TLC Interim Pastor s Council Report October 2017\

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3 TLC Interim Pastor s Council Report October 2017\ In light of our mission/ vision for ministry I commit to the following pastoral ministry goals for the next 9 mos. Together with Jesus Christ, we are freed by grace, to live faithfully, love boldly, and serve joyfully, so the world experiences the difference God s grace and love in Christ makes for all people and creation. Goal 1 To be an open, engaging, relational, collaborative, prayerful, Christ centered pastoral presence in TLC s ministry during this transition time. Goal 2 To partner with the Council and Congregation to maintain TLC s ongoing ministry. Goal 3 To help Council/ Congregation engage/ own its purpose (its mission/ vision). Goal 4 To help the congregation identify its major challenges/ issues/ concerns. Goal 5 To establish mutually agreed upon interim pastoral ministry goals. Priorities or Ministry Action Plan for the start of the transition time (6-8 weeks) 1. Continue to meet and build relationships while engaging in regular ongoing congregational ministry including visitation. (goals 1 5) 2. Support and encourage the Council in its leadership (goals 2-4) a. Keep orienting the Council/ Congregation around the transitional process b. Work with the finance team to prepare a 2018 proposed balanced budget c. Work with Council team to prepare a proposed constitution (build on the ELCA Model Constitution with reference to old constitution) d. Work on a revision for the Personnel Policy/ Procedures Handbook 3. Work with Congregation to identify and address deep challenges (goals 4) a. Continue to encourage the practice of prayer and respectful communication b. create opportunities for those who choose to address/ explore their pain i. Work on ways to publically/ ritually practice reconciliation/ forgiveness/ healing ii. Work with PCM s & Supervisor Delmas Luedke on a listening experiment 4. Advise and support the ongoing work of the Congregational Transition Team (TT) a. Organize and initiate a series of congregational forums to engage the congregation at every step along the MSP/ Transition journey 1) To invite congregational input and ownership of the MSP 2) To help the congregation work together and therefore start normalizing b. To engage the previous transition work 3 work teams & Past Presidents report c. To encourage PoG to continue its future with Lynnwood discernment process 5. With the Council review the addendum to my interim contract and identify any other priorities to address in this interim. Pastoral Acts Baptisms, First Communions, Confirmations, Weddings, Funerals, Private Confessions 2 private confessions Personal (you can pray for me around the following concerns) Extended family life adjustments

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5 Administrative Report for Council October 10, 2017 Facility Coordinator: Still searching. Capital Improvements: We have a couple of bids for the speaker system and will propose a plan for funding next council meeting. Floor coverings are being analyzed for the Sanctuary, Chapel, Narthex and Multipurpose room to determine the best options. The Facilities Board will make a recommendation to the Council for replacing the flooring. The Facilities board has done lots of work to clean up the property. Trees have been limbed, groundcover chopped down and hauled away, pruning and cleanup of garden areas. They have work parties scheduled for Thursday 9:00 to noon on October 12 and October 19. When that is complete, they hope to engage congregational members so that they will adopt a specific area and become responsible for maintaining it. Cleanup of the garage continues. Many old documents were delivered to the shredding service on Saturday, September 30. Ongoing review of efficiency of changing to LED lights as opposed to the current T8s. As old lights burn out, new LED lights are being used to replace them. Facilities Use Agreements Reviewing current process and fees for setting up Facility Use Agreements. Plan is to have a standardized process, form and fee schedule by the first of the year. Security Two persons were trespassed in the last month. Trinity House Sandy Bueing s lease for the Trinity House was renewed for 6 months, effective September 1, Schools Harbour Pointe Christian Preschool Enrollment was budgeted at 91% of max capacity. 117 out of 122 spots filled (96%). $4,605 in scholarships distributed between July-December 2017.

6 Safehaven Policy highlighted issue of 1 bathroom for 45 children. Obtaining estimate for remodeling to add bathrooms and reviewing 2018 budget to hire a floater to assist with supervision. Child Development Center Enrollment is excellent. 2 Toddlers less than budgeted, otherwise all other age groups have met or exceeded budget enrollment budget is $10,000 - $12,000 short because of unexpected salary expense of personnel. Personnel Job descriptions are all in. Individual goals and objectives for the year are in review and will be completed by October 17, The staff reviewed what Trinity is doing well, what Trinity is doing and shouldn t be doing, and what Trinity isn t doing that we should be doing. Each improvement was reviewed by staff, action was proposed and a POC assigned to report on the progress of each action. The staff identified the need to review and revise the Policies and Procedures Manual. Recommendation: Motion to authorize Pastor and Administrator begin review process of Policies and Procedures Manual for Personnel. Custodial Service: Wei and Xing will be gone from October 28 through November 28. Interviewing contract services and am awaiting bids to cover the time they are gone. Sandy will remain a backup and not be responsible for all work for an entire month. Recommendation: Motion to approve a contract for custodial services for the period Wei and Xing are gone up to $6,000. Audit: Working on recommendations from Audit Committee: Claudia LaFollette, Wally Bergquist, and Mary Roper agreed to serve. They must be elected by council to serve for two years. Kevin Nollette has agreed to advise the committee. If they are elected, their first meeting will be October 11, Recommendation: Motion to approve nomination of Claudia LaFollette, Wally Bergquist, and Mary Roper to serve two year terms on the Audit Committee. Audit Team recommended that Council should approve signatories on checks. Recommendation: Motion to approve the attached list of signatories for the applicable accounts at US Bank for the current term of Council officers.

7 Constitution: In order to have Revised Constitution approved at Congregational Meeting on December 10, 2017, Council must receive 60 days prior to Congregational approval (Oct 11). Congregation must receive proposed Constitution 30 days prior to approval (Nov 10). Present proposed Constitution and review highlighted areas.

8 Trinity Lutheran Church Treasurer s Report Period Ending September 30, 2017 September 2017 and Year-to-Date Review In a review of the September 2017 Statement of Income and Expenses, the Contributions Income from members during September 2017 was $77,668 which was under the amount expected by $21,571. The income from Contributions received by the Lynnwood congregation was $19,099 below the amount expected; the income from Contributions received by the Mukilteo congregation was $2,472 below the amount expected. When the Income from Contributions is combined with the Income from Reimbursements, Facilities Use and Miscellaneous Income, the Actual Total Income during September was $88,297, compared to the Budgeted Total Income expectations of $107,335 for a total September income below the amount budgeted by $19,038. The total September expenses of $94,478 were less than the budgeted amount for September 2017 by $31,330. The Personnel Expense portion was below the amount budgeted by $24,256 and was the largest variance. Expenses for other Ministries were below the amount budgeted, including Facilities Ministry (which includes building maintenance), and Management Ministry (which includes the cost of insurance and office supplies). The year-to-date income from Contributions is now $89,537 below the amount budgeted, continuing to be consistent with the shortfall we have had since spring. The largest variances for expenses year-to-date, all less than the amount budgeted, are Personnel Expenses less than budgeted by $14,905, Management by $8,242 and Benevolence by $5,597.

9 10/5/2017 Trinity Lutheran Church 12:15p Statement of Income and Expense by Major Group September of Fiscal Year 2017 Responsibility: All Fund: 01 - TRINITY LUTHERAN CHURCH Income Current Month Year-to-date Budget Actual % Remaining Budget Actual % Remaining CONTRIBUTIONS INCOME 99, , % 21, , , % 89, REIMBURSEMENT INCOME % % FACILITIES USE INCOME 6, , % , , % -5, MISCELLANEOUS INCOME , % -2, , , % -6, TEMP RESTRICTED RELEASED 6, , % , , % -204, Total Income 113, , % 19, , ,117, % -125, Expense BENEVOLENCE EXPENSE 7, , % , , % 5, PERSONNEL EXPENSE 86, , % 24, , , % 14, MORTGAGE 12, , % , , % 4, FAITH FORMATION % , , % 2, EVANGELISM MINISTRY % , , % FACILITIES MINISTRY 10, , % 3, , , % 1, CONGREGATIONAL LIFE % , , % 1, MANAGEMENT MINISTRY 6, , % 1, , , % 8, SOCIAL CONCERNS MINISTRY % WORSHIP MINISTRY 1, , % , , % WAY STUDENT MINISTRIES % , , % 2, Total Expense 125, , % 31, ,160, ,117, % 42, Income Less Expense -12, % -12, , % -168,