Sunnyside Unified School District No. 12 Governing Board Bond Advisory Committee Agenda

Transcription

1 Sunnyside Unified School District No. 12 Governing Board Bond Advisory Committee Agenda February 12, :00 PM Board Room 2238 E. Ginter Road, Tucson, AZ OPENING OF MEETING PROPOSED BY PURPOSE a) Call to Order b) Roll Call of the Bond Advisory Committee c) Approval of Agenda d) Financial Report - Bond Expenditures and Encumbrances H. Encinas Information 2. GENERAL FUNCTIONS a) Approval of Bond Advisory Committee M inutes H. Encinas Action b) K-8 School Update J. Vesely Information c) Proposed Bond Sale - April 2015 H. Encinas Info/Action d) Transportation - New Fuel Tanks Sealed Bid H. Encinas Info/Action e) Door Replacements for Sunnyside & Desert View High School H. Encinas Info/Action f) Batting Cages for Girls Softball at DVHS & SSHS H. Encinas Info/Action g) Food Service Warehouse - New Cooler I mprovements H. Encinas Info/Action h) Request of BAC M eetings Date Changes H. Encinas Info/Action 3. UNFINISHED BUSINESS 4. ADJOURNMENT

2 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: Opening of Meeting #1 TITLE OF AGENDA ITEM: ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Financial Report - Bond Expenditures and Encumbrances Information Hector M. Encinas, Chief Financial Officer DESCRI PTI ON/JUSTI FI CATI ON: Attached for the BAC members' information and review are Bond Expenditure Reports for the period ending February 6, Questions will be addressed at the meeting. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Information item ATTACHMENTS: Name: Description: Type: Bond_Building_Fund_63012_63013_63023_63015_Summary_ xls Bond fund Summary Cover Memo Bond_Building_Fund_63015_Summary_ xls Bond Building Cover Memo Bond_Building_Fund_63023_Summary_ _(2).xls Bond Fund Cover Memo Bond_Building_Fund_63013_Summary_ xls Bond Fund Cover Memo Bond_Building_Fund_63012_Summary_ _(2).xls Bond fund Cover Memo Bond_Building_Funds_Column_Chart_ _(2).xls Bond Fund Bar Graph Cover Memo CREATION:

3 Date/Time: Department: 2/6/2015 3:30:21 PM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:52 PM Approved Superintendent

4 Sunnyside Unified School District #12 Rollup Report Summary for Funds Object Course2 Current Budget Actuals (YTD) Encumbrances Total Revenue Cycle: FY2012, FY2013, FY2014, FY2015 ; Begin Date: 7/1/2011; End Date: 2/06/ Interest on Investments $ (4,500.26) Fund Interest on Investments $ (1,366.34) Fund Interest on Investments $ (2,852.12) Fund Interest on Investments $ (966.98) Fund Proceeds from Sale of Bonds- Principal $ 14,692, Fund Proceeds from Sale of Bonds- Principal $ 6,572, Fund Proceeds from Sale of Bonds- Principal $ 14,192, Fund Proceeds from Sale of Bonds- Principal $ 18,017, Fund $ 53,464, Expenditures Use Tax Liability (Default) $ - $ (14.45) $ - $ (14.45) Fund Classified Administrators (Default) $ - $ $ - $ Fund FICA (Default) $ - $ $ - $ Fund State Retirement (Default) $ - $ $ - $ Fund Long-Term Disability (Default) $ - $ 2.39 $ - $ 2.39 Fund Workers' Compensation (Default) $ - $ $ - $ Fund Official/Administrative Servi (Default) $ - $ $ - $ Fund Other Professional Services (Default) $ - $ 62, $ - $ 62, Fund Other Professional Services (Default) $ - $ 81, $ - $ 81, Fund Other Professional Services (Default) $ - $ 59, $ - $ 59, Fund Other Professional Services (Default) $ - $ 100, $ - $ 100, Fund Rentals (Default) $ - $ $ - $ Fund Printing Supplies (In-house) (Default) $ - $ $ - $ Fund Technology (Default) $ - $ 6, $ - $ 6, Fund Technology (Default) $ - $ 21, $ - $ 21, Fund Technology (Default) $ - $ 34, $ - $ 34, Fund Dues/Fees/Registration (Default) $ - $ $ - $ Fund Cost of Issuing Bond Expenditur $ - $ 367, $ - $ (367,410.46) Classified Regular Personn Bond - School Renovations $ - $ 206, $ - $ 206, Fund Classified Regular Personn Bond - School Renovations $ - $ 253, $ - $ 253, Fund Classified Regular Personn Bond - School Renovations $ - $ 132, $ 83, $ 216, Fund Classified - Overtime Bond - School Renovations $ - $ $ - $ Fund Classified - Overtime Bond - School Renovations $ - $ 2, $ - $ 2, Fund Classified - Overtime Bond - School Renovations $ - $ 1, $ - $ 1, Fund Classified Administrators Bond - School Renovations $ - $ 79, $ - $ 79, Fund Classified Administrators Bond - School Renovations $ - $ 48, $ 33, $ 81, Fund Employee Insurance Bond - School Renovations $ - $ 21, $ - $ 21, Fund Employee Insurance Bond - School Renovations $ - $ 20, $ - $ 20, Fund Employee Insurance Bond - School Renovations $ - $ 9, $ 6, $ 16, Fund FICA Bond - School Renovations $ - $ 15, $ - $ 15, Fund FICA Bond - School Renovations $ - $ 25, $ - $ 25, Fund FICA Bond - School Renovations $ - $ 13, $ 7, $ 20, Fund Medicare Bond - School Renovations $ - $ $ 1, $ 2, Fund State Retirement Bond - School Renovations $ - $ 22, $ - $ 22, Fund State Retirement Bond - School Renovations $ - $ 38, $ - $ 38, Fund State Retirement Bond - School Renovations $ - $ 20, $ 13, $ 34, Fund Long-Term Disability Bond - School Renovations $ - $ $ - $ Fund Long-Term Disability Bond - School Renovations $ - $ $ - $ Fund Long-Term Disability Bond - School Renovations $ - $ $ $ Fund ACR (Alternative Contributio Bond - School Renovations $ - $ $ 0.84 $ Fund Workers' Compensation Bond - School Renovations $ - $ 5, $ - $ 5, Fund Workers' Compensation Bond - School Renovations $ - $ 9, $ - $ 9, Fund Workers' Compensation Bond - School Renovations $ - $ - $ - $ - Fund Other Professional Services Bond - School Renovations $ - $ $ - $ Fund Technical Services Bond - School Renovations $ - $ 29, $ - $ 29, Fund Employee Training & Prof. D Bond - School Renovations $ - $ $ - $ Fund Repair & Maintenance Serv Bond - School Renovations $ - $ 5, $ - $ 5, Fund Repair & Maintenance Serv Bond - School Renovations $ - $ 23, $ - Fund Construction Services Bond - School Renovations $ - $ 1,819, $ - $ 1,819, Fund Construction Services Bond - School Renovations $ - $ 1,819, $ - $ 1,819, Fund General Supplies Bond - School Renovations $ - $ $ - $ Fund Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Fund Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Fund Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Fund G:bkm/BondBuildingFunds/ Summary Page 1 of 3

5 Sunnyside Unified School District #12 Rollup Report Cycle: FY2012, FY2013, FY2014, FY2015 ; Begin Date: 7/1/2011; End Date: 2/06/2015 Summary for Funds Object Course2 Current Budget Actuals (YTD) Encumbrances Total Land & Improvements (ove Bond - School Renovations $ - $ 477, $ - $ 477, Fund Land & Improvements (ove Bond - School Renovations $ - $ 1,188, $ - $ 1,188, Fund Land & Improvements (ove Bond - School Renovations $ - $ 85, $ 18, $ 104, Fund Land & Improvements (und Bond - School Renovations $ - $ 41, $ - $ 41, Fund Buildings (Over 5,000) Bond - School Renovations $ - $ 936, $ - $ 936, Fund Buildings (Over 5,000) Bond - School Renovations $ - $ 9,282, $ - $ 9,282, Fund Buildings (Over 5,000) Bond - School Renovations $ - $ 769, $ 509, $ 1,279, Fund Buildings (Under 5,000) Bond - School Renovations $ - $ 25, $ - $ 25, Fund Buildings (Under 5,000) Bond - School Renovations $ - $ 45, $ - $ 45, Fund Buildings (Under 5,000) Bond - School Renovations $ - $ - $ - $ - Fund Furniture & Equipment (und Bond - School Renovations $ - $ 5, $ - $ 5, Fund Furniture & Equipment (ove Bond - School Renovations $ - $ 105, $ - $ 105, Fund Furniture & Equipment (ove Bond - School Renovations $ - $ 90, $ 30, $ 120, Fund Vehicles Bond - School Renovations $ - $ 24, $ - $ 24, Fund Dues/Fees/Registration Bond - School Renovations $ - $ $ - $ Fund Districtwide remodeling/renovati $ 32,000, $ 17,707, $ 705, $ 13,586, Expenditures New Construction $ - $ - $ - $ Classified Administrators Bond - Athletic Facility Improvements $ - $ 52, $ 35, $ 88, Fund FICA Bond - Athletic Facility Improvements $ - $ 3, $ 2, $ 6, Fund Medicare Bond - Athletic Facility Improvements $ - $ $ $ Fund ACR (Alternative Contributio Bond - Athletic Facility Improvements $ - $ 5, $ 3, $ 8, Fund Workers' Compensation Bond - Athletic Facility Improvements $ - $ 1, $ - $ 1, Fund Land & Improvements (ove Bond - Athletic Facility Improvements $ - $ 84, $ - $ 84, Fund Land & Improvements (ove Bond - Athletic Facility Improvements $ - $ 394, $ - $ 394, Fund Land & Improvements (ove Bond - Athletic Facility Improvements $ - $ 74, $ - $ 74, Fund Land & Improvements (und Bond - Athletic Facility Improvements $ - $ 7, $ - $ 7, Fund Buildings (Over 5,000) Bond - Athletic Facility Improvements $ - $ 250, $ - $ 250, Fund Buildings (Over 5,000) Bond - Athletic Facility Improvements $ - $ 878, $ 227, $ 1,106, Fund Furniture & Equipment (und Bond - Athletic Facility Improvements $ - $ $ - $ Fund Furniture & Equipment (ove Bond - Athletic Facility Improvements $ - $ 85, $ - $ 85, Fund Vehicles Bond - Athletic Facility Improvements $ - $ 31, $ - $ 31, Fund Dues/Fees/Registration Bond - Athletic Facility Improvements $ - $ $ - $ Fund Districtwide Athletic Program $ 10,000, $ 1,869, $ 269, $ 7,860, Administrators Bond - Student Technology Improvem$ - $ 83, $ - $ 83, Fund Administrators Bond - Student Technology Improvem$ - $ 67, $ 40, $ 107, Fund Classified Regular Personn Bond - Student Technology Improvem$ - $ 134, $ - $ 134, Fund Classified Administrators Bond - Student Technology Improvem$ - $ 98, $ - $ 98, Fund Classified Administrators Bond - Student Technology Improvem$ - $ 26, $ - $ 26, Fund Employee Insurance Bond - Student Technology Improvem$ - $ 5, $ - $ 5, Fund Employee Insurance Bond - Student Technology Improvem$ - $ 2, $ - $ 2, Fund Employee Insurance Bond - Student Technology Improvem$ - $ 8, $ 5, $ 14, Fund FICA Bond - Student Technology Improvem$ - $ 17, $ - $ 17, Fund FICA Bond - Student Technology Improvem$ - $ 7, $ - $ 7, Fund FICA Bond - Student Technology Improvem$ - $ 4, $ 2, $ 7, Fund Medicare Bond - Student Technology Improvem$ - $ $ $ Fund State Retirement Bond - Student Technology Improvem$ - $ 24, $ - $ 24, Fund State Retirement Bond - Student Technology Improvem$ - $ 12, $ - $ 12, Fund State Retirement Bond - Student Technology Improvem$ - $ 7, $ 4, $ 12, Fund Long-Term Disability Bond - Student Technology Improvem$ - $ $ - $ Fund Long-Term Disability Bond - Student Technology Improvem$ - $ $ - $ Fund Long-Term Disability Bond - Student Technology Improvem$ - $ $ $ Fund Workers' Compensation Bond - Student Technology Improvem$ - $ 3, $ - $ 3, Fund Workers' Compensation Bond - Student Technology Improvem$ - $ $ - $ Fund Professional - Educational S Bond - Student Technology Improvem$ - $ 16, $ - $ 16, Fund Professional - Educational S Bond - Student Technology Improvem$ - $ $ - $ Fund Other Communications Ser Bond - Student Technology Improvem$ - $ $ - $ Fund General Supplies Bond - Student Technology Improvem$ - $ 63, $ - $ 63, Fund General Supplies Bond - Student Technology Improvem$ - $ 2, $ $ 2, Fund General Supplies Bond - Student Technology Improvem$ - $ 6, $ - $ 6, Fund Instructional Aids Bond - Student Technology Improvem$ - $ 85, $ - $ 85, Fund Instructional Aids Bond - Student Technology Improvem$ - $ 490, $ - $ 490, Fund Buildings (Over 5,000) Bond - Student Technology Improvem$ - $ 78, $ - $ 78, Fund Furniture & Equipment (und Bond - Student Technology Improvem$ - $ 158, $ - $ 158, Fund G:bkm/BondBuildingFunds/ Summary Page 2 of 3

6 Sunnyside Unified School District #12 Rollup Report Cycle: FY2012, FY2013, FY2014, FY2015 ; Begin Date: 7/1/2011; End Date: 2/06/2015 Summary for Funds Object Course2 Current Budget Actuals (YTD) Encumbrances Total Furniture & Equipment (und Bond - Student Technology Improvem$ - $ 52, $ - $ 52, Fund Furniture & Equipment (und Bond - Student Technology Improvem$ - $ 17, $ 383, $ 400, Fund Furniture & Equipment (ove Bond - Student Technology Improvem$ - $ - $ 19, $ 19, Fund Technology Bond - Student Technology Improvem$ - $ 5,786, $ - $ 5,786, Fund Technology Bond - Student Technology Improvem$ - $ 5,546, $ - $ 5,546, Fund Technology Bond - Student Technology Improvem$ - $ 3,667, $ 549, $ 4,216, Fund Technology (over 5,000) Bond - Student Technology Improvem$ - $ 181, $ - $ 181, Fund Dues/Fees/Registration Bond - Student Technology Improvem$ - $ $ - $ Fund Dues/Fees/Registration Bond - Student Technology Improvem$ - $ $ - $ Fund Student Technology $ 27,000, $ 16,661, $ 1,005, $ 9,332, Buildings (Over 5,000) Bond - Security Upgrades $ - $ 456, $ - $ 456, Fund Buildings (Over 5,000) Bond - Security Upgrades $ - $ 175, $ - $ 175, Fund Buildings (Over 5,000) Bond - Security Upgrades $ - $ - $ 29, $ 29, Fund Buildings (Under 5,000) Bond - Security Upgrades $ - $ 40, $ - $ 40, Fund Buildings (Under 5,000) Bond - Security Upgrades $ - $ 45, $ - $ 45, Fund Furniture & Equipment (und Bond - Security Upgrades $ - $ 6, $ - $ 6, Fund Furniture & Equipment (und Bond - Security Upgrades $ - $ 6, $ 14, $ 20, Fund Furniture & Equipment (ove Bond - Security Upgrades $ - $ 19, $ - $ 19, Fund Security Upgrades $ 1,000, $ 749, $ 43, $ 206, Classified Regular Personn Bond - Fine Arts Magnet School $ - $ 1, $ 1, $ 2, FICA Bond - Fine Arts Magnet School $ - $ $ $ Medicare Bond - Fine Arts Magnet School $ - $ $ $ State Retirement Bond - Fine Arts Magnet School $ - $ $ $ Long-Term Disability Bond - Fine Arts Magnet School $ - $ 1.23 $ 0.85 $ Other Professional Services Bond - Fine Arts Magnet School $ - $ - $ 17, $ 17, Expenditures Bond - Fine Arts Magnet School $ - $ - $ 7,980, $ 7,980, Fine Arts Magnet School $ 12,000, $ 1, $ 7,998, $ 4,000, Land & Improvements (und Bond - Pupil Transportation $ - $ 1, $ - $ 1, Fund Buildings (Under 5,000) Bond - Pupil Transportation $ - $ 4, $ - $ 4, Fund Vehicles Bond - Pupil Transportation $ - $ 5,654, $ - $ 5,654, Fund Vehicles Bond - Pupil Transportation $ - $ 187, $ - $ 187, Fund Vehicles Bond - Pupil Transportation $ - $ 2, $ - $ 2, Fund Technology Bond - Pupil Transportation $ - $ 37, $ - $ 37, Fund Redemption of Principal Bond - Pupil Transportation $ - $ 101, $ - $ 101, Fund Transportation Buses $ 6,000, $ 5,989, $ - $ 10, /63013/63023/ Bond Building Expenditures $ 88,000, $ 43,345, $ 10,023, $ 34,630, Cash on Deposit - County Treasurer $ - Fund Cash on Deposit - County Treasurer $ 167, Fund Cash on Deposit - County Treasurer $ - Fund Cash on Deposit - County Treasurer $ 9,951, Fund Cash on Deposit - County Treasurer $ 10,119, G:bkm/BondBuildingFunds/ Summary Page 3 of 3

7 Sunnyside Unified School District #12 Rollup Report Fund (2014) Series D - Bond Building Summary Object Course2 Current Budget Actuals (YTD) Encumbrances (YAvailable Revenues Cycle: FY2013 and FY2014; Begin Date: 7/1/2011; End Date: 02/06/ Proceeds from Sale of Bonds- Princ (Default) $ 18,017, Interest on Investments (Default) $ (966.98) Refund of Prior Year's Expenditures (Default) $ $ 18,016, Expenditures Use Tax Liability (Default) $ - $ (14.45) $ - $ (14.45) Official/Administrative Services (Default) $ - $ $ - $ Other Professional Services (Default) $ - $ 100, $ - $ 100, Rentals (Default) $ - $ $ - $ Technology (Default) $ - $ 34, $ - $ 34, Dues/Fees/Registration (Default) $ - $ $ - $ Cost of Issuing Bond Expenditures $ 62, $ 135, $ - $ (72,523.55) Classified Regular Personnel Bond - School Renovations $ - $ 132, $ 83, $ 216, Classified - Overtime Bond - School Renovations $ - $ 1, $ - $ 1, Classified Administrators Bond - School Renovations $ - $ 48, $ 33, $ 81, Employee Insurance Bond - School Renovations $ - $ 9, $ 6, $ 16, FICA Bond - School Renovations $ - $ 13, $ 7, $ 20, Medicare Bond - School Renovations $ - $ $ 1, $ 2, State Retirement Bond - School Renovations $ - $ 20, $ 13, $ 34, Long-Term Disability Bond - School Renovations $ - $ $ $ ACR (Alternative Contribution Rate) Bond - School Renovations $ - $ $ 0.84 $ Repair & Maintenance Services Bond - School Renovations $ - $ 5, $ - $ 5, Construction Services Bond - School Renovations $ - $ 1,819, $ - $ 1,819, Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Land & Improvements (over 5,000) Bond - School Renovations $ - $ 85, $ 18, $ 104, Buildings (Over 5,000) Bond - School Renovations $ - $ 769, $ 509, $ 1,279, Buildings (Under 5,000) Bond - School Renovations $ - $ - $ - $ Furniture & Equipment (over $5, Bond - School Renovations $ - $ 90, $ 30, $ 120, Vehicles Bond - School Renovations $ - $ 24, $ - $ 24, Districtwide remodeling/renovation $ 4,000, $ 3,022, $ 705, $ 272, Classified Administrators Bond - Athletic Facility Improvements $ - $ 52, $ 35, $ 88, FICA Bond - Athletic Facility Improvements $ - $ 3, $ 2, $ 6, Medicare Bond - Athletic Facility Improvements $ - $ $ $ ACR (Alternative Contribution Rate) Bond - Athletic Facility Improvements $ - $ 5, $ 3, $ 8, Workers' Compensation Bond - Athletic Facility Improvements $ - $ 1, $ - $ 1, Land & Improvements (over 5,000) Bond - Athletic Facility Improvements $ - $ 74, $ - $ 74, Buildings (Over 5,000) Bond - Athletic Facility Improvements $ - $ 878, $ 227, $ 1,106, Dues/Fees/Registration Bond - Athletic Facility Improvements $ - $ $ - $ Districtwide Athletic Program $ 1,000, $ 1,016, $ 269, $ (286,091.10) Administrators Bond - Student Technology Improvement $ - $ 67, $ 40, $ 107, Employee Insurance Bond - Student Technology Improvement $ - $ 8, $ 5, $ 14, FICA Bond - Student Technology Improvement $ - $ 4, $ 2, $ 7, Medicare Bond - Student Technology Improvement $ - $ $ $ State Retirement Bond - Student Technology Improvement $ - $ 7, $ 4, $ 12, Long-Term Disability Bond - Student Technology Improvement $ - $ $ $ Professional - Educational Services Bond - Student Technology Improvement $ - $ $ - $ General Supplies Bond - Student Technology Improvement $ - $ 2, $ $ 2, Instructional Aids Bond - Student Technology Improvement $ - $ 85, $ - $ 85, Furniture & Equipment (under $5, Bond - Student Technology Improvement $ - $ 17, $ 383, $ 400, Furniture & Equipment (over $5, Bond - Student Technology Improvement $ - $ - $ 19, $ 19, Technology Bond - Student Technology Improvement $ - $ 3,667, $ 549, $ 4,216, Student Technology $ 4,937, $ 3,861, $ 1,005, $ 69, Buildings (Over 5,000) Bond - Security Upgrades $ - $ - $ 29, $ 29, Furniture & Equipment (under $5, Bond - Security Upgrades $ - $ 6, $ 14, $ 20, Furniture & Equipment (over $5, Bond - Security Upgrades $ - $ 19, $ - $ 19, Security Upgrades $ - $ 25, $ 43, $ (69,700.21) Classified Regular Personnel Bond - Fine Arts Magnet School $ - $ 1, $ 1, $ 2, FICA Bond - Fine Arts Magnet School $ - $ $ $ Medicare Bond - Fine Arts Magnet School $ - $ $ $ State Retirement Bond - Fine Arts Magnet School $ - $ $ $ Long-Term Disability Bond - Fine Arts Magnet School $ - $ 1.23 $ 0.85 $ 2.08 Page 1 of 2

8 Sunnyside Unified School District #12 Rollup Report Cycle: FY2013 and FY2014; Begin Date: 7/1/2011; End Date: 02/06/2015 Fund (2014) Series D - Bond Building Summary Object Course2 Current Budget Actuals (YTD) Encumbrances (YAvailable Other Professional Services Bond - Fine Arts Magnet School $ - $ - $ 17, $ 17, Fine Arts Magnet School $ 8,000, $ 1, $ 7,998, $ Vehicles Bond - Pupil Transportation $ - $ 2, $ - $ (2,527.32) Transportation Buses Subtotal of Element: [Fund] Bond Building (County Treasurer) $ 18,000, $ 8,064, $ 10,023, $ (88,569.21) Cash on Deposit - County Treasurer $ 9,951, Page 2 of 2

9 Sunnyside Unified School District #12 Rollup Report Fund (Mar 2013) Series B - Bond Building Summary Object Course2 Current Budget Actuals (YTD) Encumbrances ( Available Revenues Proceeds from Sale of Bonds- Prin (Default) $ 14,192, Interest on Investments (Default) $ (2,852.12) $ 14,189, Expenditures Cycle: FY2013 and FY2014; Begin Date: 7/1/2011; End Date: 02/06/ Use Tax Liability (Default) $ - $ - $ - $ Classified Administrators (Default) $ - $ $ - $ FICA (Default) $ - $ $ - $ State Retirement (Default) $ - $ $ - $ Long-Term Disability (Default) $ - $ 2.39 $ - $ Workers' Compensation (Default) $ - $ $ - $ Other Professional Services (Default) $ - $ 59, $ - $ 59, Cost of Issuing Bond Expenditures $ - $ 60, $ - $ 60, Classified Regular Personnel Bond - School Renovations $ - $ 253, $ - $ 253, Classified - Overtime Bond - School Renovations $ - $ 2, $ - $ 2, Classified Administrators Bond - School Renovations $ - $ 79, $ - $ 79, Employee Insurance Bond - School Renovations $ - $ 20, $ - $ 20, FICA Bond - School Renovations $ - $ 25, $ - $ 25, State Retirement Bond - School Renovations $ - $ 38, $ - $ 38, Long-Term Disability Bond - School Renovations $ - $ $ - $ Workers' Compensation Bond - School Renovations $ - $ 9, $ - $ 9, Employee Training & Prof. Develo Bond - School Renovations $ - $ $ - $ Repair & Maintenance Services Bond - School Renovations $ - $ 23, $ - $ 23, Construction Services Bond - School Renovations $ - $ 1,819, $ - $ 1,819, Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Land & Improvements (over 5, Bond - School Renovations $ - $ 1,188, $ - $ 1,188, Land & Improvements (under 5, Bond - School Renovations $ - $ 41, $ - $ 41, Buildings (Over 5,000) Bond - School Renovations $ - $ 9,282, $ - $ 9,282, Buildings (Under 5,000) Bond - School Renovations $ - $ 45, $ - $ 45, Furniture & Equipment (under $5, Bond - School Renovations $ - $ 5, $ - $ 5, Furniture & Equipment (over $5, Bond - School Renovations $ - $ 105, $ - $ 105, Dues/Fees/Registration Bond - School Renovations $ - $ $ - $ Districtwide remodeling/renovation$ - $ 12,943, $ - $ 12,943, Land & Improvements (over 5, Bond - Athletic Facility Improvements $ - $ 394, $ - $ 394, Buildings (Over 5,000) Bond - Athletic Facility Improvements $ - $ 250, $ - $ 1,010, Districtwide Athletic Program $ - $ 644, $ - $ 644, Administrators Bond - Student Technology Improvemen$ - $ 83, $ - $ 83, Classified Administrators Bond - Student Technology Improvemen$ - $ 26, $ - $ 26, Employee Insurance Bond - Student Technology Improvemen$ - $ 2, $ - $ 2, FICA Bond - Student Technology Improvemen$ - $ 7, $ - $ 7, State Retirement Bond - Student Technology Improvemen$ - $ 12, $ - $ 12, Long-Term Disability Bond - Student Technology Improvemen$ - $ $ - $ Workers' Compensation Bond - Student Technology Improvemen$ - $ $ - $ Other Communications Services Bond - Student Technology Improvemen$ - $ $ - $ Dues/Fees/Registration Bond - Student Technology Improvemen$ - $ $ - $ Student Technology $ - $ 133, $ - $ 133, Buildings (Over 5,000) Bond - Security Upgrades $ - $ 175, $ - $ 175, Buildings (Under 5,000) Bond - Security Upgrades $ - $ 45, $ - $ 45, Security $ - $ 220, $ - $ 220, Vehicles Bond - Pupil Transportation $ - $ 187, $ - $ 187, Transportation Buses $ - $ 187, $ - $ 187, Subtotal of Element: [Fund] Bond Building (Mar 2013) $ 14,189, $ 14,189, $ - $ Cash on Deposit - County Treasurer $ - Page 1 of 1

10 Sunnyside Unified School District #12 Rollup Report Fund (Mar 2013) Series C - Bond Building Summary Object Course2 Current Budget Actuals (YTD) Encumbrances (YAvailable Revenues Proceeds from Sale of Bonds- Princ (Default) $ 6,572, Interest on Investments (Default) $ (1,366.34) $ 6,570, Expenditures Cycle: FY2013 and FY2014; Begin Date: 7/1/2011; End Date: 02/06/ Other Professional Services (Default) $ - $ 81, $ - $ 81, Technology (Default) $ - $ 21, $ - $ 21, Cost of Issuing Bond Expenditures $ - $ 102, $ - $ 102, Professional - Educational Services Bond - Student Technology Improvement $ - $ 16, $ - $ 16, General Supplies Bond - Student Technology Improvement $ - $ 6, $ - $ (6,650.68) Instructional Aids Bond - Student Technology Improvement $ - $ 490, $ - $ 490, Furniture & Equipment (under $5, Bond - Student Technology Improvement $ - $ 52, $ - $ 52, Technology Bond - Student Technology Improvement $ - $ 5,546, $ - $ 5,546, Technology (over 5,000) Bond - Student Technology Improvement $ - $ 181, $ - $ 181, Student Technology $ - $ 6,293, $ - $ 6,280, Furniture & Equipment (under $5, Bond - Security Upgrades $ - $ 6, $ - $ 6, Security Upgrades $ - $ 6, $ - $ 6, Subtotal of Element: [Fund] Bond Building (County Treasurer) $ 6,570, $ 6,402, $ - $ 167, Cash on Deposit - County Treasurer $ 167, Page 1 of 1

11 Sunnyside Unified School District #12 Rollup Report ] Fund (Nov 2011) Series A - Bond Building Summary Object Course2 Current Budget Actuals (YTD) Encumbrances Available Revenues Proceeds from Sale of Bonds- Princip (Default) $ 14,692, Interest on Investments (Default) $ (4,500.26) $ 14,688, Expenditures Cycle: FY2012 and FY2013; Begin Date: 7/1/2011; End Date: 02/06/ Other Professional Services (Default) $ - $ 62, $ - $ 62, Printing Supplies (In-house) (Default) $ - $ $ - $ Technology (Default) $ - $ 6, $ - $ 6, Cost of Issuing Bond Expenditures $ 13, $ 69, $ - $ (55,923.68) Classified Regular Personnel Bond - School Renovations $ - $ 206, $ - $ 206, Classified - Overtime Bond - School Renovations $ - $ $ - $ Employee Insurance Bond - School Renovations $ - $ 21, $ - $ 21, FICA Bond - School Renovations $ - $ 15, $ - $ 15, State Retirement Bond - School Renovations $ - $ 22, $ - $ 22, Long-Term Disability Bond - School Renovations $ - $ $ - $ Workers' Compensation Bond - School Renovations $ - $ 5, $ - $ 5, Other Professional Services Bond - School Renovations $ - $ $ - $ Technical Services Bond - School Renovations $ - $ 29, $ - $ 29, General Supplies Bond - School Renovations $ - $ $ - $ Printing Supplies (In-house) Bond - School Renovations $ - $ $ - $ Land & Improvements (over 5,000) Bond - School Renovations $ - $ 477, $ - $ 477, Buildings (Over 5,000) Bond - School Renovations $ - $ 936, $ - $ 936, Buildings (Under 5,000) Bond - School Renovations $ - $ 25, $ - $ 25, Districtwide remodeling/renovation $ 1,690, $ 1,742, $ - $ (52,491.80) Expenditures New Construction $ - $ - $ - $ Land & Improvements (over 5,000) Bond - Athletic Facility Improvements $ - $ 84, $ - $ 84, Land & Improvements (under 5,000) Bond - Athletic Facility Improvements $ - $ 7, $ - $ 7, Furniture & Equipment (under $5, Bond - Athletic Facility Improvements $ - $ $ - $ Furniture & Equipment (over $5,000) Bond - Athletic Facility Improvements $ - $ 85, $ - $ 85, Vehicles Bond - Athletic Facility Improvements $ - $ 31, $ - $ 31, Districtwide Athletic Program $ 225, $ 208, $ - $ 16, Classified Regular Personnel Bond - Student Technology Improvement $ - $ 134, $ - $ 134, Classified Administrators Bond - Student Technology Improvement $ - $ 98, $ - $ 98, Employee Insurance Bond - Student Technology Improvement $ - $ 5, $ - $ 5, FICA Bond - Student Technology Improvement $ - $ 17, $ - $ 17, State Retirement Bond - Student Technology Improvement $ - $ 24, $ - $ 24, Long-Term Disability Bond - Student Technology Improvement $ - $ $ - $ Workers' Compensation Bond - Student Technology Improvement $ - $ 3, $ - $ 3, General Supplies Bond - Student Technology Improvement $ - $ 63, $ - $ 63, Buildings (Over 5,000) Bond - Student Technology Improvement $ - $ 78, $ - $ 78, Furniture & Equipment (under $5, Bond - Student Technology Improvement $ - $ 158, $ - $ 158, Technology Bond - Student Technology Improvement $ - $ 5,786, $ - $ 5,786, Dues/Fees/Registration Bond - Student Technology Improvement $ - $ $ - $ Student Technology $ 5,760, $ 6,372, $ - $ (612,650.16) Buildings (Over 5,000) Bond - Security Upgrades $ - $ 456, $ - $ 456, Buildings (Under 5,000) Bond - Security Upgrades $ - $ 40, $ - $ 40, Cost of Issuing Bond Expenditures $ 1,000, $ 496, $ - $ 503, Expenditures Fine Arts Magnet School $ - $ - $ - $ Land & Improvements (under 5,000) Bond - Pupil Transportation $ - $ 1, $ - $ 1, Buildings (Under 5,000) Bond - Pupil Transportation $ - $ 4, $ - $ 4, Vehicles Bond - Pupil Transportation $ - $ 5,654, $ - $ 5,654, Technology Bond - Pupil Transportation $ - $ 37, $ - $ 37, Redemption of Principal Bond - Pupil Transportation $ - $ 101, $ - $ 101, Transportation Buses $ 6,000, $ 5,798, $ - $ 201, Subtotal of Element: [Fund] Bond Building (Nov 2011) $ 14,688, $ 14,688, $ - $ Cash on Deposit - County Treasurer $ - Page 1 of 1

12 Sunnyside Unified School District No. 12 Consolidated Bond Building Funds As of: Budget Expenditures Encumbrances Balance Cost of Issuing Bonds $ - $ 367, $ - $ (367,410.46) Remodeling/Renovation $ 32,000,000 $ 17,707, $ 705, $ 13,586, Athletic Program $ 10,000,000 $ 1,869, $ 269, $ 7,860, Student Technology $ 27,000,000 $ 16,661, $ 1,005, $ 9,332, Security Upgrades $ 1,000,000 $ 749, $ 43, $ 206, Fine Arts Magnet School $ 12,000,000 $ 1, $ 7,998, $ 4,000, Transportation Buses $ 6,000,000 $ 5,989, $ - $ 10, Totals $ 88,000,000 $ 43,345, $ 10,023, $ 34,630, FY FY2015 $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- $(10,000,000) Budget Expenditures Encumbrances Balance G:bkm/BondBuildingFunds/ColumnChart

13 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #1 TITLE OF AGENDA ITEM: ACTION TYPE: Approval of Bond Advisory Committee Minutes Action PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Hector M. Encinas, Chief Financial Officer DESCRI PTI ON/JUSTI FI CATI ON: Submitted for the Bond Advisory Committee's approval are the meeting minutes from the Bond Advisory meeting that was held on January 21, POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Recommend approval of the January 21, 2015 Bond Advisory Committee's meeting minutes as submitted. ATTACHMENTS: Name: Description: Type: pdf Bond Advisory Meeting Minutes Cover Memo CREATION: Date/Time: Department: 2/6/2015 6:59:44 AM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:48 PM Approved Superintendent

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17 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #2 TITLE OF AGENDA ITEM: ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: K-8 School Update Information Dr. Jan Vesely, Deputy Superintendent DESCRI PTI ON/JUSTI FI CATI ON: As approved by the Governing Board, the District administration has been working with the ADM/CORE Group to complete the remodeling/renovation of the Gallego and Chaparral facilities for the new K-8 school by July We would like to take this opportunity to update BAC and answer any questions. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Information Item ATTACHMENTS: Name: Description: Type: No Attachments Available CREATION: Date/Time: Department: 2/10/2015 8:46:35 AM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/11/ :51 PM Approved Superintendent

18 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #3 TITLE OF AGENDA ITEM: Proposed Bond Sale - April 2015 ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Info/Action Hector M. Encinas, Chief Financial Officer DESCRI PTI ON/JUSTI FI CATI ON: As discussed during the presentation of Bond Fund Expenditures Financial Reports agenda item, bond proceeds from previous bond sales have been expended and the majority of the remaining bond proceeds are committed to the K-8 school. In order to proceed with the District's bond program and complete additional projects, it is necessary to prepare for and sell another issue from the $88 million Bond authorized by the voters in Based on discussions with Bryan Lundberg, the District can sell $ million and our Debt Service tax rate would still be less than the current year (please refer to attachment). The purpose of bringing this to BAC is to initiate discussion regarding this proposed sale and begin dialogue as to the proposed use of these funds. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Info/Action item. No recommendation at this time. ATTACHMENTS: Name: Description: Type: Sunnyside_USD_Phased_Bonding_Analysis_-_Nov_2011_Bond_Program_ pdf Proposed $ million April 2015 Sale Cover Memo

19 CREATION: Date/Time: Department: 2/6/2015 3:42:30 PM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:49 PM Approved Superintendent

20 $88 million Nov 2011 Bond Program SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12 Projected Phasing of Bonds from Nov 2011 Election* (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (25) $88 million NOV 2011 BOND PROGRAM $14,675 $20,675 $18,000 $10,775 $4,775 $4,775 $4,775 $4,775 $4,775 NEW AND EXISTING Series 2012 Series 2013 Series 2014 Series 2015 Series 2016 Series 2017 Series 2018 Series 2019 Series 2020 COMBINED BONDS Fiscal 3/6/12 4/23/13 7/2/14 4/1/15 4/1/16 4/1/17 4/1/18 4/1/19 4/1/20 COMBINED Unused Bonding Year 3.37% avg. 3.75% avg. 3.93% avg. Interest Interest Interest Interest Interest Interest Annual Tax Annual Tax Capacity Ending Principal Interest Principal Interest Principal Interest 5.0% 6.0% 6.0% 6.0% 6.0% 6.0% Payment Rate Payment Rate 10% 20% 2012 $6,858 $1.41 $31, $1,500 $741 $2,241 $0.50 6, , , $1,790 $773 4, , $50, , , $560 $622 4, , , , , , $825 $673 6, , , , , $358 6, , , , , $ $358 5, , , , $ $358 5, , , $1, $358 4, , , $1, $358 4, , , $ , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,415 $14,675 $5,159 $20,675 $9,894 $18,000 $9,547 $10,775 $6,675 $4,775 $3,936 $4,775 $3,642 $4,775 $3,670 $4,775 $3,543 $4,775 $3,486 $137,550 $152,359 FF&E Eligible $5,760 $6,500 $5,980 $2,500 $1,000 $1,000 $1,500 $1,500 $1,500 $27,240 Total FF&E Eligible ** Dollars in thousands. Tax rates per $100 of assessed value and exclude earnings, rebate and delinquent taxes. Stifel - 2/3/2015

21 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #4 TITLE OF AGENDA ITEM: ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Transportation - New Fuel Tanks Sealed Bid Info/Action Hector M. Encinas, Chief Financial Officer; Carlos Valdez, Director of Transportation DESCRI PTI ON/JUSTI FI CATI ON: Earlier this year, the District's underground Diesel fuel tank suffered a leak that resulted in the spillage of diesel fuel into the underground storage vault. No fuel leaked into the soil as the vault operated as it was designed and intended - keep any potential leaks confined to within the safety structure. Attached is a memorandum from Mr. Carlos Valdez to Mr. Bernie Cohn which fully explains the issue. Sealed bids were solicited to replace both tanks with above ground tanks. In addition, the bid also included the cost of sealing the underground tanks with cement slurry, and thus permanently sealing them and avoid future use and possible leaks. Bids were submitted by 3 companies: $261,620 (Franzen Hill) ; $499,328 (Kear Civil Corp); $623,060 (Lloyd Construction). Given the wide variance of the bids, Mr. Carlos Valdez and Ms. Debra Helmey contacted the low bidder and confirmed their bid amount. In addition, references listed by this company were contacted to confirm this company's ability to complete the project, confirm the company's experience and ability to perform. It is therefore recommended that BAC approve awarding the contract to the low bidder, Franzen Hill in the amount of $261,620. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: Bond Funds - Remodeling/Renovation REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Recommend approval to award the contract to install new above fuel tanks and to complete all other items listed in the sealed bid to the low bidder, Franzen Hill in the amount of $261,620.

22 ATTACHMENTS: Name: Description: Type: Fuel_Tank_Bid_Recommendation_2-15.doc Recommendation to Award Cover Memo Fuel_Storage_Tank_Replacement_and_Existing_Tank_Abondonment.xls Fuel Tank Bid Recap Cover Memo CREATION: Date/Time: Department: 2/6/2015 4:05:34 PM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:50 PM Approved Superintendent

23 Transportation Department 2300 East Ginter Road Tucson, Arizona (520) MEMORANDUM DATE: February 5, 2015 TO: FROM: REF: Mr. Bernie Cohn, Assistant Superintendent of Operations Mr. Carlos Valdez, Transportation Director Fuel Tank Leak Overview This memorandum is submitted as comprehensive overview of the current Fuel Tank replacement project. Included in this document will be a time line documenting the identification of the problem, current fueling protocols and recommendations. Identification of Problem: On August 19 th staff identified a potential loss of fuel within our existing diesel fuel tank. Staff determined through the fuel monitoring system approximately one thousand eight hundred and seventy three (1873) gallons were unaccounted for from the current inventory. Upon opening the tank service cover, a large amount of fuel was noted within the vault area surrounding the tank. Upon conducting a depth check of the fuel within the vault, thirty-nine (39) inches of fuel was found. Working with Southwest Fuel Care all of the diesel fuel was recovered and recycled back into the buses thus reducing any loss to the district. During a closer inspection of the vault the following issues were noted: Only a fourteen (14) inch gap existed between the entrance of the tank and the vault ceiling making it impossible for anyone to safely enter the tank to conduct any repairs (minimum of thirty-two inches (32) is required) Due to the lack of clearance between both entrances, it was feared that should an emergency occur with a crew member in the tank it would be considered a Body Recovery instead of a rescue. A visual inspection of the tank s interior showed multiple areas on the tank s floor where the metal had eroded allowing the fuel to escape into the vault A geologist for Dominion Environmental Consultants concluded that the vault had contained the leaking fuel and none had escaped into the environment Both the unleaded and diesel tanks had been installed in the same manner Transportation Department 2300 East Ginter Road Tucson, Arizona (520)

24 Contact was made with Old Castle Tanks, the recorded original tank manufacturer who stated that due to the manner in which the tanks were constructed there would be No Way the interiors could be repaired. In an attempt to offset some of the costs associated with the repair or replacement of the tanks, Mr. Pat Cruse from the Arizona School Facility Board (ASFB) was contacted. According to Mr. Cruse, the ASFB could only help with the repair of the tank but would not have funding for the replacement. At this point, the tank was abandoned and Senergy Petroleum the District s fuel supplier was contacted. Senergy has cooperated and provided a portable fuel tank until a more permanent solution can be found. Current Fueling Protocols: Since the leaking tank has caused the abandonment of the diesel tank, we have gone from two fueling nozzles to one connected to the portable tank. Having only one operational fueling bay has caused staff to become more efficient in fueling our buses. In order to reduce the amount of buses requiring fuel during the day, a crew of three persons has been assigned to fuel buses in-between the morning and afternoon routes. This crew had reduced the amount of lost driver time used while fueling buses from approximately ten daily hours to six. Fueler s are made up of Department staffers such as drivers and bus attendants who have volunteered for the positions. Although extra hours are paid to those fueling a savings from lost productivity is still shown. Final Recommendations: After consulting with various experts in the field, staff recommends a three phase approach to resolving the issue: Phase One: Abandonment of Current Fuel Storage Tanks Staff recommends both tanks not be removed from their current location but instead be abandoned in place and filled with a sand slurry solution. This solution will provide a secure and cost effective long term solution. Phase Two: Installation of above ground Diesel and Unleaded fuel storage tanks Due to safety and space concerns, staff recommends new Above Ground storage tanks be installed in the Northeast corner of the bus compound. The new tanks will be installed following all state environmental laws and industry best practices. The new tanks will be plumbed into the existing fuel dispensing lines which will eliminate the need to demolish the current fuel canopy. Transportation Department 2300 East Ginter Road Tucson, Arizona (520)

25 Phase Three: Installation of new Fuel Dispensing Equipment and Computer Software The current dispensing equipment and software were originally purchased in 1998 and are no longer supported. With the installation of new equipment the Department will be able to monitor fuel use by department, vehicle and driver. Upgraded software allows for more accurate estimating of fuel expenses for coming years as the District grows. Bid Process: Current status of Bid Process Working with the Purchasing Department, requests for bids were sent to a number of vendors in December of 2014 with a deadline for opening of January 21. Upon opening the bids from three vendors, Franzen Hill Company was the least expensive with a bid for all three phases of $261, and a days to completion of 30 (see attached bid sheet). In addition, Franzen \Hill provided the following warranties: Tanks 30 years Dispensers 2 years Piping 30 years Workmanship 1 year Because Franzen Hill s bid was considerably lower than the other bidders, contact was made with all provided references. All references were satisfied with the company s work and continue to use Franzen Hill on projects. Frequently Asked Questions: Q: Why not remove the tanks from beneath the ground? A: Due to the location of the tanks, any removal would necessitate the demolishing of the current fuel bay which would greatly increase the cost of the project Q: Are we sure no fuel escaped the vault and contaminated the ground? A: Yes, based on the geologist report she was confident the vault contained the fuel and there was no evidence any fuel escaped the vault. Q: Why not use a foam product to fill the tank instead of a sand slurry? A: According to industry experts, foam will condense thus allowing pockets to form where unrecovered fuel can settle and create a fire hazard within the tank Q: Can we continue to use the portable tank provided by Senergy? A: No, since this tank only holds 2500 gallons we receive fuel deliveries twice weekly and Senergy has asked for the return of the tank for use by other customers Q: How can we ensure the safety of the new tanks with their placement above ground? A: A requirement of the bid was that all tanks must be ballistic rated and a wall be built surrounding the tanks. In addition the bid also requires the tanks be enclosed to prevent vandalism and contamination of ground water. Transportation Department 2300 East Ginter Road Tucson, Arizona (520)

26 Q: Why replace the current dispensing equipment? A: Current dispensing hardware and software is no longer supported by the manufacturer and is currently inoperative and unable to track fuel use. Final Recommendation: As a result of Discussions with Franzen Hill representatives and a check of references staff is confident in recommending the Governing Board award Franzen Hill the contract to provide the District with a completed new fueling facility as proposed in their bid. Transportation Department 2300 East Ginter Road Tucson, Arizona (520)

27 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO 12 PURCHASING DEPARTMENT 2241 EAST WIEDING ROAD TUCSON ARIZONA BID NO.: B FUEL STORAGE TANK REPLACEMENT & EXISTING TANK ABONDONMENT Franzen Hill Kear Lloyd Tulare, California Civil Corp Construction Item # Quanity Description Darren Thomas Jed Heuberger Mike Forrest Option 1 The scope of work for this option includes the design and construction of the following: i. Abandonment of existing fuel tanks in-place per state & federal standards II. Purchase & installation of new external fuel tanks to provide the following: 1. Minimum 10,000 gallons of diesel fuel 2. Minimum 3,000 gallons of unleaded fuel 3. Construct secure enclosure to prevent vandalism & contaimination of ground of and water III. Excavation & re-plumbing of new tanks to existing fuel dispensing systems Indicate bid amount for total completion of this project to include all labor, materials, services, removal of debris, transportation, taxes, for the completed project below: $ $ 228, $ 468, $ 615, Number of days needed to complete: 30 days 184 days 60 working days Indicate warranties on all workmanship, materials, 30 years - tank. Dispensers 2 years, 30 years- tank. 1 Two years labor, and equipment: piping 30 years, workmanship 1 year year for all other Option 2 The scope of work for this option includes the design and construction of the following: i. Abandonment of existing fuel tanks in-place per state & federal standards Page 1

28 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO 12 PURCHASING DEPARTMENT 2241 EAST WIEDING ROAD TUCSON ARIZONA BID NO.: B FUEL STORAGE TANK REPLACEMENT & EXISTING TANK ABONDONMENT Franzen Hill Kear Lloyd Tulare, California Civil Corp Construction Item # Quanity Description Darren Thomas Jed Heuberger Mike Forrest II. Purchase & installation of new external fuel tanks to provide the following: 1. Minimum 10,000 gallons of diesel fuel 2. Minimum 3,000 gallons of unleaded fuel 3. Construct secure enclosure to prevent vandalism & contaimination of ground & water III. Excavation & re-plumbing of new tanks to existing fuel dispensing systems IV. Connection of new lines into new fuel dispensing systems such as "Gas Boy" Indicate bid amount for total completions of this project to include all labor, materials, services, removal of debris, transportation, taxes, for the completed project below: $ $ 261, $ 499, $ 623, Number of days needed to complete: $ days 65 working days Indicate warranties on all workmanship, materials, labor, and equipment: 30 years - tank. Dispensers 2 years, piping 30 years, workmanship 1 year 30 years- tank. 1 year for all other Two years Page 2

29 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #5 TITLE OF AGENDA ITEM: ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Door Replacements for Sunnyside & Desert View High School Info/Action Ken Kmak, Director of Business Operations DESCRI PTI ON/JUSTI FI CATI ON: Doors at the four gyms at Desert View High School and Sunnyside High School have been identified as needing to be replaced. Mr. Sanchez, along with Mr. Nino Sanchez, Safety and Security Department conducted a walk thru of both high schools gymnasiums (interior and and exterior doors). Steel Dor from Bid No. B provided pricing for each school as follows: Desert View High School $ 57, Sunnyside High School $ 71, Total $129, Respectfully request BAC approval to recommend to the Governing Board approval for the purchase and installation of new doors at Desert View High School and Sunnyside High School contingent upon availability of Bond Funds This project will be taken to the next Governing Board for final approval. Project doesn't include painting of doors. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: Contingent upon the availability of Athletic Bond funds. REVIEWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Recommend to approve the purchase and installation of new doors at Sunnyside and Desert View High School as presented. ATTACHMENTS: Name: Description: Type: Desert_View_Steel_Dor.pdf Door Replacements for Sunnyside & Desert View High Schools Backup Material Sunnyside_Steel_Dor.pdf Door Replacements for Sunnyside & Desert View High Schools Backup Material

30 CREATION: Date/Time: Department: 2/9/ :14:33 PM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:50 PM Approved Superintendent

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43 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO East Ginter Road Tucson, Arizona BOARD ACTION ITEM MEETING OF: February 12, 2015 BOARD AGENDA NO.: General Functions #6 TITLE OF AGENDA ITEM: ACTION TYPE: PREVIOUS ACTION OF AGENDA ITEM: SUBMITTED BY: Batting Cages for Girls Softball at DVHS & SSHS Info/Action Ken Kmak, Director of Business Operations DESCRI PTI ON/JUSTI FI CATI ON: Mr. Sanchez has informed us that we need to provide batting cages for girl's softball at Desert View High School (DVHS) and Sunnyside High School (SSHS) to be in compliance with Title IX as boys have a batting cage but girls do not. Based on pricing from Bid No. B , Liberty Fence can provide the batting cages at an unit cost of $14, The cost for 2 schools (DVHS & SSHS) would be $29, The electrical cost to install circuits and lighting to the batting cages through Sabino Electrical (Arizona State Contract # ADSP ) is as follows: Electrical work for DVHS $8, Electrical work for SSHS $7, Batting cage net for DVHS only to be purchased from quote from Buddy's All Stars at a price or $ (K&S & Universal Athletics provided a no bid quote). Total cost for DVHS batting cage is $23, The total cost of SSHS batting cage is $21, Total cost to provide both batting cages is $45, Respectfully request Bond Advisory Committee (BAC) approval to purchase as indicated above.this project will be taken to the next Board Meeting for final approval, contingent upon the availability of Bond Funds. POLI CY CONSI DERATI ONS: LEGAL CONSI DERATI ONS: BUDGET INFORMATION: Contingent upon the availability of Athletic Bond funds REVI EWED BY: Dr. Eugenia Favela, Interim Superintendent SUPERI NTENDENT'S RECOM M ENDATI ON/M OTI ON: Recommend to approve the purchases of various materials and services to build batting cages for girl's softball at DVHS & SSHS contingent upon the availability of Bond Funds.

44 ATTACHMENTS: Name: Description: Type: Buddy_s_All_Stars_batting_net.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material Desert_View_Liberty_Fence_Batting_Cage.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material Sunnyside_HS_Liberty_Fence_Batting_Cage.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material Desert_View_Electric_Work_Sabino_Electric.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material Sunnyside_HS_Electrical_Work_Sabino_Electric.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material Desert_View_Electric_Work_Sabino_Electric.pdf Batting Cages for Girls Softball at DVHS & SSHS Backup Material CREATION: Date/Time: Department: 2/9/2015 1:01:48 PM Business and Finance APPROVALS: Date/Time: Approval: Department: 2/9/2015 3:51 PM Approved Superintendent

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