Stutsman County Housing Authority

Transcription

1 Stutsman County Housing Authority Foster County Housing Authority Meeting Agenda December 18, :00 AM ~ County Commissioner s room Approval of the minutes of past meetings (March, April, November) o Board vote Approval and review of the financials o Board vote Discussion regarding FCHA board future Discussion on consortium Board stipends Accounting review in January Reminder of meeting schedule Other topics Adjourn 2015 FCHA board meetings March 19, :00 AM June 18, :00 AM (Public / Annual meeting) September 17, :00 AM December 17, :00 AM nd Ave NE Suite 200 Jamestown, ND Ph: (701) Fax: (701)

2 Foster County Housing Authority Meeting Agenda March 20, :00 AM ~ 3 rd Floor Jury Room Attendance: Laurie, Tamara, Sandra, Les Dave (via conference call) Stutsman County Housing Authority Meeting started at 9:15 AM Notes from previous meeting (board vote) o Les made a motion to approve, Sandra second, the board approved Approval of financials (board vote) o Laurie motioned to approve, Les second, the board approved Approval of accountant year end financials (board vote) o Dave explained that the fee accountant went through the books and closed all accounts for the year. The accountants also post the HUD required financials. Les asked if the housing authority ever does an audit. Dave explained HUD s rules for housing authorities with a budget under $500,000 requiring no audit. An audit would be a large expense for the housing authority, taking nearly half of the admin revenue for the year. o Les made a motion to approve the financials, Tamara second, the year end financials were approved. Update on budget o Dave updated the board on the budget. HUD sent the annual HAP (housing assistance payments) on March 19. That shows FCHA will pay all of April and most of May s HAP out of reserves. Our expenses have stayed stable and we are looking for a couple applications. Update on merger talks o Dave updated the board on merger talks. We are working on the documents to get a legal test and visit with the boards. State Century Code requires 5 board members for the housing authority and no more. The group is looking at randomly drawing for which counties would serve on the board, and the remaining would be on an advisory council that would also participate in meetings, etc. o Les asked if Century Code could be changed to allow more board members. Dave said that is something he is exploring. But we have to be careful not to negatively impact other groups. Other topics Adjourn o Meeting adjourned at 10: FCHA board meetings March 20, :00 AM June 19, :00 AM (Public / Annual meeting) September 18, :00 AM December 18, :00 AM nd Ave NE Suite 200 Jamestown, ND Ph: (701) Fax: (701)

3 Stutsman County Housing Authority Attendance: SCHA Allen, Kelly, Tonya, Carolyn (met separately) FCHA Tamara, Les, Jim DSCHA Karen, Deb, Diane Employees: Dave & Teresa Public: Sandy B (past board member) Dickey Sargent Housing Authority Foster County Housing Authority Stutsman County Housing Authority Meeting Agenda April 29, :30 AM Via Conference Call or SCHA offices (855) Access code * This is a toll-free line * Introductions o Meeting was called to order by Dave to discuss the upcoming visit by HUD HUD s compliance reviews of local preference & waiting lists. o Dave explained the request and when it arrived. The office staff compiled the information requested. o This is a random drawn compliance review. The review does not mean we are in violation of anything or that someone flied a compliant. o The review will look at the local preference and how things are handled. o HUD will want to visit with board members and contact you. o If you have any questions, please call us at the office. o Dave then reminded the board members of the waiting list preferences and how everything was handled, and when the boards established the preferences. Adjourned at 8:55 AM nd Ave NE Suite 200 Jamestown, ND Ph: (701) Fax: (701)

4 Stutsman County Housing Authority Foster County Housing Authority Meeting Agenda December 18, :00 AM ~ County Commissioner s room Approval of the minutes of past meetings (March, April, November) o Board vote Approval and review of the financials o Board vote Discussion regarding FCHA board future Discussion on consortium Board stipends Accounting review in January Reminder of meeting schedule Other topics Adjourn 2015 FCHA board meetings March 19, :00 AM June 18, :00 AM (Public / Annual meeting) September 17, :00 AM December 17, :00 AM nd Ave NE Suite 200 Jamestown, ND Ph: (701) Fax: (701)

5 Calendar year 2014 FCHA January February March April May June July August September October November December Totals Counts HAP PORT OUT PORT IN Total Dollars HAP 8,596 8,175 7,682 7,484 7,493 8,432 7,106 7,990 7,827 8,513 7,253-86,551 PORT OUT 1,452 1,452 1,832 1,993 2,233 1,381 1,273 1,154 1,704 1,620 1,620-17,714 PORT IN Total 10,048 9,627 9,514 9,477 9,726 9,813 8,379 9,144 9,531 10,133 8, ,265 Revenue ADMIN ,674 HAP ,326 OTHER FRAUD Total 11,643 29,044 11,772 1,615 11,788 2,642 7,369 11,093 2,616 10,237 10,905 9, ,000 Port admin , ADMIN EX 1,486 1,486 1,615 1,615 1,615 2,642 3,384 3,040 2,154 1,731 1,731 1,731 SCHA 1,302 1,302 1,431 1,428 1,430 2,457 1,278 2,885 1,999 1,576 1,576 1,731 20, UNA 26,039 26,039 26,039 26,039 26,039 26,039 24,749 23,173 22,483 22,483 22,483 22,483 26,039 NRA 12,646 30,577 31,220 21,743 22,190 12,377 9,273 9,758 1,379 (248) 53 7,598 12,537 CASH 38,685 56,616 57,259 47,782 48,229 38,416 34,022 32,931 23,862 22,235 22,536 30,081 VMS Numbers January February March April May June July August September October November December Fiscal Year Quickbooks 10, , , , , , , , , , , Total Vouchers # Vouchers $ 8,596 8,175 7,682 7,484 7,493 8,432 7,106 7,990 7,512 8,513 7,253-86,236 Port Out # Port Out $ 1,452 1,452 1,832 1,993 2,233 1,381 1,273 1,154 1,704 1,620 1,620-17,714 Port Admin $ ,880 TP Vouchers # TP Vouchers $ After 1st Total Voucher # Total Voucher $ 10,048 9,627 9,514 9,477 9,726 9,813 8,379 9,144 9,531 10,133 8, ,265 Outstanding V# Port In # Port In $ Port In Admin Fraud Admin Exp 1,486 1,486 1,615 1,615 1,615 2,642 3,384 3,040 2,154 1,731 1,731 1,731 24,230 NRA 12,646 30,577 31,220 21,743 22,190 12,377 9,273 9,758 1,379 (248) 53 7,598 UNA 26,039 26,039 26,039 26,039 26,039 26,039 24,749 23,173 22,483 22,483 22,483 22,483 Cash 38,685 56,616 57,259 47,782 48,229 38,416 34,022 32,931 23,862 22,235 22,536 30,081 Vouchers Used Vouchers ACC Voucher % 60% 60% 58% 60% 60% 58% 57% 57% 60% 63% 63% 0% FY Voucher # 394 FY V ACC 720 FY Y utilize % 55% Cost per unit #DIV/0! HUD Held reserves ,245 18,436 18,436 18,436 Total NRP 12,646 30,577 31,220 21,743 22,190 12,377 9,273 9,758 24,624 18,188 18,489 26,034

6 Housing Authority of Foster County HAP Register by Increment from 04/01/2014 to 04/30/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Curtis Reisnour Kelly Hagel Linde, LLC XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 $3, $ $ $ $ $ $ $ $ $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 31 Adjustments Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 31 Adjustments Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $1, $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 14 Adjustments $ Other: $1, Total: $2, Total Payments for Increment: HAFC Port Out Count: 14 Adjustments $ Other: $1, Total: $2, Grand total of all Payments: Count: 45 Adjustments $ Other: $9, Total: $10, /8/2014 1:49:02PM Page 1 of 2

7 HAP Register by Increment from 04/01/2014 to 04/30/2014 **End of Report** 12/8/2014 1:49:02PM Page 2 of 2

8 Housing Authority of Foster County HAP Register by Increment from 05/01/2014 to 05/31/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Curtis Reisnour Kelly Hagel Linde, LLC XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 $3, $ $ $ $ $ $ $ $ $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 31 Adjustments $27.00 Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 31 Adjustments $27.00 Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $1, $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 14 Adjustments Other: $2, Total: $2, Total Payments for Increment: HAFC Port Out Count: 14 Adjustments Other: $2, Total: $2, Grand total of all Payments: Count: 45 Adjustments $27.00 Other: $9, Total: $9, /8/2014 1:49:50PM Page 1 of 2

9 HAP Register by Increment from 05/01/2014 to 05/31/2014 **End of Report** 12/8/2014 1:49:50PM Page 2 of 2

10 Housing Authority of Foster County HAP Register by Increment from 06/01/2014 to 06/30/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Curtis Reisnour Kelly Hagel Linde, LLC XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 $3, $ $ $ $ $ $ $ $ $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 32 Adjustments $ Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 32 Adjustments $ Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $1, $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 14 Adjustments Other: $2, Total: $2, Total Payments for Increment: HAFC Port Out Count: 14 Adjustments Other: $2, Total: $2, Grand total of all Payments: Count: 46 Adjustments $ Other: $10, Total: $10, /8/2014 1:50:10PM Page 1 of 2

11 HAP Register by Increment from 06/01/2014 to 06/30/2014 **End of Report** 12/8/2014 1:50:11PM Page 2 of 2

12 Housing Authority of Foster County HAP Register by Increment from 07/01/2014 to 07/31/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Curtis Reisnour Kelly Hagel Linde, LLC XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 $3, $ $ $ $ $ $ $ $ $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 30 Adjustments Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 30 Adjustments Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Total Payments for Increment: HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Grand total of all Payments: Count: 42 Adjustments Other: $8, Total: $8, /8/2014 1:52:12PM Page 1 of 2

13 HAP Register by Increment from 07/01/2014 to 07/31/2014 **End of Report** 12/8/2014 1:52:12PM Page 2 of 2

14 Housing Authority of Foster County HAP Register by Increment from 08/01/2014 to 08/31/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Ottertail Power Company Curtis Reisnour Kelly Hagel Linde, LLC Jeffrey Eichenberger XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XX-XXX0000 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 XXX-XX-7286 $3, $ $ $ $ $ $ $ $ $ $29.00 $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 33 Adjustments $ Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 33 Adjustments $ Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $ $ $1, Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 16 Adjustments $ Other: $1, Total: $1, Total Payments for Increment: HAFC Port Out Count: 16 Adjustments $ Other: $1, Total: $1, Grand total of all Payments: Count: 49 Adjustments $1, Other: $8, Total: $9, /8/2014 1:52:34PM Page 1 of 2

15 HAP Register by Increment from 08/01/2014 to 08/31/2014 **End of Report** 12/8/2014 1:52:34PM Page 2 of 2

16 Housing Authority of Foster County HAP Register by Increment from 09/01/2014 to 09/30/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Ottertail Power Company Curtis Reisnour Kelly Hagel Linde, LLC Jeffrey Eichenberger XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XX-XXX0000 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 XXX-XX-7286 $3, $ $ $ $ $ $ $ $ $ $37.00 $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 35 Adjustments $ Other: $8, Total: $8, Total Payments for Increment: HAFC Count: 35 Adjustments $ Other: $8, Total: $8, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Total Payments for Increment: HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Grand total of all Payments: Count: 47 Adjustments $ Other: $9, Total: $10, /8/2014 1:53:36PM Page 1 of 2

17 HAP Register by Increment from 09/01/2014 to 09/30/2014 **End of Report** 12/8/2014 1:53:36PM Page 2 of 2

18 Housing Authority of Foster County HAP Register by Increment from 10/01/2014 to 10/31/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service TJL Rentals, LLP William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Ottertail Power Company Curtis Reisnour Kelly Hagel Linde, LLC Jeffrey Eichenberger XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XX-XXX8646 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XX-XXX0000 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 XXX-XX-7286 $3, $ $ $ $ $ $ $ $ $ $37.00 $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 35 Adjustments $ Other: $8, Total: $8, Total Payments for Increment: HAFC Count: 35 Adjustments $ Other: $8, Total: $8, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Total Payments for Increment: HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Grand total of all Payments: Count: 47 Adjustments $ Other: $10, Total: $10, /8/2014 1:54:51PM Page 1 of 2

19 HAP Register by Increment from 10/01/2014 to 10/31/2014 **End of Report** 12/8/2014 1:54:51PM Page 2 of 2

20 Housing Authority of Foster County HAP Register by Increment from 11/01/2014 to 11/30/2014 Increment: HAFC Carrington Homes Westside Trailer Court Connie Carr Valley Rental Service William Sutherland Irene Nicholson Estate B1 Westside Trailer Court Oscar Properties, LLP Loran Pahl Curtis Reisnour Kelly Hagel Linde, LLC XX-XXX8830 XX-XXX0987 XXX-XX-1341 XX-XXX9390 XXX-XX-5351 XXX-XX-5019 XX-XXX8058 XX-XXX7527 XXX-XX-3431 XXX-XX-9884 XXX-XX-7445 XX-XXX4007 $3, $ $ $ $ $ $ $ $ $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Count: 31 Adjustments Other: $7, Total: $7, Total Payments for Increment: HAFC Count: 31 Adjustments Other: $7, Total: $7, Increment: HAFC Port Out Housing Authority of Cass County Cooperstown Housing Authority Stutsman County Housing Authority XX-XXX7847 XX-XXX0492 XX-XXX6730 $ $ $ Total Payments for Bank FCHA HAP, Increment HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Total Payments for Increment: HAFC Port Out Count: 12 Adjustments Other: $1, Total: $1, Grand total of all Payments: Count: 43 Adjustments Other: $9, Total: $9, **End of Report** 12/8/2014 1:55:17PM Page 1 of 1