Welcome. Dawson County. Schools

Transcription

1 Welcome Dawson County Schools 28 Main Street Dawsonville, GA Phone Fax Superintendent: Dr. Damon Gibbs Page1

2 Employee Benefit/Payroll Handbook From the Finance Department 2018 EDITION Welcome to the Dawson County Board of Education. CONTENTS Section 1 Employee Benefits... 2 Section 2 Payroll... 2 Section 3 Payroll Dates... 2 SECTION 1 EMPLOYEE BENEFITS This section contains due dates and step by step instructions for completing the benefit selection process. SECTION 2 PAYROLL This section contains information about accessing your payroll notices electronically. SECTION 3 PAYROLL DATES This section contains the pay schedule for the year with the pay period, due dates, and pay date. Page2

3 Section 1 Employee Benefits Page3

4 TO: FROM: RE: New Employees Benefit Specialist Employee Benefit Packet We would like to take this opportunity to welcome you to Dawson County Schools, and hope you are excited about the upcoming school year. The new employee benefits information, enrollment forms, physician s directories and other pertinent information are located on our website. Instructions for accessing the website and form completion are as follows. PLEASE NOTE: EMPLOYEES WHO ARE TRANSFERRING FROM ANOTHER GEORIGA SCHOOL DISTRICT WILL CONTINUE THE OPTION CHOSEN DURING THE 2017 OPEN ENROLLMENT. BOOKLETS ARE AVAILABLE ONLINE FOR YOUR REVIEW. OTHER OPTIONS MAY BE AVAILABLE DURING OPEN ENROLLMENT, OCTOBER - NOVEMBER 2017, WITH A COVERAGE DATE EFFECTIVE 1/1/2018. BENEFIT PACKET DUE TO YOUR BENEFIT SPECIALIST: If you have questions, please contact your benefit specialist at (877) Please make an appointment with Beth Covington (bcovington@dawson.k12.ga.us) to return your completed packet. Page4

5 Employee Benefit Enrollment Go to the System webpage: Hover over For Staff on the right-hand side. Click on Employee Benefits in the drop-down menu. Click on Employee Benefit Center The Dawson County Schools Employee Benefits Portal will open. There are 3 buttons. Watch the 2 videos: a) Green Start Here For Information for supplemental benefits. Click on the Video Help to information on the supplemental benefits. b) Red State Health Plan Click on the Video Help to information on the state health benefits. c) Blue Enroll Here After viewing the 2 videos, click on Start Here For Information You are now in the Dawson County Schools Benefits Center. Click on: a) I m New b) New Employee c) Follow and complete Steps One -Five. USING THE COVERAGE SELECTION/WAIVER FORM AS A GUIDE: COMPLETE THE STEPS BELOW UNDER THE EMPLOYEE BENEFITS MENU ITEM AT THE TOP OF YOUR SCREEN. Help Me Choose My Benefits - provides differing scenarios for employees to review to assist them in making their benefit choices. Long-Term Disability - The board of education provides this benefit at no charge to each full-time employee. You will be automatically enrolled in this benefit by your benefit representative. Voluntary Term Life Insurance - Complete the enrollment form for the amount of life insurance coverage desired. Whole Life Insurance - Complete the enrollment form for the amount of life insurance coverage desired. Contact the Benefits Call Center at Alexander & Co. at for rates. Dental Plan - Complete the enrollment section to enroll, or if you decline coverage, complete the declination section of the form. Vision Insurance - Complete the enrollment section to enroll, or if you decline coverage complete the declination section of the form. Critical Illness Insurance - Contact the Benefits Call Center at Alexander & Co. at to enroll. Flexible Spending Plans Complete the enrollment form for the plan(s) of your choice. (Medical and/or Dependent child care). There is a $3.50 per month charge for the FlexCard on the Medical reimbursement plan. Retirement Plans Employee must participate in either TRS or PSERS based on their job classification AND the 403(b) plan. Participation is mandatory. a) TRS/PSERS The State retirement plans are based on job classification either Teacher s Retirement or Public School Employees Retirement. b) 403(b) Plan - This is a mandatory deduction. Complete the Mid-America Salary Reduction Agreement form and print a copy of the Vanguard confirmation of account setup. Page5

6 UNDER THE SHBP MENU ITEM AT THE TOP OF YOUR SCREEN. State Health Benefit Plan o Review the SHBP Decision Guide and Basic Plan Overview o Review the SHBP Rates for the rates for each plan. These rates have already been reduced by $76.10 per month as a benefit for working for the Dawson County Board of Education. o Complete the SHBP Insurance Form to indicate your health insurance election (New Enrollment, Decline Coverage, or Transfer Coverage). NOTE: If tobacco surcharge applies, an additional $80 will be added to the SHBP Rates. REMEMBER: Should you have questions, need assistance, and to return your packet, please contact your benefit representative (877) Page6

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8 Go to the system webpage: Hover over For Staff on the left-hand side. Page8

9 Click on Employee Benefits Page9

10 Click on Employee Benefit Center: Page10

11 Watch both Video Helps located underneath the buttons: Employee Benefit Center Video Help State Health Benefit Website Video Help Click on Employee Benefit Center Page11

12 Hover over I m New Page12

13 Click on New Employees New Employees Substitute Employees Page13

14 Complete, print, and sign the applicable forms from Step 2 through Step 4. Step 5 click on Employee Benefits in the menu at the top Page14

15 UNDER EMPLOYEE BENEFITS: Help Me Choose My Benefits Long Term Disability Voluntary Term Life Insurance Whole Life Insurance Dental Plan Vision Insurance Critical Illness Insurance Flexible Spending Plans Retirement Plans Help Me Choose My Benefits Long Term Disability Voluntary Term Life Insurance Whole Life Insurance Dental Plan Vision Insurance Critical Illness Insurance Flexible Spending Plans Retirement Plans TRS/PSERS 403B Page15

16 UNDER SHBP (State Health Benefit Plan): o Review the SHBP Decision Guide and Basic Plan Overview o Review the SHBP Rates for the rates for each plan. These rates have already been reduced by $76.10 per month as a benefit for working for the Dawson County Board of Education. o Complete the SHBP Insurance Form to indicate your health insurance election (New Enrollment, Decline Coverage, or Transfer Coverage). NOTE: If tobacco surcharge applies, an additional $80 will be added to the SHBP Rates. Please make an appointment to turn in your completed packet with all required documentation to: Beth Covington (706) Welcome Aboard - Dawson County Schools Page16

17 FY18 EMPLOYEE BENEFITS AT A GLANCE Board Paid Medical $76.10/month toward employee s premium 403b Contribution 5% of salary Long Term Disability Begins 90 days after the onset of your disabling injury or illness. Pays 60% of your before-tax monthly earnings. Employee Paid Medical Premium based on the plan chosen 403b Contribution o 1% of salary for bus drivers, custodians, paraprofessionals, and school food service personnel. These employee categories must pay into Social Security. o 2% of salary all other. These employee categories do NOT pay into Social Security. Critical Illness Dental Life Insurance Term and Whole Reimbursement Accounts Health and Dependent Child Care (with flexcard) Sick Bank Membership donation of 1 day to the bank. Vision Notes Benefits are available for positions that are 50% or greater. With employment on the first working day of the month, benefits will be effective the following month. Example: Employment date: Aug. 1 st Employment date: Aug. 10 th Benefits Effective: Sept. 1 st Benefits Effective: Oct. 1 st Page17

18 Dawson County Board of Education 403(b)(7) Plan Information Page18

19 403(b)(7) Vanguard Investment Help You may discuss any questions concerning investment fund(s) with Vanguard at (800) TO ENROLL: Contact Vanguard at (800) to enroll as a New Participant in the Dawson County Schools 403(b)(7) plan. The plan number is The board s address: Dawson County Schools 28 Main Street Dawsonville, GA Vanguard will a link to register new participant. Please complete requested information on the Vanguard website. Complete your MidAmerica Salary Reduction Agreement and include your Vanguard account number. Turn in your MidAmerica Salary Reduction Agreement with your benefit enrollment package. Page19

20 FAX COMPLETED FORM TO: (863) Page20

21 Section 2 Payroll Page21

22 DAWSON COUNTY SCHOOLS 28 Main St. Dawsonville, GA All employees of the Dawson County School System, which include faculty and staff, part-time and temporary workers, are now required to participate in the direct deposit system at employment. Direct Deposit is a safe, easy and efficient banking method for your payroll funds. Direct Deposit is posted electronically to the employee s account showing as available funds on the payroll date. Page22

23 EMPLOYEE SELF SERVE To access your Payroll Notice in Softdocs: Employee Services 3. Employee Self Serve USERNAME: Provided by System PASSWORD: Provided by System SSN: Click Submit You will be prompted to change your password. Please change it to something that you can remember. Library of Forms (bookshelf with books): Demographic Change Direct Deposit Authorization to make a change G4 Georgia Withholding W4 Federal Withholding Payroll (2 drawer filing cabinet): Payroll Check Stubs = Checks W2 = W2 information Payroll Direct Deposit = Direct Deposit Notices Page23

24 Access the school webpage: Hover over For Staff Select: EMPLOYEE BENEFITS Page24

25 Select EMPLOYEE SELF SERVE Page25

26 Enter the required info: Username: Password: SSN: Page26

27 Section 3 Payroll Dates Page27

28 DAWSON COUNTY BOARD OF EDUCATION NOTE: PAY ADVICES WILL ONLY BE AVAILABLE TO VIEW ON OR AFTER THE PAY DATE. Page28