May 2017 Financial Overview
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- Osborn Harrington
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1 May 2017 Financial Overview 1
2 Village Bible Church 1 Church: 4 Campuses Contributions Actual $671,870 $789,583 May 2017 YTD Village Bible Church 1 Church: 4 Campuses Expenses Actual $712,076 $729,194 May 2017 YTD 2
3 Village Bible Church 1 Church: 4 Campuses May 2017 YTD Expenses Staff $442,361 (62%) Buildings & Grounds $109,791 (15%) 2017 YTD Actual Expenditures $712,076 Multiplier $88,261 (12%) Administration $35,011 (5%) Church Ministry $36,652 (5%) 3
4 Village Bible Church Financial Update 1 Church: 4 Locations MAY Unrestricted Cash & Reserves $240,427 $205, Over/(Short) YOY Change in Giving YTD + 4% Contr (Month) $ 157,917 $ 136,491 ($ 21,426) $ 146,383 $ 135,035 Contr (YTD) $ 789,583 $ 671,870 ($ 117,714) $ 645,966 $ 599,723 Exp (Month) $ 141,349 $ 158,337 $ 16,988 $ 137,802 $ 137,926 Exp (YTD) $ 729,194 $ 712,076 ($ 17,118) $ 733,315 $ 686,250 Diff (Month) ($ 21,846) $ 12,963 ($ 1,391) Diff (YTD) ($ 40,206) ($ 65,438) ($ 79,026) Restricted Cash $ 70,783 Reserves $ 130,445 Unrestricted Cash $ 109,982 Current Month to Date 2017 % Change Avg Worship Attendance 911 2% Active HH Avg Attendance % Easter Attend: 1471 (Excluded from avg.) Avg Visitor Attendance 71-4% 74 Active Visiting Individuals 52 Active Attending Households % 379 Active Attending Individuals % 1167 Current Month Giving Family Units 275 (% of Active Attending Households) 61% Past 3 Mos. Giving Family Units 213 (Given at least 1x/month) 47% PORTION OF GIVING DONE ONLINE Online Giving (Month) $ 77,334 57% Online Giving (YTD) $ 357,276 53% BENEVOLENCE BALANCE $ 15,240 Giving (Month) $ 3,315 Giving (YTD) $ 15,976 Paid Out (Month) $ 1,008 Paid Out (YTD) $ 12,645 4
5 Accounts Village Bible Church 1 Church: 4 Campuses MAY 2017 VBC YTD Actual VBC YTD YTD Remain YTD Used VBC Annual CONTRIBUTIONS Contributions Unrestricted 671, , ,714 85% 1,895,000 Total CONTRIBUTIONS 671, , ,714 85% 1,895,000 EXPENSES (KINGDOM INVESTMENTS) MULTIPLIER (Acts 1:8) Missions Missions Support 70,443 73,428 2,985 96% 176,227 Total Missions 70,443 73,428 2,985 96% 176,227 Outreach Outreach Partners 11,470 11, % 28, Outreach Direct 6,349 4,210 (2,139) 151% 10,103 Total Outreach 17,818 16,168 (1,650) 110% 38,803 Total MULTIPLIER (Acts 1:8) 88,261 89,596 1,335 99% 215,030 Local Ministry Church Ministry Nursery % Children's Ministry 3,155 3, % 9, Vacation Bible School 1,803 2, % 7, James 1: % AWANA (self-funded) (243) 197% Student Ministry 2,061 3,271 1,210 63% 7, Student Ministry Vehicles 2,304 1,675 (629) 138% 6, Child Protection Expenses % College & Careers % Music & Worship 3,658 2,106 (1,552) 174% 4, Sermon Ministry 3,800 2,708 (1,091) 140% 6, Small Groups 1,098 1, % 3, Primetimers % Men's Ministry % Women's Ministry % 1, MOPS (self-funded) % Equipping 2,013 1,858 (156) 108% 4, Counseling % 1, Assimilation (57) 106% 2, Library % Church Functions 2,511 6,550 4,039 38% 15, Church Community % 1,000 Total Church Ministry 24,854 29,949 5,095 83% 75,003 Ministry Support Food & Kitchen Supplies (237) 141% 1, Flowers & Memorials (37) 111% Leadership Training 4,124 5,438 1,313 76% 13, Elder Discretionary (76) 110% 1, Pastoral Resources % 1, Phone Reimbursement 2,655 2, % 7, Travel Reimbursement 641 1,650 1,009 39% 3, Ministry Meals 1,353 2, % 5, Ministry Consulting Services (59) 120% 700 Total Ministry Support 11,798 14,958 3,161 79% 35,900 Buildings, Grounds & Equipment Decorations % 1, Furniture & Equipment 1, (269) 132% 2, Audio Visual Equipment 2,846 2,233 (613) 127% 5, Janitorial Services 10,640 10,500 (140) 101% 30, Church Maintenance 5,811 8,167 2,356 71% 19, Landscaping 2, (1,610) 268% 2, Parking Lot/Roadway 3,116 4,500 1,384 69% 11,100 5
6 Accounts Village Bible Church 1 Church: 4 Campuses MAY 2017 VBC YTD Actual VBC YTD YTD Remain YTD Used VBC Annual Security Systems 1,300 1, % 3, Property & Liability Insurance 7,408 7, % 15, Mortgage Interest 17,015 17, % 46, Mortgage Principal 32,242 32, % 72,112 Utilities Electric 8,728 9,821 1,092 89% 23, Garbage 1,377 1,250 (127) 110% 3, Gas 6,305 4,774 (1,531) 132% 8, Telephone & Internet 4,410 4, % 11, Water & Sewer 2,597 2, % 6,700 Total Utilities 23,418 23,320 (98) 100% 52,500 Parsonage Electric (488) 367% Gas % Telephone & Internet (316) 0% Water & Sewer (330) 0% House Maintenance % 150 Total Parsonage 1, (1,013) 230% 1,450 Total Buildings, Grounds & Equipment 109, , % 262,429 Total Local Ministry 146, ,158 8,715 94% 373,332 Administration Communication Services 4,586 3,104 (1,482) 148% 7, Printed Materials 9,869 6,760 (3,108) 146% 16, Office Supplies 532 1,702 1,170 31% 4, Copiers, Computers & Network 8,757 10,482 1,724 84% 22, Management Software 2,165 2, % 5, PO Box Postage 752 1, % 3, Dues & Subscriptions % Bank Fees 1,051 1,042 (10) 101% 2, Legal Fees % 1, Audit Fees 7,200 7, % 7,699 Total Administration 35,011 35, % 72,133 Staff Pulpit Supply 3,000 1,167 (1,833) 257% 2, Wages/Living Allowance 220, ,973 (637) 100% 550, Housing Allowance 99,356 99, % 240, FICA-Church Share 24,649 25, % 61, Workmans Comp 2,337 2, % 4, Health & Disability Insurance 73,373 74,817 1,444 98% 179, Retirement 403B 18,894 25,765 6,871 73% 61, Staff Appreciation (143) 0% 0 Total Staff 442, ,897 6,536 99% 1,101,268 Reserve Spending Reserves Released (13,323) 0 13,323 0% Reserve Spending 13,323 0 (13,323) 0% 0 Total Reserve Spending % 0 Total EXPENSES (KINGDOM INVESTMENTS) 712, ,194 17,118 98% 1,761,763 Net Total (40,206) 60, , ,237 6
7 VILLAGE BIBLE CHURCH MONTHLY FINANCIAL UPDATE MAY 2017 Contr (Month) $ 32,083 30,748 Contr (YTD) $ 160, ,742 Other Campus Support (Month) $ 2,763 2,763 Other Campus Support (YTD) $ 13,816 13,816 Exp (Month) $ 31,988 36,408 Exp (YTD) $ 161, ,368 Diff (Month) 2,897) Diff (YTD) 20,811) AURORA - 2% Change in YTD Giving Over Prior Year 2017 Over/(Short) $ ($ 1,335) $ 36,170 $ 31,860 $ ($ 30,675) $ 132,507 $ 118,374 $ $ $ $ 4,420 $ 26,320 $ 24,510 $ $ 2,555 $ 139,114 $ 127,369 ($ $ 9,851 $ 7,351 ($ ($ 6,608) ($ 8,995) Current Month to Date 2017 % Change Avg Worship Attendance 215 2% Avg Attendance of Active HH 73 57% Easter Attend: 327 (Excluded from avg.) Avg Visitor Attendance 24-23% 31 Active Visiting Households (Active Assim Code 0) 13 Active Attending Households (Active Assim Code 1-5) % 95 Active Attending Individuals % 245 Current Month Giving Family Units 73 (% of Active Attending HH) 57% Past 3 Mos. Giving Family Units 50 (Given at least 1x/month) 39% PORTION OF GIVING DONE ONLINE Online Giving (Month) 13,150 Online Giving (YTD) 61,427 $ 43% $ 47% BENEVOLENCE BALANCE $ 1,192 Giving (Month) $ 480 Giving (YTD) $ 1,571 Paid Out (Month) $ 50 Paid Out (YTD) $ 1,985 Village Bible Church Aurora YTD Expenses May 2017 Staff $78,787 (48%) 2017 YTD Actual Expenditures $164,368 Building & Grounds $20,723 (13%) Multiplier $24,976 (15%) Administration $31,287 (19%) Church Ministry $8,594 (5%) 7
8 VILLAGE BIBLE CHURCH MONTHLY FINANCIAL UPDATE MAY 2017 SUGAR GROVE + 5% Change in YTD Giving Over Prior Year 2017 Over/(Short) $ ($ 20,730) $ 101,051 $ 96,556 $ ($ 83,182) $ 475,661 $ 447,461 Contr (Month) $ 116,667 95,937 Contr (YTD) $ 583, ,152 Other Campus Support (Month) Other Campus Support (YTD) Exp (Month) $ 106,191 $ 113,340 $ 7,149 $ 94,659 $ 102,142 Exp (YTD) $ 539,298 $ 526,058 ($ 13,239) $ 508,809 $ 503,859 Diff (Month) ($ 17,403) 6,392 ($ Diff (YTD) ($ 25,907) 33,148) ($ $ 5,586) ($ 56,398) Current Month to Date 2017 % Change Avg Worship Attendance 626 2% Avg Attendance of Active HH % Easter Attend: 1060 (Excluded from avg.) Avg Visitor Attendance 32-9% 35 Active Visiting Households (Active Assim Code 0) 32 Active Attending Households (Active Assim Code 1-5) % 255 Active Attending Individuals % 838 Current Month Giving Family Units 182 (% of Active Attending HH) 62% Past 3 Mos. Giving Family Units 147 (Given at least 1x/month) 50% PORTION OF GIVING DONE ONLINE Online Giving (Month) 61,589 Online Giving (YTD) 285,122 $ 64% $ 57% BENEVOLENCE BALANCE $ 12,470 Giving (Month) $ 1,885 Giving (YTD) $ 12,940 Paid Out (Month) $ 958 Paid Out (YTD) $ 10,162 Village Bible Church Sugar Grove YTD Expenses May 2017 Staff $193,013 (37%) 2017 YTD Actual Expenditures $526,058 Building & Grounds $83,017 (16%) Multiplier $120,434 (23%) Administration $107,219 (20%) Church Ministry $22,375 (4%) 8
9 VILLAGE BIBLE CHURCH MONTHLY FINANCIAL UPDATE MAY 2017 INDIAN CREEK + 5% Change in YTD Giving Over Prior Year 2017 Over/(Short) Contr (Month) $ 6,667 $ 7,084 $ 417 $ 6,345 $ 4,628 Contr (YTD) $ 33,333 $ 29,086 ($ 4,247) $ 27,615 $ 24,399 Other Campus Support (Month) $ 6,087 $ 6,087 - $ 2,882 - Other Campus Support (YTD) $ 30,435 $ 30,435 - $ 14,411 - Exp (Month) $ 11,786 $ 11,894 $ 108 $ 12,529 $ 7,499 Exp (YTD) $ 61,071 $ 56,750 ($ 4,321) $ 63,231 $ 35,433 Diff (Month) $ 1,277 ($ 3,302) ($ 2,871) Diff (YTD) $ 2,771 ($ 21,205) ($ 11,034) Current Month to Date 2017 % Change Avg Worship Attendance 39-13% Avg Attendance of Active HH 14 70% Easter Attend: 41 (Excluded from avg.) Avg Visitor Attendance 4 33% 3 Active Visiting Households (Active Assim Code 0) 1 Active Attending Households (Active Assim Code 1-5) 20 0% 20 Active Attending Individuals 51-16% 61 Current Month Giving Family Units 14 (% of Active Attending HH) 70% Past 3 Mos. Giving Family Units 10 (Given at least 1x/month) 50% PORTION OF GIVING DONE ONLINE Online Giving (Month) $ % Online Giving (YTD) $ 2,437 8% BENEVOLENCE BALANCE $ 768 Giving (Month) $ 50 Paid Out (Month) - Paid Out (YTD) $ 91 Village Bible Church Indian Creek YTD Expenses May 2017 Staff $38,817 (68%) 2017 YTD Actual Expenditures $56,750 Building & Grounds $5,789 (10%) Multiplier $4,052 (7%) Administration $6,103 (11%) Church Ministry $1,990 (4%) 9
10 VILLAGE BIBLE CHURCH MONTHLY FINANCIAL UPDATE MAY 2017 EL CAMINO + 27% Change in YTD Giving Over Prior Year 2017 Over/(Short) Contr (Month) $ 2,500 $ 2,722 $ 222 $ 2,816 $ 1,991 Contr (YTD) $ 12,500 $ 12,890 $ 390 $ 10,184 $ 9,490 Other Campus Support (Month) $ 3,231 $ 3,231 - $ 1,500 $ 1,500 Other Campus Support (YTD) $ 16,155 $ 16,155 - $ 7,500 $ 7,500 Exp (Month) $ 5,432 $ 6,068 $ 636 $ 4,294 $ 3,775 Exp (YTD) $ 27,266 $ 29,473 $ 2,207 $ 22,161 $ 19,589 Diff (Month) ($ 115) $ 22 ($ 284) Diff (YTD) ($ 428) ($ 4,477) ($ 2,599) Current Month to Date 2017 % Change Avg Worship Attendance 31 29% Avg Attendance of Active HH 9 75% Easter Attend.: 43 (Excluded from avg.) Avg Visitor Attendance % 5 Active Visiting Households (Active Assim Code 0) 6 Active Attending Households 12 33% 9 Active Attending Individuals 28 22% 23 Current Month Giving Family Units 6 (% of Active Attending HH) 50% Past 3 Mos. Giving Family Units 6 (Given at least 1x/month) 50% PORTION OF GIVING DONE ONLINE Online Giving (Month) $ 1,745 64% Online Giving (YTD) $ 8,290 64% BENEVOLENCE BALANCE $ 809 Giving (Month) $ 900 Giving (YTD) $ 1,215 Paid Out (Month) - Paid Out (YTD) $ 406 Village Bible Church El Camino YTD Expenses May 2017 Staff $22,741 (77%) 2017 YTD Actual Expenditures $29,473 Building & Grounds $262 (1%) Multiplier $2,190 (7%) Administration $2,896 (10%) Church Ministry $1,384 (5%) 10
11 Target Campus Allocation 15% Multiplier Fund: Missions & Resurgence 50% Worldwide Missions; 30% Resurgence; 20% Local Outreach We are been committed to reproducing at every evel leaders, ministries, celebration services, campuses and churches. With multiple locations, it can be challenging to remain missional about new endeavors with so many worthwhile interests competing for resources. By allocating 15% of all offerings to the multiplier fund, we re positioned to reproduce consistently, to invest in leadership residents and to resource our existing campuses as they model our reproducing DNA. 20% Catalyst Operations: Central Services Catalyst operations include creative arts, business administration, and ministry visioning, collaboration and alignment. Operating the Catalyst at 20% of all offerings requires us to continually refine our operations and ensure fiscal responsibility. 65% Campus Operations: Campus Ministry 40% Staff; 25% Ministry/BuildingGrounds/Administration Each campus operates on 65% of its collective annual offerings, which are used for staffing, facility, capital savings and ministry operations. Operating at 65% takes the guesswork out of future staffing, facility usage and other expenditures, since annual budgets are established based on projected offerings. 11
12 Financial Accountability Accountability and transparency is important to us. We strive to be the best stewards of God s resources that we can be and know that having others reviewing and guiding us will help us stay on track. Scripture talks over and over again about the importance of seeking wise counsel. We can t imagine a place that would be any more important than in the church! To this end, the elders of Village Bible Church have implemented the following: VBC Non-Staff Guiding Elders & Consensus Decision Making (Wise Counsel & Accountability) While all elders lead and shepherd the church, the guiding elders are the actual governing board of the church. This board is intentionally made up of a majority of non-staff elders and operates by consensus, which means total agreement by the elders to support a decision. This structure provides accountability and balance to our leadership team. Guiding Elders (Non-Staff): Scott Brown (Aurora Campus), Bill Griffith (Indian Creek Campus), Jon Pilkington (Sugar Grove Campus) Additionally, two staff members serve on this team: Keith Duff (Executive Pastor) and Tim Badal (Lead Pastor). VBC Stewardship Team (Wise Counsel & Accountability) This advisory team is made up of church members who do not serve as staff or as elders. While they are not a decision making team, they advise and work with the guiding elders on overall financial strategy and practice, such as: 1) budget development; 2) compensation analysis; 3) cash-control audits; 4) monthly financial reviews; 5) financial communication; 6) generosity teaching initiatives. Stewardship Team (Non-Staff): Phil Beattie (Sugar Grove Campus), Sue Fair (Sugar Grove Campus), Stan Free (Sugar Grove Campus), Jeff Hansen (Sugar Grove Campus), Chad Thompson (Aurora Campus) Additionally, Keith Duff (Executive Pastor) and Stephanie Beattie (Finance Director) lead and advise this team. Financial Policies and Practices (Accountability) Our financial policies and practices include many checks and balances that include our treasurers, our stewardship team, our CPA and ECFA. These checks and balances include cash handling (there are always at least two people involved with the handling of offerings and the process is audited); check writing and electronic payments (at least two people are always involved in this process); monthly financial reconciliation; year-end financials and expense allocations. Vanderbloemen Research Group Compensation Analysis (Wise Counsel) Vanderbloemen Research Group provides our compensation team (non-staff guiding elders + non-staff stewardship team) objective analysis of the different leadership roles at VBC as well as compensation practices of similar churches and nonprofit organizations. This analysis guides our actual compensation policy. Evangelical Council for Financial Accountability ECFA (Wise Counsel & Accountability) We voluntarily submit to the oversight and accountability of the Evangelical Council for 12
13 Financial Accountability (ECFA) who conducts a full review of our church on an annual basis. We have passed their review and been an accredited member each year since first applying in ECFA enhances trust in Christ-centered churches and ministries by establishing and applying Seven Standards of Responsible Stewardship to accredited organizations. Founded in 1979, ECFA provides accreditation to leading Christian nonprofit organizations that faithfully demonstrate compliance with established standards for financial accountability, transparency, fundraising, and board governance. The Christ-centered ministries accredited by ECFA include churches, denominations, educational institutions and mission agencies. ECFA s Seven Standards of Responsible Stewardship, drawn from Scripture, are fundamental to operating with integrity. Accountability to God is vital, but people form their impressions of both people and organizations by looking at the outward appearances (1 Samuel 16:7). The basis for establishing ECFA is stated clearly by the Apostle Paul in 2 Corinthians 8:21: "For we are taking pains to do what is right, not only in the eyes of the Lord but also in the eyes of men." The seven standards include 1) Doctrinal Issues, 2) Governance, 3) Financial Oversight, 4) Use of Resources and Compliance with Laws, 5) Transparency, 6) Compensation-Setting and Related-Party Transactions and 7) Stewardship of Charitable Gifts. Our church listing on ECFA: CapinCrouse CPA (Wise Counsel & Accountability) We voluntarily submit to the oversight and accountability of the CapinCrouse CPA firm who conducts a full review of our church financials on an annual basis. We have passed their review since first engaging with them in CapinCrouse is a national full-service CPA and consulting firm who, since 1972, has served Christ-centered, mission-focused not-for-profit organizations, churches, and higher education institutions by providing support in the key areas of financial integrity and security. As a result of this extensive experience, CapinCrouse has a deep understanding of ministry operations and knows the ever-changing needs and the importance of financial accountability in our unique environment. Village Bible Church engages CapinCrouse to perform an annual review of our financial statements. A review includes primarily applying analytical procedures to management s financial data and making inquiries of organization management. The review is conducted in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. Those standards require CapinCrouse to perform procedures to obtain limited assurance that there are no material modifications that should be made to the financial statements. 13
14 The Bible talks a lot about something called first fruits. If something is important, we should do it first. Some of you may have your priority financial items taken right out of your paycheck maybe 401(k), savings, income tax. You automate them because they are important you want to make sure that they are taken care of right away. Here at Village Bible Church, we re so grateful for the generosity of so many people who financially support the mission and vision of the church. This idea of making the important automatic applies to giving as well. We want to be generous as well as be wise, so in addition to saving for a 401(k) automatically, I would like to encourage you to give automatically also. We ve set up our website in such a way that you can create a profile and set up regular, recurring contributions. Online giving is safe, secure and free. It s a great way to be intentional about honoring God and being generous. Many of you give via the offering boxes in the sanctuary and that s great you can keep doing that. But I want to challenge you to automate it because it s important. Would you be willing to set up an online giving profile at villagebible.org/give and automate the important? Not only will you not have to bring a checkbook to church, you ll help us maintain ministries for your family during all seasons of the year. Jump in. Automate what s important. Your Pastor and Friend, 14
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