Workday Job Aid Pay Worklet
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1 Workday Job Aid Pay Worklet Use this job aid to: View your payslips and other pay related information Update your payment elections View your withholding elections To learn more about Workday, find job aids and videos at workday.trinity-health.org. For additional assistance, contact your Tier 1 resource, as noted on the Workday website at workday.trinity-health.org Trinity Health. All Rights Reserved. 1
2 Pay Worklet Dina Director ( ) Log in to Workday and click the Pay worklet Click the item you wish to change/ view see the following pages for further instructions on: Page 3: View Payslips Page 6: Add Payment Elections Page 8: Change Payment Elections Page 11: Delete Payment Elections Page 14: View Withholding Elections (Tax Elections) MY TAX DOCUMENTS View your tax documents, including future W-2s 2014 Trinity Health. All Rights Reserved. 2 Workday Job Aid: Pay Worklet Page 2 of 16
3 View Payslips Click View or Print for the pay period you wish to view NOTE: Legacy payroll system Lawson users: To access historical pay information, including W-2s from prior years, and payslips for pay periods prior to July 2017, log into Lawson Employee Self-Service (documents will be available until August, 31, 2017). Scroll down for info on: Earnings Taxes Deductions Benefits Taxable Wages Withholdings Sample View Screens 1, , NOTE: See sample Print screen on page 4 and sample physical paycheck on page 5. Click the Excel icon at the top of the payslip screen to view in Excel 2014 Trinity Health. All Rights Reserved. 3 Workday Job Aid: Pay Worklet Page 3 of 16
4 Sample Payslip: Print Screen in Workday Click Print from the View Payslips screen. This describes the different sections of the payslip as shown via the Print option in Workday. Earnings Amount of pre-tax pay for the pay period and year-to-date totals (refer to the appendix on page 13 for detailed earnings information) Pre-Tax Deductions Benefit deductions made on a pre-tax basis Employer Paid Benefits Amounts Trinity Health pays toward your benefits Withholding Elections Your withholding elections for taxes (see page 9 to learn how to change) Net Pay Amount of pay after taxes and deductions Taxes Amount of taxes deducted for the pay period Taxable Wages Amount of wages considered taxable for different taxing agencies Absence Plans Balance of absence plans (e.g., PTO) 2014 Trinity Health. All Rights Reserved. 4 Workday Job Aid: Pay Worklet Page 4 of 16
5 Sample Payslip: Physical check (if applicable) This describes the different sections at the top of the physical payslip mailed to your home (if applicable). The bottom of the payslip is your check or check copy if you are enrolled in direct deposit. NOTE: Physical checks are mailed by ADP Corp and may take longer for you to receive. Withholding Elections Your withholding elections for taxes (see page 9 to learn how to change) Earnings Amount of pre-tax pay for the pay period and year-to-date totals Pre-Tax Deductions Benefit deductions made on a pre-tax basis Personal Information Update through the Personal Information worklet Taxes Amount of taxes deducted for the pay period Employer Paid Benefits Amounts Trinity Health pays toward your benefits Net Pay Amount of pay after taxes and deductions Pay Distribution Summary Where net pay for pay period is distributed Absence Plans Balance of absence plans (e.g., PTO) 2014 Trinity Health. All Rights Reserved. 5 Workday Job Aid: Pay Worklet Page 5 of 16
6 Add Payment Elections IMPORTANT: You will be able to add and change direct deposit information ONLY when inside the Trinity Health network (at a work location or when logged into the Virtual Private Network (VPN) from a remote location.) You will NOT be able to make changes to your direct deposit account when you are at a location outside of the Trinity Health Network or the VPN (such as using Wi-Fi at your local coffee shop.) 1. Click Add Elections NOTE: If you already have payment elections in the system, your screens will be different. Skip to step Click prompt icon to choose Payment Type PAYMENT TYPES Biweekly Check Direct Deposit 3. Confirm Pay Type (check for Yes; uncheck for No) NOTE: Changes to payment elections will be effective with the next pay cycle. SCREEN INSTRUCTIONS CONTINUE ON NEXT PAGE 2014 Trinity Health. All Rights Reserved. 6 Workday Job Aid: Pay Worklet Page 6 of 16
7 Add Payment Elections 4. Type your Account Information (* indicates required information; see sample above for assistance) 5. Click OK WHAT IS THIS? Bank Identification Code Not a required field. SCREEN INSTRUCTIONS CONTINUE ON NEXT PAGE 2014 Trinity Health. All Rights Reserved. 7 Workday Job Aid: Pay Worklet Page 7 of 16
8 Change Payment Elections NOTE: When using direct deposit, you must add your accounts before changing your elections. 6. Click Add Account to add a new savings or checking account (See Step 4) 7. Click Change Election to set the amount of pay deposited into each of your accounts or paid by check SCREEN INSTRUCTIONS CONTINUE ON NEXT PAGE 2014 Trinity Health. All Rights Reserved. 8 Workday Job Aid: Pay Worklet Page 8 of 16
9 Change Payment Elections Click to add a row Hint: Any account using Balance must appear in the last row. Use the arrows to change the order. 8. Select the Country 9. Select Check or Direct Deposit 10. Select the Account 11. Choose Balance, Amount, or Percent to apply to each account 12. Click OK. If there are no errors, Submit your selections on the next screen Hint: If using percentages, they must total 100% Trinity Health. All Rights Reserved. 9 Workday Job Aid: Pay Worklet Page 9 of 16
10 Delete Payment Elections or Accounts NOTE: You must remove your elections before deleting your account. 1. Click Change Election SCREEN INSTRUCTIONS CONTINUE ON NEXT PAGE 2014 Trinity Health. All Rights Reserved. 10 Workday Job Aid: Pay Worklet Page 10 of 16
11 Delete Payment Elections or Accounts 2. Click the sign to delete the election. Make any necessary adjustments to the remaining elections 3. Click OK SCREEN INSTRUCTIONS CONTINUE ON NEXT PAGE 2014 Trinity Health. All Rights Reserved. 11 Workday Job Aid: Pay Worklet Page 11 of 16
12 Delete Payment Elections or Accounts 4. Click Delete Account 5. Click OK 2014 Trinity Health. All Rights Reserved. 12 Workday Job Aid: Pay Worklet Page 12 of 16
13 View Withholding Elections (Tax Elections) To learn more about withholding elections, go to HINT: To view State and Local elections, click the appropriate tab Trinity Health. All Rights Reserved. 13 Workday Job Aid: Pay Worklet Page 13 of 16
14 Appendix Workday Job Aid: Pay Worklet 2014 Trinity Health. All Rights Reserved. Page 14 of 14 16
15 Earnings You may see a difference in how your earnings are reported on your payslip. In Workday: The payslip summarizes Fair Labor Standards Act (FLSA) wage by Pay Component, Hours, Rate, Amount, and YTD (year-to-date). For a pay period: If the rates are different, Workday displays separate rows for each week. If the rates are the same, Workday combines them for the pay period. ALL hours worked will be reported as either Regular or Overtime on the payslip detail. If eligible per the policy, a colleague who works the holiday (or is called back to work while on-call) will be paid a premium equivalent to half of their hourly base rate in addition to Regular and Overtime earnings. This will be reflected on the payslip detail as a separate line item. Workday Job Aid: Pay Worklet Page 15 of Trinity Health. All Rights Reserved. 15
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