SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING. December 11, :00 AM 11:00 AM Edmonds City Hall

Transcription

1 CHAIR: Dennis Kendall SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING December 11, :00 AM 11:00 AM Edmonds City Hall Call to Order/Roll Call Round Table introductions Meeting called to order at 9:00 A.M. by Dennis Kendall Attendees: Dennis Kendall (Marysville), Gary Haakenson (Edmonds), Greg Lineberry (Everett), Steve Jensen (Lynnwood), Brian Haseleu (Snohomish County), Bob Crannell (Mill Creek), Bob Colinas (Brier), Mike Murphy (Mukilteo), Greg Wilson (Mountlake Terrace), Dr. Kent Saltonstall (Woodway), Don Lane (Brier), Kevin Prentiss (Snohomish County), Strom Peterson (Edmonds), Brad Reading (SCFD1),Brad Cattle (Anderson Hunter), Bethany Young (SNOPAC), Debbie Grady (SNOCOM), Jon (Wiz) Wiswell (Seattle/KCRCB), Steve Bolton (Day Wireless), Ron Solemsaas (SERS), and Larry Kieling (SERS) Members not represented: Introductions and Announcements: Round table introductions were made. Gary Haakenson introduced Strom Peterson, a member of the Edmonds City Council. Gary stated that Strom is planning to attend SERS Board meetings in the coming year. Public Comment: Consent Items: 1. Acceptance of Minutes from the November 13 th, 2009 SERS Board Meeting. 2. Approval of SERS payroll, invoice and expense summaries for November 2009 in the amount of $127, Warrant Numbers: , , , 23, 24, , Gary Haakenson moved and Brian Haseleu seconded approval of the consent calendar. The vote was unanimously in favor. Reports: SERS Manager s Report: Frailey Mountain: Ron directed attention to a letter, included in the Board Packet, that was mailed to Representative Rick Larsen, requesting assistance with obtaining the

2 necessary FEMA money to construct a new access road at Frailey. The request also asks for assistance in extending the deadline, if necessary to complete the project. As a follow up, Ron and Larry met with Luke Loeffler, an aide, last week to explain the situation. It was suggested that staff complete appropriation requests from not only Representative Larsen s office but Senator Cantwell, Senator Murray, and Representative Jay Inslee s offices as well. The request forms will be available after the first of the year. The idea is to request enough money for the road and power. Staff has also contacted FEMA to discuss using any potential money for the alternate road. Last month staff was given authorization to purchase a back-up fuel storage tank for the site. As a result, a 1,000 gallon tank was purchased and was transported to the site via the Sheriff s Office helicopter yesterday. Fuel and additional barrels are being brought to the site today. Ron thanked Kevin Prentiss and the Sheriff s Office for their efforts in making this happen. Granite Falls: The second SHSP grant for the generator project is expected to be available in February or March of Once available, a request for approval will be brought to the Board to allow use of the funds. The project is planned for spring. Ron also directed attention to a letter in the Board packet addressed to the Sheriff and Police Chief s Association thanking them for their support. Countywide Wireless Data Report: Larry reported that the last shipment of equipment purchased with remaining 07 LETPP grant dollars has been received and were distributed to SNOPAC, SNOCOM and the County for use with the fiber ring that was installed earlier this year. Regional Efforts: PSRIEC - The Puget Sound Regional Interoperability Executive Committee created the Next Generation Switch Steering Committee to oversee the regional switch project. Two members of SERS technical staff have completed the 3 week in class training courses. The other two will take the class early next year. In the meantime, Brad and Ron are working with the other participants in drafting language for the Interlocal Agreement that will be put in place to capture the relationship of the owners. Recently, the grant has been extended which allows for the delay of factory staging. Work continues to resolve some technical issues that were recently identified. REPC The Radio Executive Policy Committee was formed to investigate the feasibility of building the next generation radio system for the tri-county region. A meeting of participants, including Snohomish County, is scheduled for later today in order to complete language in the funding agreement. Once the agreement is in place, negotiations with the new consultant can begin. Rebanding Report: Ron reported that the first draft of the implementation estimates provided to Sprint Nextel on November 6 th was rejected, as was expected. In response, the company requested updated estimates, SOWs, and cost justifications. The revised information was submitted on December 9 th. Technical Committee Report: No Report Communications Center Reports:

3 SNOPAC TJ Young reported that Kurt Mills has been hired as the new Operations Manager. SNOCOM Debbie Grady reported that they are still working on Radio IP issues with additional testing planned. SNOPAC is working on the servers necessary to perform these tests. At this time it is unknown if the configuration used for the test will become part of the permanent solution as it is yet to be determined if enough bandwidth is available under the current design. Kevin Prentiss said that a group involved with the project are planning a trip to the Portland area to look at a similar system that is currently in use. Debbie also reported that at yesterday s meeting the SNOCOM Board appointed a new Chair and Vice-Chair. The New World project is ramping up and both communication centers are reaching out to user agencies for commitments in staffing the build teams. This will involve major time commitments from participants in order to complete the necessary work as planned. As part of this process data input from each agency will be required. The City of Mukilteo has offered space for use by the build teams. Approval was given by the COC and the SNOPAC Board to cover the cost to install fiber to this location as it will benefit both the New World project as well as the City. SNOPAC and SNOCOM are working on an agreement with DEM involving the Child is Missing program. Another project underway involves E911, SNOPAC, SNOCOM and WSP to determine when new lines need to be installed to improve data transfer among the agencies. PSTC Report: Ron said that the PSTC met on December 2 nd where an update on the New World project was given. Ron directed attention to the Build Team list included in the Board packet. Sky Fulton is the project manager. Budget Subcommittee Report: Brian Haseleu reported that the Budget Subcommittee met on December 7 th. The budget is tracking as anticipated. Work continues on the 2009 Black Rock Cities agreement. The Motorola maintenance agreement was discussed and will be considered later in the agenda. In order to receive a discount, the agreement must be approved this month to make the payment deadline in January. The Washington State Co-op Agreement allowing SERS to purchase on State Contract will also be consider later in the agenda. Member assessments will be mailed in December. Dr. Saltonstall asked the purpose of SERS being involved in the Black Rock Cities agreement. Brad Cattle explained that SERS is simply a facilitator between the vendor and the participating Cities. The Cities involved with this project are responsible for any costs including ongoing maintenance and legal assistance. Steve Jensen stated that a fiber governance body should be created as soon as possible, to develop a plan towards securing funding to purchase the Black Rock fiber sooner than later. Brad Cattle said that the Cities need to get their legal councils on board to oversee governance in the next phases of the project. Ron said that a meeting is scheduled for the first part of January to discuss governance and ongoing management of fiber. Greg felt that SERS is probably the best suited organization to manage fiber especially if the BTOP grant for the County is approved. Gary Haakenson

4 said that it makes sense for SERS to become the umbrella organization that could include the communication centers. Personnel Subcommittee Report: Dennis Kendall said that he will be sending an evaluation form, regarding the System Manger, to Members in the coming days. He asked that the forms be completed and returned before next month s meeting. In January, Members will be asked to provide an updated list of delegates, in preparation for officer elections in February. Community Transit Report: No Report Old Business: Black Rock Cities Agreement: Larry reported that a draft Cities Agreement was provided to the participants in November. Two of the five participating cities have reviewed and provided comment. He hopes to receive input from the others by the end of December. New Business: Motorola Maintenance Agreement for 2010: Ron directed attention to the 2010 Motorola Maintenance Agreement included in the Board packet. This is the same agreement SERS has entered into previous years and if paid in January, reflects a discount. The agreement provides board maintenance and technical support. Clause 15 has been removed from the agreement as requested by SERS. This is a budgeted item and was discussed at the Budget Subcommittee where the recommendation was to bring to the Board for consideration. Ron indicated that in 2011 the cost for maintenance will increase as new equipment will be added to the system. Greg Lineberry moved and Bob Colinas seconded a motion to approve the Motorola Maintenance Agreement for The vote was unanimously in favor. State of Washington Intergovernmental Agreement for State Purchasing Cooperative: Ron directed attention to the State of Washington Intergovernmental Agreement for State Purchasing Cooperative included in the Board packet. This agreement allows SERS to purchase items through the State Contract for $500 per year. This is a two year commitment so the total here is $1,000. To meet the deadline of the agreement, it must be approved in December. The agreement has been reviewed by legal and the Budget Subcommittee whose recommendation was to bring to the Board for consideration. Greg Lineberry moved and Gary Haakenson seconded a motion to approve the State of Washington Intergovernmental Agreement for State Purchasing Cooperative. The vote was unanimously in favor. Executive Session (if required): Miscellaneous: Upcoming Issues: Follow Up User Training

5 Granite Falls Power Project NW RIC Retreat DEM Antenna Site Leases at Granite Falls and Frailey Mountain Capital Replacement Study and Strategic Plan Addendum to DEM Site Access Agreement for Amateur Support at Fire Trail Replacement Reserve Discussion Rebanding Cost Estimate and Motorola FRA Proposal Election of Officers for 2010 Adjourn: The Meeting adjourned at 9:40 AM