regional Park Minnetonka RP Pavement Rehabilitation- Engineering $661, Shingle Creek Shingle Creek Regional Trail Bituminous RT Overlay $349, District Wide Pedestrian bridge and underpass repairs $31, Lake Lake Minnetonka Regional Park Minnetonka RP Pavement Rehabilitation - Roads and Parking Lots $2,640,000 IMP TOTAL $2,709,435 $7,515,383 $5,451,460 $4,020,655 $3,729,000 9

24 Section 2: Stewardship Projects Information Technology Program (ITP) ID Project Title Web/Point of Sale/Reservation Systems upgrades $500, Infrastructure Upgrades/Replacements $100,000 $100,000 $250,000 $250,000 $250, Network Hardware Upgrades/Replacements $200,000 $200,000 $250,000 $250,000 $250, Licensing and Cloud Migration $200,000 $200,000 $200,000 $200,000 $200, Desktop Hardware Upgrades/Replacements $200,000 $200,000 $350,000 $350,000 $350, Storage/Memory/Datacenter $100,000 $50,000 $100,000 $100,000 $100, Miscellaneous Technology Requests $50,000 $50,000 $50,000 $50,000 $50, GPS/GIS Equipment Replacements $20,000 $20,000 $20,000 $20,000 $20,000 ITP Total $1,370,000 $820,000 $1,220,000 $1,220,000 $1,220,000 10

25 Section 2: Stewardship Projects Natural Resources Management Program (NRM) ID Location Project Title District Wide Invasive species control and forest management - NNG funds through 2017, then assumes new outside $218,000 $202,000 $186,000 $186,000 $186,000 funding) 55 District Wide CCM Crew Time to support Forestry and Horticulture operations $161,262 $164,487 $167,777 $171,133 $171, District Wide STS Crew to support Forestry and Horticulture operations $72,828 $74,285 $75,770 $77,286 $77, District Wide Implement forest management practices to enhance forest communities $67,600 $68,952 $70,331 $71,738 $71, District Wide Grant Match Funds $50,000 $50,000 $50,000 $50,000 $50, Crow-Hassan Removal of invasive species from Crow Hassan $26,010 $26,530 $27,061 $27,602 $27, Crow-Hassan Compost for amending soils $9,880 $10,078 $10,279 $10,485 $10, District Wide Maintain Wetland Mitigation Sites $10,400 $10,608 $10,820 $11, Baker PR Wetland Restoration along Lake Minnetonka shoreline $16,400 $8,200 $8,200 $8, District Wide Curly Leaf Pondweed Control $16,800 $17,550 $18, Carver PR Carp Control Cost-share $11,200 $11,700 $12, Baker PR Carp Control in Lake Independence $56,000 $58, District Wide Alum Treatments $22,400 $93, Silverwood Silverwood - Shoreline Erosion Stabilization (4 locations) $84, District Wide Watershed load reductions $97, District Wide Pollutant load reductions $101,600 $100, NRM - Scott County SLRP Invasive Shrub and Tree Control $54, NRM - Scott County Scott County Noxious and Invasive Weed Control $50, NRM - Scott County DKRP Water Lily Wetland Assessment $20, NRM - Scott County Scott County Prescribed Burns $15,000 NRM TOTAL $738,780 $880,730 $734,338 $715,079 $833,244 11

26 Section 2: Stewardship Projects Preservation and Rehabilitation Program (PRP) ID Project Category Amenities $148,216 $155,802 $190,230 $201,317 $189, Building Rehab - Materials $133,069 $139,880 $170,790 $180,744 $170, Building Rehab - Plumbing $37,185 $39,089 $47,726 $50,508 $47, Building Rehab - Small Projects $207,547 $218,169 $266,379 $281,904 $265, Building Rehab - Roofs $105,372 $110,765 $135,242 $143,124 $134, Building Rehab - STS Homes $47,563 $49,997 $61,045 $64,603 $60, Burg, Fire & Card Access $73,484 $77,246 $94,315 $99,812 $94, Concrete Repair and Replacement $81,768 $85,953 $104,947 $111,063 $104, Disc Golf $15,588 $16,385 $20,006 $21,172 $19, Docks, Bridges Boardwalks $115,348 $121,252 $148,046 $156,674 $147, Electrical Maint & Repair $213,060 $223,965 $273,456 $289,393 $272, Elevator Inspect & Service $17,814 $18,726 $22,864 $24,197 $22, General Park Rehab $181,707 $191,007 $233,215 $246,807 $232, HVAC Maint & Repair $195,959 $205,988 $251,506 $266,164 $250, Landscape Maint $118,021 $124,061 $151,475 $160,303 $151, Non-Paved Trails $74,286 $78,088 $95,344 $100,900 $95, Painting $27,880 $29,306 $35,782 $37,868 $35, Play Area Maint & Repair $109,113 $114,698 $140,043 $148,205 $139, Roads & Parking Maint $29,839 $31,366 $38,297 $40,530 $38, Small Infrastructure $55,403 $58,238 $71,108 $75,252 $70, Special Projects (under $100k each) $187,830 $197,443 $241,073 $255,123 $240, Swim Facilities $35,005 $36,797 $44,928 $47,547 $44, The Landing Building & Site Rehab $64,858 $68,178 $83,243 $88,095 $82, Tree Trimming - Contracted $17,814 $18,726 $22,864 $24,197 $22, Turf & Grounds Rehab $181,410 $190,695 $232,834 $246,404 $232, Well Repair and Replacement $64,858 $68,178 $83,243 $88,095 $82,988 PRP TOTAL $2,540,000 $2,670,000 $3,260,000 $3,450,000 $3,250,000 12

27 Section 2: Stewardship Projects Small Capital Improvements Program (SCI) ID Location Project Title Elm Creek PR ECWRA Chalet Garbage Enclosure code compliance $55, Cleary RP Well and drinking fountain at Cleary DOLA $18, Cleary RP Small DOLA Designation $5, Cleary RP Cleary Beach Funbrellas $12, Lake Rebecca Lake Rebecca Interpretive Kiosk Fabrication & PR Installation $6, District-wide Annual Small Cap Estimate $300,000 $500,000 $550,000 $600,000 SCI TOTAL $98,050 $300,000 $500,000 $550,000 $600,000 Note: Small Capital Projects are identified annually as part of the annual CIP update and Asset Management Program (AMP) project identification process. For , an estimated budget is provided. Actual amounts in each year s AMP program may vary slightly depending on need and final project cost estimates. Sustainability Program (SUS) ID Location Project Title District Wide Building envelope weatherization $15,000 $15,000 $15,000 $15,000 $30, District Wide Building mechanical improvements $50,000 $45,000 $45,000 $20, District Wide Solar PV Systems $11,200 $11,700 $12,200 $100, District Wide Landscaping for water conservation $10,000 $10,000 $10, District Wide Replace paper towel dispensers with hand dryers $15,000 $15,000 $15, District Wide Waste Management $15, Elm Creek PR Replace Elm Creek snowmaking well water supply with surface water $127,000 SUS TOTAL $102,194 $96,700 $97,200 $157,000 $150,000 13

28 Section 3: Partnership Projects Partnership Projects ID Project Title Shorewood: Lake Mtka RT alternative routes study $60, Bloomington: Chalet Road Reconstruction and RR Crossing upgrade $250, Trail crossing improvements: Lk Mtka LRT Shady Oak in Minnetonka $90, Trail crossing improvements: MN River Bluffs LRT Dell Road in Eden Prairie $165, Trail crossing improvements: Luce Line Medicine Lk Rd in Plymouth $205, Trail crossing improvements: Medicine Lake Fernbrook Ln N in Maple Grove $230, Trail crossing improvements: Dakota Rail CR 110 in Minnetrista $230, Trail crossing improvements: Dakota Rail Commerce Blvd in Mound $230, Trail crossing improvements: Dakota Rail Orono Orchard Rd in Orono $255, Trail crossing improvements: Lake Independence Hwy 6 in Orono (Timed with trail $230,000 reconstruction) 123 Trail crossing improvements: Lake Mtka LRT Rolling Acres Rd in Victoria $230, Bloomington/Brooklyn Park/Edina/Plymouth/Richfield/Wayzata: "On-Ramps to the $317,000 $1,300,000 Regional Trail System Partnership 125 Hopkins: 8th St. ARTery/ Lake Minnetonka LRT RT completion $409, Hopkins: Nine Mile Creek RT completion with city project $175, Hopkins Depot expansion: Addition of outdoor recreation enhancements $50, Wayzata: Dakota Rail RT Parking Expansion cost share (tentative) $200, Hennepin County: Cedar Lake LRT Trail grade-separated crossings: local match cost share (Year TBD) $850, Minneapolis Park Board: Kroening Interpretive Displays (tentative) $250,000 14

29 Section 3: Partnership Projects ID Project Title Minneapolis Park Board: North Miss RP trails and parking lot rehab (tentative) $156,160 $781, Minnetrista: Baker-Carver RT: Connect Lowry NC to Lk Mtka RP per Lotus Drive Agreement $351,360 $1,678, Hennepin County/Golden Valley: Golden Valley Road/Basset Creek RT construction study (2016) & construction cost $20,000 $813,000 share (2019) 134 Pocket Parks/Nature Nodes development along Regional Trails in under-served areas (2/yr for five years) $100,000 $100,000 $100,000 $100, Robbinsdale/Golden Valley: Sochacki Park improvements $50,000 $50,000 $50,000 $50,000 $50, Master Planning initiatives $100,000 $50,000 $50,000 $50,000 $50, Partnerships TBD (Determined annually for next AMP) Partnerships TOTAL $1,152,000 $3,020,000 $2,017,520 $3,728,625 $560,000 15

30 Section 4: Major Capital Projects Major Capital Projects ID Project Title Basset Creek Trail Construction: New Hope & Crystal $2,092, Nine Mile Creek RT Construction - Edina West segment $11,895, Twin Lakes trail construction: Brooklyn Center $1,591,520 Major Capital: Trails - TOTAL $15,579,488 ID Location Project Title French French-Play Area Reconstruction $200,000 $1,000, CRD Coon Rapids Dam Complete Park Revitalization $500,000 $3,000, Baker 144 Baker 145 Cleary Baker Creative Play Area Replacement/Renovation Baker-Recreation Area Restroom Buildings and Boat Rental Renovation Cleary RP Improvements TBD by Master Plan Update $100,000 $500,000 $350,000 $1,316,000 $2,700, Baker Baker Operations Center Addition $182,880 $760, Bryant Bryant Lake Cold Storage Building & Compound Yard Expansion $139,700 $514, French French Maintenance Cold Storage $93,345 $388, French French-Restroom Buildings Renovation $203,200 $902, Lk Rebecca Lake Rebecca Restroom & Picnic Shelter Improvements $20,000 $970, Lk Mtka Schmid Farmstead Ruins Stabilization $66,040 $343, District wide Sustainable unpaved trails program $50,000 $450,000 Major Capital: Parks - TOTAL $200,000 $1,500,000 $3,450,000 $5,271,165 $4,329,280 16

31 Section 5: Funding Section 5: Funding Funding Source Descriptions HERE Secured Outside Funding TOTAL Federal Grants $7.76 $1.04 $1.12 $- $ - $9.92 State Legacy Grants $- $3.95 $- $- $ - $3.95 State Lottery In Lieu $1.45 $1.45 $1.45 $1.45 $ 1.45 $7.26 Scott County Partnership $- $- $- $2.70 $ - $2.70 Hennepin County $0.43 $- $- $- $ - $0.43 Local Partnerships $- $0.26 $- $- $ - $0.26 Other $0.23 $0.23 $- $- $ - $0.47 Subtotal $9.88 $6.94 $2.57 $4.15 $ 1.45 $ Tentative Outside Funding TOTAL Federal Grants $- $- $- $0.65 $ - $0.65 State Legacy Grants $- $- $3.70 $3.70 $ 3.70 $11.10 State/Met Council Bonding $1.50 $1.50 $1.50 $1.50 $ 1.50 $7.50 Met Council Acquisition Grants $0.13 $- $- $- $ - $0.13 Hennepin County $- $0.20 $0.20 $0.10 $ 0.10 $0.60 Local Partnerships - TBD $- $- $- $- $ 0.10 $0.10 Other $- $0.25 $0.34 $0.97 $ 0.19 $1.75 Subtotal $1.63 $1.95 $5.74 $6.92 $ 5.59 $ Proposed Three Rivers Funding TOTAL General Fund Balance: Nine Mile Creek RT pending approval by the Board $4.50 $- $- $- $- $4.50 General Fund Balance: Web/POS/Reservations system upgrade - pending approval by the Board $0.50 $- $- $- $- $0.50 CRD Fund Coon Rapids Dam Park redevelopment pending approval by the Board $- $- $0.70 $- $- $0.70 GO Bonds $8.44 $8.57 $8.43 $8.27 $ 8.24 $41.95 TOTAL Three Rivers funding $13.44 $8.57 $9.13 $8.27 $ 8.24 $