Regular Board Meeting

Transcription

1 Regular Board Meeting Thursday, December 15, :00 P.M. The Board of Commissioners Three Rivers Park District Administrative Center - Board Room 3000 Xenium Lane North Plymouth, Minnesota

2 MISSION STATEMENT The mission of Three Rivers Park District is to promote environmental stewardship through recreation and education in a natural resources-based park system. Three Rivers Park District was established in 1957 after legislation was enacted in 1955 allowing for the activation of park districts whose primary duties are acquisition, development and maintenance of large parks, wildlife sanctuaries, forest and other reservations, and means for public access to historic sites and to lakes, rivers and streams and to other natural phenomena (Minnesota State Statutes, Chapter ). The Park District serves more than 10 million visitors each year and encompasses over 27,000 acres of park reserves, regional parks, trails and special use areas in Hennepin and six adjoining counties. With facilities for every season, the Park District offers many activities including picnicking, swimming, play areas, boating, fishing, golfing, camping, downhill skiing, snowboarding, and sledding. The Park District has developed an extensive trail system for hiking, biking, in-line skating, horseback riding, cross-country skiing, and snowshoeing. There are also program sites for nature, recreation, historic, and farm education. Please refer to the Park District s website at for more information, including a full listing of activities offered in the parks. The Board has six Committees: Finance and Administration; Intergovernmental and Community Engagement; Long-Range Strategic Initiatives; Park and Trail Operations; Partnership; and Recreation, Education and Natural Resources. Committee meetings are generally held on the first Thursday of every month at 9:00 a.m. Regular Board Meetings are generally held on the third Thursday of every month at 5:00 p.m. BOARD OF COMMISSIONERS Penny Steele Rogers (District 1) Jennifer DeJournett Maple Grove (District 2) Daniel Freeman, Vice Chair Golden Valley (District 3) John Gunyou, Chair Minnetonka (District 4) John Gibbs Bloomington (District 5) SENIOR MANAGEMENT Boe Carlson, Superintendent and Secretary to the Board Eric Quiring General Counsel Thomas McDowell Associate Superintendent Recreation, Education & Natural Resources Jonathan Vlaming Associate Superintendent Planning, Design & Technology Steven E. Antolak Hennepin County Appointee Gene Kay Hennepin County Appointee

3 1. OPENING BUSINESS A. Call to Order THREE RIVERS PARK DISTRICT REGULAR MEETING OF BOARD OF COMMISSIONERS Administrative Center - Board Room 3000 Xenium Lane North, Plymouth, MN B. Pledge of Allegiance C. Roll Call 2. APPROVAL OF AGENDA Thursday, December 15, :00 p.m. Board Chair: John Gunyou AGENDA Board members who wish to delete or add any item(s) to the agenda shall do so at this time. Superintendent s Recommendation: MOTION TO APPROVE THE AGENDA OF THE DECEMBER 15, 2016, REGULAR BOARD MEETING. 3. SPECIAL BUSINESS (as needed) 4. COMMUNICATIONS A. Special Matters: (1) Acknowledgement of Donations (2) Resolution of Appreciation to Jane Votca, Interpretive Naturalist, Upon Her Retirement - ROLL CALL VOTE REQUIRED - Superintendent s Recommendation: MOTION TO ADOPT RESOLUTION NO ; A RESOLUTION OF APPRECIATION TO JANE VOTCA FOR 32 YEARS OF SERVICE FOR THE PARK DISTRICT AS AN INTERPRETIVE NATURALIST. B. Superintendent s Report Superintendent s Recommendation: NO ACTION REQUIRED.

4 Regular Board Meeting: Agenda December 15, COMMUNICATIONS (continued) C. Citizens Wishing to Address the Board Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time. 5. CONSENT ITEMS All matters listed under Consent Items are considered to be routine by the Board of Commissioners and will be enacted by one motion. Commissioners who wish to add or remove items from Consent may do so at this time. The Partnership Committee considered the following item(s) at its December 1, 2016, meeting. A. We Can Ride Lease Agreement Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A LEASE AGREEMENT WITH WE CAN RIDE FOR USE OF PORTIONS OF THE BAKER PUBLIC SAFETY BUILDING FOR THERAPEUTIC RIDING PROGRAMMING. B. Brooklyn Center Trailhead and Easement Agreements Superintendent s Recommendation: MOTION TO APPROVE A TRAILHEAD COOPERATIVE AGREEMENT WITH BROOKLYN CENTER. MOTION TO APPROVE AN EASEMENT AGREEMENT FOR SHINGLE CREEK REGIONAL TRAIL: CENTENNIAL PARK WITH BROOKLYN CENTER. The Long-Range Strategic Initiatives Committee considered the following item(s) at its December 1, 2016, meeting. C. Baker-Carver Regional Trail Acquisition Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A PURCHASE AGREEMENT AND CONDUCT ALL ASSOCIATED ASSESSMENTS AND COORDINATION REQUIREMENTS FOR 3940 FARMHILL CIRCLE AND 3910 FARMHILL CIRCLE IN MINNETRISTA ALONG THE BAKER-CARVER REGIONAL TRAIL CORRIDOR. The Recreation, Education and Natural Resources Committee considered the following item(s) at its December 1, 2016, meeting.

5 Regular Board Meeting: Agenda December 15, CONSENT ITEMS (continued) D. Conservation Partners Legacy Grant Application Habitat Restoration Superintendent s Recommendation: MOTION TO APPROVE SUBMITTAL OF A CONSERVATION PARTNERS LEGACY GRANT APPLICATION FOR A $330,000 HABITAT RESTORATION PROJECT. The Park and Trail Operations Committee considered the following item(s) at its December 1, 2016, meeting. E. Resolution in Support of a Hennepin Youth Sports Grant Application for the Hyland Ski Jump Superintendent s Recommendation: MOTION TO APPROVE A RESOLUTION IN SUPPORT OF A HENNEPIN YOUTH SPORTS GRANT APPLICATION FOR THE HYLAND SKI JUMP. F. Dakota Rail Regional Trail: MECS Access Permit Request Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO GRANT A TEMPORARY ACCESS PERMIT TO THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DIVISION FOR USE OF DAKOTA RAIL REGIONAL TRAIL CORRIDOR. The Intergovernmental and Community Engagement Committee considered the following item(s) at its December 1, 2016, meeting. G. Legislative Consultant Contract Superintendent s Recommendation: MOTION TO APPROVE A CONTRACT WITH LARKIN HOFFMAN FOR LEGISLATIVE CONSULTANT SERVICES. The Finance and Administration Committee considered the following item(s) at its December 1, 2016, meeting. H. Hennepin County Agreements for Funding Cedar Lake LRT Grade-separated Crossings Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT AND CHAIR TO ENTER INTO AGREEMENTS WITH HENNEPIN COUNTY TO FUND $324,000 FOR DESIGN AND TO FUND $1,106,530 FOR CONSTRUCTION OF A TRAIL BRIDGE AND TWO TRAIL TUNNELS ON THE CEDAR LAKE LRT REGIONAL TRAIL, WITH FUNDING FOR DESIGN AS IDENTIFIED IN THE 2015 ASSET MANAGEMENT PROGRAM, AND FUTURE FUNDING FOR CONSTRUCTION IDENTIFIED IN THE CAPITAL IMPROVEMENT PROGRAM.

6 Regular Board Meeting: Agenda December 15, CONSENT ITEMS (continued) I Asset Management Program Superintendent s Recommendation: MOTION TO APPROVE THE 2017 ASSET MANAGEMENT PROGRAM TOTALING $18,364,718. J Budget Amendments Superintendent s Recommendation: MOTION TO APPROVE ADJUSTMENTS TO THE 2016 APPROVED GENERAL FUND OPERATING BUDGET INCREASING EXPENDITURES AND REVENUES BY $3,290,662. K. Authorization to Pay Property Insurance Premiums Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF THE 2017 PROPERTY AND LIABILITY INSURANCE PREMIUM TO MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST IN THE AMOUNT OF $397,113, AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO PROCESS AND PAY PREMIUM ADJUSTMENTS AS PROPERTY AND EQUIPMENT ARE ADDED DURING THE YEAR. Routine Business Items: No Previous Committee or Board Action L. MnDOT Authorization to Administer Federal Funds for Right of Way Acquisition for the On-Ramps to the Regional Trail System Project Superintendent s Recommendation: MOTION TO ADOPT RESOLUTION NO AUTHORIZING THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AMENDMENT NO. 1 TO AGENCY AGREEMENT NO WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO ACT AS THE AGENT FOR THREE RIVERS PARK DISTRICT IN ACCEPTING FEDERAL AID FOR RIGHT OF WAY FOR TWO SECTIONS OF TRAIL CONNECTIONS TO THE THREE RIVERS PARK DISTRICT SYSTEM (PROJECT ). M. Minutes of the November 17, 2016, Regular Board Meeting Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE NOVEMBER 17, 2016, REGULAR BOARD MEETING. N. Minutes of the December 1, 2016, Joint Board Meeting with Scott County Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE DECEMBER 1, 2016, JOINT BOARD MEETING BETWEEN THREE RIVERS PARK DISTRICT AND SCOTT COUNTY.

7 Regular Board Meeting: Agenda December 15, CONSENT ITEMS (continued) O. Approval of Claims for the Period Ended December 8, 2016 Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED DECEMBER 8, 2016, IN THE AMOUNT OF $6,092, UNFINISHED BUSINESS A. Adoption of LELS Police Sergeants Labor Agreement for Superintendent s Recommendation: MOTION TO ADOPT THE POLICE SERGEANTS LABOR AGREEMENT BETWEEN LAW ENFORCEMENT LABOR SERVICES LOCAL 296 AND THE PARK DISTRICT FOR B Legislative Platform Superintendent s Recommendation: MOTION TO ADOPT THE 2017 LEGISLATIVE PLATFORM. C. Resolution of Support for 2018/19 Legacy Grant Capital Projects Superintendent s Recommendation: MOTION TO APPROVE REVISED RESOLUTION NO IN SUPPORT OF THE 2018/19 LEGACY GRANT CAPITAL PROJECTS SUBMITTED TO THE OFFICE OF MINNESOTA MANAGEMENT AND BUDGET AND THE METROPOLITAN COUNCIL. D. 2018/19 Legacy Funds Discussion Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. E. Resolution Adopting 2017 General Fund Operating Budget and Tax Levy - ROLL CALL VOTE REQUIRED - Superintendent s Recommendation: MOTION TO ADOPT RESOLUTION NO , A RESOLUTION ADOPTING THE 2017 GENERAL FUND OPERATING BUDGET AND THE 2017 PROPERTY TAX LEVY. 7. ANNOUNCEMENTS 8. ADJOURNMENT MOTION TO ADJOURN.

8 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Communications Item Number: 4A1 Division: Superintendent s Office Originating Source: Boe Carlson, Superintendent Agenda Item: Special Matters: Acknowledgement of Donations Superintendent s Recommendation: NO ACTION REQUIRED. Background: Commissioners and/or staff are encouraged to report any special matters, awards, recognitions, or other acknowledgements at this time. Acknowledgement of Donations The Board wishes to acknowledge the following donations and grants to the Park District of $500 or more during the month of November, 2016: Hutter Family Foundation Margaret A. Cargill Foundation Pat Bergstrom and family LPGA Foundation Hiawatha Bicycling Club Michael and Gail Wolfson $2,500 for the Wonder Fund $2,500 for volunteer programs $500 for Wildlife initiatives $500 for Cultural Resources programs $2,450 for memorial bench and rocker at Richardson $1,750 for girls golf programs $500 for trails $500 for Elm Creek Park Reserve

9 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Communications Item Number: 4A2 Division: Recreation, Education & Nat. Resources Originating Source: Tom McDowell, Assoc. Supt. Agenda Item: Resolution of Appreciation to Jane Votca, Interpretive Naturalist, Upon Her Retirement Superintendent s Recommendation: - ROLL CALL VOTE REQUIRED - MOTION TO ADOPT RESOLUTION NO ; A RESOLUTION OF APPRECIATION TO JANE VOTCA FOR 32 YEARS OF SERVICE FOR THE PARK DISTRICT AS AN INTERPRETIVE NATURALIST. The following information was prepared by Michael Gottschalk, Outdoor Education Supervisor. Background: Jane Votca has served the Park District well for 32 years as an Interpretive Naturalist at Coon Rapids Dam, Eastman Nature Center, and Richardson Nature Center. During her time with the Park District Jane has established a stellar reputation as a mentor and trainer of volunteers, interns and emerging staff, and she is much loved for her passion and enthusiasm. Jane s last day on the job will be December 31, Reference 4A-2a is a Resolution of Appreciation to Jane for Board consideration and approval.

10 Reference 4A-2a THREE RIVERS PARK DISTRICT RESOLUTION A RESOLUTION OF APPRECIATION TO JANE VOTCA UPON HER RETIREMENT FROM THREE RIVERS PARK DISTRICT WHEREAS, Jane Votca has served Three Rivers Park District for 32 years, starting in 1984 as a Seasonal Naturalist, Naturalist Tech, and an Interpretive Naturalist at Coon Rapids Dam, Eastman Nature Center, and Richardson Nature Center; and WHEREAS, Jane has been a passionate and innovative employee; a friendly mentor to staff, volunteers, and patrons alike; a strong and inclusive leader within multiple work teams, and has shared her passion and expertise in areas such as raptor care and management, native prairies, and natural and site history, and helped create original and long-lasting public programs including the Ice Harvest, Egg Trail, and Chairlift Rides, and WHEREAS, Jane has prioritized the coaching and development of emerging staff including; guidance of 42 internships; mentored and supported numerous Three Rivers employees early in their careers, and has raised the quality and value of the interpretive naturalist profession in Minnesota, and WHEREAS, Jane has utilized her gift for relationship-building to foster long-term partnerships with area schools and agencies; and raised the bar of naturalist programming for school-age children through curriculum development, partnerships, and enhanced training of staff and volunteers, and WHEREAS, Jane has demonstrated and supported the value of strong relationships with volunteers, has personally recruited and developed long-standing relationships with numerous volunteers and generous donors, and established a vibrant volunteer program that remains essential to the success of Richardson Nature Center, and WHEREAS, Jane, in the performance of her duties, has demonstrated a sincere commitment to the Park District and its Mission, particularly in promoting environmental stewardship through education to school groups and the general public, as well as being a good steward of natural resources; and WHEREAS, Jane has been a dedicated educator, skilled at teaching everyone from preschoolers to seniors, and is leaving a legacy of appreciation for our natural lands and the environment; and has become a good friend and loyal colleague to many employees, promoting positivity and cohesion across departments, and enriching their lives with her commitment and personal passion for learning;

11 NOW, THEREFORE, BE IT RESOLVED, THAT THE BOARD OF COMMISSIONERS OF THREE RIVERS PARK DISTRICT HEREBY CONVEYS TO JANE VOTCA ITS SINCERE THANKS AND APPRECIATION FOR HER YEARS OF SERVICE AND CONTRIBUTIONS TO THE PARK DISTRICT, AND WISHES HER AND HER SPOUSE DAVID MANY YEARS OF GOOD HEALTH AND HAPPINESS UPON HER RETIREMENT THE 31ST DAY OF DECEMBER, Adopted this day of, 2016.

12 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Communications Item Number: 4B Division: Superintendent's Office Originating Source: Boe Carlson, Superintendent Agenda Item: Report of Superintendent Superintendent s Recommendation: NO ACTION REQUIRED. Background: Reference 4B-1: 2016 Proposed Board and Committee Meetings Calendar Reference 4B-2: Calendar of 2016 / 2017 Meetings and Events Reference 4B-3: 2017 Proposed Committee and Board Meetings Calendar

13 Reference 4B-1 THREE RIVERS PARK DISTRICT 2016 PROPOSED COMMITTEE AND BOARD MEETINGS CALENDAR Unless otherwise noted, Committee and Board Meetings are held at the Administrative Center Board Room (* Designates meetings not held on 1 st or 3 rd Thursday) Date Time Type of Meeting Event Conflict Dates/Notes January :00 p.m. 9:00 a.m. Board Meeting Committee Meetings Meetings Cancelled February :00 a.m. 5:00 p.m. Committee Meetings Board Meeting March... 10*... 31* 9:00 a.m. 10:00 a.m. 5:00 p.m. Committee Meetings Special Meeting Board Meeting Anoka-Henn. Spring Break 03/14-18 Bassett Creek Regional Trail April :00 a.m. 5:00 p.m. Committee Meetings Board Meeting Volunteer Service Awards May :00 a.m. 5:00 p.m. Committee Meetings Board Meeting June :00 a.m. 5:00 p.m. Committee Meetings Board Meeting Special Park Districts Forum June July :00 a.m. 5:00 p.m. Committee Meetings Board Meeting NACPRO Annual Mtg. & Tour July August :00 a.m. 5:00 p.m. Committee Meetings Board Meeting September :00 a.m. 11:00 a.m. 5:00 p.m. Committee Meetings Special Meeting Board Meeting 2017 Preliminary Tax Levy October November :00 a.m. 5:00 p.m. 9:00 a.m. 5:00 p.m. 5:30 p.m. Committee Meetings Board Meeting Committee Meetings Board Meeting Public Hearing NRPA Congress - Oct. 5-8 MEA Conference Oct MRPA Conference Oct General Fund Budget December :00 a.m. 12:00 p.m. 5:00 p.m. Committee Meetings & Joint Board Meeting with Board Meeting Scott County at Admin. Center Date 2016 Annual Events Location June 13-17, 2016 SPDF-Special Park Districts Forum Cleveland, OH July 22-25, 2016 NACPRO Annual Meeting, Tour & Awards Long Beach, CA Oct. 5-8, 2016 NRPA Congress St. Louis, MO Oct , 2016 MRPA Annual Conference Eagan, MN

14 Reference 4B-2 CALENDAR OF EVENTS, PUBLIC MEETINGS, ETC., WITH PARK DISTRICT PARTICIPATION OR INVOLVEMENT Thurs., Dec. 15, :00 p.m. Board Meeting at Three Rivers Park District Administrative Center - Board Room, 3000 Xenium Lane N, Plymouth, MN YEAR 2017 Tues., Jan. 3, :00 p.m. Metropolitan Parks and Open Space Commission 390 Robert Street North, St. Paul, MN Thurs., Jan. 5, 2017 Tues., Jan. 10, 2017 Fri., Jan. 20, 2017 and Sat. Jan., 21, :30 p.m. 5:00 p.m. 9:30 a.m. to 2:30 p.m. 5:00 p.m. and 7:00 a.m. Special Recognition Reception for Re-elected Commissioners followed by Swearing-in Ceremony and Board Meeting at Three Rivers Park District Administrative Center - Board Room, 3000 Xenium Lane N, Plymouth, MN Minnesota Recreation and Park Association (MRPA) Annual General Meeting and Awards Luncheon, Brooklyn Park Community Activity Center 9:30-10:15 a.m. MRPF Foundation Mtg. 10:30-11:45 a.m. MRPA Annual Mtg. 12:00 12:45 p.m. Luncheon 12:45 2:30 p.m. Awards Presentation Twin Cities Orthopedics Ski Rennet and Quality Bicycle Products (QBP) Fat Bike Rennet Hyland Lake Park Reserve, Ski Chalet, 8800 Chalet Road, Bloomington, MN Thurs. Feb. 2, :00 a.m. Committee Meetings at Three Rivers Park District Administrative Center - Board Room, 3000 Xenium Lane N, Plymouth, MN Tues., Feb. 7, :00 p.m. Metropolitan Parks and Open Space Commission 390 Robert Street North, St. Paul, MN Thurs., Feb. 16, :00 p.m. Board Meeting at Three Rivers Park District Administrative Center - Board Room, 3000 Xenium Lane N, Plymouth, MN Thurs. March 2, :00 a.m. Committee Meetings at Three Rivers Park District Administrative Center - Board Room, 3000 Xenium Lane N, Plymouth, MN Tues., March 7, :00 p.m. Metropolitan Parks and Open Space Commission 390 Robert Street North, St. Paul, MN

15 Reference 4B-3 THREE RIVERS PARK DISTRICT 2017 PROPOSED COMMITTEE AND BOARD MEETINGS CALENDAR Unless otherwise noted, Committee and Board Meetings are held at the Administrative Center Board Room (* Designates meetings not held on 1 st or 3 rd Thursday) Date Time Type of Meeting Event Conflict Dates/Notes January... 5 February :30 p.m. 5:00 p.m. 9:00 a.m. 5:00 p.m. Reception in Lobby for Board Meeting Committee Meetings Board Meeting Re-elected Board Members Swearing-in Commissioners MRPA Annual Meeting/Luncheon Jan. 10 Chaska Event Center March :00 a.m. 5:00 p.m. Committee Meetings Board Meeting April :00 a.m. 5:00 p.m. Committee Meetings Board Meeting Volunteer Service Awards May :00 a.m. 5:00 p.m. Committee Meetings Board Meeting June :00 a.m. 5:00 p.m. Committee Meetings Board Meeting Special Park Districts Forum June 7-10 July :00 a.m. 5:00 p.m. Committee Meetings Board Meeting NACPRO Annual Mtg. & Tour July August... 10*... 24* 9:00 a.m. 5:00 p.m. Committee Meetings Board Meeting September * 9:00 a.m. 5:00 p.m. Committee Meetings Board Meeting NRPA Congress Sept Preliminary Tax Levy October :00 a.m. 5:00 p.m. Committee Meetings Board Meeting MRPA Conference Oct MEA Conference Oct November :00 a.m. 5:00 p.m. 5:30 p.m. Committee Meetings Board Meeting Public Hearing 2018 General Fund Budget December :00 a.m. 12:00 p.m. 5:00 p.m. Committee Meetings & Joint Board Meeting with Board Meeting Scott County at Cleary Lake VC Date 2017 Annual Events Location June 7-10, 2017 SPDF - Special Park Districts Forum Canton, OH July 21-24, 2017 NACPRO Annual Meeting, Tour & Awards Columbus, OH Sept , 2017 NRPA Congress New Orleans, LA Oct , 2017 MRPA Annual Conference Brainerd, MN

16 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Communications Item Number: 4C Division: Superintendent's Office Originating Source: Boe Carlson, Superintendent Agenda Item: Citizens Wishing to Address the Board Superintendent s Recommendation: NO ACTION REQUIRED. Background: Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time.

17 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5A Department: Superintendent s Office Originating Source: Boe R. Carlson, Superintendent Agenda Item: We Can Ride Lease Agreement Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A LEASE AGREEMENT WITH WE CAN RIDE FOR USE OF PORTIONS OF THE BAKER PUBLIC SAFETY BUILDING FOR THERAPEUTIC RIDING PROGRAMMING. Background: Roughly two years ago, Park District staff was approached by Hennepin County staff to introduce the We Can Ride Program. We Can Ride has existed at the Hennepin County Home School for nearly 30 years. With some potential future changes to this property, We Can Ride was informed that they need to find a new home. County staff asked the Park District if there were any potential locations for We Can Ride on Park District property. Since the elimination of the mounted patrol, the Baker Public Safety facility has barn space that is unused. Staff has been in discussion with We Can ride about how they may be able to use this space for their program. While this space would not meet their full need similar to what they currently have, it would allow them to keep the program operational until a longer term solution can be identified. The current conditional use permit for the facility allows for horses for public safety purposes. We have submitted an application to amend the permit to allow for public programming purposes with the City of Medina. Approval from the City of Medina will further define details needed in a lease arrangement with We Can Ride. A final version of the lease agreement will be brought back to the Board for approval.

18 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5B Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Brooklyn Center Trailhead and Easement Agreements Superintendent s Recommendation: MOTION TO APPROVE A TRAILHEAD COOPERATIVE AGREEMENT WITH BROOKLYN CENTER. MOTION TO AN EASEMENT AGREEMENT FOR SHINGLE CREEK REGIONAL TRAIL: CENTENNIAL PARK WITH BROOKLYN CENTER. Background: The Board authorized development of pocket parks and nature nodes in its 2015 and 2016 Asset Management Programs. One of the targeted projects was to enhance the Shingle Creek Regional Trail in Brooklyn Center. Staff, the Superintendent and Commissioner Freeman have met several times with staff and City Council members to discuss these ideas. What has emerged are two primary improvements: 1) Designated Trailhead and Parking at Centennial Park. Regional trail visitors benefit from having formal trailheads and dedicated trail parking. Shingle Creek Regional Trail runs north/south through Brooklyn Park and Brooklyn Center for 8.4 miles and currently does not have any designated trailheads with parking. Three Rivers has entered into several Trailhead Agreements with cities (Corcoran, St. Bonifacius, Mound, Spring Park, Wayzata, etc.) to provide trailheads and parking. Brooklyn Center has agreed to provide a designated trailhead at Centennial Park, with six designated parking stalls for regional trail users, and space for trail kiosks and other trailhead amenities. In exchange, Three Rivers will provide a one-time payment of $75,000 to the City. The City will be responsible for upkeep of the trail parking stalls. The arrangement is formalized through a Trailhead Cooperative Agreement (Reference 4C-1 in the Partnership Committee section of the 12/01/16 Committee Packet). 2) Shingle Creek Regional Trail Enhancements in Centennial Park With the idea that regional trails are linear parks, staff of both agencies looked at ways to provide added benefits to regional trail users on Shingle Creek Regional Trail. The idea that emerged was to develop a set of four play nodes along the regional trail, located within Centennial Park the City s primary park. Four different play node concept themes were examined (Reference 4C-2 in the Partnership Committee section of the 12/01/16 Committee Packet): 1. Music Trail 2. Adult Fitness

19 3. Birds, Bees and Butterflies 4. Ropes, Rocks and Logs Public input from adults and children were obtained over the summer at the adjacent Public Library and at events in Centennial Park. No clear favorite theme emerged. The City Park Board and the City Council have expressed preference for the Music Trail. However, since that idea was first introduced, staff has found that a similar installation in Maple Grove has been plagued by ongoing vandalism. The park is getting a new playground nearby, which will meet young children s needs in a way similar to the birds theme, and the ropes theme. What is missing in the area are things for adults to do. The adult fitness stations help meet that need and can serve as a trial model for similar regional trail improvements throughout the county. The formal agreement with the City does not specify which of the four types of play nodes should be installed, and the City has indicated that the decision on the type of installation is the responsibility of Three Rivers Board. Consequently, as part of this discussion, staff is also seeking Board preference input on the play node concept theme to be developed. An Easement Agreement (Reference 4C-3 in the Partnership Committee section of the 12/01/16 Committee Packet) is needed for Three Rivers to locate and install the four play node installations. Under the terms of the agreement, the easement is granted at no cost, and Three Rivers is responsible for maintain any improvements it makes within the easement area. Three Rivers maintains the right to change out installations as needed in the future. Funding: Total funding needed for the trailhead s designated parking, and the development of the play nodes is $150,000. Funding is provided through the 2015 AMP $50,000 for Pocket Park Development in Brooklyn Center; and through the 2016 AMP - $100,000 for Sochacki Park improvements no longer needed due to the JPA Agreement with the Bottineau LRT to do improvements in exchange for use of the park for construction staging. For the trailhead, a trailhead kiosk will also be installed, but is proposed to be funded as part of a larger wayfinding improvements project in Brooklyn Center in Timing & City Approval: The City approved the Trailhead Agreement and the Easement Agreement at their October 24 th meeting. If approved by the Board, trailhead and play node installation will occur in the spring of 2017.

20 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5C Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Baker-Carver Regional Trail Acquisition Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A PURCHASE AGREEMENT AND CONDUCT ALL ASSOCIATED ASSESSMENTS AND COORDINATION REQUIREMENTS FOR 3940 FARMHILL CIRCLE AND 3910 FARMHILL CIRCLE IN MINNETRISTA ALONG THE BAKER- CARVER REGIONAL TRAIL CORRIDOR. The following information was prepared by Kelly Grissman, Director of Planning. Background: A property owner along the Baker-Carver Regional Trail is interested in selling their undeveloped properties located at 3940 and 3910 Farmhill Circle in the City of Minnetrista along the Baker-Carver Regional Trail corridor (References 4B-1 and 4B-2 in the Long- Range Strategic Initiatives Committee section of the 12/01/16 Committee Packet). The properties include six parcels totaling nine acres including 2.8 upland acres and 6.2 wetland acres. The property also includes dock rights on Six Mile Creek providing access to Lake Minnetonka. The property has two recently placed encumbrances held by the City of Minnetrista as part of their water treatment project. The encumbrances include a permanent utility easement totaling 4,525 square feet and a temporary easement totaling 11,605 square feet which terminates July 1, The encumbrances do not prevent future use of the property for regional trail purposes. Hennepin County parcel data indicates the market value to be about $700,000. A 2013 valuation determined the property value was between $650,000 and $700,000 and 2015 appraisal concluded a valuation of about $750,000. The property owner has shared a selling price of $775,000. Staff intend to update the 2015 appraisal to confirm the current property value. These are properties are located in the ideal spot to cross Six Mile Creek. As such, acquisition is critical in order to cross the creek and fulfill the long-term vision of the Baker- Carver Regional Trail because which will ultimately connect the Lake Minnetonka Regional Trail, Carver Park Reserve, Lake Minnetonka Regional Park (via local trail connection), Dakota Rail Regional Trail, Gale Woods Farm, Kingwood, Luce Line State Trail, and Baker Park Reserve.

21 Board Approval Upon successful negotiation of a purchase price and terms, Staff will forward a purchase agreement to the Board for consideration and approval. Funding These properties are eligible for up to 75% acquisition reimbursement from the Metropolitan Council Park Acquisition Grant Fund. The remaining 25% local match would be determined at which time the Board approves a purchase agreement. Potential funding sources include the Land Acquisition Development and Betterment fund (current balance of about $1 million) or the Asset Management Plan (would require an amendment to include this acquisition). In addition, staff have reached out to both Hennepin County and the Minnehaha Watershed District to explore potential funding and possible ownership partnerships as there are common goals among the parties to preserve, protect, and improve natural resources. Funding support from either party would further reduce the Park District s financial contribution for acquisition for these parcels ultimately preserving acquisition funds for other opportunities. Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Inspire people to recreate Collaborate across boundaries Complete the critical links in the existing regional trail network within the fullydeveloped cities of suburban Hennepin County Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: Policy VII Land Acquisition A. Method of Acquisition

22 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5D Division: Recreation, Education & Nat. Resources Originating Source: Tom McDowell, Assoc. Supt. Agenda Item: Conservation Partners Legacy Grant Application Habitat Restoration Superintendent s Recommendation: MOTION TO APPROVE SUBMITTAL OF A CONSERVATION PARTNERS LEGACY GRANT APPLICATION FOR A $330,000 HABITAT RESTORATION PROJECT. The following information was prepared by Angie Smith, Director of Natural Resources. Background: Three Rivers natural resources management department has the responsibility of protecting and actively managing the Park District s natural resources base. The department s activities represent the largest natural resources program in the Twin Cities metropolitan area, with habitat management projects impacting 18,000 acres. For the past 6 years, $500,000 has been committed annually in Three Rivers Asset Management Program to support the majority of this work via a variety of forestry, wildlife and water resources projects. To maximize these management efforts staff aggressively seeks alternative funding sources. The Conservation Partners Legacy Grant (CPLG) program is one of these sources. The CPLG program provides funds for conservation projects that restore, enhance, or protect forests, wetlands, prairies, and habitat for fish, game, and wildlife in Minnesota. Funding for the CPLG program is from the Outdoor Heritage Fund, created by the people of Minnesota in In 2015 staff successfully applied and received two grants from the CPLG program: $110,000 for a forest management project in Lake Rebecca Park Reserve, and $195,000 for a prairie restoration project in Carver Park Reserve. Staff is proposing to submit an application for the 2017 CPLG program which is due in December. The grant application requests $330,000 to fund restoration of savanna and woodland habitat on 200 acres at Murphy-Hanrehan Park Reserve. If the grant application is successful and subsequently accepted by the Board, staff will issue a request for proposals in early 2017 for a project to be implemented during the next three years, concluding in mid Project Timeline: The habitat restoration grant includes the following activities on the associated timeline within the grant period: Time Frame Spring 2017 Summer fall 2017 Project Goal Award of bids for invasive removal and spraying Initial invasive woody species removal

23 Summer 2018 Fall 2018 Fall 2018 Spring 2019 Summer 2019 Summer 2020 Herbicide treatment of invasive species Prescribed burn Acorn Planting Complete burns and overseed woodland grasses Follow-up treatment of invasive species Project Completion Matching funds for this three-year grant will total $32,000, comprised of in-kind plant materials and cash match funds from the Asset Management Program. There are no anticipated impacts to the Operating Budget for this grant. Relationship to the Vision The Request for Action supports the following elements of the Vision Plan: Protect the region s water and natural resources. Collaborate across boundaries. Relationship to Policy Statement The Request for Action supports the following elements of the Policy Statement: Policy VIII Natural Resources Management. Policy B, Wildlife Management.

24 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5E Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Resolution in Support of a Hennepin Youth Sports Grant Application for the Hyland Ski Jump Superintendent s Recommendation: MOTION TO APPROVE A RESOLUTION IN SUPPORT OF A HENNEPIN YOUTH SPORTS GRANT APPLICATION FOR THE HYLAND SKI JUMP. Background: In 2014, Three Rivers partnered with the Minneapolis Ski Club (MSC) to apply for, and receive, a Hennepin Youth Sports Grant (HYSG) of $325,000 for improvements to the three small jumps at the Hyland Ski Jump site. Project components included reconstruction of the three jumps, additional lighting, summer surfacing for year-round use, construction of infiltration ponds, and development of a paved parking lot for the facility. Three Rivers was responsible for the parking lot and infiltration ponds. All other improvements were the responsibility of the Ski Club. During construction, a series of 2+-inch rains resulted in destabilization and slope failure on the top and west side of small ski jump hill. This slope failure created a significant public safety emergency and Three Rivers took immediate corrective action to rebuild and permanently stabilize the failed slope. Without this work, the three smaller jumps would have been lost permanently. They are now stable and safe. Unfortunately, this resulted in project cost overruns, and some components of the original grant were no longer feasible for MSC due to redirected funding. Staff has submitted a second HYSG grant to partially reimburse Three Rivers for the slope failure corrections, as well as to provide additional access enhancements and beautification of the site so that it meets Three Rivers aesthetic standards. The grant request is for $296,173. MSC would provide an in-kind match of $74,300, and Three Rivers would provide a match of $38,454 in funds and another $20,000 of in-kind services. If the grant application is successful, and the Board accepts the grant, Three Rivers funding share would come from savings on other projects. As part of the grant application, a resolution of support is required to be approved by the Board of the submitting Agency (Reference 4A-1 in the Park and Trail Operations Committee section of the 12/01/16 Committee Packet). This resolution does not bind the Board to accept the grant.

25 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item Consent Item Number: 5F Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Dakota Rail Regional Trail: MECS Access Permit Request Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO GRANT A TEMPORARY ACCESS PERMIT TO THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DIVISION FOR USE OF DAKOTA RAIL REGIONAL TRAIL CORRIDOR. The following information was prepared by Danny McCullough, Regional Trail System Manager. Background: The Metropolitan Council Environmental Services Division (MCES) is requesting a temporary access permit for Dakota Rail Regional Trail between Commerce Boulevard and Westedge Boulevard in the City of Mound. The requested access permit will allow MCES to close the trail from January 1, 2017 through October 31, 2018 to allow for new sanitary sewer pipe installation along the north side of Langdon Lake through the Hennepin County Regional Railroad Authority (HCRRA) corridor. The Park District has been aware of this pending project since the initial construction of Dakota Rail. In fact, MCES suggested we not pave this section of trail until the project is complete. MCES has now secured funding to complete the project. Typically access permits are handled administratively; however, due to the anticipated closure duration it is recommended that the Board have an opportunity to review the project and its impact on the regional trail corridor and, if supported by the Board, authorize the Superintendent to approve the permit request (Reference 4B-1 in the Park and Trail Operations Committee section of the 12/01/16 Committee Packet). Staff worked with MCES to ensure the following requirements are included within the MCES project. - Provide a detour route during construction. The route must be designated with signage, maps, safety improvements, and other way finding elements. - Reconstruct Dakota Rail Regional Trail between Commerce Boulevard and Westedge Boulevard at MCES cost. - Correct any damages that might occur to the surrounding HCCRA corridor including replacing removed trees and other vegetation. - Notify the public about the project and trail closure impact.

26 The affected corridor is owned by HCRRA and with a16 wide corridor centered on the regional trail operated by the Park District via a permit from HCRRA. HCRRA is supportive of this project. In addition, MCES and the City of Mound have agreed on a signed detour route during the closure period. The 1.5-mile detour route will utilize existing local sidewalks and road shoulders (Reference 4B-2 in the Park and Trail Operations Committee section of the 12/01/16 Committee Packet). Park District staff will continue to work with representatives of MCES, the City of Mound, and Hennepin County to ensure the planned detour meets regional trail user needs. Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Collaborate across boundaries Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: Policy III Role in Intergovernmental Affairs C. Intergovernmental Relations

27 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5G Division: Office of the Superintendent Originating Source: Boe Carlson, Superintendent Agenda Item: Legislative Consultant Contract Superintendent s Recommendation: MOTION TO APPROVE A CONTRACT WITH LARKIN HOFFMAN FOR LEGISLATIVE CONSULTANT SERVICES. Background: On December 18 th of 2014, the Board approved a contract with Larkin Hoffman for Legislative Consultant Services. That contract expires at the end of Larkin Hoffman is willing to extend the same contract for an additional two-year period (Reference 5G-1). Staff has been very pleased with the representation being provided by Larkin Hoffman and recommends continuing to have them represent the Park District with the Legislature.

28 THREE RIVERS PARK DISTRICT LEGISLATIVE PROGRAM PROFESSIONAL SERVICES AGREEMENT Reference 5G-1 Professional Services Agreement between Larkin Hoffman Daley & Lindgren Ltd. (hereinafter Larkin Hoffman ) and Three Rivers Park District (hereinafter Park District ). 1. Scope of Services Larkin Hoffman will provide the Park District with professional services consistent with the Park District s Annual Legislative Program as adopted by the Board of Commissioners ( Board ) and other matters of interest as determined by the Board and key Park District staff. Professional services provided by Larkin Hoffman shall include those set out at Appendix A. These professional services will be provided with respect to appropriations, grants, and other funding to the Park District, including biennial funding for operations and acquisition, development and redevelopment of regional park priorities and other capital projects as assigned by the Park District. These services shall also be provided with respect to the Park District s status as a special taxing district, including state aid, property tax, and other financial matters as well as environmental, safety, and governmental services issues provided in for the Park District s Legislative Program or as determined by the Board or key staff. 2. Delivery of Services Larkin Hoffman shall assume responsibility for delivery of the scope of services outlined herein. Margaret Vesel will be the primary representative from Larkin Hoffman working directly with and for the Park District on the specified legislative matters. Services requested by the Park District pursuant to this Agreement will be routinely communicated to Margaret Vesel by the Park District s Superintendent or his/her designee. Occasionally, work direction may be assigned directly by the Board Chair pursuant to Board-adopted procedures, programs, and plans. Margaret Vesel, Peder Larson, Peter Coyle, Robert Long & Gerald Seck shall perform all services outlined herein. No other partner or employee of Larkin Hoffman, or third party subcontractor shall perform the services outlined herein without the prior written consent of the Board. The Board may choose to hire additional consultants for legislative matters. Any additional consultants will be hired and paid for at the discretion of the Board. 1

29 In the event any additional consultants for legislative matters are retained, Margaret Vesel will remain the primary representative of the Park District for legislative matters and coordinate all aspects of adopted annual work programs/plans, including additional consultants, as directed by the Board. 3. Coordination of Services Larkin Hoffman shall conduct its services under this Professional Services Agreement in coordination and cooperation with Commissioners and Park District staff who are engaged in services on behalf of the Park District with regard to legislative and intergovernmental programs. Larkin Hoffman shall support all lobbying efforts on behalf of the Park District and shall not act in contradiction to such efforts. 4. Dates of Performance The services of Larkin Hoffman shall commence on January 1, 2017, and terminate on December 31, 2018, except as outlined herein. 5. Compensation Larkin Hoffman will be paid 24 monthly payments of $3,333 commencing within the month of January 2017 and ending in the month of December This amount shall include any expenses incurred by Larkin Hoffman in representing the Park District. Notwithstanding this payment schedule, services will be provided through December 31, Total compensation for the completion of all responsibilities outlined in the Scope of Services clause, including expenses for the contract period shall not exceed $80, Billing & Payment On a monthly basis, Larkin Hoffman shall submit a report to the Park District, including a summary statement of activities and hours that month related to services described in Paragraph 1. Payment for services shall be made upon the presentation of a claim in the manner provided by law and customary procedure for the payment of claims against the Park District. 7. Early Termination This Agreement may be terminated by the Park District at any time, with or without cause, upon seven (7) days written notice delivered by mail or in person. Notice to Larkin 2

30 Hoffman shall be delivered to Larkin Hoffman at the address written above. If notices are delivered by mail, they shall be effective two days after mailing. Upon early termination by the Park District, Larkin Hoffman shall only be entitled to payment for services satisfactorily performed through the date of termination and shall not be entitled to any other payment and/or damages. If Park District elects to terminate this Agreement under this paragraph, the Park District shall pay to Larkin Hoffman additional sums calculated as follows. Park District will pay Larkin Hoffman for all sums Larkin Hoffman bills under Paragraph 6. that exceeds the flat monthly fees received as of the termination date. In determining the additional sums to be paid, the total hours will be calculated at a rate of $ per hour. The total sum will have the monthly flat fees paid to Larkin Hoffman subtracted from it. The difference will be paid to Larkin Hoffman upon early termination by the Park District. 8. Conflict of Interest Larkin Hoffman certifies that it has divulged to the Park District any and all actual or potential conflicts of interest within the meaning of the Minnesota Rules of Professional Conduct. During the term of this Agreement, Larkin Hoffman shall not represent any current or future clients in any matter if such representation is or may be adverse to the Park District, or represent any current or future clients if such representation may materially limit Larkin Hoffman s responsibility to the Park District. Larkin Hoffman will immediately divulge to the Park District any actual or potential conflict of interest of which it becomes aware during the term of this Agreement. The Park District may hire another firm to represent our interest when a conflict arises. Compensation for the additional firm will be provided from this contract amount. Further, Larkin Hoffman certifies that to the best of its knowledge no Park District Commissioner or employee has any pecuniary interest in the business of Larkin Hoffman or with this Agreement and its employees has any interest that would conflict in any manner or degree with the performance of this Agreement. 9. Data Privacy In collecting, storing, using and disseminating data on individuals in the course of providing services hereunder, Larkin Hoffman agrees to abide by all pertinent state and federal statutes, rules and regulations covering data privacy, including, but not limited to, the Minnesota Data Practices Act and all rules promulgated pursuant thereto by the Commissioner of the Department of Administration. 3

31 All data created, collected, received, stored, used, maintained, or disseminated by Larkin Hoffman in performing this Agreement is also subject to the provisions of Minn. Stat et. seq. (the Minnesota Government Data Practices Act) and, pursuant to that statute, Larkin Hoffman must comply with the requirements of that statute as if it were a government entity. All remedies set forth in Minn. Stat shall also apply to Larkin Hoffman. Larkin Hoffman is not required to provide public data to the public if that same data is available from the Park District, unless stated otherwise in this Agreement. 10. Independent Contractor It is agreed by the parties that at all times and for all purposes hereunder, the relationship of Larkin Hoffman to the Park District is that of an independent contractor and not an employee or agent of the Park District. 11. Compliance with Laws In providing all services pursuant to this Agreement, Larkin Hoffman shall abide by all statutes, ordinances, rules, and regulations pertaining to or regulating the provision of such services, including those now in effect and hereafter adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute a material breach of this Agreement and shall entitle the Park District to terminate this Agreement immediately upon delivery of written notice of termination to Larkin Hoffman. Larkin Hoffman shall complete her/his appropriate annual lobbyist reports for the Minnesota Campaign Finance and Public Disclosure Board. Dated this day of,. Larkin Hoffman By Date: Its 4

32 Three Rivers Park District Board Chair Board of Commissioners Boe Carlson, Superintendent and Secretary to the Board Date: Date: 5

33 APPENDIX A Work with Park District to formulate specific policy positions with respect to issues identified in the Agreement and others that may arise; Monitor proposed legislation which may impact Park District or its legislative program or other items of interest to the Park District; Along with Park District members and Commissioners, coordinate, schedule and meet with administration and legislative decision makers to ensure they are aware of the Park District s legislative program and positions on various legislative or administrative proposals of interest or concern; Provide bi-weekly written reports to Park District and its Government Affairs Committee regarding legislative developments and activities, provide additional updates as requested; Meet with Park District and its Government Affairs Committee as requested, with the Park District Board to provide legislative updates; assist both with developing strategy and responses to legislative proposals of interest or concern; Attend meetings and hearings where matters which may affect the Park District and its legislative agenda will be discussed or voted upon; Assist in preparing Park District members to testify on legislative proposals of interest or concern to the organization; Coordinate efforts with other groups and organizations at the Capitol who share similar positions and/or objectives as Park District; As required, draft bills, amendments, and supporting summaries with respect to legislation implementing policy positions in the Park District s legislative program or other items of interests to the Park District; Provide a session preview and summary to the Park District Board and its Government Affairs Committee; and During the interim work with Park District staff to develop opportunities for key policy makers to visit Park District facilities , v. 1 6

34 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5H Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Hennepin County Agreements for Funding Cedar Lake LRT Grade-separated Crossings Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT AND CHAIR TO ENTER INTO AGREEMENTS WITH HENNEPIN COUNTY TO FUND $324,000 FOR DESIGN AND TO FUND $1,106,530 FOR CONSTRUCTION OF A TRAIL BRIDGE AND TWO TRAIL TUNNELS ON THE CEDAR LAKE LRT REGIONAL TRAIL, WITH FUNDING FOR DESIGN AS IDENTIFIED IN THE 2015 ASSET MANAGEMENT PROGRAM, AND FUTURE FUNDING FOR CONSTRUCTION IDENTIFIED IN THE CAPITAL IMPROVEMENT PROGRAM. The following information was prepared by Jonathan Vlaming, Associate Superintendent and Eric Quiring, General Counsel. Background: At its 12/18/2014 meeting, the Board approved a financial partnership with Hennepin County for design and construction of Cedar Lake LRT Regional Trail grade-separated crossings at Beltline Boulevard, Wooddale Avenue, and Blake Road. At that time the Board indicated support for Three Rivers funding of $324,000 for design, and $843,530 for construction as a match to Hennepin County funds and Hennepin County s successful application for a federal transportation grant to construct those crossings. At its 9/24/2015 meeting, the Board approved an increase of $263,000 in funding for the Park District s share of construction funding for the crossings, with a new total construction share of $1,106,530. Construction of the three grade-separated crossings was merged by Hennepin County into the larger Southwest Light Rail Transit (SWLRT) project. The SWLRT project is moving forward, with construct starting in 2017 and completion in During construction, the Cedar Lake LRT Regional Trail will be open for use, albeit with an interim trail alignment and some detours. There are two agreements for consideration. The first is for Three Rivers cost-sharing on design, with a commitment of $324,000 from Three Rivers (Reference 4B-1 in the Finance and Administration Committee section of the 12/01/16 Committee Packet). Those funds were approved as part of the 2015 Asset Management Program, and will be paid to Hennepin County upon approval of the agreement. The second agreement is for Three Rivers cost-sharing on construction, with a commitment of $1,106,530 to be paid at some time between 2017 and 2020 (Reference 4B-2 in the Finance and Administration Committee section of the 12/01/16 Committee Packet). The 2017-

35 2021 Capital Improvement Program has identified the grade-separated crossing project as a partnership project to be fully funded in As proposed, funding from Three Rivers totals $1,430,530. This partnership results in successful development of three critically important trail crossing safety improvements with a total value of well over $8,000,000.

36 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5I Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: 2017 Asset Management Program Superintendent s Recommendation: MOTION TO APPROVE THE 2017 ASSET MANAGEMENT PROGRAM TOTALING $18,364,718. The following information was prepared by Associate Superintendent Jonathan Vlaming and Chief Financial Officer Howard Koolick. Background: The detailed 2017 Asset Management Program project list is enclosed (Reference 4C-1 in the Finance and Administration Committee section of the 12/01/16 Committee Packet). Asset Management Program Goal: Provide a sound, comprehensive, fiscally responsible methodology for managing capital development, maintenance, rehabilitation, information technology and other capital-intensive activities at a District-wide level. Relationship to the 5-year Capital Investment Program The Board approved the 5-Year Capital Improvement Program (CIP) on November 17, The 5-year CIP helps guide investments in Stewardship, Partnerships and Major Capital based on principles and priorities set by the Three Rivers Board of Commissioners. The CIP helps formulate but does not replace the annual Asset Management Program (AMP). Final funding decisions are made by the Board as part of the annual AMP process. The 2017 AMP is identical to the 2017 year project list in the 5-year CIP, with two exceptions: 1. The On-Ramps to the Regional Trail System Project costs and funding were updated to reflect current information. Three Rivers financial commitment remains unchanged. 2. The CIP had a $1,000 data entry error in Three Rivers favor for the already secured Legacy Grant for the French Park project.

37 Changes in the total anticipated General Obligation Bonds needed for the 2017 AMP The 5-Year CIP estimated that an approximate total of $9,415,086 in Three Rivers bonding will be needed to fully fund the 2017 list of CIP projects. The 2017 AMP shows an expected Three Rivers Bond need of $9,414,086. Project Summary Projects in the 2017 AMP are classified and organized in the same manner used for the 5- Year CIP. There are 100 projects in the AMP, totaling $18,364,718. A detailed list of projects is provided in Reference 4C-1 in the Finance and Administration Committee section of the 12/01/16 Committee Packet. Subtotals by Program Projected Cost Stewardship $12,539,661 ADA Compliance (ADA) $386,100 Infrastructure Management (IMP) $7,190,133 Information Technology (ITP) $970,000 Natural Resources Management (NRM) $1,091,695 Preservation and Rehabilitation (PRP) $2,484,033 Small Capital Investments (SCI) $321,000 Sustainability (SUS) $96,700 Partnerships $3,943,632 Major Capital $1,541,425 Administrative Costs $340,000 TOTAL $18,364,718 Projects over $250,000: There are ten projects with an anticipated cost greater than $250,000. Staff prepared onepage information sheets for each project for use by Commissioners (Reference 4C-2 in the Finance and Administration Committee section of the 12/01/16 Committee Packet). The projects are:

38 Project Category Location Project Title Amount IMP Elm Creek PR Elm Creek Park Reserve North Loop Trail microsurfacing $ 351,000 IMP French RP French Regional Park pavement rehabilitation $ 5,338,500 IMP IMP Hyland PR Twin Lakes RT Hyland Lake Park Reserve pavement rehabilitation - engineering Twin Lakes Regional Trail boat ramp reconstruction $ 356,283 $ 327,600 Major Cap French Play Area Reconstruction $ 1,000,000 Major Cap French Maintenance Cold Storage $ 481,425 Partnerships Partnerships Partnerships Partnerships District-wide Lake Mtka RT Dakota Rail RT Miss River RP Bloomington/Brooklyn Park/Edina/Plymouth/Richfield/Wayzata: "On- Ramps to the Regional Trail System Partnership Hopkins: 8th St. ARTery/ Lake Minnetonka LRT RT completion Orono/Hennepin County Trailhead Connection to Dakota Rail RT Mississippi River Regional Park: TRPD share for development $ 1,518,632 $ 459,500 $ 300,000 Outside Funding Source(s) & Amounts 2016 Legacy Grant SG : $2,951, Legacy Grant SG : $1,000,000 Federal Tspt Grant: $914,632; Local Cities Match: $354,000 Hennepin County: $100,000 Hennepin County: $100,000; City of Orono: $100,000 $ 300,000 CRD Fund: $300,000 Funding The 2017 AMP is proposed to be funded by a variety of sources, with 38 percent of funding from outside sources, and 62 percent of funding from Three Rivers. Amount Federal Grants, $914,632 State Legacy, $4,005,000 Three Rivers Bonds, $9,414,086 State Lottery-in-Lieu, $1,450,000 Local Partners, $654,000 Coon Rapids Dam TRPD Gen Fund Fund, $300,000 Balance, $1,627,000

39 The Park District has historically issued five to fifteen year general obligation bonds to provide the balance of the funding necessary to implement the Asset Management Program. The amount of each bond issue has depended on the size of the Asset Management Program and other available funding sources. Summary of Bond Status The Park District has been issuing bonds annually since 2001 (with the exception of 2002) to finance the construction of various projects. In addition, the Park District has refunded (refinanced) all eligible bonds over the last several years. As a result, the Park District currently has $70,300,000 in general obligation bonds outstanding. Each year, the Park District repays a portion of the principal amount on each bond. The annual amount that will be repaid over the next 5 years is as follows: 2017 $9,885, $7,505, $6,915, $6,665, $5,940,000 Total $41,480,000 (52.5% of outstanding debt) These amounts do not include any bonds that may be issued in 2017 or thereafter. The Park District s enabling legislation created a limit on the total net debt that can be outstanding. That limit, which is 0.5% of market value, is $520,565,204 as of December 31, State Statute also set a limit on the debt that could be issued without voter approval. That limit, which is 0.1% of market value or $104,113,040 as of December 31, 2016, is the limit that needs to be monitored and has the potential to constrain future debt issuance. Comparison of Debt Outstanding to Debt Limit Millions $120 $100 $80 $ $40 $20 $ Bonds Outstanding Debt Limit Relationship to the Vision Plan Relationship to the Policy Statement Protect the region s water & natural resources POLICY V DISTRICT FINANCE Inspire people to recreate Connect people to nature Create vibrant places Collaborate across boundaries

40 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5J Department: Finance Originating Source: Howard Koolick, Director/CFO Agenda Item: 2016 Budget Amendments Superintendent s Recommendation: MOTION TO APPROVE ADJUSTMENTS TO THE 2016 APPROVED GENERAL FUND OPERATING BUDGET INCREASING EXPENDITURES AND REVENUES BY $3,290,662. Background: The Board of Commissioners adopts budgets for all operating funds annually. These budgets are based on the revenues and expenditures known at the time the budget is proposed. It is not uncommon for information about additional revenues and expenditures to become available after the budget is approved. The most common types of revenues and expenditures that impact a budget after it is approved are donations, grants, reimbursements and changes in the level of service being provided. Park District staff is requesting the 2016 General Fund Budget be increased to include unanticipated revenues related a variety of state and local grants, a donation from the Foundation, higher than budgeted fees and the use of fund balance for Asset Management Projects. The details of these items are shown below: Revenue Source Expenditure Purpose Amount Three Rivers Park Salaries, Supplies and Fund Explorer Camps $25,000 District Foundation Services Minnesota Historical Salaries and Supplies Develop and Implement $28,512 Society Educational Programming at The Landing Water Quality Capital Outlay Replace aging water quality $42,600 Testing Fees testing equipment State of Minnesota Contracted Services Eradication of Bittersweet $71,550 Grant General Fund Fund Balance Contracted Services Website and Registration System Upgrades $250,000 General Fund Fund Balance Total Budget Adjustments Transfers to Other Funds Fund a portion of the construction costs for Nine Mile Creek Regional Trail $2,873,000 $3,290,662

41 All of these adjustments, except for the two being funded by use of fund balance are budget neutral meaning the revenues received and the expenditures made are equal. The funding for the website and registration system upgrades and the Nine Mile Creek Construction were included in the 2016 Asset Management Plan. The amount for Nine Mile Creek has decreased from $4.5 million to $2,873,000 based on the bids received. This is the first and final adjustment to the General Fund budget for 2016 that has required Board approval. The Superintendent, as authorized by the Board, has previously approved budget adjustments that reallocated funds within the approved budget amount to meet changing needs throughout the year. Relationship to the Vision Plan and Policy Statement The Request for Action supports the Vision Plan and Policy V of the Policy Statement by managing the Park District s financial affairs in a fiscally responsible manner.

42 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5K Department: Finance Originating Source: Howard Koolick, Director/CFO Agenda Item: Authorization to Pay Property Insurance Premiums Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF THE 2017 PROPERTY AND LIABILITY INSURANCE PREMIUM TO MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST IN THE AMOUNT OF $397,113, AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO PROCESS AND PAY PREMIUM ADJUSTMENTS AS PROPERTY AND EQUIPMENT ARE ADDED DURING THE YEAR. Background: The Park District joined the Minnesota Counties Intergovernmental Trust (MCIT) in 2002 in order to purchase property and liability insurance. Prior to 2002, the District was selfinsured for property and equipment losses and purchased insurance for potential liability claims. The insurance market changed drastically in 2001 and it was no longer possible to purchase liability insurance without also purchasing property and equipment coverage. MCIT is an insurance trust that includes most of the counties in the state and a variety of government entities that are either county-wide or multi-county entities. Premiums are based on the value of Park District property and equipment covered, deductibles chosen and loss history of the entire insurance pool. The Park District currently carries insurance for more than $140 million in buildings and contents and $7 million in equipment along with insuring 260 licensed vehicles. As an insurance trust, MCIT is required to pay dividends to its members when it is profitable (i.e. when premiums paid are greater than losses incurred for the entire pool). Over the past 3 years this dividend has averaged more than $99,000 or 23% of premiums paid. Dividends have been paid by MCIT for the past 26 years. While past performance is not a guarantee of future dividends, MCIT anticipates issuing a dividend in 2017 barring an extraordinary year of losses. The premium for 2017 is $397,113 ($24,560 less than the premium in 2016) and is due at the end of January. Due to the size of the payment, board approval is required. Approval of the motion will allow the Finance staff to process and pay the premium before the deadline. Relationship to the Vision Plan and Policy Statement The Request for Action supports the Vision Plan and Policy V of the Policy Statement by managing the Park District s financial affairs in a fiscally responsible manner.

43 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5L Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: MnDOT Authorization to Administer Federal Funds for Right of Way Acquisition for the On-Ramps to the Regional Trail System Project Superintendent s Recommendation: MOTION TO ADOPT RESOLUTION NO AUTHORIZING THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AMENDMENT NO. 1 TO AGENCY AGREEMENT NO WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO ACT AS THE AGENT FOR THREE RIVERS PARK DISTRICT IN ACCEPTING FEDERAL AID FOR RIGHT OF WAY FOR TWO SECTIONS OF TRAIL CONNECTIONS TO THE THREE RIVERS PARK DISTRICT SYSTEM (PROJECT ). The following information was prepared by Josh Bowe, Civil Engineer. Background: The Park District successfully secured a federal Transportation Alternatives Program (TAP) grant for Right of Way for the On-Ramps to the Regional Trail System Project. The project provides connections to the Park District s Regional Trail System in Bloomington, Brooklyn Park, Edina, Plymouth, Richfield, and Wayzata (Reference 5L-1). Right of Way acquisition is required in Bloomington to complete the connections. The grant includes $104,160 in Right of Way funding and is available for use in FY At the August 18, 2016 Board Meeting, a Board resolution and accompanying agreement that authorizes the Minnesota Department of Transportation to act as an agent of the Park District in accepting federal aid in connection with this project was approved. The Edina Segment has been removed from the project, resulting in lower than anticipated Right of Way costs. TRPD is able to redistribute the excess Right of Way funding to construction funding. A requirement for redistributing this funding is a Board resolution and accompanying amendment to the agreement (Reference 5L-2) authorizing the Minnesota Department of Transportation to act as an agent of the Park District in accepting federal aid in connection with this project (Reference 5L-3). The Right of Way funding will be reduced from $104,160 to $84,000 and is available for use in FY Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Inspire people to recreate Create vibrant places Collaborate across boundaries

44 Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: VI. System/Master/Project Planning C. Project Plans IX. Recreation Use B. General Interest Recreation Activities

45 Reference 5L-1

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49

50

51 THREE RIVERS PARK DISTRICT Reference 5L-2 RESOLUTION NO A RESOLUTION AUTHORIZING THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGENCY AGREEMENT AMENDMENT FOR THE RIGHT OF WAY FOR TRAIL CONNECTIONS TO THE TRPD SYSTEM (S.P ) AUTHORIZING MINNESOTA DEPARTMENT OF TRANSPORTATION TO ACCEPT, AS ITS AGENT, FEDERAL AID FUNDS WHICH MAY BE MADE AVAILABLE FOR THIS PROJECT. BE IT RESOLVED, that pursuant to Minnesota Stat. Sec , the Commissioner of Transportation be appointed as Agent of Three Rivers Park District to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Board Chair and the Superintendent are hereby authorized and directed for and on behalf of the Three Rivers Park District to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in Amendment No. 1 To Minnesota Department of Transportation Agency Agreement No and, a copy of which said agreement was before the Park District Board of Commissioners and which is made part hereof by reference. Adopted by the Three Rivers Park District In formal meeting assembled on this 15 th day of December, STATE OF MINNESOTA COUNTY OF HENNEPIN I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented and adopted by the Three Rivers Park District at a duly authorized meeting thereof held on the 15 th day of December, 2016, as shown by the minutes of said meeting in my possession. Linda C. Ziegler, Executive Assistant and Notary Public My Commission expires (SEAL)

52 Reference 5L-3

53

54 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5M Division: Superintendent's Office Originating Source: Boe Carlson, Superintendent Agenda Item: Minutes of the November 17, 2016, Regular Board Meeting Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE NOVEMBER 17, 2016, REGULAR BOARD MEETING. Background: Minutes attached.

55 THREE RIVERS PARK DISTRICT REGULAR BOARD MEETING November 17, 2016 Commissioners Present: Commissioners Absent: John Gunyou, Chair; Steven E. Antolak, Daniel Freeman, John Gibbs and Penny Steele Jennifer DeJournett and Gene Kay Staff Present: Boe Carlson, Superintendent; H. Gordon, K. Grissman, K. Huemiller, H. Koolick, J. May, D. McCullough, T. McDowell, J. McGrew-King, E. Quiring, J. Vlaming, A. Whiteside and L. Ziegler Others Present: Anne Wuollet, Public Financial Management (PFM) 1. OPENING BUSINESS A. Call to Order Board Chair John Gunyou called the meeting to order at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 5:00 p.m. B. Pledge of Allegiance C. Roll Call 2. APPROVAL OF AGENDA MOTION by Freeman, seconded by Steele, TO APPROVE THE AGENDA OF THE NOVEMBER 17, 2016, REGULAR BOARD MEETING. 3. SPECIAL BUSINESS (None) 4. COMMUNICATIONS A. Special Matters: 1. Acknowledgement of Donations All ayes, no nays, MOTION ADOPTED 2. Resolution of Appreciation to Wayne Iseri, Park Operations Supervisor at Elm Creek and Baker Park Reserves, Upon His Retirement MOTION by Steele, seconded by Anotlak, TO ADOPT RESOLUTION NO ; A RESOLUTION OF APPRECIATION TO WAYNE ISERI FOR HIS SERVICE OF 25 YEARS FOR THE PARK DISTRICT, AS A FACILITY SUPERVISOR AND A PARK OPERATIONS SUPERVISOR.

56 Regular Board Meeting November 17, 2016 Antolak Aye Freeman Aye Steele Aye DeJournett Absent Gibbs Aye Gunyou, Chair Aye Kay Absent RESOLUTION ADOPTED B. Superintendent s Report: Proposed 2017 Committee and Board Meetings Calendar Superintendent Carlson reviewed a revised 2017 Proposed Committee and Board Meetings Calendar with Commissioners. There were no additional changes made by Board Members. Superintendent Carlson reported on the following item(s): Commissioner Steele and he attended the Tree Trust s Growing the Trust: Honoring our Founders event held on Thursday, November 3 rd. Commissioner Steele accepted the 2016 Partner Award on behalf of the Park District. Superintendent Carlson distributed an application form for the Parks and Trails Legacy Advisory Committee and encouraged Board Members to send this form to individuals who may be interested in serving on the Committee. November 17, 2016, is Give to the Max day. The Three Rivers Park District Foundation received $10,015 in donations so far. In addition, a dollar-fordollar match, up to $10,000, from an individual will increase this amount to $20,015. Donations were still coming in. Park District staff is proposing to host a Legislative Breakfast/Open House on January 9, 2017, at Richardson Nature Center in Bloomington, MN. Staff to present the Park District s proposed 2017 Operating Budget to the Hennepin County Board at their meeting on Tuesday, November 22, C. Citizens Wishing to Address the Board (None) 5. CONSENT ITEMS MOTION by Freeman, seconded by Steele, TO APPROVE CONSENT ITEMS AS FOLLOWS: A. Crow River Regional Trail Master Plan Release for Public Comments MOTION TO APPROVE THE DRAFT CROW RIVER REGIONAL TRAIL MASTER PLAN AND AUTHORIZE THE SUPERINTENDENT TO: 1. RELEASE THE DRAFT MASTER PLAN FOR REVIEW AND COMMENT BEGINNING ON NOVEMBER 21, 2016; AND 2. SOLICIT MASTER PLAN APPROVAL FROM THE METROPOLITAN COUNCIL.

57 Regular Board Meeting November 17, 2016 B Proposed Internal Services Fund Budget, Equipment Replacement Program, and Fuel Purchasing MOTION TO: (1) ADOPT THE 2017 INTERNAL SERVICES FUND BUDGET IN THE AMOUNT OF $2,916,772; (2) ADOPT THE 2017 EQUIPMENT REPLACEMENT PROGRAM IN THE AMOUNT OF $833,535 AND (3) AUTHORIZE THE SUPERINTENDENT TO PURCHASE VEHICLE AND EQUIPMENT FUEL THROUGH THE COOPERATIVE PURCHASING VENTURE WITH THE STATE OF MINNESOTA FOR C Operating Budget for Baker National Golf Course MOTION TO ADOPT THE 2017 OPERATING BUDGET FOR THE BAKER NATIONAL GOLF COURSE WITH REVENUES OF $1,944,159 AND EXPENDITURES OF $1,792,835, RESULTING IN A PROJECTED NET OPERATING INCOME OF $151,324. D Operating Budget for Eagle Lake Youth Golf Center MOTION TO ADOPT THE 2017 OPERATING BUDGET FOR THE EAGLE LAKE YOUTH GOLF CENTER, WITH EXPENDITURES AND REVENUES OF $1,178,740. E Food and Beverage Concession Fund Budget MOTION TO: 1. ADOPT THE 2017 FOOD AND BEVERAGE CONCESSION FUND BUDGET WITH REVENUES OF $446,500 AND EXPENDITURES OF $416,500 WHICH INCLUDES $105,600 FOR PURCHASE OF RECREATION RENTAL EQUIPMENT. 2. TRANSFER $40,000 FROM THE CONCESSION FUND FUND BALANCE TO THE GENERAL FUND TO SUPPORT GENERAL FUND OPERATIONS. F Capital Improvement Program MOTION TO APPROVE THE 5-YEAR CAPITAL IMPROVEMENT PROGRAM. G. MnDOT Authorization to Administer Federal Funds for the On-Ramps to the Regional Trail System Project MOTION TO ADOPT RESOLUTION NO AUTHORIZING THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AGENCY AGREEMENT NO WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO ACT AS THE AGENT FOR THREE RIVERS PARK DISTRICT IN ACCEPTING FEDERAL AID FUNDS FOR THE TRAIL CONNECTIONS TO THE THREE RIVERS PARK DISTRICT TRAIL SYSTEM (PROJECT ).

58 Regular Board Meeting November 17, 2016 H. Municipal Requests for and Regional Trail System Winter Use Permits MOTION TO APPROVE WINTER ACTIVITY SPECIAL PERMITS FOR FOR THE CITIES OF EXCELSIOR AND PLYMOUTH AND FOR THE CITY OF CRYSTAL TO CONDUCT REQUESTED AND WINTER ACTIVITIES ON SEGMENTS OF REGIONAL TRAIL CORRIDORS WITHIN THEIR RESPECTIVE MUNICIPAL BOUNDARIES AND IN ACCORDANCE WITH THE PARK DISTRICT S WINTER USE PERMIT. I. Minutes of the October 20, 2016, Regular Board Meeting MOTION TO APPROVE THE MINUTES OF THE OCTOBER 20, 2016, REGULAR BOARD MEETING. J. Minutes of the November 3, 2016, Special Meeting MOTION TO APPROVE THE MINUTES OF THE NOVEMBER 3, 2016, SPECIAL MEETING. K. Approval of Claims for the Period Ended November 10, 2016 MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED NOVEMBER 10, 2016, IN THE AMOUNT OF $5,438, All ayes, no nays, MOTIONS ADOPTED 6. UNFINISHED BUSINESS A. Public Hearing on 2017 General Fund Operating Budget Chair Gunyou called for a motion to open the Public Hearing. MOTION by Freeman, seconded by Steele, TO OPEN THE PUBLIC HEARING ON THE PARK DISTRICT S PROPOSED 2017 GENERAL FUND OPERATING BUDGET. The Public Hearing was opened at 5:30 p.m. All ayes, no nays, MOTION ADOPTED Chief Finance Officer Howard Koolick stated that there have been no changes to the proposed 2017 General Fund Operating Budget as previously presented to the Board and stood for Commissioners questions. Chair Gunyou called for public comment including any written correspondence submitted for the record. There was no public comment or written correspondence received for the record.

59 Regular Board Meeting November 17, 2016 Chair Gunyou called for a motion to close the Public Hearing. MOTION by Gibbs, seconded by Antolak, TO CLOSE THE PUBLIC HEARING ON THE PARK DISTRICT S PROPOSED 2017 GENERAL FUND OPERATING BUDGET. The Public Hearing was closed at 5:33 p.m. B. Approval of the 2017 General Fund Operating Budget All ayes, no nays, MOTION ADOPTED MOTION by Freeman, seconded by Steele, TO APPROVE THE 2017 GENERAL FUND OPERATING BUDGET IN THE AMOUNT OF $36,744,835; AND FURTHER, AUTHORIZE THE SUPERINTENDENT AND CHIEF FINANCIAL OFFICER TO FORWARD THIS DOCUMENT TO THE HENNEPIN COUNTY BOARD OF COMMISSIONERS FOR REVIEW PURSUANT TO STATE LAW. All ayes, no nays, MOTION ADOPTED C. Resolution Awarding Sale of General Obligation Bonds, Series 2016A Chief Financial Officer Howard Koolick distributed revised copies of Resolution No (on file) which included details of the bond sale and stood for Commissioners questions. MOTION by Steele, seconded by Freeman, TO ADOPT RESOLUTION NO , A RESOLUTION AWARDING THE SALE OF $8,425,000 GENERAL OBLIGATION BONDS, SERIES 2016A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. Antolak Aye Freeman Aye Steele Aye DeJournett Absent Gibbs Aye Gunyou, Chair Aye Kay Absent RESOLUTION ADOPTED D. Resolution Awarding Sale of General Obligation Notes, Series 2016B Chief Financial Officer Howard Koolick distributed revised copies of Resolution No (on file) which included details of the bond sale and stood for Commissioners questions. MOTION by Steele, seconded by Antolak, TO ADOPT RESOLUTION NO , A RESOLUTION AWARDING THE SALE OF $865,000 GENERAL OBLIGATION CAPITAL EQUIPMENT NOTES, SERIES 2016B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT.

60 Regular Board Meeting November 17, 2016 Antolak Aye Freeman Aye Steele Aye DeJournett Absent Gibbs Aye Gunyou, Chair Aye Kay Absent RESOLUTION ADOPTED 7. NEW BUSINESS A. Purchase of Services Agreement with Hennepin County for Sentencing to Service General Work Crews for 2017 MOTION by Steele, seconded by Freeman, TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGREEMENT WITH HENNEPIN COUNTY FOR SENTENCING TO SERVICE WORK CREWS FOR CALENDAR YEAR 2017, AT A COST NOT TO EXCEED $296,858, WITH FUNDING DESIGNATED FROM LOTTERY-IN-LIEU-OF REVENUES COLLECTED BY THE PARK DISTRICT IN All ayes, no nays, MOTION ADOPTED B. Purchase of Services Agreement with Hennepin County for Sentencing to Service Homes Work Crews for 2017 MOTION by Antolak, seconded by Gibbs, TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGREEMENT WITH HENNEPIN COUNTY FOR SENTENCING TO SERVICE HOMES CREWS FOR CALENDAR YEAR 2017, AT A COST NOT TO EXCEED $$140,000, WITH FUNDING FROM APPROVED ASSET MANAGEMENT PROGRAM PROJECTS. All ayes, no nays, MOTION ADOPTED 8. ANNOUNCEMENTS Commissioner Freeman announced that he and Superintendent Carlson attended the Brooklyn Center City Council Meeting on Monday, November 14th regarding the Park District s Community Outreach Program. 9. ADJOURNMENT MOTION by Steele, seconded by Gibbs, TO ADJOURN THE REGULAR BOARD MEETING OF NOVEMBER 17, All ayes, no nays, MOTION ADOPTED The meeting was adjourned at 5:36 p.m. John Gunyou, Board Chair Boe R. Carlson, Superintendent

61 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5N Department: Superintendent s Office Originating Source: Boe R. Carlson, Superintendent Agenda Item: Minutes of the December 1, 2016, Joint Board Meeting with Scott County Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE DECEMBER 1, 2016, JOINT BOARD MEETING BETWEEN THREE RIVERS PARK DISTRICT AND SCOTT COUNTY. Background: Minutes attached.

62 THREE RIVERS PARK DISTRICT BOARD OF COMMISSIONERS AND SCOTT COUNTY BOARD OF COMMISSIONERS JOINT BOARD MEETING MINUTES December 1, 2016 Park District Commissioners Present: John Gunyou, Board Chair; Steven E. Antolak, Jennifer DeJournett, Daniel Freeman, Gene Kay and Penny Steele Park District Staff Present: Boe Carlson, Superintendent; P. Freeman, K. Huemiller, H. Koolick, T. McDowell, J. McGrew- King, E. Quiring, A. Smith, J. Vlaming, A. Whiteside and L. Ziegler Scott County Commissioners Present: Barbara Marschall, Board Chair; Michael Beard, Jon Ulrich and Tom Wolf Scott County Staff Present: Gary Shelton, Administrator; Commissioner-Elect Dave Beer, Commissioner-Elect Barb Weckman Brekke and D. Brazil 1. OPENING BUSINESS Park District Board Chair John Gunyou called the meeting to order at the Park District Administrative Center Board Room, 3000 Xenium Lane North, Plymouth, MN at 12:05 p.m. 2. APPROVAL OF AGENDA MOTION by Kay, seconded by Freeman, TO APPROVE THE AGENDA OF THE DECEMBER 1, 2016, JOINT BOARD MEETING OF THREE RIVERS PARK DISTRICT AND SCOTT COUNTY. All ayes, no nays, MOTION ADOPTED 3. NEW BUSINESS A Partnership Initiatives and 2017 Work Plan No action required; this item, which included a video and PowerPoint Presentation, was presented by Patricia Freeman, Scott County Parks and Trails General Manager. B Three Rivers-Scott County Partnership Budget Howard D. Koolick, Three Rivers Park District Chief Financial Officer, reviewed the proposed 2017 Partnership Budget with Board Members and answered questions.

63 Joint Board Meeting December 1, 2016 Three Rivers & Scott County MOTION by Freeman, seconded by Antolak, TO APPROVE THE 2017 THREE RIVERS PARK DISTRICT-SCOTT COUNTY PARTNERSHIP OPERATING BUDGET IN THE AMOUNT OF $2,306,162, AND THE 2017 PARTNERSHIP LOTTERY-IN-LIEU- OF MAINTENANCE AND REHABILITATION PROGRAM TOTALING $41,300. All ayes, no nays, MOTION ADOPTED MOTION by Wolf seconded by Ulrich, TO APPROVE THE 2017 THREE RIVERS PARK DISTRICT-SCOTT COUNTY PARTNERSHIP OPERATING BUDGET IN THE AMOUNT OF $2,306,162, AND THE 2017 PARTNERSHIP LOTTERY-IN-LIEU-OF MAINTENANCE AND REHABILITATION PROGRAM TOTALING $41, ADJOURNMENT All ayes, no nays, MOTION ADOPTED Park District Board Chair John Gunyou adjourned the meeting at 12:47 p.m. John Gunyou, Board Chair - Three Rivers Park District Board of Commissioners Barbara Marschall, Board Chair - Scott County Board of Commissioners

64 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Consent Item Number: 5O Department: Finance Originating Source: Howard Koolick, Director/CFO Agenda Item: Approval of Claims for the Period Ended December 8, 2016 Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED DECEMBER 8, 2016, IN THE AMOUNT OF $6,092, Background: Claims (see Reference 5O-1).

65 Reference 5O-1 THREE RIVERS PARK DISTRICT TO: FROM: BOARD OF COMMISSIONERS DEPARTMENT OF FINANCE SUBJECT: CLAIMS FOR THE PERIOD ENDED DECEMBER 8, 2016 Payroll Disbursements: Net Pay Disbursed $1,227, State and Federal Taxes Paid Electronically $894, Total Payroll $2,122, Sales and Use Tax 0.00 Petroleum Tax October 2016 $ Payment to Wells Fargo for Procurement Cards October 2016 $107, Accounts Payable Checks Generated $3,861, Total Claims for the period ended December 8, 2016 $6,092, (Note: The attached listing does not include checks voided due to printer alignment.) APPROVED FOR PAYMENT ON: John Gunyou, Board Chair Boe R. Carlson, Superintendent and Secretary to the Board

66 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount # SOUTH 4TH ST $ 6.24 A-1 OUTDOOR POWER, INC. $ 4.01 ABC & TOY ZONE CHANHASSE $ 9.59 ACCURATE AUTO AND TIRE SE $ ACE HARDWARE & PAINT $ ACE HARDWARE - ARROW $ ACME TOOLS #220 $ 1, ACT UNIVERSITY OF MINN $ ACTION OVERHEAD GARAGE $ ACTION RADIO & COMMUNICAT $ ADVENTUREKEEN $ ALDI $ AMAZON MKTPLACE PMTS $ 5, AMAZON.COM $ 2, AMAZON.COM AMZN.COM/BILL $ 2, AMAZONPRIME MEMBERSHIP $ AMERICAN ASSOCIATION FOR $ AMERICAN OUTLETS, INC $ APL APPLE ONLINE STORE $ APPLIED IND TECH 2309 $ ARDISAM $ A1 MINNETONKA RENTAL I $ BARNES & NOBLE #2749 $ BATTERIES PLUS #21 $ BEST TRANSPORTATION OF $ BETTERBEE (ONLINE) $ BLOOMINGTON LICENSING $ 1, BLUE LAGOON MARINE - N $ BOUND TREE MEDICAL LLC $ BOYER TRUCKS - ROGERS $ BROCK WHITE 180 $ BRYANSMUSIC $ BUDGET $ CABIN FEVER SPORTING GOOD $ CALENDARS.COM $ CANAL PARK LODGE $ CARIBOU COFFEE #1304 $ CARLSON HDWE CO $ CHARGE.PREZI.COM $ (40.00) CHEMSEARCH $ COB BUILDING AND INSPEC $ COLLECTING WAREHOUSE $ COLUMBIA HEIGHTS RENTAL I $ CONTINENTAL CLAY COMPANY $ COSTCO WHSE #0377 $ COSTCO WHSE #0648 $ COSTCO WHSE #0783 $ COUNTRYSIDE CAFE $ CRAIGSLIST.ORG $ CTIEDOWNS $ CUB FOOD BROOKLYN P $ CUB FOODS $ Page 1

67 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount CUB FOODS #1550 $ CUB FOODS #1550 SSS $ (9.48) CUB FOODS #1598 $ (17.49) CUB FOODS #1629 $ CUB FOODS #1633 $ CUB FOODS #1636 $ CUB FOODS #1640 $ CUB FOODS #3128 $ CUB FOODS #31354 $ CUB FOODS #31644 $ CUB FOODS #5704 $ 8.00 CUB FOODS #6690 $ CUB FOODS EDEN PRAI $ CUB FOODS, INC. $ CUBS FOODS QUARRY $ DAVIDSONS ORGANIC TEAS $ DELANO TRUE VALUE $ 8.53 DELEGARD TOOL COMPANY $ DELTA AIR BAGGAGE FEE $ DEPARTMENT OF LABOR AND I $ DERO BIKE RACKS $ (65.26) DICK'S CLOTHING&SPORTING $ DISCOUNT STEEL -MN $ 1, DOLLAR TREE $ DOMINO'S 7357 $ DOMINO'S 7374 $ DOPPELMAYR USA INC $ 1, DUFNER S DELI $ DULUTH ENTERTAINMENT CON $ DYNAMIC MEDIA $ EASYCANVASPRINTS.COM $ EB ADVANCING RACIAL E $ EDINBOROUGH PARK EDINA $ ELM CREEK ANIMAL HOSPITAL $ EROSION PRODUCTS LLC $ ESCO $ ESS CLEANER $ EVERSONS HARDWARE HANK $ FACEBK HFTBPA28H2 $ FACEBK J2AE2AEMC2 $ FACEBK UQTMFAS7H2 $ 1.03 FACEBK WP2GW96W52 $ FACEBK 3GP86AE4Y2 $ FAIRCHILD EQUIPMENT $ 8.93 FALLLINE CORP $ FASTSIGNS OF MINNETONKA $ FAT LORENZOS II $ FEDEXOFFICE $ FEDEXOFFICE $ FERGUSON ENTERPRISES, INC $ FERGUSON WATERWORKS #2518 $ 1, FESTIVAL FOODS #7 $ Page 2

68 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount FIDO'S PANTRY $ FIREHOUSE SUBS #10 $ FLEUR@FLEURFRESH.COM $ FOLKMANIS, INC. $ FORESTRY SUPPLIERS $ FRADOR BLACK DIRT & RECYC $ FRANKLIN FUELING SYS INC $ 1, FRATTALLONES COLUMBIA HE $ FRAUD-THE HOME DEPOT #066 $ (629.75) FRAUD-THE HOME DEPOT #104 $ (772.92) FRAUD-THE HOME DEPOT #665 $ (706.17) FRONTIER PRECISION INC $ FUN EXPRESS $ GEMPLER'S $ GET SMART PRODUCTS $ GIH GLOBALINDUSTRIALEQ $ GOODWILL MINNETONKA $ 4.28 GOOGLE ADWS $ GRADYS ACE HDWE $ GRANNYS COUNTRY STORE $ HAMEL BUILDING CENTER $ HANCE ACE HARDWARE $ HARDWARE HANK $ HD SUPPLY WHITE CAP #126 $ HECKSEL MACHINE INC $ HOBBY-LOBBY #671 $ HOLDAHL, INC. $ HOLIDAY INN LA CROSSE $ HOLIDAY STNSTORE 3506 $ 5.29 HOLIDAY STNSTORE 0073 $ HOLIDAY STNSTORE 0260 $ HOLIDAY STNSTORE 0337 $ IKEA HOME SHOPPING $ IMPARK A $ IN BERRY COFFEE COMPANY $ IN CUSTOM HOSE TECH, INC $ IN IDI LLC $ IN PLT SERVICES $ INDEPENDENT STATIONERS $ 3, INFINITY WIRELESS $ JERRY'S HARDWARE 5 $ JOANN ETC #1935 $ JOANN FABRIC #0473 $ 1.50 JUBILEE FOODS $ KD & COMPANY RECYCLING, $ 1, KD & COMPANY RECYCLING, I $ KELLOGG SQUARE PARKING RA $ 9.00 KNECHTS NURSERIES AND LAN $ KOAMTAC INC. $ KWIK TRIP $ KWIK TRIP $ 7.48 LAKESHORE LEARNING #23 $ Page 3

69 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount LAKEWINDS - CHANHASSEN $ LANDAIRSEA $ LANO EQUIPMENT LORETTO $ LEOS SOUTH $ LEVAHN BROS HARDWARE $ 3.84 LONG LAKE TRUE VALUE $ LOWER TOWN PARKING $ 8.00 LOWES #01955 $ LOWES #02627 $ LOWES #02628 $ LUNDS&BYERLYS SLP $ LUPIENT CHEVROLET $ MACKENTHUN'S COUNTY $ MAGC $ MAGIC BOUNCE $ MANASQUAN PREMIUM FASTEN $ MANN LAKE LTD $ MAPLE GROVE CYCLING $ MAPLE PLAIN FAM $ MARRIOTT ST.LOUISGRAND $ MAYER DO IT BEST L $ MCMASTER-CARR $ MENARDS BUFFALO MN $ MENARDS BURNSVILLE MN $ 1, MENARDS EDEN PRAIRIE MN $ 2, MENARDS FRIDLEY MN $ 1, MENARDS GOLDEN VALLEY MN $ MENARDS MAPLE GROVE MN $ 1, MENARDS RICHFIELD MN $ MENARDS 3333 $ MICHAELS STORES 1178 $ MICHAELS STORES 2728 $ MICHAELS STORES 2744 $ MICHAELS STORES 2752 $ MICHAELS STORES 3701 $ MIDWEST SUPPLIES $ MIGHTY LEAF TEA $ MILLS FLEET FARM 2400 $ 1, MILLS FLEET FARM 2500 $ MILLS FLEET FARM 2700 $ MILLS FLEET FARM 3200 $ MINNESOTA EQUIPMENT $ MINNESOTA STATE COLLEGES $ MINNESOTA WANNER CO $ MINNESOTA WOMEN'S PR $ 1, MMF POS $ MN RECREATION AND PARK A $ 1, MNSCU MRTC $ MONOPRICE INC $ MOUND TRUE VALUE $ MOYLE MINK FARMS $ NATIONAL RECREATION & $ Page 4

70 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount NATL PUBLIC EMPLOYER LA $ NOR NORTHERN TOOL $ NORTHERN TOOL EQUIP $ NORTHERN TOOL EQUIPMNT $ 1, NORTHLAND CHEMICAL CORP $ OFFICE DEPOT #415 $ OFFICEMAX/OFFICEDEPOT #64 $ 8.03 OFFICEMAX/OFFICEDEPOT6042 $ (28.28) OFFICEMAX/OFFICEDEPOT6641 $ OGLEBAY RESRT ONLINE $ 1, OREILLY AUTO $ 5.78 OTC BRANDS, INC. $ OVERNIGHTPRINTS $ (7.77) PALAY DISPLAY IND $ PAPER ROLL PRODUCTS $ PARK N GO OF MINNESOTA EC $ PARTSTREE.COM $ PARTY CITY #1033 $ PARTY CITY #771 $ PAYPAL BBRP $ PAYPAL FOODSAFE $ PAYPAL MINNESOTACO $ PAYPAL MNATURALIST $ 2, PAYPAL MYSTICWATER $ PAYPAL WEBSCORER $ PET STUFF $ PETCO $ PETCO $ PETSMART INC 458 $ 3.54 PETSMART INC 465 $ 7.83 PIZZA HUT #30232 $ PLYMOUTH CUB #01566 $ 8.35 PLYMOUTH 457 $ PRIOR LAKE HDWE $ 5.36 PURPLE MARTIN CONSERVATIO $ RADISSON HOTELS $ RDU AIRPORT TAXI $ RECREATION SUPPLY COMPANY $ REINDERS - PLYMOUTH $ 3, RESTAURANT DEPOT $ RME THE GOLFWORKS $ ROCKLER WOOD $ RODENTPRO COM LLC $ ROKON INTERNATIONAL INC $ SAFE FOOD TRAINING $ SAMS CLUB #6254 $ SELA GUTTER $ SHAKOPEE CHAMBER OF COMME $ SHERATON RALEIGH $ 1, SHERWIN WILLIAMS $ SHERWIN WILLIAMS $ SHRED RIGHT $ Page 5

71 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount SICO AMERICA INC. $ 1, SNAPCHAT INCGEOFILTER $ SONGBIRD GARDEN FIDDLECRE $ SP SKI KEY AMERICA L $ 1, SPIKES FEED SEED AND PET $ 8.05 SPORTS AWARDS $ SQ AERO TEXTILES I $ SQ ARCHERY SHOOTER SYSTE $ SQ LISA HANSON $ ST CLOUD PARKING $ 2.00 ST PAUL PUBLIC WORKS PARK $ 7.10 STAPLES $ STAPLES $ STK SHUTTERSTOCK, INC. $ STORMAN'S FOOD & FUEL $ STRIDER SPORTS $ SUBWAY $ SUPERIOR BROOKDALE FORD $ 2, SUPERVALU CUB FOODS $ SURVEYMONKEY.COM $ TA #190 ROGERS MN $ TARGET $ TARGET $ TARGET $ TARGET $ TARGET $ 5.93 TARGET $ TARGET $ 8.58 TARGET $ TARGET $ TARGET $ TARGET $ 4.45 TARGET $ 4.29 TARGET $ TARGET $ TESSMAN COMPANY SAINT $ THE HOME DEPOT #2802 $ THE HOME DEPOT #2803 $ THE HOME DEPOT #2804 $ THE HOME DEPOT #2805 $ THE HOME DEPOT #2807 $ 8.98 THE HOME DEPOT #2808 $ THE HOME DEPOT #2812 $ THE HOME DEPOT #2825 $ THE HOME DEPOT #2841 $ THE HOME DEPOT #2844 $ THE LIFEGUARD STORE IN $ THE NEWS ROOM $ THE NORTHERN LIGHTS TEA C $ THE SHOPPER INC $ THE WEBSTAURANT STORE $ TRACTOR SUPPLY #1124 $ Page 6

72 Procurement Card Transactions for the Month of October Transaction Merchant Name Amount TRADER JOE'S #713 QPS $ 1.14 TURBOBRIDGE $ 9.95 TWIN CITIES HARVEST FESTI $ TYPEKITBYADOBE $ U OF M ACCT REC OL $ U OF M CONTLEARNING OS $ UFC FARM SUPPLY $ ULINE SHIP SUPPLIES $ UNIVERSAL SPECIALITIES $ USA BLUE BOOK $ USA INFLATABLES $ USPS PO $ USPS PO $ USPS PO $ USPS $ VOLGISTICS INC $ 3, WAL-MART #1577 $ WAL-MART #3404 $ WALGREENS #5080 $ WEST HENNEPIN AUTO INC $ 1, WHEELER LUMBER 2 $ WHENIWORK.COM $ WHOLESALEMARINE.COM $ 9.99 WINFIELD SOLUTIONS $ 1, WINSUPPLY EDEN PRAIRIE $ WM SUPERCENTER #1577 $ WM SUPERCENTER #2087 $ WM SUPERCENTER #3513 $ WW GRAINGER $ $ $ ZAPIER.COM/CHARGE $ ZEILINGER WOOL CO $ IMPRINT $ CITY CENTER RAMP $ RSM PLAZA RAMP $ FIFTY SOUTH SIXTH $ Total Procurement Card Charges - October $ 107, Page 7

73 Accounts Payable Checks by Period and Year 11/11/16 to 12/8/16 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 11/17/ ADVANTAGE SIGNS & GRAPHICS $ 1, /17/ ALBERTS ORGANICS INC $ 1, /17/ ACI ASPHALT CONTRACTORS INC. $ 3, /17/ BITUMINOUS ROADWAYS INC $ 4, /17/ CITY OF BLOOMINGTON $ /17/ BLUE CROSS BLUE SHIELD $ 4, /17/ BLUETARP FINANCIAL INC $ /17/ BURTON SNOWBOARDS $ 5, /17/ CANON SOLUTIONS AMERICA $ /17/ CARQUEST AUTO PARTS STORES $ /17/ ADAM CARROLL $ /17/ CARTEGRAPH SYSTEMS, INC $ 4, /17/ CCMSI $ 11, /17/ CCMSI $ 2, /17/ CEDAR LAKE AREA WATER AND SEWE $ /17/ CENTERPOINT ENERGY $ /17/ CENTURY LINK $ /17/ CENTURY LINK $ 8, /17/ CENTURY LINK $ 3, /17/ CENTURY LINK QCC $ 18, /17/ CITY OF CHAMPLIN $ /17/ CINTAS FIRST AID & SAFETY $ /17/ CONSERVATION CORPS MN & IOWA $ 65, /17/ CONTECH ENGINEERED SOLUTIONS $ 1, /17/ COOP PARTNERS WAREHOUSE $ /17/ CROSS NURSERIES $ /17/ CUB FOODS $ /17/ DAKOTA ELECTRIC ASSOCIATION $ /17/ DALCO $ 3, /17/ DELANO CARQUEST $ 2, /17/ DELL-COMM, INC $ 7, /17/ DENNYS 5TH AVENUE SOUTH $ /17/ DIVERSITY LANDWORKS LLC $ 3, /17/ DMJ CORPORATION $ 21, /17/ EUREKA CONSTRUCTION $ 1,472, /17/ EVERGREEN PROPERTIES $ 9, /17/ FINANCE AND COMMERCE $ /17/ FINKEN'S WATER CENTERS $ /17/ FIRST LINE/LEEWES VENTURES, LL $ /17/ FLOYD TOTAL SECURITY $ /17/ FRA-DOR INC $ /17/ FRONTIER COMMUNICATIONS $ Page 1

74 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 11/17/ G&K SERVICES $ /17/ G&K SERVICES $ /17/ GCR TIRE CENTER $ 2, /17/ GREAT LAKES COCA COLA DIST LLC $ /17/ GREENHAVEN PRINTING $ /17/ H&L MESABI $ 3, /17/ HEALTH PARTNERS MEDICAL GROUP $ /17/ HEDBERG AGGREGATES $ /17/ HEINRICH ENVELOPE CORP $ 6, /17/ HERC-U-LIFT $ /17/ HOBART SERVICE $ /17/ HOME DEPOT $ 1, /17/ HOUSE OF PRINT $ 3, /17/ IEH AUTO PARTS LLC $ /17/ INTEGRA TELECOM $ /17/ INTERMIX BEVERAGE $ /17/ ISD 276 EXCELSIOR EL $ /17/ JN JOHNSON FIRE & SAFETY $ /17/ LOGAN KNOBEL $ /17/ KOMBI $ 11, /17/ KRAEMER MINING AND MATERIALS $ /17/ LAKE CONFERENCE CC M $ /17/ ABBEY LAMM $ /17/ LAW ENFORCEMENT TECHNOLOGY GRO $ 1, /17/ LITIN PAPER $ 1, /17/ LOWE'S $ /17/ MAEE $ /17/ MAPLE PLAIN FOOD CENTER $ /17/ MARIPOSA PUBLISHING $ /17/ MARKS BOBCAT SERVICE $ 3, /17/ SUE MASTERSON $ /17/ MENARDS-EDEN PRAIRIE $ /17/ METRO CLEANING SERVICE INC $ /17/ METRO SALES INC $ 6, /17/ MIGHTY DOG MEDIA LLC $ /17/ MILLER-DUNWIDDIE ARCHITECTS IN $ 1, /17/ MINNESOTA EQUIPMENT $ 1, /17/ MINT ROOFING INC $ 2, /17/ MN DEPT OF LABOR & INDUSTRY $ /17/ MTI DISTRIBUTING INC $ 1, /17/ NEW LOOK CONTRACTING INC $ 748, /17/ NORTHERN SANITARY SUPPLY $ 1, /17/ NORTHERN STATES SUPPLY $ /17/ O C TANNER RECOGNITION COMPANY $ /17/ P&W GOLF SUPPLY $ /17/ PESTOP INC. $ Page 2

75 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 11/17/ KELSEY PEXA $ 3, /17/ PLAISTED COMPANIES $ 3, /17/ CITY OF PLYMOUTH $ 3, /17/ PRAIRIE FARM SUPPLY $ /17/ PREMIUM WATERS INC $ /17/ PUMP & METER SERVICE INC $ /17/ RDO EQUIPMENT COMPANY $ /17/ REACTIVE ADAPTATIONS $ /17/ REDPATH AND COMPANY $ /17/ RIGID HITCH INC $ /17/ ROBB'S ELECTRIC $ 1, /17/ ROTO-ROOTER $ /17/ SECURITY RESPONSE SERVICES INC $ /17/ SHAKOPEE GRAVEL INC $ 1, /17/ SIGNATURE CONCEPTS INC $ 10, /17/ LORETTA SIMONET $ /17/ SIR SPEEDY $ 1, /17/ SPECIALIZED ENVIRONMENTAL $ /17/ ST ANDREWS PRODUCTS CO $ /17/ STANLEY CONSULTANTS INC $ /17/ SUBURBAN TIRE WHOLESALE INC $ /17/ TDS METROCOM LLC $ 1, /17/ TECH SALES CO $ 2, /17/ THYSSENKRUPP ELEVATOR $ /17/ TIMBERWALL LANDSCAPING INC $ /17/ TKDA $ 34, /17/ TWIN CITY HARDWARE COMPANY $ /17/ TWIN CITY SEED CO $ 1, /17/ UMR GEOTHERMAL $ 4, /17/ UNITED PARCEL SERVICE $ /17/ UNITED RENTALS $ /17/ UP COFFEE ROASTERS $ 1, /17/ VARNER MOBILE SERVICES $ /17/ VIKING AUTOMATIC SPRINKLER $ /17/ VIKING ELECTRIC SUPPLY $ 1, /17/ VISIONS, INC. $ /17/ JONATHAN VLAMING $ /17/ VOEHL CONSTRUCTION $ 7, /17/ VOSS LIGHTING $ /17/ WESTSIDE WHOLESALE TIRE $ /17/ WINFIELD SOLUTIONS $ 2, /17/ WOLFF TRUCKING $ 1, /17/ WRIGHT HENNEPIN COOPERATIVE $ 7, /17/ ZIEGLER INC $ /17/ POINTS CONSULTING, LLC $ /23/ ADP, LLC $ 7, Page 3

76 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 11/23/ AGGREGATE INDUSTRIES $ /23/ A.H. HERMEL $ /23/ ALTERNATITVE BUSINESS FURNITUR $ /23/ AQUA CITY IRRIGATION $ 1, /23/ ACI ASPHALT CONTRACTORS INC. $ 1, /23/ BARTON SAND & GRAVEL CO $ /23/ CITY OF BLOOMINGTON $ /23/ BLUE CROSS BLUE SHIELD $ 388, /23/ BLUETARP FINANCIAL INC $ /23/ CITY OF BROOKLYN CENTER $ /23/ CANON SOLUTIONS AMERICA $ /23/ CDW GOVERNMENT INC $ /23/ CEMSTONE PRODUCTS CO $ 1, /23/ CENTERPOINT ENERGY $ /23/ CENTURY LINK $ 8, /23/ CENTURY LINK $ 1, /23/ THE COOKIE CART $ /23/ COOP PARTNERS WAREHOUSE $ /23/ CUB FOODS $ /23/ CUB FOODS $ /23/ CUB FOODS $ /23/ DAHLHEIMER DISTRIBUTING CO $ /23/ DIRECTV $ /23/ G&K SERVICES $ /23/ G&K SERVICES $ /23/ GRAINGER $ 3, /23/ HEALTH PARTNERS $ 1, /23/ HIGH FIVE ERECTORS II INC $ 58, /23/ HOFFMAN AND MCNAMARA CO $ 82, /23/ INTERMIX BEVERAGE $ /23/ ISD 719 KIDS COMPANY $ /23/ KEEPRS INC $ /23/ KIMLEY HORN AND ASSOCIATES INC $ 3, /23/ KOWAL, PATTY AND PETTY CASH $ /23/ KRAEMER MINING AND MATERIALS $ 1, /23/ LEXISNEXIS $ /23/ LIFE INSURANCE CO OF NORTH AME $ 3, /23/ MAIN STREET BAKERY $ /23/ MAPLE PLAIN FOOD CENTER $ /23/ MARGUERITE MATUSESKI $ /23/ MENARDS - MAPLE GROVE $ /23/ MN VALLEY ELECTRIC COOP $ /23/ MORRIS ELECTRONICS INC $ /23/ NATIONAL EXCELSIOR CO $ 1, /23/ NORTH AMERICAN SAFETY $ /23/ ON SITE SANITATION $ Page 4

77 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 11/23/ OREILLY AUTOMOTIVE INC $ /23/ OWOSSO COMPOSITE LLC $ 13, /23/ PAT FRIEDGES CONSTRUCTION $ 17, /23/ PESTOP INC. $ 1, /23/ PREMIUM WATERS INC $ /23/ PUKKA INC $ 3, /23/ REINHART FOODSERVICE $ /23/ RR DONNELLEY $ /23/ SCHULTE'S GREENHOUSE $ /23/ SCHWAB VOLLHABER LUBRATT SERVI $ /23/ SELECTACCOUNT $ /23/ SKINNYSKI.COM $ /23/ SRF CONSULTING GROUP INC $ 9, /23/ SUBURBAN TIRE WHOLESALE INC $ 1, /23/ SUMMIT FACILITY & EQUIPMENT SE $ /23/ SUN LIFE FINANCIAL $ 8, /23/ SUPERIOR WINDOW CLEANING SERVI $ 1, /23/ TOWN & COUNTRY FENCE $ 7, /23/ TWIN CITY SEED CO $ /23/ UNITED ELECTRIC COMPANY $ /23/ VIKING ELECTRIC SUPPLY $ /23/ VOSS LIGHTING $ /23/ WRIGHT HENNEPIN COOPERATIVE $ /23/ XCEL ENERGY $ 38, /23/ ZIEGLER INC $ 1, /1/ ABM EQUIPMENT & SUPPLY INC $ /1/ ACOM SOLUTIONS $ 1, /1/ ADP, LLC $ 4, /1/ ALBERT J LAUER INC $ 4, /1/ ALERUS RETIREMENT AND BENEFITS $ /1/ AL'S VACUUM $ /1/ AMER SPORTS WINTER & OUTDOOR $ /1/ AMERIPRIDE LINEN & APPAREL $ 1, /1/ ATOMIC RECYCLING $ /1/ BARTON SAND & GRAVEL CO $ 2, /1/ BATTERIES & BULBS $ /1/ BLONDO CONSULTING $ 3, /1/ CITY OF BLOOMINGTON $ /1/ MEGAN BOLGER $ 1, /1/ MEGAN BOLGER $ /1/ CENTERPOINT ENERGY $ 2, /1/ CENTURY LINK $ /1/ CENTURY LINK $ /1/ CENTURY LINK $ /1/ CHOICE 3080, LLC $ 1, /1/ CINTAS FIRST AID & SAFETY $ Page 5

78 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/1/ COMMUNITY HEALTH CHARITIES OF $ /1/ COMMUNITY SHARES OF MN $ /1/ CONNEXUS ENERGY $ 2, /1/ CONSERVATION CORPS MN & IOWA $ 15, /1/ LAURA E CRAIG $ /1/ CUB FOODS $ /1/ DALCO $ /1/ DELEGARD TOOL CO $ 1, /1/ DIGITAL ASSURANCE CERTIFICATIO $ 2, /1/ DIRECTV $ /1/ DORN CONSTRUCTION $ 4, /1/ DSM $ /1/ CITY OF EDEN PRAIRIE $ /1/ EDGETECH SYSTEMS LLC $ 4, /1/ ELMER J PETERSON CO INC $ 7, /1/ EMERGENCY AUTOMOBILE TECHNOLOG $ 3, /1/ EROSION PRODUCTS $ /1/ FIRST LINE/LEEWES VENTURES, LL $ /1/ FLOYD TOTAL SECURITY $ 9, /1/ FLYLOW GEAR $ 2, /1/ FPI PAVING CONTRACTORS, INC $ 11, /1/ FRONTIER COMMUNICATIONS $ /1/ G&K SERVICES $ /1/ GEOGRAPHIC INFORMATION SERVICE $ 10, /1/ GLUNZ CONSTR SEPTIC LLC $ /1/ GOLIATHTECH MN LLC $ 24, /1/ GREATER TWIN CITIES UNITED WAY $ /1/ HASSAN SAND & GRAVEL INC $ 1, /1/ HENNEPIN COUNTY RECORDER $ /1/ HENNEPIN COUNTY RECORDER $ /1/ HENNEPIN COUNTY RECORDER $ /1/ HERC-U-LIFT $ 3, /1/ CITY OF HOPKINS $ 15, /1/ IBM CORPORATION $ 2, /1/ JLR GARAGE DOOR SERVICE INC $ /1/ JOHNSON PAPER & SUPPLY CO $ 1, /1/ LAMPERT YARDS INC $ /1/ LAW ENFORCEMENT LABOR SERVICES $ /1/ LESTER PRAIRIE VET CLINIC $ /1/ LITIN PAPER $ 1, /1/ LOCKRIDGE GRINDAL NAUEN P.L.L. $ 2, /1/ DEB LOHMANN $ /1/ M AMUNDSON $ 2, /1/ MAIN STREET BAKERY $ /1/ MEDIA USA $ /1/ MENARDS-EDEN PRAIRIE $ 1, Page 6

79 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/1/ MENARDS RICHFIELD $ /1/ MINERAL SERVICE PLUS, LLC $ 5, /1/ CITY OF MINNETONKA $ /1/ MN DEPT OF HEALTH $ /1/ MN DEPT OF TRANSPORTATION $ /1/ MN ENVIRONMENTAL FUND $ /1/ MN VALLEY ELECTRIC COOP $ /1/ MONTANA SPORT NORTH AMERICA $ 4, /1/ NAMIFY $ /1/ NAVARRE TRUE VALUE HARDWARE $ /1/ NCPERS MINNESOTA $ /1/ ROBIN NELSON $ /1/ NIKE USA INC $ /1/ NORTHERN SANITARY SUPPLY $ /1/ NORTHERN STATES SUPPLY $ /1/ ON SITE SANITATION $ 2, /1/ OPEN YOUR HEART $ /1/ PESTOP INC. $ /1/ PRAHA DISTRIBUTING/DBA WATER T $ /1/ PUMP & METER SERVICE INC $ /1/ RDO EQUIPMENT COMPANY $ /1/ REINDERS INC $ /1/ REINHART FOODSERVICE $ 14, /1/ ROBB'S ELECTRIC $ 51, /1/ ROCKET CRANE SERVICES INC $ 9, /1/ SAM'S CLUB $ /1/ SECURITY RESPONSE SERVICES INC $ /1/ SELA GUTTER CONNECTION $ 1, /1/ SHAKOPEE PUBLIC UTILITIES $ 1, /1/ SIR LINES-A-LOT $ /1/ SITEONE LANDSCAPE SUPPLY LLC $ /1/ SIWEK LUMBER & MILLWORK INC $ /1/ SRF CONSULTING GROUP INC $ 12, /1/ SUBURBAN TIRE WHOLESALE INC $ /1/ MARA SYMAN $ /1/ TEAMSTERS LOCAL NO 320 $ 7, /1/ TEE TIMES PRESS $ /1/ THORPE DISTRIBUTING CO $ /1/ THREE RIVERS PARK POLICE ASSOC $ /1/ TIMBERWALL LANDSCAPING INC $ /1/ TWIN CITY SEED CO $ /1/ US POSTMASTER $ /1/ USGA CLUB MEMBERSHIP $ /1/ VERIZON WIRELESS $ 15, /1/ VERMONT SYSTEMS INC $ 1, /1/ VIKING ELECTRIC SUPPLY $ Page 7

80 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/1/ VILLAGE CHEVROLET $ /1/ WATSON COMPANY INC, THE $ /1/ WESTERN STATES ARTS FEDERATION $ /1/ WESTSIDE WHOLESALE TIRE $ 2, /1/ WHEELER LUMBER LLC $ 5, /1/ WIMACTEL INC $ /1/ WRIGHT HENNEPIN COOPERATIVE $ /8/ ADP, LLC $ /8/ ALSO ENERGY INC $ 1, /8/ AMERIPRIDE LINEN & APPAREL $ /8/ ANDERSON RACE MANAGEMENT CONSU $ 3, /8/ BEA ANDERSON $ /8/ KATHY ANDERSON $ /8/ ROZLYN ANDERSON $ /8/ ARBOR FLOORING CO $ 4, /8/ LUCINDA AVERY $ /8/ AVTEX SOLUTIONS LLC $ /8/ A-1 OUTDOOR POWER $ /8/ BAGY JO INC $ /8/ BATTERIES & BULBS $ /8/ BAUER BUILT TIRE & SERVICE $ 1, /8/ BERRY WRITING GROUP INC $ 5, /8/ BEV COMM $ /8/ MELODY BIRD $ /8/ BLONDO CONSULTING $ /8/ BROCK WHITE CO $ /8/ BRYAN ROCK PRODUCTS INC $ 1, /8/ SAMARIA CATE $ /8/ CDW GOVERNMENT INC $ 1, /8/ CENTERPOINT ENERGY $ 2, /8/ CENTURY FENCE COMPANY $ 1, /8/ CENTURY LINK $ /8/ CENTURY LINK QCC $ 10, /8/ CINTA FIRE PROTECTION $ /8/ CINTAS FIRST AID & SAFETY $ /8/ THE COOKIE CART $ /8/ COOP PARTNERS WAREHOUSE $ /8/ COTTEN'S INC $ 1, /8/ CUB FOODS $ /8/ MARCY DARLING $ /8/ MARYLIN DASSEOS $ /8/ DELL-COMM, INC $ 3, /8/ DENNYS 5TH AVENUE SOUTH $ /8/ MARY DESCOMBAZ $ /8/ SHIRLEY DOYLE $ /8/ EUGENE A MITCHELL & ASSOCIATES $ 2, Page 8

81 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/8/ MATHEW FAHEY $ 2, /8/ MARY FAIR $ /8/ FIRESIDE HEARTH AND HOME $ 2, /8/ FLATOUT TIRE SERVICE $ /8/ FLOYD TOTAL SECURITY $ 5, /8/ FRONTIER COMMUNICATIONS $ /8/ DJINA FRYE $ /8/ DIANE GAMM $ /8/ GEOGRAPHIC INFORMATION SERVICE $ 25, /8/ GLEASON PRINTING/MONOTRADE CO $ /8/ GOPHER STATE ONE CALL $ /8/ GRADYS ACE HARDWARE $ /8/ GRANICUS INC $ /8/ HEART AND MIND $ /8/ SAMANTHA HENSON $ /8/ HIRERIGHT $ 6, /8/ HOLDAHL COMPANY $ /8/ HOLIDAY COMPANIES $ /8/ INTEGRA TELECOM $ /8/ INTERMIX BEVERAGE $ /8/ JOHMAR FARMS $ 1, /8/ JOHNSON PAPER & SUPPLY CO $ 1, /8/ RANDALL JOHNSON $ /8/ CARLA KENNEDY $ /8/ KOOLMO CONSTRUCTION $ 1, /8/ KRAEMER'S HARDWARE INC $ /8/ LANO EQUIPMENT-SHAKOPEE $ 12, /8/ CURT LARSON $ /8/ LEVAHN BROS HARDWARE $ /8/ LINDBERG, SCOTT $ 2, /8/ LINSK FLOWERS $ /8/ LONG LAKE TRUE VALUE $ /8/ LUBE TECH AND PARTNERS LLC $ /8/ M AMUNDSON $ /8/ MACHOVEC $ 4, /8/ MAIN STREET BAKERY $ /8/ MANSFIELD OIL COMPANY $ 17, /8/ ERIN MASON $ /8/ MCGRANN SHEA ANDERSON CARNIVAL $ 12, /8/ MEADOWBROOK INS GROUP $ 1, /8/ CITY OF MEDINA $ /8/ MENARDS-EDEN PRAIRIE $ /8/ MENARDS - MAPLE GROVE $ /8/ MENARDS RICHFIELD $ 1, /8/ METRO SALES INC $ 5, /8/ MINNESOTA AIR $ Page 9

82 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/8/ MINNESOTA EQUIPMENT $ /8/ MINNESOTA ROADWAYS $ 49, /8/ MN SKI AREAS ASSOCIATION $ 1, /8/ MN VALLEY ELECTRIC COOP $ 1, /8/ MN WANNER COMPANY $ /8/ MN YOUTH SKI LEAGUE $ 5, /8/ MRA THE MANAGEMENT ASSOCIATION $ 1, /8/ MRPA $ 1, /8/ MTI DISTRIBUTING INC $ 2, /8/ NAPA AUTO PARTS $ 1, /8/ NATIONAL BUSINESS FURNITURE $ /8/ NORTHERN SANITARY SUPPLY $ /8/ NORTHERN STATES SUPPLY $ /8/ O C TANNER RECOGNITION COMPANY $ /8/ JANICE SPANO OLDFATHER $ /8/ CAITLIN OLIVERIUS $ /8/ ON SITE SANITATION $ 2, /8/ MARGARET OSBORNE $ /8/ PARSONS ELECTRIC CO $ 4, /8/ PEACE COFFEE $ /8/ PERA $ 2, /8/ PESTOP INC. $ /8/ BOBBIE PETROSKE $ /8/ PLAISTED COMPANIES $ 3, /8/ CITY OF PLYMOUTH $ 3, /8/ PREMIUM WATERS INC $ /8/ PRIOR LAKE AGGREGATE INC $ 2, /8/ PUMP & METER SERVICE INC $ 4, /8/ RAPIT PRINTING INC $ 1, /8/ REINDERS INC $ /8/ REINHART FOODSERVICE $ 3, /8/ RICHFIELD PLUMBING $ 3, /8/ ROBB'S ELECTRIC $ 2, /8/ SAM'S CLUB $ /8/ CITY OF SAVAGE $ /8/ SCOTT COUNTY TREASURER $ /8/ SECURITY RESPONSE SERVICES INC $ 12, /8/ SHERWIN WILLIAMS CO $ 1, /8/ SIGNATURE CONCEPTS INC $ 2, /8/ SIPE BROS INC $ /8/ SKIDATA, INC $ /8/ KATIE SOLEM $ /8/ ST PAUL IRISH DANCERS $ /8/ KENNETH STEFFENSON $ /8/ STREICHER'S $ 1, /8/ SUBURBAN TIRE WHOLESALE INC $ Page 10

83 CHECK CHECK CHECK DATE NUMBER VENDOR NAME AMOUNT 12/8/ SUMMIT FACILITY & EQUIPMENT SE $ 1, /8/ SUMMIT MANAGEMENT CONSULTING S $ 4, /8/ SUNGARD PUBLIC SECTOR USERS' G $ /8/ TESORO MIO CANDLES $ /8/ THORPE DISTRIBUTING CO $ /8/ THREE RIVERS SKI PATROL $ /8/ THYSSENKRUPP ELEVATOR $ 1, /8/ SUZIE TJERNLUND $ /8/ TRACTOR SUPPLY CREDIT PLAN $ /8/ TWIN CITY FILTER SERVICE INC $ /8/ UP COFFEE ROASTERS $ /8/ USGA CLUB MEMBERSHIP $ /8/ UTSEMINARY / BRIAN BRASKICH $ /8/ VIKING ELECTRIC SUPPLY $ /8/ VILLAGE CHEVROLET $ 11, /8/ VISIONS, INC. $ /8/ BRIAN VLACH $ /8/ AL WADZINSKI $ 1, /8/ WAHL'S ENTERPRISE $ 1, /8/ WALTERS, MARLYS $ /8/ WRIGHT HENNEPIN SECURITY $ 1, /8/ MATT YURICK $ /8/ MINNEAPOLIS SKI TEAM $ /8/ ORCHARD $ Total Accounts Payable Checks $ 3,861, Page 11

84 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Unfinished Item Number: 6A Division: Park and Trail Operations Originating Source: Boe Carlson, Associate Supt. Agenda Item: Adoption of LELS Police Sergeants Labor Agreement for Superintendent s Recommendation: MOTION TO ADOPT THE POLICE SERGEANTS LABOR AGREEMENT BETWEEN LAW ENFORCEMENT LABOR SERVICES LOCAL 296 AND THE PARK DISTRICT FOR The following information was prepared by Chris D. DeLisi, Director of Human Resources and Gregg Lindberg, Human Resource Manager. Background: The Park District negotiates with three organized labor groups representing employees in our Department of Maintenance and Public Safety (Police Officers and Sergeants). The Maintenance and Sergeants contracts expired at the end of The Sergeants contract is the second labor agreement negotiated and ready for Board consideration in Discussions with the Sergeants group were primarily focused on wages. Throughout the negotiation process, the management team focused on promoting internal consistency between union and non-union employees. The following is a brief summary of the negotiations with the Sergeant group. Police Sergeant Labor Agreement Park Police Sergeants are represented by Law Enforcement Labor Services (LELS) Local 296. Negotiations began on December 15, 2015 and were completed on October 13, A tentative agreement was reached (Reference 6A-1) between the parties and has been approved by the union. Highlights include: Two year agreement, effective January 1, 2016 thru December 31, A 3% general wage increase for 2016, effective January 1, A 1.5% general wage increase for 2017, effective January 1, Up to 4% merit increase for 2017, consistent with non-union employees. An increase in Uniform Allowance from $250 to $300 annually.

85 Reference 6A-1 LABOR AGREEMENT BETWEEN THREE RIVERS PARK DISTRICT AND LAW ENFORCEMENT LABOR SERVICES, INC. POLICE SERGEANTS (Local #296) January 1, 2016 December 31, 2017

86 INDEX ARTICLE TITLE PAGE ARTICLE 1 PURPOSE... 1 ARTICLE 2 RECOGNITION... 1 ARTICLE 3 EMPLOYER RIGHTS... 2 ARTICLE 4 UNION RIGHTS... 2 ARTICLE 5 SCOPE OF AGREEMENT... 3 ARTICLE 6 HOURS OF WORK... 3 ARTICLE 7 WORK LOCATION... 4 ARTICLE 8 JOB CLASSIFICATION AND SALARIES... 5 ARTICLE 9 HOLIDAYS... 5 ARTICLE 10 COURT DUTY... 6 ARTICLE 11 SICK LEAVE... 7 ARTICLE 12 VACATION... 7 ARTICLE 13 FAMILY ILLNESS... 8 ARTICLE 14 FUNERAL LEAVE... 8 ARTICLE 15 JURY DUTY... 8 ARTICLE 16 INJURY ON DUTY... 8 ARTICLE 17 DISCIPLINARY PROCEDURES... 9 ARTICLE 18 SEPARATION ARTICLE 19 UNIFORM ALLOWANCE ARTICLE 20 LIFESTYLE ENHANCEMENT PROGRAM ARTICLE 21 GRIEVANCE PROCEDURE ARTICLE 22 LEAVE OF ABSENCE ARTICLE 23 SENIORITY ARTICLE 24 POST LICENSE ARTICLE 25 LONGEVITY INCENTIVE ARTICLE 26 MEDICAL/DENTAL ARTICLE 27 HEALTH CARE SAVINGS PLAN ARTICLE 28 SEVERABILITY ARTICLE 29 WAIVER ARTICLE 30 LIABILITY PROTECTION ARTICLE 31 DURATION AND PLEDGE i

87 THIS AGREEMENT is entered into between Three Rivers Park District, hereinafter referred to as the EMPLOYER, and Law Enforcement Labor Services, Inc. hereinafter referred to as the UNION. The EMPLOYER and the UNION concur that this AGREEMENT has as its objective the promotion of the responsibilities of Three Rivers Park District for the benefit of the general public through an effective labor-management relationship. ARTICLE 1 - PURPOSE 1.1 The EMPLOYER and the UNION agree that the purpose for entering into this AGREEMENT is to: 1.11 Achieve orderly and peaceful relations, thereby establishing a system of uninterrupted operations and the highest level of employee performance that is consistent with safety; 1.12 Set forth rates of pay, hours of work, and other conditions of employment as have been agreed upon by the EMPLOYER and the UNION; 1.13 Establish procedures to orderly and peacefully resolve disputes as to the application or interpretation of this AGREEMENT without loss of employee productivity; and 1.14 Specify the full and complete understanding of the parties concerning the "terms and conditions of employment" for the duration specified herein. 1.2 The EMPLOYER and the UNION agree that this AGREEMENT serves as a supplement to legislation that creates and directs the EMPLOYER in the performance of its public responsibilities. If any part of this AGREEMENT is in conflict with such legislation, the legislation shall prevail. The parties, on written notice, agree to negotiate that part in conflict so that it conforms to the statute as provided by ARTICLE 27 (SEVERABILITY). ARTICLE 2 - RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for collective bargaining purposes for all employees as certified by the Bureau of Mediation Services (Case No. 92-PCE-508) and (Case No. 02-PTR-470) in the following appropriate bargaining unit: "All Park Ranger Supervisors employed by Three Rivers Park District, Plymouth, Minnesota, who are public employees within the meaning of Minn. Stat. 179A.03, subd. 14." 2.2 Job classifications agreed to be within the bargaining unit are as follows: Park Police Sergeant excluding all other job classifications. 1

88 2.3 In the event of a dispute as to the inclusion or exclusion of a new or modified job classification the dispute shall be referred to the Bureau of Mediation Services for determination. ARTICLE 3 - EMPLOYER RIGHTS 3.1 The EMPLOYER retains the right to operate and manage all manpower, facilities, and equipment, and to perform any inherent managerial function not specifically limited by this AGREEMENT, further it is agreed that except as specifically delegated, abridged, granted or modified by this AGREEMENT, all of the rights, powers, and authority the EMPLOYER had prior to the signing of this agreement are retained by the EMPLOYER and remain the exclusive right of management without limitation. The retained rights are not subject to the grievance or arbitration procedures. 3.2 Any "term or condition of employment" not established by this AGREEMENT shall remain with the EMPLOYER to eliminate, modify, or establish. ARTICLE 4 - UNION RIGHTS 4.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly UNION dues. Such monies deducted shall be remitted as directed by the UNION. 4.2 The UNION shall have the right to request the deduction of a "fair share" in accordance with the provisions of Minnesota Statutes. 4.3 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of action by the EMPLOYER in the implementation of Section 4.1 and 4.2 of the ARTICLE. 4.4 The UNION may designate employees from the bargaining unit to act as steward and alternate steward and shall inform the EMPLOYER in writing of employees so designated and changes in such designation. Such employees shall have rights and responsibilities as designated by this ARTICLE and by ARTICLE 21 (GRIEVANCE PROCEDURE). 4.5 Business representatives of the UNION shall have the right to enter the EMPLOYER'S FACILITIES to meet with employees covered by this AGREEMENT during scheduled rest periods or lunch periods, provided that such meetings do not interfere with the duties and responsibilities of the employees. 4.6 At each work-reporting site the EMPLOYER shall make space available on the employee bulletin board for the posting of official UNION notice(s) and announcements(s). 4.7 The EMPLOYER shall not enter into any contract covering the terms and conditions of employment with employees covered by this AGREEMENT either individually or collectively, which is in conflict with this AGREEMENT. 2

89 4.8 Employees designated as steward, in accordance with 4.4 of this ARTICLE, shall have the right to perform the following actions on the EMPLOYER'S premises without loss of pay: 4.81 Post official UNION notices and announcements on employee bulletin boards; 4.82 Transmit communications authorized by the UNION or a UNION officer which are required in the administration of this AGREEMENT; and 4.83 Consult with an EMPLOYER or UNION representative concerning the enforcement of this AGREEMENT; so long as the performance of these actions does not interfere with the performance of the employee's job duties and responsibilities. 4.9 The EMPLOYER agrees that employees selected as steward or alternate steward shall not be coerced or discriminated against because of their selection. ARTICLE 5 - SCOPE OF AGREEMENT 5.1 This AGREEMENT establishes the "terms and conditions of employment defined by M.S. 179A.03, Subd. 19 for all employees exclusively represented by the UNION. This AGREEMENT shall supersede the Three Rivers Park District's Human Resources Policies as they relate to such "terms and conditions of employment". 5.2 Employment Standards and Human Resources Policies provided to non-organized employees which are not in conflict with or covered by the AGREEMENT, shall apply to bargaining unit employees to the extent they are appropriate. ARTICLE 6 - HOURS OF WORK 6.1 Supervisory personnel are expected to work whatever hours are required to get the job done. For accounting purposes the normal workday shall be scheduled as eight (8) or ten (10) consecutive hours. A reasonable meal period shall be available to be taken at a time appropriate to each day's work demands. 6.2 For accounting and schedule purposes the normal work period shall be eighty (80) hours in a fourteen (14) calendar day payroll period. 6.3 For salary purposes and benefit calculations the normal work year shall be two thousand and eighty (2080) hours to be accounted by all employees through: 6.31 Scheduled hours of work Scheduled holidays Scheduled training, or 6.34 Approved paid absence as established by this AGREEMENT and the EMPLOYER S policies. 3

90 6.4 The EMPLOYER shall establish and post annual work schedules on or about October 1 of each year, to be effective January 1 of the following year and based upon the staffing plan, and except in emergencies, schedules and hours will not normally be changed. However, in the event the EMPLOYER or an employee requests a schedule change after the schedule has been posted the requesting party must give at least a three (3) days written notice of the requested change. Upon mutual agreement of both parties, the three (3) day notification request may be waived. On or about October 1, the EMPLOYER shall post, the proposed staffing plan which depicts the number of Park Police Sergeants assigned to each reporting location. The final staffing plan shall be posted by January 1 of each year. If for any reason during the course of the following year, there is a change in the staffing plan, said changes shall be posted by the EMPLOYER as soon as practicable The work schedule shall not require a "split shift" during a normal workday The work schedule shall provide at least two (2) consecutive days off in each normal work period Work schedules shall specify the dates and hours of work. Employees may bid for work schedules based upon bargaining unit seniority. In the event employees do not indicate their work schedule preference by the 5th day following the notification to bid, the EMPLOYER reserves the right to assign remaining employees to vacant work schedules without regard to bargaining unit seniority. 6.5 This ARTICLE shall not be construed as, and is not a guarantee of work. 6.6 Generally, employees shall be at their assigned work reporting station ready for work at the scheduled starting time unless circumstances pertaining to the effective supervision of subordinate personnel or job demands require otherwise. In those cases, the employee shall notify their designated supervisor as soon as reasonably possible to advise him/her of the situation and maintain effective lines of communication. ARTICLE 7 - WORK LOCATION 7.1 In the event the EMPLOYER establishes multiple work reporting sites, and should vacancies occur in the job classification of Park Police Sergeant, assignment to work reporting locations shall be bid based upon bargaining unit seniority as defined in Article Employees shall report for their normal workday to a work location as assigned, or bid in the event of multiple work locations. During the normal workday employees may be assigned to other work locations at the discretion of their designated supervisor. 7.3 Employees assigned to a work location during the normal workday, other than their original assignment, and who are required to furnish their own transportation, shall be compensated for mileage to the work location at the prevailing rate established for the District by the Board of Commissioners. 4

91 7.4 The EMPLOYER shall designate regular work reporting stations. Employees temporarily assigned to start a work shift at a location other than their regular work reporting station shall be eligible to receive mileage reimbursement in accordance with Article 7.3 for any miles traveled in excess of the miles traveled from their place of residence to their regular work reporting station, or the EMPLOYER, at his discretion, may provide required transportation from the regular work reporting station to the temporary work reporting station. ARTICLE 8 - JOB CLASSIFICATIONS AND SALARIES 8.1 Effective January 1, 2016, the following monthly rates shall apply: Classification Minimum Rate Control Point Maximum Rate Park Police $60, $78, $90, Sergeant Effective January 1, 2017, the following monthly rates shall apply: Classification Minimum Rate Control Point Maximum Rate Park Police $61, $80, $92, Sergeant 8.2 The EMPLOYER shall determine the base salary within the established range, for each employee based upon the quality of job performance and in accordance with the EMPLOYER'S policies. In the event an employee believes his/her salary has been determined on factors other than job performance or contrary to established policy, the employee may appeal such determination to the Superintendent. The decision of the Superintendent is final. 8.3 Increases in an employee's salary shall become effective the first (1st) payroll period following the completion of the employee's job anniversary date. 8.4 Employees assigned by the Employer to assume the full responsibilities and authority of Acting Chief Law Enforcement Officer will receive a ten percent (10%) increase to their current salary during the period of assignment. ARTICLE 9 - HOLIDAYS 9.1 Eleven (11) normal workdays (88 compensated regular hours) during a calendar year shall be scheduled as paid holidays for full-time employees. Employees shall receive a normal work day's pay for each of the eleven (11) scheduled holidays, provided the employee works the last scheduled normal work day before the scheduled holiday and the first scheduled normal work day following the holiday. Employees on an approved paid absence, as provided by this AGREEMENT, shall be considered to have worked their scheduled normal workday before or after the holiday. 9.2 The eleven (11) days to be scheduled as holidays are as follows: New Year's Day Martin Luther King Day President's Day Memorial Day 5

92 Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Eve Day Christmas Day 9.3 All employees shall be scheduled the eleven (11) holidays established by this ARTICLE; although such holidays may not be scheduled for the calendar day on which the holiday is observed, in lieu of a scheduled normal work day. The scheduling of holidays shall be subject to the public responsibilities of the EMPLOYER. Employees scheduled to work on Christmas Day (December 25), Thanksgiving Day, Memorial Day, Independence Day, Labor Day, Martin Luther King Day, Christmas Eve Day, New Years Day, Veteran s Day, President s Day, and Columbus Day shall be compensated, at the Employer s discretion, either at one and one-half (1 ½) times their basic hourly rate of pay or one and one-half (1 ½) hours of compensatory time for all hours worked, plus an alternate day off when required to work that day. Employees called back to work on their scheduled holiday shall be compensated, at the Employer s discretion, either at the rate of one and one-half (1 ½) times their basic hourly rate of pay or receive one and one-half (1 ½) hours of compensatory time for each hour worked, in addition to their regular pay. 9.4 On or about January 1 of each year, the EMPLOYER shall post a schedule on which Park Police Sergeants shall indicate their holiday preference for the calendar year. Each Park Police Sergeant shall receive 80 hours of deferred holiday divided into two periods of use. The first period would run January 1 - May 20 and the second period would run August 20 - December 31. The remaining 8 holiday hours would be assigned by the Director of Public Safety or designee during the summer period (May 21 to August 19). 9.5 In the event two or more Park Police Sergeants request the same holiday leave date, preference would be given to the employee with the most bargaining unit seniority. ARTICLE 10 - COURT DUTY 10.1 Employees who are required or who are assigned to appear in court because of an arrest made in the performance of their duties and responsibilities on the employee s scheduled day off shall receive, at the Employer s discretion, either a minimum of three (3) hours pay at the rate of one and one-half (1 ½) times the employee s basic hourly rate or one and one-half (1 ½) times these hours as compensatory time Employees, who are required or assigned to be in a stand-by status because of an arrest made in the performance of their duties and responsibilities on the employee s scheduled day off, shall receive three (3) hours pay at the employee s base hourly rate. All payments to said employee shall be subject to verification by an Officer of the Court and in accordance with the EMPLOYER S administrative policies governing payment. ARTICLE 11 - SICK LEAVE 6

93 11.1 Full-time employees shall earn sick leave at the rate of eight (8) hours per month of continuous employment. An employee may accumulate nine hundred and sixty (960) hours of sick leave. For every eight (8) hours of sick leave accumulated in excess of nine hundred sixty (960) hours, the employee will be given the option to credit for four (4) hours of additional vacation and four (4) hours of sick leave, subject to the provisions of Article 11.2 or continue to accrue all the leave as sick leave Earned sick leave is intended for use in the event an employee is unable to perform the duties and responsibilities of the employee's job classification because of illness or injury Sick leave usage shall be subject to approval and verification by the EMPLOYER, who may require the employee to furnish a report from a recognized physical or medical authority selected by the EMPLOYER attesting to the necessity of the absence, and other information the EMPLOYER may deem necessary Employees misusing the sick leave benefit may be subject to non-payment of the sick leave benefit and/or disciplinary action as provided by ARTICLE 17 (Discipline) Employees serving a probationary period shall earn sick leave and shall be eligible to use earned sick leave during the probationary period All earned sick leave that has been accumulated by an employee and not paid out as final pay in accordance with Park District Human Resources Policies shall expire upon the date of separation from employment with the EMPLOYER. ARTICLE 12 - VACATION 12.1 Employees shall receive the same vacation benefits provided to nonorganized employees, pursuant to the plan design defined in the Park District Human Resources Policies, and as approved by the Park District Board of Commissioners 12.2 On or about November 1 of each year, the EMPLOYER shall post a schedule upon which employees may request their vacation periods for the following year. All vacation requests must be received by the EMPLOYER within fifteen (15) calendar days of the original posting date. The EMPLOYER shall have fifteen (15) calendar days thereafter in which to review vacation requests and respond to the employee. All vacation requests shall be granted based on bargaining unit seniority. Vacation periods of three consecutive days or less may be requested by the employee upon ninety-six (96) clock hours prior notice, subject to the approval of their designated supervisor. In the event two (2) or more employees are requesting the same vacation period, preference shall be given to the employee with the greatest seniority, in accordance with Article 23 (Seniority), provided that seniority preference may not be exercised to bump a junior employee from a vacation request that has already been approved by the EMPLOYER. The previous phrase shall only apply to vacation requests that occur after the regular bidding cycle. 7

94 ARTICLE 13 - FAMILY ILLNESS 13.1 In the event of a serious illness or injury in a regular employee's immediate family, for which other arrangement for necessary care cannot be made, such employees may be granted time off from scheduled normal work days on the same basis as they would use sick leave for themselves. Such usage of sick leave shall be deducted from accumulated sick leave balances or in the event sick leave is not available may be taken as leave without pay Immediate family for the purpose of this ARTICLE shall mean spouse, children, or a family member who resides in the employee s household An eligible employee may use up to three days (24 hours) of accumulated sick leave benefits to care for a sick or injured parent or child (including step children), who do not reside in the employee s household and who require care when no other nursing care is available. ARTICLE 14 - FUNERAL LEAVE 14.1 In the event of a death in the immediate family of an employee, up to a maximum of three (3) scheduled normal work days of absence with pay may be approved by the designated supervisor Immediate family for the purpose of this ARTICLE shall be defined as the employee s spouse or significant other when living in the employee s household, child, parents, stepparents, stepchildren, grandparents, grandchildren, brother, sister, brothers and sisters-in-law, or the parents or grandparents of the employee s spouse. Special consideration will also be given where the relationship to the employee is similar to any of the above relationships. ARTICLE 15 - JURY DUTY 15.1 Full-time employees selected for jury duty shall continue to receive compensation equal to a normal workday and/or a normal work period for the duration an employee is required to appear for jury duty, provided the employee reimburses the EMPLOYER for all fees received while on jury duty Employees selected for jury duty shall notify their designated supervisor of such selection, the date such duty begins, and the expected duration of the duty Employees excused from jury duty prior to the end of a scheduled normal workday shall notify their designated supervisor and report to work if directed to do so. ARTICLE 16 - INJURY ON DUTY 16.1 An employee (a) acting within the limits of the authority established by the EMPLOYER, (b) who receives a disabling injury during the performance of 8

95 assigned official duties performing acts required by law, (c) under risk conditions which are unique to law enforcement work, and (d) wherein it has been determined that the employee has not contributed to the cause of the injury through negligence, shall be eligible to receive the difference between the employee's regular pay and workers compensation insurance payments for a period not to exceed sixty (60) calendar days from the date of injury for each occurrence provided that such difference shall be charged to sick leave during the first six (6) working days following the injury for each occurrence Upon expiration of or in the absence of the leave benefit period provided in 16.1, the difference between the workers compensation benefit for a normal work period and an employee's normal work period compensation shall be drawn from the employee's earned sick leave and earned vacation. The amount deducted shall be the difference, rounded to the nearest one-tenth (1/10) hour An employee may draw from earned sick leave and earned vacation until it is exhausted, at which time the benefit shall cease and only workers compensation benefits will be received Under no circumstances will an employee, who opts for the benefit, receive compensation which is in excess of the employee's normal work day or normal work period's compensation. ARTICLE 17 - DISCIPLINARY PROCEDURES 17.1 The EMPLOYER shall have the right to impose disciplinary action on employees for just cause Disciplinary actions by the EMPLOYER shall include only the following actions: Oral reprimand Written reprimand Suspension Demotion Discharge 17.3 Employees who receive a written reprimand or who are suspended, demoted or discharged shall have the right to appeal such disciplinary actions through the grievance procedure as established by ARTICLE 21 (Grievance Procedure) Suspensions, demotions, and discharges shall be in writing, a copy of which shall be sent to the employee and the UNION Employees who are to be discharged will first be suspended for five (5) scheduled normal workdays prior to the discharge becoming effective. The appeal of a discharge may be initiated by the UNION at Step 3 of the grievance procedure In the event the EMPLOYER determines that it is necessary to question an employee concerning an act or behavior by the employee, which if confirmed would result in a written reprimand, suspension, demotion, or discharge, the 9

96 employee shall be given an opportunity to request the presence of a UNION Representative at such questioning Upon written request of the employee, a written reprimand shall be removed from the employee's personnel file if no further disciplinary action has been taken against the employee within four (4) years following the date of the reprimand Employees may examine their own personnel file at reasonable times under the direct supervision of a representative of the EMPLOYER. ARTICLE 18 - SEPARATION 18.1 Employees shall be considered separated from employment based on the following actions: Resignation. Employees resigning from employment shall give written notice fourteen (14) calendar days prior to the effective day of the resignation Retirement. Employees shall retire from employment no later than their seventieth (70th) birthday Discharge. As provided in ARTICLE Employees re-employed following separation from employment shall be considered a new employee. ARTICLE 19 - UNIFORM ALLOWANCE 19.1 Employees who, as a condition of employment, are required by the EMPLOYER to wear a uniform and/or special equipment shall be provided such uniform and/or equipment by the EMPLOYER, except the weapon, which shall be provided by the employee Maintenance of the uniform and/or equipment at a reasonable standard shall be the responsibility of the employee The Employer shall provide an annual equipment reimbursement in an amount of up to three hundred dollars ($300.00). Reimbursement shall be administered in accordance with the EMPLOYER S policies regarding employee reimbursement for eligible business expenses. Any funds remaining in the employee s account shall be paid in a lump sum payment at the end of the calendar year In the event an employee in the job classification of Park Police Sergeant suffers loss of use of personal effects required to perform their assigned job duties, (such as eye glasses, eye contacts, watches, footwear, and handgun), which is rendered unusable as a result of actions occurring in the line of duty above and beyond the control of the employee, the EMPLOYER shall repair or replace, at its option, the damaged article, except where such loss of use arose from negligence, improper use or willful or wanton neglect of required maintenance or normal wear and tear. Those personal effects an employee 10

97 chooses to bring to the job which may enhance performance of job duties, but are not required, are specifically excluded from this provision. ARTICLE 20 - LIFESTYLE ENHANCEMENT PROGRAM 20.1 The EMPLOYER recognizes the stress law enforcement employees experience as a result of the nature of law enforcement work, hours of work and impact on family life and relationships with others. Proper physical exercise and body conditioning has long been recognized as a successful means to counteract the effects of stress. Accordingly, should the employees lose health membership coverage under the existing health plan, the EMPLOYER shall reimburse employees who maintain a membership in a recognized health club, and regularly utilize their services, at a rate equal to the monthly membership fee, but not to exceed a monthly rate of $ Reimbursement for said expenses shall be administered in accordance with District policy pertaining to employee reimbursements. ARTICLE 21 - GRIEVANCE PROCEDURE 21.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT UNION Representative The EMPLOYER will recognize stewards designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this ARTICLE. The UNION shall notify the EMPLOYER in writing of the names of such stewards and of their successors when so designated Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and UNION steward shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided that the employee and the UNION steward have notified and received the approval of their designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER Procedure Grievances, as defined by Section 21.1, shall be resolved in conformance with the following procedure: Step 1: An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within fifteen (15) calendar 11

98 days after such alleged violation has occurred, present such grievance to the Director of Public Safety. The Director of Public Safety will discuss the alleged grievance and give an answer to such Step 1 grievance within ten (10) calendar days following the discussion. A grievance not resolved in Step 1 and appealed by the UNION to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Director of Public Safety s answer in Step 1. Any grievance not appealed within ten (10) calendar days shall be considered waived. Step 2: If appealed, the written grievance shall be presented by the UNION Business Representative and discussed with the Associate Superintendent or his/her designated representative. The Associate Superintendent or his/her designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days following the discussion. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3: A grievance unresolved in Step 2 and appealed to Step 3 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services Arbitrator's Authority The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not submitted The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) calendar days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on the EMPLOYER, the UNION, and the employees and shall be based solely on the arbitrator's interpretation or application of the expressed terms of this AGREEMENT and to the facts of the grievance presented The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of proceedings, the cost shall be shared equally. 12

99 21.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit of any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in each step Exclusive Remedy This procedure shall be the sole and exclusive means of processing a grievance as defined by Section ARTICLE 22 - LEAVE OF ABSENCE 22.1 All leaves of absence granted under the provisions of this ARTICLE shall be initiated by the employee in writing prior to the proposed beginning date of the leave and must be approved by the Superintendent or designee prior to beginning the leave. Employees absent from duty without an approved leave of absence may be considered by the EMPLOYER to have resigned as provided by ARTICLE 18 (Separation) Eligible employees may request unpaid leaves of absence for the following purposes: Military Leave: Employees may request, and shall be granted, a leave of absence for service in the armed forces in accordance with appropriate Minnesota and/or federal law Illness or Injury: Employees shall receive the same family, medical and parental leave of absences provided to non-union employees, as defined in the Park District Human Resources Policies, and as approved by the Park District Board of Commissioners Education Leave: Employees may request a leave of absence to enroll in a course of formalized study which will equip the employee to provide more effective service to the EMPLOYER General Leave: Employees may request a leave of absence for worthwhile purposes judged by the Superintendent or designee to be necessary to the employee or the EMPLOYER Employees desiring a leave of absence shall make such a request in writing at least thirty (30) calendar days prior to the requested effective date of the leave. The written request shall specify the effective date of the leave, the duration and specific date of return to employment, and the reason(s) for the leave. All leave requests shall be directed to the Superintendent or designee who shall review the request and either approve or disapprove the request. 13

100 All unpaid leaves of absence shall be subject to the approval or disapproval of the Superintendent or designee Leaves of absence may be cancelled by the EMPLOYER upon fourteen (14) calendar days written notice to the employee During an unpaid leave of absence, employees shall not earn, accrue, or receive any compensation, fringe benefit, or condition of employment established by this AGREEMENT (except as may be required by Minnesota and/or federal law) Employees shall return to duty as of the date specified in the leave ready for work. Employees not returning to work at the expiration of their leave shall be considered to have resigned in accordance with ARTICLE 18 (Separation). Upon return to work the employee shall be assigned to the job classification and wage increment the employee was on at the time the leave began (except as may be required otherwise by Minnesota or federal law). ARTICLE 23 - SENIORITY 23.1 For the purpose of this AGREEMENT seniority shall be defined as the length of continuous employment with the EMPLOYER, except as provided in Article For the purposes of work location bidding, seniority shall be defined as the length of service in the bargaining unit from the most recent date of employment, re-employment or reinstatement in the bargaining unit Seniority shall terminate when an employee separates from employment as provided by ARTICLE 18 (Separation) Seniority as defined in Article 23.1, shall not accrue under the following conditions: During a period of suspension as provided by ARTICLE 17 (Disciplinary Procedures) During a period of lay-off as provided by this ARTICLE During a period of unpaid leave of absence except as provided by law Seniority shall have application to the following conditions of employment: Layoff: In the event it becomes necessary for the EMPLOYER to reduce the work force, employees shall be laid off based on the amount of seniority as defined in Article the employee with the most recent date is laid off first; the employee with the oldest date is laid off last Recall: Employees laid off shall be placed on a recall list based on seniority as defined in Article the employee with the oldest date shall be first; the employee with the most recent date shall be last. When work is available, employees shall be recalled to work by their 14

101 date of seniority as defined in Article Employees notified to return to employment and who do not report may be considered by the EMPLOYER to have resigned as provided by ARTICLE 18 (Separation). No new employee shall be employed when a recall list exists The EMPLOYER shall maintain a seniority list of the employees covered by this AGREEMENT. ARTICLE 24 - POST LICENSE 24.1 Employees participating in required training programs, approved in advance by the EMPLOYER, that are necessary to maintain their POST license shall have the cost of said training program paid by the EMPLOYER The EMPLOYER shall pay the cost of the required POST license. ARTICLE 25 - LONGEVITY INCENTIVE 25.1 When an employee has completed five years (10,400 hours) of service with the EMPLOYER as of the current year, he/she shall be eligible to receive a longevity incentive adjustment in accordance with the following scheduled: Years of Service Completed as of December 1 of Current Calendar Year Longevity Incentive 5 (10,400 hrs) but less than 6 (12,480 hrs) (12,480 hrs) but less than 7 (14,560 hrs) (14,560 hrs) but less than 8 (16,640 hrs) (16,640 hrs) but less than 9 (18,720 hrs) (18,720 hrs) but less than 10 (20,800 hrs) (20,800 hrs) but less than 11 (22,880 hrs) (22,880 hrs) but less than 12 (24,960 hrs) (24,960 hrs) but less than 13 (27,040 hrs) (27,040 hrs) but less than 14 (29,120 hrs) (29,120 hrs) or more 1,000 Such longevity incentive shall be paid in a lump sum on a December payroll. To be eligible for this longevity incentive, an employee must be on compensated payroll status as of December 1 of the current calendar year. Any employee upon retiring from District service may be paid the longevity incentive as of the date of his/her retirement; however, such payment shall be prorated on the number of full months of service worked during the calendar year in which such employee retired. Longevity incentive may also be paid to survivors in the case of death while the individual is an employee of the District. Such payment shall be prorated on the number of full months of service worked during the calendar year in which death occurred. Any employee, except retired employees as specified herein, must be on compensated payroll status as of December 1 of the current year to be eligible for longevity incentive payment. ARTICLE 26 - MEDICAL/DENTAL 15

102 26.1 Medical. The EMPLOYER shall contribute on behalf of eligible employees, the same monthly contributions at the rate established for non-organized employees at Three Rivers Park District for both single and family coverage Dental. The EMPLOYER shall contribute on behalf of eligible employees, the same monthly contributions at the rate established for non-organized employees at Three Rivers Park District for both single and family dental coverage The difference between monthly premium costs and the EMPLOYER'S contributions established above shall be paid by the employee through monthly payroll deduction. ARTICLE 27 - HEALTH CARE SAVINGS PLAN 27.1 Employees shall receive the same Health Care Savings Plan benefits provided to non-organized employees, pursuant to the plan design defined in the Park District Human Resources Policies, and as approved by the Park District Board of Commissioners. ARTICLE 28 - SEVERABILITY 28.1 In the event that any provision(s) of this AGREEMENT is declared to be contrary to law by proper legislative, administrative, or judicial authority from whose finding, determination, or decree no appeal is taken, such provision(s) shall be voided. All other provisions shall continue in full force and effect The parties agree to, upon written notice, enter into negotiations to place the voided provisions of the AGREEMENT in compliance with the legislative, administrative, or judicial determination. ARTICLE 29 - WAIVER 29.1 The EMPLOYER and the UNION acknowledge that during the meeting and negotiating which resulted in this AGREEMENT, each had the right and opportunity to make proposals with respect to any subject concerning the terms and conditions of employment. The agreements and understandings reached by the parties after the exercise of this right are fully and completely set forth in this AGREEMENT Therefore, the EMPLOYER and the UNION for the duration of this AGREEMENT agree that the other party shall not be obliged to meet and negotiate over any term or condition of employment whether specifically covered or not specifically covered by this AGREEMENT. The UNION and EMPLOYER may, however, mutually agree to modify any provision of this AGREEMENT Any and all prior ordinances, agreements, resolutions, practices, policies, and rules or regulations regarding the "terms and conditions of employment", to the extent they are inconsistent with this AGREEMENT, are hereby superseded. ARTICLE 30 - LIABILITY PROTECTION 16

103 30.1 The EMPLOYER agrees to provide for liability protection for employees in the classification of Park Police Sergeant covered by this AGREEMENT. Such liability protection shall be for tort actions arising out of an alleged act or omission occurring within the scope of such employee's assigned official employment duties, except where such tort action arises from ignorance of laws, malfeasance, willful or wanton neglect of duty or criminal negligence. ARTICLE 31 - DURATION AND PLEDGE 31.1 This AGREEMENT shall become effective January 1, 2014, and shall remain in effect through December 31, 2015, and continue in effect from year to year thereafter, and unless notice to change or terminate is given in the manner provided in Article If either party desires to terminate or modify this AGREEMENT, effective as of the date of expiration, the party wishing to modify or terminate the AGREEMENT shall give written notice to the other party, not more then ninety (90) or less than sixty (60) calendar days prior to the expiration date, provided that the AGREEMENT may only be so terminated or modified effective as of the expiration date In consideration of the terms and conditions of employment established by this agreement and the recognition that the Grievance Procedure herein established is the means by which grievances concerning its application or interpretation may be peacefully resolved, the parties hereby pledge that during the term of the AGREEMENT: The UNION, its officers or agents, and the employees will not engage in, instigate, or condone any concerted action in which employees fail to report for duty, willfully absent themselves from work, stop work, slow down their work, or absent themselves in whole or part from the full, faithful performance of their duties of employment The EMPLOYER will not engage in, instigate, or condone any lockout of employees. 17

104 AGREED to this day of 2013, and attested to as the full and complete understanding of the parties for the period of time herein specified by the signatures of the following representatives for the EMPLOYER and the UNION. FOR THE EMPLOYER: FOR THE UNION: Chair, Three Rivers Park District Board of Commissioners Representative, Law Enforcement Labor Services Superintendent and Secretary to the Board, Three Rivers Park District Representative, Law Enforcement Labor Services Director of Public Safety, Three Rivers Park District Business Agent, Law Enforcement Labor Services Director of Human Resources, Three Rivers Park District 18

105 REQUEST FOR BOARD ACTION Meeting Date: 12/15/16 Business Item: Unfinished Item Number: 6B Division: Office of the Superintendent Originating Source: Boe Carlson, Superintendent Agenda Item: 2017 Legislative Platform Superintendent s Recommendation: MOTION TO ADOPT THE 2017 LEGISLATIVE PLATFORM. The following information was prepared by Mandy Whiteside, Director of Marketing and Community Engagement, and Jason McGrew-King, Intergovernmental Relations and Communications Supervisor. Background: At the beginning of each Legislative session, the Board of Commissioners considers and adopts an annual Legislative Platform (Reference 6B-1), which identifies legislative issues that are supported and monitored during the upcoming session in an effort to maintain the operation of the Park District. Adoption of the program is a starting point for the legislative session, which will begin on Tuesday, January 3, It provides a framework as issues arise, and throughout the session the Board modifies its positions as specific bills are introduced. In 2017, the Legislature is tasked with approving a two-year budget for the state of Minnesota. As part of the state general fund budget, the Legislature will consider the amount to allocate to the metropolitan regional parks system for operations and maintenance funding. The Legislature also will allocate Parks and Trails Legacy funding for the next two-year period. In the last biennium, the metropolitan regional parks system received approximately 40 percent of Parks and Trails Legacy funding. Based on population, park visitor data, and sales tax collection, there is strong justification for a higher percentage for the metropolitan regional parks system. Capital improvement funding The Metropolitan Council has requested $10 million in state bonds to improve and expand the metropolitan regional parks system. If the full request is funded by the Legislature, the Park District will receive $3.6 million that would be used to complete the Nine Mile Creek Regional Trail s West Segment. The Legislative Procedures also are included (Reference 6B-2) for Commissioners review. Relationship to the Vision: The Request for Action supports the following element(s) of the Vision Plan: Protect the region s water and natural resources Inspire people to recreate Connect people to nature

106 Create vibrant places Collaborate across boundaries Relationship to the Policy Statement: The Request for Action supports the following element(s) of the Policy Statement: Policy I - Purpose of the Park District Policy II - Form of Government Policy III - Role in Intergovernmental Affairs B. Role in the Regional Recreation Open Space System C. Intergovernmental Relations D. Legislative and State Agency Relationships

107 Reference 6B Minnesota Legislative Platform December 15, 2016 OPERATIONS AND MAINTENANCE FUNDING CLEAN WATER, LAND AND LEGACY AMENDMENT FUNDING Three Rivers strongly supports the fair and equitable distribution of Parks and Trails Legacy funds. In the past two biennia, the Legislature has allocated Parks and Trails Legacy funding based upon the following formula: approximately 40 percent of funds to the metropolitan regional parks system, approximately 40 percent to the Department of Natural Resources for the state parks system, and approximately 20 percent to regional parks in greater Minnesota. Based on population, park visitor data and sales tax collection, there is strong justification for at least 40 percent for the metropolitan regional park system. Three Rivers participates in each of the constitutionallycreated categories and strongly supports eligibility for the Park District to receive equitable funding from each category. Outdoor Heritage Clean Water Parks and Trails Arts and Cultural Heritage The Park District strongly supports increasing the metropolitan regional park system s operations and maintenance (O&M) financing from the state general fund. The Park District also supports the continued use of state lottery funding, in addition to general fund appropriations for operations and maintenance grants for the metropolitan regional park system. Legislation indicates 40 percent of regional park system operations and maintenance costs should be provided by the state. However, to date state funds including the Lottery-in-Lieu-of sales tax appropriation have funded between 5.4 percent and 19 percent of operations and maintenance expenditures. The reduced operations and maintenance funding provided by the state means that costs for visits to the park system by guests from outside the system are borne by the property taxpayers of suburban Hennepin County. BONDING Three Rivers strongly supports the Metropolitan Council s request for $10 million in state bonds to improve and expand the metropolitan regional parks system. $10 million in state bonds for capital improvements to the regional parks system would provide $3.6 million to Three Rivers Park District to complete the west segment of the Nine Mile Creek Regional Trail. When complete, the trail will travel more than 15 miles through Hopkins, Minnetonka, Edina and Richfield and is expected to be a scenic jewel of the trail system available for recreation and commuting for more than 500,000 visits each year.

108 WATER QUALITY/WETLANDS PROTECTION INVASIVE SPECIES MANAGEMENT Three Rivers is committed to taking a sustainable approach to the protection of water bodies and wetlands. Three Rivers strongly supports state funding for programs to manage the spread of invasive species. Three Rivers Park District continues to face serious issues of water quality within its lakes, rivers and other bodies of water. The spread of invasive species such as the emerald ash borer, zebra mussels and invasive carp into Minnesota present serious threats to natural resources, including Park District lands and water bodies. The ongoing degradation of water quality impacts recreation opportunities and the investments that have been made in parkland. Three Rivers supports and leads sustainable programs to address water quality, including:»» Aquatic invasive species management»» Total maximum daily load (TMDL) studies of water bodies»» General water quality improvement projects The Park District supports efforts to control the spread of invasive species that threaten the native populations of the region s and state s ecosystems. Three Rivers partners with other governmental agencies, such as watershed districts and watershed management organizations, to conduct rigorous inspections of watercraft entering and exiting waterways within our service area. The Park District partnered with the Minnesota Department of Natural Resources to rehabilitate the Coon Rapids Dam to serve as a barrier to invasive aquatic species. Three Rivers has undertaken an ash tree management effort to mitigate the effects of emerald ash borer infestation once it ultimately arrives in our parks. APR The mission of Three Rivers Park District is to promote environmental stewardship through recreation and education in a natural resources-based park system. The Park District was created in Since then, it has grown to encompass over 27,000 acres of parks and trails and serves nearly 11 million visitors annually. 24 MAY Join us for DAY AT THE CAPITOL Three Rivers Park District s annual Day at the Capitol event will be held on Monday, April 24 beginning at 11:30 a.m. in the Capitol Rotunda AND at Leif Erikson Park. Please stop by and visit us! Administrative Center, 3000 Xenium Lane North, Plymouth, MN Information TTY Fax ThreeRiversParks.org