PAYSLIP : GRANTING LOANS AND ADDING OF INTEREST ON OUTSTANDING BALANCE

Transcription

1 PAYSLIP : GRANTING LOANS AND ADDING OF INTEREST ON OUTSTANDING BALANCE Instalments of loans granted to employees can be recovered using the payroll. The correct procedure is to firstly add the loan, indicate the instalments and thereafter generate the payslip. Calculation of interest on loans: When adding a loan to an employee s payslip in AfriClock, you have the option to calculate interest on the outstanding balance of the loan, for which the employee will also be held responsible. When deciding to charge interest on outstanding loans, it is important to take note of the following: 1. Interest will be calculated per annum, and added to each pay slip. When adding a loan for the first time on an employee s payslip, the total days from granting the loan to the end date of the payslip, will be counted to calculate interest due on that specific payslip. The forumula of calculation being: Total days x interest rate 365 x Outstanding amount For the calculation of interest on the following payslips, the total days from the start date of the new payslip to the end date of the payslip, will be used to calculated interest due on that specific payslip. 2. It is important to remember that certain legislative restrictions should be adhered to with regard to the charging of interest on loans. An employer may not at any time have more than 100 loans outstanding, alternatively a maximum of R500,000 outstanding. Should this limit be exceeded, the employer is obliged to register as Credit Provider with the Financial Services Board. 3. There are also limitations with regards to the maximum percentage of interest that might be charged. The formula for interest calculation is: (Repo interest rate at any given time x 2.2) Adding of loans: To add a loan, follow the steps below: 1. Click on the Main Screen on: Pay. 2. Select from the options in the yellow block: Loans / Savings. 3. Select from the options on the right hand side in pink/blue: Loans.

2 4. A screen "Loans" will be displayed. Click at the bottom on: Insert. 5. A screen "Adding a new loan" will open. Complete the fields as required. 6. The repayment starting date of the loan must be considered carefully and completed. Ensure that the date selected falls within the date range of the payslip on which the first instalment needs to be deducted. If it is later than the end date of a pay slip, the deduction will be held over to the next pay period. 7. For example: Payslip period is 27/07 26/08. The repayment starting date of the first instalment should be within this period. Should you use 27/08 as repayment starting date, this instalment will only be deducted on the following payslip (next month). 8. Select the repayment method: Either a specified number of repayments, or a fixed instalment. 9. Indicate the maximum instalment that can be deducted. This means that, in the event of an employee having more than one loan at the same time, the total repayment amount on his / her payslip will not exceed the specified maximum amount. 10. Also indicate the interest that needs to be calculated on the outstanding amount, in percentage PER ANNUM, not per month:

3 11. Click at the bottom on: OK. 12. The stipulated repayment amount will be deducted on the following payslip and the reducing balance will reflect on the pay slip. 13. Different interest rates may be charged on different loans should the employee have more than one loan. 14. The loan repayments will automatically stop upon reaching a zero balance. 15. Additional interim payments by the worker on the loan must be inserted by choosing the option "Interim loan transactions" in order to update the balance accordingly: 16. Should an additional loan be granted on top of the original loan, the instalment with regards to the second loan should be added to the original loan instalment when generating the payslip. 17. History of loans finalised, as well as loans written off, will remain available in the system.

4 Printing details of loans on payslips: The detail of loans, including the interest charged, and balances due, can be printed on the pay slip. In order to print the detail, you will have to activate the option beforehand, following the steps shown below: 1. Click on the Main Screen on: Tables: 2. Select from the options in the yellow block: Pay defaults. 3. Select from the options on the right hand side in pink/blue: Print detail on payslips: 4. The following screen will appear: Print detail on payslips. 5. Select the second tab as per the example below: More options:

5 6. Select the option: When printing pay slips, you have a choice to print the detail of loans on the pay slip. Select: Yes. 7. Click on: OK (Save).

6 8. The option to print detail of loans on payslips, will now be activated. 9. See below an example of a payslip of an employee with two loans that are being deducted. Interest of 5% is being calculated on the one loan, and 3% on the second loan. At the bottom of the payslip the Rand value of the interest will be shown beneath the Interest Column. The outstanding balance of the loan, including interest, will be shown in the far right column. See: Balance :